September 2013 Grant Brown Bag Session By: Tracy Morkunas, CPA September 17, 2013.

September 2013 Grant Brown Bag Session

By: Tracy Morkunas, CPA

September 17, 2013

On July 31, 2013, a memo from the Dept. of Administration, Office of Management & Budget (Peter Marino) was sent to all State Agency Directors State Agencies asked to enter information State Agencies asked to enter information

about about allall Federal awards including budget Federal awards including budget amountsamounts

The information was to improve federal fund transparency and will assist both OMB & agencies in responding to federal policy changes & directives

Data to be entered into the SABRs system Updated Quarterly – first submission due October 1, 2013

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Due to Sequestration (Effective March 1,

2013)

RI Governor’s Office was requested to

demonstrate the impact of the cuts

Found they did not have a good handle on

Federally Funded Grants

New reporting intended to streamline any future

information requests3

CCRI Reports On:

EOCETSACCESSACCESS NewportTAACCCT (PACE)Electric PowerGeology Textbook

May Receive Questions On:

EPSCoRASTRIECEDLT TradeConnect2CollegeSTEM PlusCareer PathwaysGED to CollegeTransition to CollegeREACH

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Must upload all Grant Award Notifications, Terms & Conditions, any subsequent changes

Identify each Direct Federal Grant & provide: Award # / Amendment # (if applicable) Federal Awarding Agency Begin Date, End Date, Liquidation Date Current Award Amount, Cumulative Award Amount Amount of Award Budgeted for current State FY Amount of Award Budgeted for next State FY

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Program Purpose Brief description of the program purpose (700

character max)

Match required (if applicable) Administrative Set Aside Percent/Amount (if

applicable)

Indirect cost rate assessed to the Award

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Screen Print of SABRS Reporting

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Send Program Purpose to Chief Accountant (Tracy) Brief description of the program (700 character

max) simple enough to be understood by the taxpayer

CANNOT use any abbreviations, i.e. Dept. or CCRI Write out Department and Community College of Rhode Island

Copy of the Terms & Conditions Also send to Tracy

Anytime you receive a new Grant Award Notification or Amendment/modification Send to Tracy

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Help determine the Amount of Funds to be Budgeted in Current and Next STATE Fiscal Year For this round, we (Controller’s and Business

Office) are using the Budget Projections that were prepared in August 2013

Communicate any major changes within the grant to the Chief Accountant (Tracy)

Be ready to answer any questions that may arise from this reporting

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We’re not entirely sure yet! Only 1 example was given:

If spending is far from the budget provided, they may ask why

They might ask questions if: Budgeted spend is much higher/lower than

the current year’s grant award If a cut/increase in grant funding, may

want to know the employment & participant’s impact

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SABRs reporting is updated quarterly First report is due October 1, 2013 After the initial report, maintenance

should be minimal Primary changes will be at the close of the

State’s Fiscal Year (June 30) and when Amendments, Modifications, and new grant years are initiated

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Dept. of Administration (OMB) is requesting information on Direct Federal Grants

First reporting due 10/1/13 & quarterly updates

Grant Directors need to prepare: Brief Program Purpose statements Forward Copies of Terms & Conditions Send all new materials to Chief Accountant Help with current & future grant budget (State’s

FY) Be ready to answer OMB’s questions 12

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