September 19, 2019 Board Packet - jccc.edu · Audit Recommendations Follow -up Matrix (AU-2) Ms. Warner shared a presentation which highlighted the vision behind the Business Continuity

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard

Overland Park, Kansas

Meeting--Board of Trustees

Hugh Speer Board Room, 137 General Education Building September 19, 2019 –5:00 p.m.

AGENDA

I. CALL TO ORDER Dr. Cook II. PLEDGE OF ALLEGIANCE Dr. Cook III. ROLL CALL AND RECOGNITION OF VISITORS Dr. Cook IV. AWARDS AND RECOGNITIONS Dr. Sopcich

V. OPEN FORUM Dr. Cook VI. BOARD REPORTS

A. Student Senate Mr. Prasai B. College Lobbyist Mr. Carter C. Faculty Association Dr. Harvey D. Johnson County Education Research Triangle Mr. Cross E. Kansas Association of Community College Trustees Ms. Lawson F. Foundation Mr. Musil

VII. COMMITTEE REPORTS AND RECOMMENDATIONS

A. Audit (pp 1-3) Dr. Cook

B. Collegial Steering Dr. Cook

C. Learning Quality (pp 4-6) Mr. Snider

D. Management (pp 7-23) Ms. Ingram Recommendation: Annual Contract for Housekeeping Services (p 9) Recommendation: Annual Contract for Prime Vendor for Food and Food Supplies (pp 10-11) Recommendation: Athletic Apparel, Gear, and Equipment (pp 12-13) Recommendation: Benefits Administration and Online

Enrollment Services (p 14) Recommendation: Executive Search and Recruiting Services, JCCC President (p 15)

Capital Acquisitions and Improvements (p 16) Facilities Master Plan Project Matrix (p 17) VIII. PRESIDENT’S RECOMMENDATIONS FOR ACTION

A. Treasurer’s Report (pp 24-35) Mr. Musil B. Monthly Report to the Board Dr. Sopcich

IX. OLD BUSINESS X. NEW BUSINESS A. Rules/Policies/Bylaws Dr. Cook XI. CONSENT AGENDA Dr. Cook

A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 36-38) 3. Grants, Contracts and Awards (pp 39-40) 4. Affiliation, Articulation and Reverse Transfer, Cooperative

and Other Agreements (pp 41-42) 5. Transfer to JCCC Foundation Tribute Fund (p 43)

B. Human Resources (pp 44-54) 1. Retirements 2. Reassignments 3. Employment – Regular 4. Employment – Temporary

C. Human Resources Addendum XII. EXECUTIVE SESSION XIII. ADJOURNMENT

JCCC AUDIT COMMITTEE MEETING Minutes

August 8, 2019 8:00 AM GEB137

The Audit Committee met at 8:00 a.m. on Thursday, August 8, 2019 in GEB 137. Those present were: Trustee Chair Jerry Cook, Trustee Nancy Ingram, Trustee Angeliina Lawson, Dr. Joe Sopcich, Dr. Barbara Larson, Dr. Randy Weber, Tanya Wilson, Tom Pagano, Chris Gray, Becky Centlivre, Phil Mein, Jim Feikert, Janelle Vogler, Tom Clayton, Paul Kyle, Sandra Warner, Rachel Lierz, Karen Cantrell, Susan Rider, Justin McDaid, and Cheryl McLeod.

(The report for this meeting was provided at the August 15, 2019 Board meeting.)

Update on activities and audits (AU-1) Biannual Travel & Expense Review – Mr. McDaid presented the results of the review, noting that reimbursements were found to be reasonable, complete, accurate, and substantially in compliance with JCCC policies and procedures. Two non-conforming expense reimbursements have been addressed through additional training, and review and updates of existing policies and procedures.

Proposed Updates – “Trustee Use of College Resources and Reimbursement Guidelines” Mr. McDaid indicated that the guidelines were being updated to mirror the following JCCC Board Policies:

Reimbursement of Travel Expenses Policy 216.01 Same Day Travel Operating Procedure 216.02 Overnight Travel Operating Procedure 216.03 Appropriate Expenditures of College Funds Operating Procedure 215.09

Annual Trustee Expense Reimbursement Report (AU8) – Mr. McDaid presented the Trustee expense report for fiscal 18-19. Expenses were in line with expectations as trustees continue to be engaged with the activities of the local and national Association of Community College Trustees (ACCT).

Quarterly Projects Update: Mr. McDaid highlighted projects planned for the upcoming quarter. These include an outsourced IS audit of hardware and software licenses and a review of the JCCC facility rental process.

Board Packet 1 September 19, 2019

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/reimbursement-travel-expense.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/reimbursement-travel-expense.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/procedure-same-day-travel.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/procedure-same-day-travel.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/procedure-overnight-travel.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/procedure-overnight-travel.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/procedure-appropriate-expenditures-college-funds.html

http://www.jccc.edu/about/leadership-governance/policies/administrative-services/travel-reimbursement/procedure-appropriate-expenditures-college-funds.html

Audit Recommendations Follow-up Matrix (AU-2) Ms. Warner shared a presentation which highlighted the vision behind the Business Continuity Initiative and provided a status update on the project. She emphasized the importance of collaboration and teamwork in achieving the gains made thus far, and the key role these factors will continue to play in closing the gaps which have been identified. JCCC Ethics Report Line update (AU-3) Quarterly Report – Between April 1, 2019 and June 30, 2019, twelve reports were received via the JCCC Ethics Report Hotline.

• Four reports were received anonymously. • As of August 1, 2019, all have been reviewed and nine have been appropriately

addressed. Of the reports previously reported as in progress, all have been addressed. JCCC Behavioral Intervention Team/KOPS Watch/Student Complaints (AU-4)

Mr. McDaid, with input from Dr. Weber, presented a year-to-date and an annual statistical report of KOPS Watch case data. Dr. Weber and Paul Kyle both provided insights on the data presented in the Student Complaints Portal report. Draft Fiscal Year 19-20 Working Agenda (AU-7) Mr. McDaid reviewed the draft working agenda for the 2019-20. After discussion, the draft working agenda will be brought forward for the approval of the Board of Trustees. RECOMMENDATION: It is the recommendation of the Audit Committee that the Board of Trustees approve the FY 2019-2020 Audit Committee working agenda, as shown subsequently in the board packet.

