SEPTEMBER 21, 2020 – REGULAR MEETING - #41 ......Mr. Neal moved, Mr. Garrett seconded, theCoronavirus Relief Fund (CFR) agreement withSouth CentralOhio Job and FamilyServices, for

SEPTEMBER 21, 2020 – REGULAR MEETING - #41VOLUME 23

MEETING

The Ross County Board of Commissioners met on this day, September 21, 2020 in regular session.

Mr. Corcoran opened the meeting by leading the Pledge of Allegiance.

Mr. R. Douglas Corcoran, President, called the meeting to order at 9:07 a.m., with Vice President Stephen Neal and Dwight A. Garrettin attendance.

MINUTES APPROVEDMr. Neal moved, Mr. Garrett seconded, that the minutes of the Ross County Board of Commissioners, of September 14, 2020, beapproved as submitted.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

BILLS APPROVED FOR PAYMENTMr. Garrett moved, Mr. Neal seconded, that the following bills of the county be approved for payment:

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

THEN & NOW CERTIFICATES APPROVEDMr. Neal moved, Mr. Garrett seconded, the Ross County Board of Commissioners approve "Then & Now" Certificates, dated September14, 2020 through September 18, 2020 in the amount of $40,984. 20 prepared by the Office of the Ross County Auditor and certified bythe auditor as to the appropriation of funds for the purpose of encumbering the sum of the contract(s) or order(s) outlined therein, or theimminent collection of funds for credit to the appropriated fund(s) of the county, and as to the availability of funds for transfer withinthe appropriate department(s).

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

21th ADDENDUM RECEIVED TO THE 2020 AMENDED OFFICIAL CERTIFICATE OFESTIMATED RESOURCES – EMERGENCY MANAGEMENT, OHIO CASA, BOARD OFELECTIONS GRANTThe commissioners noted receipt of the following nineteenth addendum to the 2020 Amended Official Certificate of EstimatedResources, from the Ross County Budget Commission, for the 401 Care & Custody and JRIG Grant:

APPROPRIATION OF FUNDS – VARIOUSMr. Neal moved, Mr. Garrett seconded, $ 18,800. 00 be appropriated from unappropriated Funds, to account code 100- 04-00-7001, Salaries, according to a request of September 16, 2020, from the Prosecuting Attorney.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $ 30,000 be appropriated from unappropriated Funds, to account code 100- 01-00-7001, Salaries, according to a request of September 21, 2020, from the Commissioners.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $ 1,808.74 be appropriated from unappropriated funds, to account code 215-15-00-7200, Equipment, according to a request of September 14, 2020, from the EMA.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $7,275.58 be appropriated from unappropriated General Funds, to account code 410-26-01-7801, Grant Funds, according to a request of September 21, 2020, from the Board of Elections.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $11,000.00 be appropriated from unappropriated Funds to: CASA Travel, $540.00 account code 420-18-39-7100, CASA Supplies, $250.00 account code 420-18-39-7150CASA Misc. Other, $1,429.64 account code 420-18-39-7550CASA Reimbursement GF for Salary, $8,780.36 account code 420-18-39-7801According to a request of September 15, 2020, from the Juvenile / Probate Court.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $ 300.24 be appropriated from unappropriated Funds, to account code 420- 20-14-7800 SmartOhio, according to a request of September 16, 2020, from the Common Pleas Court.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $8,922.94 be appropriated from unappropriated funds, to account code 420-29-03-7800, DL-LEF- 5811 Grant, according to a request of September 16, 2020, from the Sheriff’ s Office ( Task Force).

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

TRANSER OF FUNDS – VARIOUSMr. Neal moved, Mr. Garrett seconded, $ 2,3000. 00 be transferred from Contract Repairs, account code 100- 14-00-7102, to Salaries, account codes 100-14-00-7001, and $250.00 be transferred from Contract Repairs, account code 100-14-00-7102 to Medicare, accountcode 100- 14-00-7017 according to a request of September 17, 2020, from the Common Pleas Court.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

Mr. Neal moved, Mr. Garrett seconded, $1,000.00 be transferred from Unemployment Funds, account code 100-21-00-7015, to ForensicSupplies account code 100- 21-00-7151 according to a request of September 17, 2020, from the Common Pleas Court.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

ASSET DISPOSAL – ROSS COUNTY BUILDING DEPARTMENTMr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve an asset disposal submitted by RossCounty Building Department, for disposal of the following surplus property of the county as indicated:

QUANTITY DESCRIPTION TAG/ SERIAL # METHOD OF DISPOSAL3 Dell UPS 003030, 003028, 003029 Trash

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

AUTHORIZE SIGNATURE – GORDON FLESCH COMPANY, INC – ROSS COUNTY PROSECUTORMr. Garrett moved, Mr. Neal seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf the purchase of one ( 1) CannonDR G2110 Scanner, Imprinter for G Series, at a cost of $6,420.00 for the Ross County Prosecutors office.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

PAYMENT REQUEST – 2019 WPCLFMr. Neal moved, Mr. Garrett seconded, to accept a payment request for soil evaluations at 9473 Co. Rd. 550 and 465 Storts Road in theamount of $800.00 payable to Hamilton Soil Investigations LLC.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

PAYMENT REQUEST - 2019 WPCLF BATCH 4Mr. Garrett moved, Mr. Neal seconded, to accept a payment request to replace a septic system at 4952 Black Run Road in the amount of

10,106. 05 payable to Duncan & Daniels Enterprises.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.

