Session Schedule Welcome (5 mins) Presentation (20 mins) Presentation Q & A (5 mins) Interactive Session (8 mins) Report Back from the Discussions (12.

Session ScheduleWelcome (5 mins)Presentation (20 mins)Presentation Q & A (5 mins)Interactive Session (8 mins)Report Back from the Discussions

(12 mins)

How a Managing Editor Can Improve Your Life

Kristen Overstreet*, William O’Connor, Linda Pickett*, Dawn Nahlen*

Objectives

At the conclusion of this session, participants will be able to:Understand how managing

editors improve the peer review process.

Understand how managing editors improve the quality of a journal.

Understand how managing editors work with editors/editors-in-chief.

Linda PickettManaging editor (Part-time) Full-time job is assistant to SVP and CNO for large faith-based

healthcare system. Assists editor-in-chief; works with guest editors

Assists with:◦Provides tech support for both authors and guest

editors◦Liaises between publisher’s tech support and

guest editors◦Manages timelines for each issue◦Manages inquiries from potential authors◦Manages queries from guest editors and authors

Linda PickettJournal Website

◦Updates website areas maintained by Editor

Editor Support◦Journal contracts with Guest Editors◦Maintains annual calendar for issues◦Sends final manuscripts to

production◦Works closely with production to

keep process on track

Dawn Nahlen

Managing editor for Elsevier for 10 years◦ Began as copy editor, now associate publisher◦ Journals for critical care transport professionals, nurse

practitioners, nurse leaders/administrators, pediatric nurses

◦ Proprietary and society-owned journals

Editor support◦ Schedules◦ Copyediting◦ Editorial board management◦ Reports◦ Article and photo solicitation as needed

Dawn Nahlen

Editorial office (author support)◦ Article technical screening◦ Submission system troubleshooting ◦ General correspondence

Publisher support◦ Reports ◦ General information

Society liaison◦ Journal department and occasional manuscripts◦ Conference abstracts

BILL O’CONNOR

Director of Publications: American Association of Colleges of Nursing (AACN)

Managing Editor: Journal of Professional Nursing (JPN, the official journal of AACN)◦ Assist the JPN editor with . . .

BILL O’CONNOR Maintaining and monitoring electronic

submission system used to track all manuscripts Maintaining database of all reviewers Sending appropriate correspondence to authors

and reviewers Preparing (light edit) accepted manuscripts for

publication Proofreading first- and second-page proofs Handling all phone and mail inquiries regarding

journal Handling all routine correspondence with

authors, reviewers, editorial board, and publisher

Kristen OverstreetEditorial Assistant to Managing Editor to Senior

PartnerNursing, Medical, and Physics journalsManaging Editor

◦ Check-in new and revised manuscripts, ensure they meet journal requirements, submit manuscripts to iThenticate

◦ Ensure review and issue deadlines are met, nag late authors and reviewers

◦ Provide system help◦ Communicate with all stakeholders; answer queries,

proactively communicate◦ Release accepted manuscripts to production◦ Report on performance◦ Identify where efficiencies need to be made

Kristen OverstreetCopyedit all papers that will be accepted Review all typeset proofsMarket the journal

◦ Record podcasts with authors◦ Post on Facebook and Twitter

Make suggestions for updating the journal websiteHelp editor keep the Author Guidelines up to datePresent Writers’ Workshops at Society conferencesProvide industry best practice information to editor

(e.g., ethics, policy development, reporting guidelines)◦ Attend publishing industry meetings, keep current on

the literature (newsletters, blogs, social media)

How Do We Improve Peer Review?

Auth

or Submits

Manuscript to Journal M

anagin

g

Edit

orReviews

submission for style & formatting, forms, ethics

Edit

or-

in-

Chie

f

Reviews the manuscript for scope and quality

Edit

or-

in-

Chie

fAssigns an Associate Editor / Reviewers

Managin

g

Edit

orAssist with Referee InvitesSends reminders

Revie

wer Submits

review comments E

dit

or-

in-

Chie

fMakes the decision on the manuscript

Auth

orr Author

Revises and resubmits

Edit

or-

in-

Chie

fAccepts the manuscript for publication M

anagin

g

Edit

orPerforms

final formatting and style checkPasses the manuscript to production

How Do We Improve Peer Review?