Executive Briefings Mr. McDaid presented an executive briefing which included an update on the status of additional audit recommendations. Upcoming Meeting Dates Thursday, November 7, 2019 Thursday, February 6, 2020


JCCC AUDIT COMMITTEE WORKING AGENDA

FY 2019-2020

AU-1 Review audit reports and discuss current Audit & Advisory Services activities

February, May, August, and November

AU-2 Review status of audit recommendations from completed internal and external audits


AU-3 Quarterly report – JCCC Ethics Report Line (Annual Benchmarking Report in May)


AU-4

Annual Summary Reports – KOPS Watch/BIT & Student Complaint Portal

August

AU-5 Planning meeting with external auditors

May

AU-6

Performance Review – Exec. Director, Audit and Advisory Services

February

AU-7 Review and approve Audit Committee Working Agenda

August

AU-8 Annual Trustee Expense Reimbursement Report

August

AU-9

Review Audit Committee Charter

November

AU-10 Review proposed audit plan for upcoming year

November

AU-11 Review audited financial statements and recommend acceptance to the Board

November

AU-12 Executive session As necessary


Learning Quality Committee September 3, 2019, 8:30 a.m.

GEB 137 Meeting Minutes

Those present were: Trustee David Lindstrom, Trustee Paul Snider, Malinda Bryan-Smith, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, Melanie Harvey, Barbara Larson, Cathy Mahurin, Karen Martley, Vince Miller, Tom Pagano, Terri Schlicht, Gurbhushan Singh, Joe Sopcich, Sandra Warner, and Randy Weber LQ4 Monitor Faculty Development Sabbatical Appointments

Adventures in Developing Experiential Nancy Holcroft Benson Learning Opportunities Nancy Holcroft Benson, Professor of Biology and Zoology, was granted a sabbatical during the fall 2018 semester. The goal of her sabbatical was to develop experiential learning opportunities for JCCC students. As part of her research, she visited the Black Hills/Badlands of South Dakota to develop the site-focused Special Topics course. She developed the course using the National Collegiate Honors Council's "Partners in Parks" model as framework while adding her own customization. After completing a service-learning opportunity herself at the Cedar Cove Feline Conservatory and Education Center in Louisburg, Kansas, she developed a service-learning experience in partnership with the Conservatory. As result of her research, SCI292/HON292 Exploring Biodiversity: Protected Places in the Black Hills and Badlands will be offered during the Spring 2020 term. A service-learning opportunity is currently available in BIOL 127: General Zoology. She added that these experiences will be transcripted on the students' co-curricular transcript adding a narrative beyond the academic transcript. She plans to present her research and findings at SICB and KAS conferences. LQ Monitor Learning Outcomes

Course Transfers L. Michael McCloud

This item was tabled until the October meeting. LQ2 Monitor the Learning Engagement Process


Open Educational Resources Barry Bailey

Barry Bailey, Professor and Librarian, provided an overview of Open Education Resources (OER) including the definition, uses, limitations, vendors, licensing requirements and the financial impact on students and institutions. JCCC currently has a task force monitoring the use of OERs on campus with additional in-depth analysis planned. Trustee Snider asked faculty present to comment on the use of OERs. Dr. Melanie Harvey commented that while OERs are useful and have a place at JCCC, specific resources or vendors should not be mandated by JCCC. She added that faculty struggle with balancing the cost to students with the emerging technologies/resources available for purchase when choosing text books and other materials. LQ3 Monitor Learning Outcomes

Affiliation, Cooperation, Articulation, Reverse Transfer and Other Agreements, Policies, and Procedures

Affiliation Agreements - Credit Gurbhushan Singh Gurbhushan Singh, Associate VP of Instruction, presented a renewal agreement for Park Meadows Senior Living , LLC and Spectrum Retirement Communities, LLC and a new agreement with Advent Health Shawnee Mission. Both agreements were moved forward for Board approval. Complete details can be found subsequently in the consent agenda portion of the September 19 board packet. The meeting adjourned at 9:21 a.m.


Learning Quality Committee Working Agenda

2019-2020

LQ1 Review and Update Policies as needed LQ2

Monitor the Learning Engagement Process • Marketing, recruiting, placement, counseling, retention, and support

services activities • Educational planning and development initiatives • Updates on academic programs

LQ3 Monitor Learning Outcomes

• Program review and assessment practices • Curriculum and program additions and modifications • Advisory committee membership and cooperative agreements with

other institutions • Affiliation, cooperation, articulation, reverse transfer and other

agreements, policies, and procedures LQ4 Monitor Faculty Development

• Professional development programs • Professor Emeritus and Senior Scholar status • Sabbatical appointments

LQ5 Monitor Student Development

• Student life, leadership and development activities • Student organization reports • Student personnel actions

LQ6 Monitor Workforce Education

• Credit/non-credit JCCC partnerships • Kansas Board of Regents/Post-Secondary Technical Education Authority

actions LQ7 Highlight Technical Support for Learning Activities

LQ8 Review Academic Data Analysis and Research

LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities


MANAGEMENT COMMITTEE Minutes

September 4, 2019

The Management Committee met at 8:00 a.m. on Wednesday, September 4, 2019 in the Hugh Speer Board Room, GEB 137. Those present were: Nancy Ingram, Chair; David Lindstrom, trustee; Paul Snider, trustee; Stace Acup; Dr. Jay Antle; Malinda Bryan-Smith; Gayle Callahan; John Clayton; Tom Clayton; Gary Cook; Dr. Leroy Cox; Jim Feikert; Richard Fleming; Shannon Ford; Chris Gray; Gennie Harold; Dr. Melanie Harvey; Rex Hays; Kristine Herman; Dr. Barbara Larson; Rachel Lierz; Dr. Mickey McCloud; Justin McDaid; Dr. Vince Miller; Linda Nelson, recorder; Mary O’Sullivan; Tom Pagano; Michael Rea; Susan Rider; Debbie Rulo; Terri Schlicht; Dr. Gurbhushan Singh; Dr. Joe Sopcich; Ashawnte Thompson; Janelle Vogler; Dr. Sandra Warner; Dr. Randy Weber and Tanya Wilson

