September- October Accomplishment Report-MM _Repaired_ _Repaired

7/30/2019 September- October Accomplishment Report-MM _Repaired_ _Repaired

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Accomplishment report:

For: MERCEDITA P. JABAGATRegional Director andProject Director, KC-KKB

Thru: MITA GUPANA-LIMAsst. Regional Director andProject Manager, KC-KKB

CC: AC MARIFI VILLAMunicipal Area Coordinator

Pilar, Surigao Del Norte

From: MICHAELLESTER O. MONTERON

Municipal Monitor

Pilar, Surigao Del Norte

Date: October 28, 2010

Acknowledgement:

Grateful thanks to Municipal Mayor Lucio Gonzales and his Municipal Coordinating Team for

their warmest accommodations and hospitality, for providing convenient working space, and allowing me

to use some of the office materials.

Executive summary:

September to October 2010 Makamasang Tugon Project implementation is generally satisfactory

in terms of level of participation among the residence and the support of LGU towards the project. This is

observed during the Municipal Orientation that was attended by involved sectors of the community both

direct and indirect beneficiaries of the project. The first Barangay Assembly has a participation

percentage ranges from 82% as lowest while 100% as the highest rate of participants attended.

Volunteers composing of old and newly elected ones are expressing their willingness to learn and

to execute implements of the project. This is one of the observations done during the conduct of CSW andPDW. Their attentive and responsive attitude towards the implementing activities of the project is very

impressive. From the beginning of the activity until the end of the session they tend to clarify things and

personally ask questions to the MCT members for technical assistance. As personally observed it during

the workshop, there was a mutual interaction between the participants and speaker with MCT members.

MCT staffs are exhibiting their innate and achieved aptitude in dealing with people and

community organizing. They are expressing competency and capacities in executing the implements of


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the project. This will somehow warrant the successful implementation and accomplishment of the project.

The Municipal Area Coordinator was formerly the area coordinator of Kalahi-CIDSS in Vereuala,

Agusan Sur, is now the current MAC of the Makamasang Tugon Project in Pilar. The MCfs have already

engaged and have their experienced in previous 3 year cycle of Kalahi-CIDSS implementation and some

of them are formerly an active BSPMC and Volunteers during those years. This is an assurance that

everything concerning the processes of the project will be fully carried out towards its accomplishment.

The community in general is performing so well, close coordination of MCTs, brgy.

captains, and other concerned offices is being assured for the smooth implementation of the project and so

that they must be able to capture all the activities as already being planned. Timetable of activities are

strictly followed, thus, activities undertaken are placed according to its timeframe.

Introductory statement:

The highlights of this report are the major activities have been done in the month of

September to October in Municipality of Pilar. The Municipal Orientation-MOA or project lunching is

conducted last September 21, 2010; weeks after, the first Barangay assembly is conducted; October 9-13-

a five days activity is devoted for the reviewing, revisiting and evaluation of PSA result from the previous

KALAHI-CIDSS implementation and supplemented with CBMS data result in the last three years and

Barangay Development Plan in identifying issues and concerns; the criteria setting workshop is took place

last October 14, 2010- this is a one day activity workshop, and the following day October 15-16 two

days activity is set for project development workshop.

The abovementioned activities involved several documents that embedded in the

process. These are as well included in this report base on its purpose. These documents includes

resolutions, program of activities of activity undertaken, detailed data on level of participation, minutes of

each major activity and different forms- brgy. monthly report, PDW report which are to be filled-out by

CFs; site validation forms for sub-projects: roads, post harvest facilities, buildings, and water system; andSub Project Concept Form of the said projects.

Date

Accomplishments/ Major Activities Activities Undertaken

Sept

21,201

0

Municipal Orientation & MOA signing

Figure 1. FrontPage

of program

As shown in figure 1, the program is started by

an invocation, followed by singing of national anthemand a welcome address of Mayor Lucio Gonzales-

introducing the provincial officials, MIAC members,

DSWD team, 15 brgy captains, SB members, 4Ps

members, and other guests. He gave a heartfelt welcome

to them and seeks for their best support for the program.