◦Ethics Plagiarism, salami slicing, duplicate

publication Simultaneous submission SDN List

◦Policy development and enforcement Conflict of interest Plagiarism / self-plagiarism Reporting Guidelines Authorship

ORCiD

How Do We Improve Peer Review?

Reporting◦Benchmarking◦Proactive management

Published Articles◦Better images◦Edited for clarity, logic, style◦Ethical and copyright compliance

How Do We Improve Peer Review?

EthicsOpen

Access

Predatory Publishers

Policy

Time to Publication

Open Peer Review

Impact Factor

Research Integrity

How Does a Managing Editor Improve the Quality of a Journal?

Coordinating the Collaborative Effort by acting as a liaison among: Editor Journal Manager (at Publisher) Publisher Authors Peer Reviewers Society/Association

The Managing Editor is the point person among all these.

The Managing Editor has time to research/explore and resolve situations/issues for which the Editor may not have time.

By fulfilling this role, the Managing Editor allows the Editor to spend more time working on the substance of the journal (e.g., editing, reviewer selection, special issue considerations, etc.).

How Does a Managing Editor Improve the Quality of a Journal?

Ensure that the Journal’s Goals and Mission are Being Met

Understand core readership and help editor weed out manuscripts that do not offer anything new for that readership.

If this is a society journal, understand the political implications of potential “hot button” submissions.

Help maintain balance between journal growth and focus on mission. (We want to increase readership and improve the Impact Factor, but at what cost?)

How Does a Managing Editor Improve the Quality of a Journal?

Keeping Up With Latest Trends

Finding learning opportunities-- webinars, programs, seminars, industry publications--and sharing results with the editor.

INANE – the most important learning opportunity for managing editors of nursing journals.

The Gatekeeper

Managing editors are gatekeepers who connect the editorial and production sides of publication. We can serve as liaisons for the following points of contact:

Editorial support◦ Editors◦ Authors◦ Reviewers◦ Societies

Production support◦ Journal manager◦ Publisher◦ Ad sales and typesetters, as needed◦ Copy editor

The GatekeeperEditorial support

◦ Editors: Adhere to deadlines Track content Monitor page budgets Oversee editorial boards (onboarding, correspondence, planning

and conducting meetings) Assist guest editors as needed Field general correspondence from authors and others Troubleshoot systems Generate reports and track metrics Notify authors of decisions Review proofs Maintain front matter/mastheads Investigate ethics problems Manage special issues / calls for papers Monitor the competition

The Gatekeeper

Editorial support continued

◦Authors: Advise on submission process and guidelines (style matters,

formatting, permission questions) Track papers Answer postproduction questions

◦Reviewers: troubleshoot system, answer queries

◦Societies: field questions, serve as a resource

The GatekeeperProduction support

◦ Journal manager: provide files, answer queries, liaise with editors

◦ Publisher: generate reports, keep apprised of successes and potential problems

◦ Ad sales: advise on content, answer questions

◦ Typesetters: review proofs, provide missing files, create design requests for special papers or new departments

◦ Copy editor

Suggested Questions for Interactive Session

What is the most time consuming part of your job? – Table 1

Do you see an area where an ME could help alleviate the overload you may have as an editor? – Table 1

What is the part of your job you like the least? – Table 2 What peer review pain points could an ME help alleviate? –

Table 2 What would you most like assistance with involving

authors? What about production? – Table 3 How could an ME improve your life?  - Table 3 How could a managing editor improve the quality of your

journal? – Table 4 How much autonomy should be given a managing editor

by an editor (e.g., Choose reviewers? Make decisions on papers?)? – Table 4