MA-8 Highlight various JCCC programs and activities Dr. Jay Antle, Executive Director of Sustainability, updated the Management Committee on activities in the JCCC Center for Sustainability. He highlighted progress made through the College’s PowerSwitch program with support from key departments on campus, to reduce energy usage and the associated cost savings. Next, he highlighted the efforts related to recycling and waste minimization. He also reported on the project for mitigating bird collisions on campus and the positive results that have come from that effort. He also discussed various student initiatives taking place within the department. The Center continues to be recognized, regionally and at the national level for its innovative work. MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements Barbara Larson, Executive Vice President Finance and Administrative Services, reported on an agreement with an outside organization. This agreement will be brought forward through the Consent agenda at the September 19, 2019, board meeting. MA-2 Guide Budget Development: Monthly Budget Update Rachel Lierz, Associate Vice President, Financial Services/CFO stated that the annual audit of the college’s FY 2018-19 financial statements began on Monday, August 19. Audited figures will be presented at the November Audit Committee meeting. A chart showing budget for FY 2019-20 for General/PTE funds was presented. She also said that a proposed budget calendar for Fiscal Year 2020-2021, as well as preliminary budget


guidelines, are being developed and will be provided to the Management Committee for review at the October meeting. MA-5 Monitor Business Services: Textbook Affordability Ashawnte Thompson, Bookstore Manager, gave a presentation on textbook affordability and sales. He highlighted the choices students have for accessing courseware, new, used or rental textbooks. Day 1 Access is the latest option which is digital courseware and provides new materials in a more affordable manner. MA-5 Monitor Business Services: Local Vendor Information Janelle Vogler, Associate Vice President Business Services provided information on the Competitive Solicitation Requirements policy as it pertains to local vendors. She reported on Purchase Orders issued in Fiscal year 2018-19 by geographic location. She also reviewed the Procurement Services’ current and planned practices and recommendations for increasing local vendor participation. MA-5 Monitor Business Services: Single-Source Purchase report Ms. Vogler reviewed eight single-source purchases. MA-5 Monitor Business Services: Bid/RFP review and recommendations

Ms. Vogler presented recommendations for the following bids/RFPs:


AWARD OF BIDS/RFPs - MULTI-YEAR PURCHASE: $150,000+

September 2019 Management Committee

Bid Title Total Contract Period

Fund Source/Firms Notified

Vendors Original Bid Amounts

First Year / Five Year Total (if applicable)

Current Year Amount Multi-Year Total

Justification If other than Low Bid

16-105, Annual Contract for Housekeeping Services (JCCC-1387) Base Year, 4 Renewal Option Years 10/1/2016 - 9/30/2021 Renewal Option: 3 of 4 Source of Funds: General Firms Notified: 19

1. ABM Onsite Services: $720,318.12 / $3,601,590.60

2. Executive Management Services, Inc.: $835,752.41 / $4,178,762.05

3. FBG Service Corporation: $714,302.05 / $3,571,510.25

4. Majestic Franchising: $826,542.65 / $4,132,713.25

5. Marcis & Associates, Inc.: $728,872.05 / $3,644,360.25

$1,032,367.00 $2,064,734.00 (estimate)*

A thorough evaluation process was conducted which included reviewing and ranking the written proposals based on service capabilities, previous experience, and proposed costs. At the conclusion of the evaluation process, it was determined that the proposal submitted by ABM Onsite Services best met the needs of the college.

PURPOSE & DESCRIPTION The purpose of this RFP was to establish an annual contract for housekeeping services. The RFP specified the requirements for outsourcing these services for on-campus and off-campus sites. Proposers were asked to respond with proposed services that would be offered, qualifications, previous experience with similar accounts, and costs. The twelve buildings included in this original contract are the following: ATB, COM, GP, HCDC, HSC, WHCA, NMCOA, OHEC, PA, WH, West Park, WLB. New buildings added to this service include the following: FADS, and CTE buildings. On September 15, 2016, the Board of Trustees approved the establishment of an annual contact, with the option to renew for four additional years, in one-year increments, upon the approval of both parties. This renewal is for the period of October 1, 2019 through September 30, 2020, and represents the third of four annual renewal options. *Note: the majority of the current year amount increase is due to the additional full-service cleaning of the FADS & CTE buildings. ORIGINAL EVALUATION COMMITTEE - Mitch Borchers: Associate Vice President, Business Services - Rex Hays: Associate Vice President, Campus Services/Facilities - Doug Flick: Professor, Hospitality Management

- Richard Fort: Interim Dean, Industrial Technology - Jay Glatz: Director, Dining Services - Gary Cook: Director, Housekeeping Services/Hazardous Material

Control MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the renewal of annual contract JCCC-1387 with ABM Onsite Services, for ongoing housekeeping services, for a current year amount of $1,032,367 and an estimated amount of $1,032,367 for the remaining optional renewals through 2021, for a total estimated amount of $2,064,734.


AWARD OF BIDS/RFPs - MULTI-YEAR PURCHASE: $150,000+

September 2019 Management Committee Bid Title

Total Contract Period Fund Source/Firms Notified





16-127, Annual Contract for Prime Vendor for Food and Food Supplies (JCCC-1389) Base Year, 4 Renewal Option Years 10/24/2016 - 10/23/2021 Renewal Option: 3 of 4 Source of Funds: General Firms Notified: 11

1. SYSCO Food Services of Kansas City, Inc. 2. Ben E. Keith Oklahoma 3. Martin Brothers Distributing Co., Inc. 4. Reinhart Foodservices 5. U.S. Foods, Inc. *Note - Refer to attached spreadsheet for bid amounts

$750,000.00 $1,500,000.00

A thorough evaluation process was conducted which included reviewing and ranking the written proposals based on pricing, service capabilities, and ordering and delivering processes. At the conclusion of the evaluation process, it was determined that the proposal submitted by SYSCO Food Services of Kansas City, Inc. best met the needs of the college in the most cost-effective manner.