Afterwards, the MC gave the floor to RIE MacSumagang for the orientation.


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RIE: discussing the Makamasang TugonProject as LGU-lead-implementation during

the preparation, designing, and development of

community sub-projects and packaging ofcommunity project proposals

Emphasizing the following aspects:a. The role of established MCT andMunicipal monitor as front liner

during the implementation.

b. CDD-LPP harmonization processc. Project principles and objectives.d. Project backgrounde. The role of peoples participationf. Organizational structure and

staffing

g. Community planning and sub-project cycle/ CEAC

h. Importance of volunteers in theproject implementationi. Local counterpart

Right after the orientation, MOA signing is

followed, and it is represented by DSWD Head,Division Office Ramil F. Jamen, Gov. Sol F. Matugas,

Mayor Lucio Gonzales and DILG representative. This is

witnessed by 15 brgys captains, media, SB members,

volunteers and MIAC members and other residencepresent during the program.

In his speech more focusing on how the

prevailing principles of the project must be highly

practiced. Quoted he said: I will make sure that the

prevailing principles of the project which participatory,

transparency, and accountability must prevail in alltransactions more on financial matters and these must be

highly observed. This statement matters most,

particularly for us implementers and for thosebeneficiaries. This will somehow conveys an assurance

that the project will be truthfully implemented without

disparity, discrepancy, and anomalies.

He thanks the grateful welcome of LGU to

Makamasang Tugon project and for their continuous


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support and for good performance for the three years

cycle of Kalahi-CIDSS project implementation. He

further emphasized that this project is a bonus price for

them for having a job well done. And since this is LGU-implemented with their counterpart from the province,

municipal and brgy fund, DSWD is still monitoring and

supervising in its entire implementation by providingwith them the technical assistance they will need.

In her speech, she is expressing a grateful

gratitude to DSWD for continually providing

opportunities-facilities in her respective Province of

Siargao. She underscores the importance of having thesefacilities in the community which helps the people a lot

in terms of improving their livelihood and income

generation. And gradually alleviate the incidence of

poverty. Also, emphasizing the salient function of

establishing school buildings in line with her prioritizedprojects to improve the level of education among youths

of the province.

His speech is consistent with Gov. Matugas,

similarly pronouncing his full support and acceptance of

the project. Accordingly, he is one of those officialsappreciating and valuing facilities sub-project of the

province. Through which people could retain their

confidence that they can attain a quality of life.

Promised to have a full-blown supervision of the

project.

Participation Rate: Project lunching

To ensure full participation among thestakeholders of the municipality rigid followed up is

made by Municipal Local Government of Pilar. And

after the program there is an estimates of 98.56%

participation percentage generated from the target

participants:

1. Municipal Mayor2. Sanguniang Bayan Members

Municipal Planning and

Development Officer3. Municipal Social Welfare and

Development Officer

4. Municipal Health officer5. Municipal Agriculture Officer6. Municipal budget officer7. Municipal Treasurer8. Municipal Engineer9. Municipal Local Government officer


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Congregated pictures show the level of participation during

Orientation and MOA signing.

10. Community Environment andNatural Resources Officer

11. District Superintendent of the DepEd12. All Barangay Chairman of the

municipality and councilors

13. Representative from POs, NGOs,religious sectors and academe.

14. 4ps membersSetting: Venue of the Program

Tables and chairs are arranged in an oblique form

facing the front of the Gymnasium. There are

participants sat at the side portion and the government

officials, DSWD team and other VIPs sat in thepresidential table. Sound system is well managed

amplified volume is used so that everybody can hear

during the orientation. Well placed projector and has a

wide coverage of presentation.

After the Orientation, they took their lunch breakwhile the municipal area coordinator personally calls

the attention of brgy. captains for the meeting after the

break. The meeting is for the scheduling of 1st Barangay

assembly and the clustering of brgy according to the

assigned MCFs. And also to introduce the MCTs andother team involve during the implementation of the

sub-project.

Right after they agreed among themselves and

have decided that the following schedules and

agreements reached/settled are official and it should be

followed accordingly.