CONTRACT AWARD - WPCLF BATCH 5 CONSTRUCTION CONTRACT 2019 FUNDINGMr. Neal moved, Mr. Garrett seconded, that a contract be awarded to, Duncan and Daniels Enterprises LLC in the amount of $39,385.61for replacement of 3 household sewer systems, in Ross County, Ohio, according to a bid proposal submitted August 17, 2020.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

CONDITIONAL AWARD LETTER - CHIP 2020Mr. Garrett moved, Mr. Neal seconded, to sign the conditional award letter for the PY 2020 Community Housing and PreservationCHIP) Program, so we may receive the grant agreement.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

CONTRACT AWARD - BRIDGE NO. ROS- TR234- 0035 CHAPEL CREEK ROADMr. Neal moved, Mr. Garrett seconded, to enter into a contract between the Ross County Board of Commissioners and U.S Bridge DBAOhio Bridge Corporation, for furnishing one galvanized steel bridge for Chapel Creed Road ( T.R. 234) Bridge No. ROS- T0234- 0035, inthe amount of $69,495. 00.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

CONTRACT AWARD – RETROREFLECTIVE PAVEMENT MARKINGMr. Garrett moved, Mr. Neal seconded, that a contract be awarded to The Aero- Mark Company LLC, in the amount of $85,500. 53 forfurnishing and installation of retroreflective pavement markings (striping) on various county and township road in Ross County, Ohio, according to a bid proposal submitted September 14, 2020, and upon recommendation of the Ross County Engineer.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

AUTHORIZE SIGNATURE – ELFORD PAYMENT APPLICATION 2Mr. Garrett moved, Mr. Neal seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf, pay application number 2, from Elford, Inc. for construction on the Law Enforcement Complex, in the amount of $138, 743.68.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

AUTHORIZE SIGNATURE – SHOEMAKER INDUSTRIAL SOLUTIONSMr. Neal moved, Mr. Garrett seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf, a request to purchase a BaldorSiren Motor for the warning siren at the Ross County Fairgrounds, from Shoemaker Industrial Solutions, from account code 100- 01-03-7204 Capital Improvements, in the amount of $2,503.00.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried

AUTHORIZE SIGNATURE – NATIONWIDE CONTRACTORS LLCMr. Garrett moved, Mr. Neal seconded, Mr. Corcoran be authorized to sign, on the Commissioners behalf, a proposal for crack seal, sealing and striping of parking lots located at 33 W. Main St. (LCNB), 15 N. Paint St. (Alley) and the lot directly behind the countycourthouse for the amount of $ 6,655.00 payable to Nationwide Contractors LLC from account code 100- 01-03-7204 CapitalImprovements.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

ASSESSMENTS - STORM WATERMr. Neal moved, Mr. Garrett seconded, not to increase or decrease any of the assessments that had been calculated for the followingstorm water districts; Northview Estates Sherman Heights Teays Valley Estates PH. 1 Teays Valley Estates PH. 2 Teays Valley Estates PH. 3Willow Creek Slate Creek Cove Creek View Golf View Block D &E Clayton Mills – AClayton Mills – B Raygans Meadow Cross Creek Arrow Wood Autumn Woods

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried

PAYMENT REQUEST – AMERICAS BEST VALUE HOTEL – COVID19Mr. Garrett moved, Mr. Neal seconded, to approve payment to Americas Best Value Hotel for COVID19 Non- Congregate Sheltering, August 14- September 15/2020 for the amount of $6,276.27.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

CONTRACT AMENDED – CORONAVIRUS RELIEF FUND SCOJFSMr. Neal moved, Mr. Garrett seconded, the Coronavirus Relief Fund (CFR) agreement with South Central Ohio Job and Family Services, for $250,000. 00 (Two Hundred Fifty Thousand Dollars) for the purpose of Section C Permissible use of Funds, Economic Supports , beamended to $450,000.00. This will increase the contract with Community Action to a minimum of $375,000.00 and the remaining

75,000. 00 will be used for utility assistance and rental and mortgage assistance through SCOJFS.

On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.

MINUTES APPROVED – ROSS COUNTY INVESTMENT ADVISORY COMMITTEEMr. Garrett moved, Mr. Neal seconded, to approve the minutes from the March 9, 2020 Ross County Investment Advisory Committee.

On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried

SUBJECTS BROUGHT BEFORE THE BOARD

Mr. Cosenza spoke with Andy Wettersten, IT Coordinator and it has been determined that Mr. Wettersten will submit a request to fundthe remaining balance for the Board of Elections cameras and additional cameras at the Ross County Service Center, to the DataProcessing Board, and then submit the request to the commissioners for approval at a later date.

Mr. Cosenza spent time meeting with the Ross County Sheriff and discussed allowing more construction workers to gain access to workon the jail roof.

Mr. Cosenza is now meeting with the Law Enforcement Complex Construction team every Thu rsday at 1:00pm. In their last meetingthey discussed the delay in bringing in hardware for the project due to COVID – 19. Because of the delay there will now be a change inthe start and end date for the project, which will be determined at a later date.

The Board Discussed the CARES Act funding and how we could use it to better our community through this time. It was considered, wecould have the 8 districts hire an additional nurse per building until the end of December, as well as possibly having free testing forstudents that meet the requirements. Commissioner Garrett is going to call the County Superintendent and see what our options may be. It will be brought to the board at a later date.

ADJOURNMENT

Mr. R. Douglas Corcoran, President, adjourned the regular meeting of, September 21, 2020, at 3:15 p.m.

Board of Commissioners of Ross County, Ohio

R. Douglas Corcoran, President

Stephen A. Neal, Vice President

Dwight A. GarrettClerk, Cathy Primer