PURPOSE & DESCRIPTION The purpose of this RFP was to establish an annual contract for a prime vendor for food and food supplies. This contract is utilized primarily by Dining Services and by the Hospitality Management program and the Hiersteiner Child Development Center. On September 15, 2016, the Board of Trustees approved the establishment of an annual contract, with the option to renew for four additional years in one-year increments, upon the approval of both parties. This renewal is for the period of October 24, 2019 through October 23, 2020 and represents the third of four annual renewal options. ORIGINAL EVALUATION COMMITTEE - Mitch Borchers: Associate Vice President, Business Services - Chris Worthington: Senior Buyer, Procurement Services - Jay Glatz: Director, Dining Services - Krystal Anton: Recycling/Waste Minimization Coordinator,

Sustainability - Claire Ehney: Manager, Child Development Center - Lori James: Senior accounting analyst, Dining Services

- Marcel Des Marteau: Executive sous chef, Museum Café - Bridget McNabb: Hospitality Purchasing Coordinator, Hospitality - Cherie Jenkins: Assistant Manager Catering/Café Tempo, Dining

Services - Marc McCann: Assistant manager/Executive Chef, Dining Services - Jason Arnett: Assistant Manager Coffee Bars/Food Court, Dining

Services MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the renewal of annual contract JCCC-1389 with Sysco for Prime Vendor for Food and Food Supplies, for a current year amount of $750,000 and an estimated amount of $750,000 for the remaining optional renewals through 2021, for a total estimated amount of $1,500,000.00.



AWARD OF BIDS/RFPs - MULTI-YEAR PURCHASE:

$150,000+








16-130, Athletic Apparel, Gear, and Equipment (JCCC-1383) Base Year, 4 Renewal Option Years 7/01/2016 - 6/30/2021 Renewal Option: 3 of 4 Source of Funds: General Firms Notified: 5

1. BSN Sports 2. DC Sports, Inc. 3. MB2 Sports 4. Nill Brothers Sports *Note - Refer to attached spreadsheet for bid amounts

$200,000 $400,000 (estimate)*

A thorough evaluation process was conducted which included reviewing and ranking the written proposals. The evaluation criteria included the lead brand offered, discounts off list/retail, incentive/rebate program, and customer service. At the conclusion of the evaluation process, it was determined that the proposal submitted by BSN Sports would best meet the needs of the college based on the criteria mentioned above.

PURPOSE & DESCRIPTION The purpose of this RFP was to contract for the purchase of athletic apparel, gear and equipment. In addition to realizing discounted purchasing options, this contract allows for annual incentives and rebates, in the form of apparel and other equipment, back to the college’s Athletics department. On July 21, 2016, the Board of Trustees approved the establishment of an annual contact, with the option to renew for four additional years, in one-year increments, upon the approval of both parties. This renewal is for the period of July 1, 2019, through June 30, 2020, and represents the third (3) of four (4) annual renewal options. ORIGINAL EVALUATION COMMITTEE - Mitch Borchers: Associate VP, Business Services - Tracey Nichols: Buyer, Procurement Services - Randy Weber: Vice President, Student Success/CSAO - Carl Heinrich: Assistant Dean, Athletics

- Ben Conrad: Head Coach, Women’s Basketball, Athletics - Aubree Brattin: Head Coach, Softball, Athletics - Betsy Petre: Administrative Assistant, Athletics - Patty McGraw: Office Assistant, Athletics

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the renewal of annual contract JCCC-1383 for athletic apparel, gear, and equipment with BSN Sports for a current year amount of $200,000 and an estimated amount of $200,000 for the remaining optional renewals through 2021, for a total estimated amount of $400,000.



AWARD OF BIDS/RFPs - MULTI-YEAR PURCHASE:

$150,000+








20-001, Benefits Administration & Online Enrollment Services Base Year, 4 Renewal Option Years 10/01/2019 - 09/30/2024 Source of Funds: General Firms Notified: 201

1. Workterra: $37,344 / $186,720 2. Benefit Focus: $52,112 / $210,624 3. Ebenefits Solutions: $50,220 / $191,100 4. Empyrean Benefit Sol: $80,787 /

$343,136 5. FTJ Solutions: $43,393 / $216,966 6. Plan Source: $51,900 / $234,940 7. Selerix: $61,781 / $271,701

$37,344 $186,720 (estimate)*

The evaluation criteria included Adherence to RFP requirements, Capabilities, Service experience and support, Price, Multi-year fee and performance guarantees, and Financial stability. The evaluation was completed by the broker Holmes Murphy and submitted to the evaluation team for review. At the conclusion of the evaluation process, it was determined that the proposal submitted by Workterra (the incumbent contractor) most effectively met the college’s requirements.

PURPOSE & DESCRIPTION The purpose of this RFP was to contract for the continued provision of Benefits Administration and Online Enrollment Services. Current contract JCCC-1318 expires December 31, 2019 and a new contract is needed to replace this expiring contract. The initial term of this contract will be from October 1, 2019, through September 30, 2020 and will be renewable for four additional years, in one-year increments, upon the approval of both parties. ORIGINAL EVALUATION COMMITTEE - Michelle Ohlde: Sr. Client Service Consultant with Holmes Murphy - Donna Glass: Account Manager with Holmes Murphy - Julie Lombard: Senior Buyer, Procurement Services - Jerry Zimmerman: Benefits Manager

- Karen Langtry: Business Analyst Enterprise Application Support - Derrick Lane: Security Engineer Information Technology Security - Philip Mein: Exec Dir IT Security Information Technology Security

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the annual contract for Benefits Administration & Online Enrollment Services with Workterra for a base year of $37,344 and a total estimated expenditure of $186,720 for all option years through 2024.


MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Rex Hays, Associate Vice President, Campus Services and Facility Planning, provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix. MA-4 Review financial plans for capital improvements

Mr. Hays presented the monthly report summarizing budgets and expenditures to date for the various projects associated with the Facilities Master Plan. He also reviewed progress on various infrastructure projects currently under construction on campus.

Recommendation Regarding Selected Firm for Executive Search and Recruiting Services, JCCC President

Report:

At a special Board of Trustees meeting held on August 20, 2019, the Board of Trustees heard presentations and asked questions of four short-listed firms submitting proposals in response to Request for Proposal (RFP) 20-006, Executive Search and Recruiting Services, JCCC President. Following the presentations, the Board voted to narrow the finalists to two firms, AGB Search, and RH Perry and Associates. Procurement Services has provided information to the Board of Trustees based on staff’s follow-up reference checks of these two final firms. During the September Board meeting, the Board is in a position to entertain a motion on which firm will be selected to provide Executive Search and Recruiting Services for the JCCC Presidential Search, per one of the recommendations below:

RECOMMENDATION:

AGB Search:

It is the recommendation of the Board of Trustees to approve the proposal from AGB Search in the amount of 1/3 of the first year salary plus estimated additional expenses of $13,500 to serve as an executive search for the College President.