Table 1. Schedules of BA and clustering of brgy

according to MCFs assigned

Barangay assembly is conducted from the month of

September 27-30, 2010.

Excerpts from the minutes:

Among others, there are issues have been raised

during the said meeting. Since the duration of the

project is so short. They suggested a reevaluation of the


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non-prioritized sub-projects identified during last KC

implementation. What follows are the sub-projects

suggested for reevaluation:

Table 2. list of identified sub-projects

After the meeting is adjourned, RIE calls for a

meeting together with MPDC, DILG representative,MCTs, foreign observer and MM for further

instructions:1. Set of activities to be undertaken2. Role of MM in the area3. Staffs of MCT must render full time service4. MPIP-harmonization process5. Sympathizing for full support of the project.

After then, MCTs and MM are both busy for the

preparation of coming brgy assembly. There are

rehearsals of presentation of each MCF on how they

will deliver the report. This is done to ensure the quality

of information they can provide to the residence of each

brgy and to mitigate lapses.

Sept

.

27-

30

Barangay Assembly As agreed among brgy captains during themeeting that there will be a parallel

sessions of Barangay assembly to be

conducted morning and afternoon.

The first brgy assembly is conducted inbrgy Asinan and it is assisted by MMparticularly in discussing the

harmonization process of LPP and CDD.

Most of the discussions are well explainedby the MCF alone, thinking that rehearsals

made help them a lot in familiarizing the

topics being discussed.

Alternate joining of MM from differentbrgys assembly and providing themaccurate assistance, helps them more in

performing their job.


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Overall MCFs are doing so well despitethe absence of MAC that time.

Level of participation:

Participation rate vary according to areas.

The highest participation percentage obtainedranges from 82%-100%. Those previously known

as outstanding brgys in terms of performance level

in sub-project implementation are still reining.Highest participation rate connotes greater

possibility of achievements towards the sub-project

implementation and more projects to be offered.

This is the thing being emphasized to those brgywith unsatisfactory rating.

Table 3. Participation rate of each brgy

Based on personal observation, in the height of

coming election-people are political incline. Eachconflicting party intends to defeat one another forthe sake of political position. They wont and dont

want to engage any activities related to the

opposition. This might be the reason why some ofbrgys have less participation rate.

Excerpts from the minutes of brgy assembly;

Among other things, during the conduct of brgy

assembly there are certain clarifications have beenraised from the volunteers themselves. These are as

follows;

Overview:

Honorarium for volunteers After the sub-project turn over into the

brgy, who is responsible for maintenance


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and operation.

Why there is a need to repeat the processor CEAC when the brgy had alreadyidentified major problems and already had

their proposed (non-prioritized project)

project.

Questions concerning these matters have been

accommodated by providing with them enoughand accurate information.

The project has the sense of ownership interms of process and benefits. You as

volunteers and residences are the directbeneficiaries of the sub-project and to thateffect as owners as well.

Turnover could be mean of full rights,privileges and responsibilities of the given

sub-project are being entrusted to therightful owner.

CEAC or CDD is the central focus of thisproject implementation, by not solelygiving them the sub-project they need, aswell, teaching the LGU and the residence

on how people be able to chart, shape,

formulate, decide, design, a form of

development in their own terms-inadherence to the principles of

participatory, transparency and

accountability.

Schedules of BA can be read in the previous p.

Oct

14,

201

0

Criteria Setting Workshop

It is a major activity conducted to let theBrgy formulates the criteria for rankingsub-project concept. It is done only for the

purpose of prioritizing sub-projects in the

context of limited funds.

This activity is formally started at 7:30 am

with prayer and the singing of national anthem

through power point presentation facilitated byMunicipal Area Coordinator. Then, Mayor LucioGonzales gave his opening remarks. The Mayor

was creatively facilitated the introduction of

participants.