RH Perry:

It is the recommendation of the Board of Trustees to approve the proposal from RH Perry in the amount of $68,000 plus estimated additional expenses of $16,400 to serve as an executive search for the College President.


Johnson County Community CollegeAs of September 1, 2019

(reflects payments issued through September 1, 2019)

Date(s) Change Total Contract Reimb. Exp. ` % % EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. DateMAJOR PROJECTS INCLUDED IN 2018-2019 MANAGEMENT BUDGET (Approx. $100,000 & over)Rooftop Solar PV Design & Installation Industrial Training Center (ITC) & CSB Cons. Serv/Equip. Artisun Solar CO/GF/ITC 884,000 884,000 9/19

Total Contract Commitments/Payments to Date 884,000 884,000Original Project Budget 884,000

Grand Total Contract Commitments to date for Major 2018-2019 Improvement Projects 884,000Grand Total 2018-2019 Project Budget 884,000MAJOR PROJECTS INCLUDED IN 2019-2020 MANAGEMENT BUDGET (Approx. $100,000 & over)Campus Exterior Signage Replacement A/E Services 0

Cons. Serv/Equip. COTotal Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 400,000

Lighting Upgrades A/E Services 0Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 100,000

Carlsen Center 3rd Floor Restroom A/E Services 0 Remodel Cons. Serv/Equip. CO 0

Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 180,000

GYM Lobby RenovationCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0Original Project Budget 200,000

Masonry TuckpointingCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0Original Project Budget 100,000

Solar Installations A/E Services 0Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 500,000

Asphalt/Concrete ReplacementsCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0Original Project Budget 300,000

PGGG Parking Garage SensorsCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0Original Project Budget 200,000

Grand Total Contract Commitments to date for Major 2019-2020 Improvement Projects 0Grand Total 2019-2020 Project Budget 1,980,000


(A-B) (B+E) (D+F)

A B C D E F G H

Phase 1

Estimated Project Budget August

2019

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateCTE Building 27,342,690$ 23,049,369$ 4,293,321$ 20,496,592$ 4,231,501$ 4,090,864$ 27,280,870$ 24,587,456$ OHOW/Motorcycle Garage 611,429 592,045 - - 19,384 4,474 611,429 4,474 Fine Arts & Design Studios 19,255,864 16,456,063 2,799,801 14,957,826 2,407,948 2,332,933 18,864,011 17,290,759 ATB Renovation 16,803,904 14,367,482 2,436,422 2,315,342 806,041 769,299 15,173,523 3,084,641 WLB Renovation 14,850,290 - - - 484,525 78,079 484,525 78,079 Chiller Plant Expansion (2) 2,030,946 1,850,520 180,426 1,284,446 129,087 129,087 1,979,607 1,413,533 Phase 1 Total 80,895,123$ 56,315,479$ 9,709,970$ 39,054,206$ 8,078,485$ 7,404,736$ 64,393,964$ 46,458,942$

(A-B) (B+E) (D+F)A B C D E F G H

Phase 2

Estimated Project Budget August

2019

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateOutdoor Site Work, Athletics 12,857,459$ 11,262,172$ 1,595,287$ 5,924,723$ 1,219,953$ 1,203,517$ 12,482,125$ 7,128,240$ GYM Renovation 1,300,000 1,129,356 170,644 1,113,710 5,370 5,370 1,134,726 1,119,080 Resource Center Renovation 6,859,561 5,420,383 1,439,178 921,745 1,041,646 476,350 6,462,029 1,398,095 Student Center Renovation 8,806,915 6,996,091 1,810,824 3,521,797 1,428,797 896,438 8,424,888 4,418,235 Phase 2 Total 29,823,935$ 24,808,002$ 5,015,933$ 11,481,974$ 3,695,766$ 2,581,676$ 28,503,768$ 14,063,650$

Total Facilities Master Plan 110,719,058$ 81,123,481$ 14,725,903$ 50,536,180$ 11,774,251$ 9,986,411$ 92,897,732$ 60,522,591$

Johnson County Community CollegeFacilities Master Plan Projects

(reflects payments issued through 8/26/19)

(1) The "Non‐Construction Encumbered" column figures represent Purchase Order totals to date. Non‐Construction costs include "soft costs" such as fees for architectural/engineering services, surveys, geotechnical testing, furniture, fixtures and equipment.

(2) Approximately $700,000 for Chiller Plant Expansion to be funded from 2016 Capital Bond issue related to HVAC upgrades.


MANAGEMENT COMMITTEE Minutes

August 7, 2019

The Management Committee met at 8:00 a.m. on Wednesday, August 7, 2019 in the Hugh Speer Board Room, GEB 137. Those present were: Nancy Ingram, Chair; David Lindstrom, trustee; Paul Snider, trustee; Dr. Jay Antle; Malinda Bryan-Smith; Gayle Callahan; Becky Centlivre; John Clayton; Tom Clayton; Gary Cook; Dr. Leroy Cox; Jim Feikert; Shannon Ford; Chris Gray; Denise Griffey; Dr. Melanie Harvey; Rex Hays; Jeff Hoyer; Jim Lane; Dr. Barbara Larson; Rachel Lierz; Karen Martley; Dr. Mickey McCloud; Justin McDaid; Dr. Vince Miller; Linda Nelson, recorder; Tom Pagano; Debbie Rulo; Chandra Russell; Terri Schlicht; Dr. Gurbhushan Singh; Dianne Smethers; Josh Smith; Shawn Smith; Dr. Joe Sopcich; Janelle Vogler; Dr. Sandra Warner; Dr. Randy Weber, Jerry Zimmerman; Bill Henderson and Matt Courtney of Piper Jaffray. (The report for this meeting was provided at the August 15, 2019 Board meeting.) MA-3 Stewardship of College Finances: Presentation of Series 2011 Bonds Refunding Opportunity Mr. William Henderson and Mr. Matthew Courtney of Piper Jaffray, the college’s financial advisor, were in attendance and presented information on a proposal for a resolution authorizing the sale of Student Commons and parking system refunding revenue bonds. They estimate that the college could save approximately $125,000 annually by refinancing the Series 2011 bonds.

(The recommendation for the Series 2011 Bonds Refunding Opportunity appeared in the August board packet and was approved at the August 15, 2019, board meeting.) MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements Barbara Larson, Executive Vice President Finance and Administrative Services, reported on a number of agreements with outside organizations. Denise Griffey, Program Director College/Community Outreach/STEM, provided information about the memorandum of understanding agreement with Blue Valley School District for concurrent enrollment. There were also agreements with Olathe Public School district, HP Distribution for CDL training and approval of templates for Continuing Education service agreement and Facility Rental requests. These agreements were brought forward through the Consent agenda at the August 15, 2019, board meeting.


MA-12 FY 2019-2020 Management Committee Working Agenda Dr. Larson presented a correction to the 2019-2020 Management Committee working agenda that was presented in the July board packet. (The corrected recommendation for the FY2019-2020 Management Committee Working Agenda appeared in the August board packet and was approved at the August 15, 2019, board meeting.) MA-3 Stewardship of College Finances: Transfer of Funds Ms. Lierz said that revenue generated through the recycling efforts of the JCCC Office of Sustainability are considered public funds of the college. The Sustainability Committee has requested that $6,000 of recycling proceeds be transferred to the JCCC Foundation to be used for scholarships. Including this disbursement, the Sustainability Committee has distributed approximately $107,000 to the Foundation for scholarships since 2012. (The recommendation for the transfer of funds appeared in the August board packet and was approved at the August 15, 2019, board meeting.) MA-2 Guide Budget Development: FY 2019-2020 Budget adoption Ms. Lierz said that the guidelines used to build the 2019-20 budget were approved by the Board of Trustees on December 13, 2018. The proposed budget was presented at the Board of Trustees budget workshop on April 18, 2019 and the management budget was approved on May 16, 2019. (The recommendation for the FY 2019-2020 budget adoption appeared in the August board packet and was approved at the August 15, 2019, board meeting.) MA-2 Guide Budget Development: Management Budget reallocations Ms. Lierz reported that the Board of Trustees Budgeting Policy 211.01 provides that the President or designee will semi-annually submit to the Board of Trustees a report identifying reallocations within the Management Budget. The report included reallocations of the 2018-19 Management Budget during the period of January 1, 2019 to June 30, 2019. These reallocations between budget categories are transfers within the adopted budget and have a net impact of $0.

(The budget reallocation report appeared in the August 15, 2019, board packet.)


Update on Voluntary Employee Retirement Benefit (VERB)

Jerry Zimmerman, Manager, Benefits presented an update to the Voluntary Employee Retirement Benefit (VERB). The College originally budgeted $5.8 million as a liability for this new benefit for the current fiscal year. Based on an updated assessment of eligible participants, the College will now book $6.3 million for the program in Fiscal Year 2019-20.

MA-4 Monitor Facilities: Capital acquisitions and improvements: Construction of a Standalone Garage for Oral Health on Wheels (OHOW) Vehicle Rex Hays, Associate Vice President, Campus Services and Facility Planning presented information on the construction of a standalone garage for Oral Health on Wheels (OHOW) vehicle and additional space for motorcycle storage for the 27 motorcycles used in the Continuing Education Motorcycle training course. Barbara Larson gave a brief overview of Procurement Services bid processes and procedures in light of the discussion at the July 2019 Board meeting related to a specific bid award. MA-5 Monitor Business Services: Single-Source Purchase report Janelle Vogler, Associate Vice President Business Services, reviewed fourteen single-source purchases. MA-5 Monitor Business Services: Bid/RFP review and recommendations The summary of awarded Bids/RFPs between $50,000 and $150,000 was reviewed by Ms. Vogler. The summary appeared in the August 15, 2019 board packet. Ms. Vogler presented recommendations for the following bids/RFPs: • Canvas Learning Management System, RFP 17-038

(The recommendation for the Canvas Learning Management System appeared in the August board packet and was approved at the August 15, 2019, board meeting)

• General Executive Search and Recruiting Services (excluding Presidential Search), RFP 19-080


(The recommendation for the General Executive Search and Recruiting Services (excluding Presidential Search) appeared in the August board packet and was approved at the August 15, 2019, board meeting)

• Vehicle Storage Garage, Bid 19-096

(The recommendation for the Vehicle Storage Garage appeared in the August board packet and was approved at the August 15, 2019, board meeting)

Report from Committee Chair – Trustee Nancy Ingram, Management Committee Chair

Trustee Ingram gave an overview of the process that the board will use to select the Executive Recruiting and Search Firm for the Presidential Search. Karen Martley, Vice President of Continuing Education and Organizational Development gave an update of the Employee Engagement survey from spring of 2019. She provided more detail on the favorability results by employee class, age and tenure with the College. She also updated the committee on the listening sessions that took place in June and July. Additional sessions are scheduled for August. MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Mr. Hays provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix which appeared in the August 15, 2019, board packet. MA-4 Review financial plans for capital improvements

Mr. Hays presented the monthly report summarizing budgets and expenditures to date for the various projects associated with the Facilities Master Plan. This report appeared in the August 15, 2019, board packet. Mr. Hays also reviewed progress on various infrastructure projects currently under construction on campus.


MANAGEMENT COMMITTEE Working Agenda

FY 2019-2020

MA-1 Review and Update Policies as needed

MA-2 Guide Budget Development • FY 2019-2020 Legal budget publication (July)• Assessed valuation: Update (July)• FY 2019-2020 Budget adoption (August)• Management Budget reallocations: Semi-annual review (August,

January)• Proposed Budget guidelines and calendar for FY 2020-2021

(October)• Budget Projection Model: Review (November)• Guidelines for FY 2020-2021 Budget adoption (December)• Board of Trustees budget workshop: Update (April)• Budget: Monthly update

MA-3 Stewardship of College Finances • Banking Services (January)• Kansas Municipal Investment Pool (KMIP) statement of assets:

semi-annual review (November, May)• Financial Ratio Analysis (January)• Bonds: Bond Counsel; Financial Advisor (June)

MA-4 Monitor Facilities • Capital acquisitions and improvements: monthly progress report• FY 2020 Capital Infrastructure Inventory and One, Five and Ten-