All the expected participants are present:1. Barangay representation team2. Municipal Mayor3. AC4. CFs

Materials to be used in this program are well

prepared ahead of time:

1. Minimum criteria for ranking2. Mechanics for ranking


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Figure above is the program flow of theCSW

3. Proposed rules on decorum4. Sample Tally5. Agenda in cartolina ( already presented)6. Objectives in Cartolina (already presented)7. Attendance sheet ( facilitated by FA)

The objectives of CSW is presented by the

Municipal Area coordinator which discusses thefollowing points:

1. Minimum criteria for ranking the sub-project

2. The mechanics for ranking- votingprocedure, resolutions, complaints

mechanism

3. Rules of decorumAnd also discusses the basic principles on

prioritization/ranking:

1. SP should not be in negative list2. Should identify the most important needs of

the community

3. Voting system should be democratic4. Considered the needs of those who are in

needs

5. Should encourage participation6. Easy to understand

The participants are given the opportunity to laythe criteria and ground rules/or mechanics of

ranking the sub-project. And present it into their

co-participants on how each of the criteria beingset is weight.

The revisited PSA output is also presented by the

municipal area coordinator and followed bypresentation of Municipal Development Plan-

discussed by Alex Literato.

The criteria for ranking is composite of two parts:1. Quantitative criteria

1.1 percentage of local counterpart2. Percentage of household attendance in

BA3. percentage of direct beneficiary

Qualitative Criteria:


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1. Responsiveness2. Strategic value3. Environmental impact4. Benefits for the poor5. Urgency6. Seriousness7. Extent8. Consequence Overall assessments:

1. They able to formulate the criteriafor ranking the sub-projects andcollaboratively discuss current

problems confronting their

respective brgys.2. They able to present the PSA output

and MDP

3. They able to formulate themechanics for the conduct of MIBF

a) Voting procedureb) Decorumc) And come up with three

resolutions

The three resolutions are presented in the rightcolumn. These resolutions are for Technical

assistance fund. TAF is subsidized funds grantedto communities with prioritized sub-projects whichtechnical Assistance for planning, designing and

supervising requires actual cost. As follows:

001-Adopting and approving the resultof the expanded municipal developmentcouncil- inter barangay criteria setting

for the implementation of makamasang

tugon project.

002- approving the six brgy of themunicipality og pilar,sdn as contracting

parties of the service provider fortechnical assistance fund (TAF) of their

eligible community priority sub-projects.

003-designating and authorizing brgyasinan as the lead brgy in contracting

with service providers for the technicalassistance fund for and in behalf of thesix brgys.

1. Water system2. Street travelling3. Construction of cum


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fishermen warf4. Rehabilitation and

upgrading seawall

5. Road for crossing tobrgy proper

6. Construction of sea wall 004-requesting to avail Technical

ASSITANCE Fund amounting

to one hundred thirty fivethousand pesos for the payment

of professional fee or service,

reproduction of plans and othertechnical documents neededduring the preparation of

detailed sub-project proposals of

the three brgys.

Presentation of PSA and identified problems ofeach brgy.


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October 15-16

Excerpts from the minutes of criteria setting: Otherdiscussions raised

Overview:

Declaration of qourom;acquisiting for best support ofresidence and officials to

cooperate during theimplementation

Discussion of local counterpartdistribution of the project- from

provicial, municipality and brgy.

They agreed that each of the brgymust avail the project.

This is a training activity that involves

hands-on capability building process where the


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Project Development Workshop

participants are taught on procurement process,filling out the Sub-project concept form and

familiarization of different attachments necessary

during the actual implementation of the sub-

project. After this activity, local volunteers must atleast familiarize the basic process in sub-project

preparation, designing, and development of

community projects, and also the packaging ofcommunity project proposal.

This activity is started with a prayer andfollowed by singing of national anthem. Anopening remark is initiated by Mayor Lucio

Gonzales and introducing the participants and

recognizing the presence of the guest speaker.

In this activity, the participants are sought to give

an expectations on the topics to be discussed.Expectations are divided into four categories

namely: venue, topic, speaker, participants.

Common among the expectations are;speaker:

1. The discussion must be simplified2. Full of excitement, there is no place for

boredom3. Do not use English

Venue:1. Peaceful2. Wide3. Cold

Participants:1. Responsive2. Attentive3. Good listeners

Topics:1. Procurement2. Proposal3. POW4. And many others

The guest speaker is introduced by Municipal

Area Coordinator, in a way or sort of

autobiographical presentation. He is the RegionalInfrastructure Engineer, act as a consultant that

provides training and extend technical assistance tothe volunteers and even to the MCTs.