Year Replacement Plan: review (June)• Leases – as needed• Review and recommend financial plans for capital improvements

to the Board of Trustees

MA-5 Monitor Business Services • Single Source Purchase report: Review monthly purchasing report• Bid/RFP review and recommendations• Contract renewal• Procurement Card Program summary (April)

MA-6 Monitor Information Services


• Information Technology Quarterly Report (July, October, January, April)

MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities

• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments

we wish to highlight) MA-9 JCCC Foundation annual report (October) MA-10 Monitor Community and Governmental Relations

• JCCC Official Newspapers (June) • Sponsorships (June) • College Lobbyist update (November)

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (June)


JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT

September 5, 2019

TREASURER’S REPORT REPORT: The following pages contain the Treasurer’s Report for the month ended July 31, 2019. State grant payments of $11.0 million were received during August and will be reflected in next month’s report. Expenditures of the primary operating funds are within approved budgetary limits. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of July 2019, subject to audit. Rachel Lierz Associate Vice President Financial Services/CFO Barbara A. Larson Executive Vice President Finance and Administrative Services Joseph M. Sopcich President


JOHNSON COUNTY COMMUNITY COLLEGE

TREASURER'S REPORT

JULY 31, 2019

8.3% OF YEAR EXPIRED

I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

GENERAL/PTE FUNDS

Ad Valorem (Property Taxes) 103,553,406$ ‐$ ‐$ 0% ‐$ Tuition and Fees 29,037,078 9,360,806 9,360,806 32% 9,476,648 State Aid 22,541,479 ‐ ‐ 0% ‐ Investment Income 900,000 32,836 32,836 4% 27,558 Other Income 2,541,796 153,588 153,588 6% 201,902

TOTAL REVENUE 158,573,759$ 9,547,229$ 9,547,229$ 6% 9,706,108$

Salaries and Benefits 122,458,917$ 12,113,844$ 12,113,844$ 10% 5,673,795$ Current Operating 29,774,475 2,690,347 2,690,347 9% 1,965,503 Capital 18,955,896 (344,780) (344,780) ‐2% 25,927 Debt Service 1,977,863 ‐ ‐ 0% ‐

TOTAL EXPENSES 173,167,151$ 14,459,410$ 14,459,410$ 8% 7,665,224$

Unencumbered Cash Rollforward:

Beginning Balance 103,168,449$ 93,365,942$ Revenues Over Expenses (4,912,181) 2,040,884Encumbrances & Other Activity (25,060,834) (15,595,732)

Ending Balance 73,195,434$ 79,811,094$

TO DATE

ACTIVITYBUDGET

PRIOR YEARYEAR TO DATETHIS MONTH ACTIVITY

ACTIVITYADOPTED

98%

0% 2%

Actual YTD Revenues by Source

Tuition and Fees

Investment Income

Other Income

82%

18%

Actual YTD Expenses by Source

Salaries and Benefits

Current Operating



TREASURER'S REPORT

JULY 31, 2019


I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

EXPENDITURE DETAIL BY NATURAL CLASSIFICATION

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETSalaries 87,160,058$ 4,358,933$ 4,358,933$ 5% 4,278,227$ 2%Benefits 35,298,858 7,754,911 7,754,911 * 22% 1,395,567 456%Event Officials 60,820 7,157 7,157 12% 12,161 ‐41%Legal Services 100,000 ‐ ‐ 0% ‐ 100%Lobbyist Services ‐ ‐ ‐ 0% ‐ 100%Audit Services 80,000 ‐ ‐ 0% ‐ 100%Collection Costs 85,000 2,277 2,277 3% 2,889 ‐21%Insurance, Property/Casualty & Rel 666,290 37,469 37,469 6% 54,599 ‐31%Contracted Services 8,623,988 468,072 468,072 5% 336,334 39%SB 155 Shared Funding Payments 450,000 ‐ ‐ 0% ‐ 100%Overnight Travel 1,040,653 18,667 18,667 2% 727 2467%Lobbyist Travel & Other ‐ ‐ ‐ 0% ‐ 0%Travel ‐ AQIP 4,500 ‐ ‐ 0% ‐ 100%Staff Development Travel 442,500 74,867 74,867 17% 496 14995%Faculty Continuing Ed Grants 19,000 ‐ ‐ 0% ‐ 100%Tuition Reimbursement 525,000 3,515 3,515 1% 7,704 ‐54%Same Day Travel 156,804 3,689 3,689 2% 178 1973%Team Travel ‐ ‐ ‐ 0% ‐ 100%Supplies and Materials 5,772,238 616,827 616,827 11% 203,195 204%Computer Software ‐ ‐ ‐ 0% 24,657 ‐100%Computer Software Licenses 2,786,460 273,162 273,162 10% 367,156 ‐26%Technical Training Travel 20,250 ‐ ‐ 0% (900) ‐100%Applicant Travel 15,000 ‐ ‐ 0% 325 ‐100%Recruiting Travel 25,632 2,268 2,268 9% 118 1822%Printing, Binding & Publications 183,600 1,445 1,445 1% ‐ 100%Advertising and Promotions 856,500 47,894 47,894 6% 49,736 ‐4%Memberships 355,723 117,114 117,114 33% 24,090 386%Accreditation Expenses 36,455 12,514 12,514 34% 11,144 12%Bad Debt Expense 450,000 450,000 450,000 100% 500,000 ‐10%Electric 3,030,000 220,843 220,843 7% 249,040 ‐11%Water 170,000 12,368 12,368 7% 1,820 580%Natural Gas 57,000 ‐ ‐ 0% 152 ‐100%Telephone 270,622 121,474 121,474 45% 4,053 2897%Gasoline 60,000 2,928 2,928 5% (85) ‐3527%Subscriptions 430,607 123,283 123,283 29% 97,297 27%Rentals and Leases 623,779 6,396 6,396 1% ‐ 100%Repairs and Maintenance 539,600 13,461 13,461 2% 1,821 639%Freight 111,000 1,739 1,739 2% 8,762 ‐80%Special Events 428,764 40,769 40,769 10% 7,458 447%Retirement Recognitions 10,000 263 263 3% 150 76%Postage 320,000 5,886 5,886 2% 146 3919%Contingency 600,000 ‐ ‐ 0% ‐ 0%Remodeling and Renovations 1,723,000 (14,499) (14,499) ‐1% (41,467) ‐65%Library Books 177,750 5,923 5,923 3% 10,192 ‐42%Furniture and Equipment 2,070,146 30,000 30,000 1% 65,224 ‐54%Art Acquisitions 3,000 ‐ ‐ 0% ‐ 100%Building Improvements 14,947,000 (366,204) (366,204) ‐2% (8,022) 4465%Land Improvements 35,000 ‐ ‐ 0% ‐ 100%Other Tax Assessments ‐ ‐ ‐ 0% ‐ 100%Income Tax 2,000 ‐ ‐ 0% ‐ 0%Grants 209,000 4,001 4,001 2% ‐ 100%Foster Care & Killed on Duty Grant 80,000 ‐ ‐ 0% 279 ‐100%Federal SEOG Match 75,690 ‐ ‐ 0% ‐ 100%Principal Payments 115,000 ‐ ‐ 0% ‐ 100%Interest Payments 1,861,363 ‐ ‐ 0% ‐ 100%Fee Payments 1,500 ‐ ‐ 0% ‐ 100%Mandatory Transfers ‐ ‐ ‐ 0% ‐ 100%