RIE: discussions on;


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1. what is community project2. site validation3. environmental scanning4. project development and management5. filling up the sub-project concept form6. presentation and critiquing of output7. discussion on complete documents on sub-

project full blown proposals8. appropriate technology9. engaging service provider and technical

assistance fund10.sub-project technical standards11.packaging proposal and approval12.discussion on the policy and compliance of

the subproject environmental and socialsafeguards

13.environmental and social safeguards14.environmental management plan15.critiquing of social and environmental

management plan

16.orientation on the operation andmaintenance of the proposed sub-project

17.formulation of the o&m core group18.Tariff setting

The above discussions are facilitating in

nature which there is no place for boredom. He putsome add-ons of exercises undertaken by therespondents just to let them feel rejuvenate from a

load of so much familiarization. For example,

during discussions in environmental scanning- EngMac used the San Francisco plant with 22 leaves

being placed in a distance and letting the

participants count the leaves from a distance till

closer to the plant. This has an implication toenvironmental scanning. Every part of the

discussion, he deliberately imparts sort of greenjokes, wisdom to whisper, realistic ideas and the

like.

And also at the first part of the workshop, the

Municipal Area Coordinator has presented the final

revisited PSA output and final criteria adopted bythe MIBF for the ranking of the sub-project

concept. Presentations pertaining to it are alreadybeing presented in the previous page.

Right after the discussions, the participants started


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After the community consultation-

they decided to propose a one unit room forpre-school within the existing elem. Area.

filling out the sub-project concept form, assistedby MCFs. And these are subject for presentation

and critiquing.

Excerpts from the minutes of PDW;

Critiquing: focuses in;

On how to work with negative conditionsthat created the sub-project.

It should be convincing to the readers There should be a difference from

conditions before and after the

establishment of the sub-project.

Entries in project type according to three:enterprise, public goods and humanresource development

How to sustain the project.

Estimated damages will be done toenvironment and how to mitigate it.

Percentage of beneficiaries Technical aspect is to be fill-out by

MDAC

Crucial issue: Operation and Maintenance of thesub-project.

During the presentation of SPCF of brgyCaridad, Eng Mac has found out that they are

proposing a project that is, already being

established in the area (water system level II). Thisis strictly not allowed in Makamasang Tugon

project. And he further inquires, if there is an

existing O&M primarily responsible for the sub-project. Accordingly, there is, yet, the problem isthey pay it expensively and the residence

themselves do not pay the exact amount imposed.

Eng Mac, see it difficult to resolve rather headvised to conduct community consultation with

brgy officials and some community residence todiscuss this issue and propose another sub-project.

Then, Eng Mac, give his go signal to every brgy to

proceed in POW except from Caridad.


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Site Validation: October 17, 2010

Afterwards, MCTs facilitated the giving ofCertificate of Attendance to the participants,

together with the Eng Mac and Mayor LucioGonzales.

After that, Eng Mac calls the attention of MCTsand MM for the meeting after the program. This is

each of us are required to shared their evaluationand assessments of undertook workshop. Ourobservations based on venue, discussions,

learnings and recommendation or improvements

are sought. This is accordingly a tradition rightafter the program end.


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One community volunteer per clusteredbrgy. This activity is simultaneously

conducted in three clustered brgy.

Instruction of taking picture is just see to it

that you can mark the three vantage points.

Example picture:

Asinan; rehabilitation of brgy road

For road sub-project, the beginning point

and the end point are needed to be markedKatipunan; Health Station

Rural access component;

Structural representation of volunteers by clusteredbrgy.

Structural model for taking picture on site

validation

Site validation forms;

Post harvest facilities:

Buildings:


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Bridges

Road;

Since then, MCTs and MM are both busy helping

each other preparing the documents necessary foreach sub-project proposed based on the checklist

provided by Eng. Mac.

Checklist; Buildings

Bridges and drainage


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Water system;

September- October Accomplishment Report-MM _Repaired_ _Repaired

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