TOTAL EXPENSES 173,167,151$ 14,459,410$ 14,459,410$ 8% 7,665,224$ 89%

*

ACTIVITYADJUSTED YTD CHANGE

FROMPRIOR YEARTO DATE

FY20 benefits expense includes the one‐time accrual to establish the liability for the new Voluntary Employee Retirement Benefit (VERB).

ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE


JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT

JULY 31, 20198.3% OF YEAR EXPIRED

II. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS

2019‐2020 2019‐2020 2019‐2020

ADULT SUPPLEMENTARY

EDUCATION FUND Tuition and Fees 4,102,183$ 693,076$ 693,076$ 17% 780,096$ Investment Income 20,000 708 708 4% 643Other Income 1,754,900 203,262 203,262 12% 308,861

TOTAL REVENUE 5,877,083$ 897,047$ 897,047$ 15% 1,089,600$

Salaries and Benefits 3,378,662$ 153,107$ 153,107$ 5% 164,848$ Current Operating 4,481,686 182,119 182,119 4% 140,015Capital 165,520 0 0 0% 0

TOTAL EXPENSES 8,025,868$ 335,226$ 335,226$ 4% 304,863$

Unencumbered Cash Rollforward:Beginning Balance 1,607,878$ 1,475,882$

Revenues Over Expenses 561,821 784,737Encumbrances & Other Activity (494,890) (873,691)

Ending Balance 1,674,808$ 1,386,928$

STUDENT ACTIVITY FUNDTuition and Fees 2,114,000$ 722,139$ 722,139$ 34% 740,452$ Investment Income 10,000 324 324 3% 275Other Income 18,000 1,347 1,347 7% 915

TOTAL REVENUE 2,142,000$ 723,810$ 723,810$ 34% 741,642$

Salaries and Benefits 348,353$ 6,588$ 6,588$ 2% 10,484$ Current Operating 738,673 9,112 9,112 1% 6,508Capital 0 0 0 100% 0Grants/Scholarships 1,338,548 8,148 8,148 1% 4,062

TOTAL EXPENSES 2,425,574$ 23,848$ 23,848$ 1% 21,054$

Unencumbered Cash Rollforward:Beginning Balance 418,158$ 315,230$

Revenues Over Expenses 699,962 720,588Encumbrances & Other Activity (35,892) (25,175)

Ending Balance 1,082,228$ 1,010,643$

BUDGET TO DATE

ACTIVITYADOPTEDBUDGET

ACTIVITYTHIS MONTH

PRIOR YEAR% OFYEAR TO DATEYTD AS

ACTIVITY



TREASURER'S REPORT

JULY 31, 2019


III. OTHER FUNDS

2019‐2020 2019‐2020 2019‐2020

MOTORCYCLE DRIVER SAFETY FUND

Tuition and Fees 147,000$ 32,591$ 32,591$ 22% 33,120$ Other Income 41,000 ‐ ‐ 100% ‐

TOTAL REVENUE 188,000$ 32,591$ 32,591$ 17% 33,120$

Salaries and Benefits 69,095$ 411$ 411$ 1% 4,856$ Current Operating 40,835 165 165 0% 5,979 Capital 0 ‐ ‐ 100% ‐

TOTAL EXPENSES 109,930$ 576$ 576$ 1% 10,835$


Beginning Balance 796,153$ 694,915$ Revenues Over Expenses 32,015 22,285 Encumbrances & Other Activity (3,060) 0

Ending Balance 825,108$ 717,200$

TRUCK DRIVER TRAINING COURSE

FUND

Tuition and Fees 387,500$ 27,740$ 27,740$ 7% 33,518$ TOTAL REVENUE 387,500$ 27,740$ 27,740$ 7% 33,518$

Salaries and Benefits 294,283$ 2,263$ 2,263$ 1% 3,221$ Current Operating 503,900$ 3,532 3,532 1% 1,132 Capital ‐ ‐ ‐ 100% ‐

TOTAL EXPENSES 798,183$ 5,795$ 5,795$ 1% 4,353$


Beginning Balance 275,786$ 147,926$ Revenues Over Expenses 21,945 29,165 Encumbrances & Other Activity (33,214) (30,625)


SPECIAL ASSESSMENTS FUND

Ad Valorem (Property Taxes) 409,720$ ‐$ ‐$ 0% ‐$ Interest Income 0 278 278 0% 207

TOTAL REVENUE 409,720$ 278$ 278$ 0% 207$

Current Operating 300,000$ ‐$ ‐$ 0% ‐$ TOTAL EXPENSES 300,000$ ‐$ ‐$ 0% ‐$


Beginning Balance 974,348$ 785,243$ Revenues Over Expenses 278 207 Encumbrances & Other Activity 3,947 0


% OFADOPTED

YEAR TO DATEPRIOR YEARACTIVITY

YTD AS

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH

BUDGET



TREASURER'S REPORT

JULY 31, 2019


IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETREVENUESConcessions 11,000$ ‐$ ‐$ 0% ‐$ Cosmetology 28,000 1,411 1,411 5% 2,254 Bookstore 6,434,500 508,409 508,409 8% 492,841 Dining Services 2,305,000 77,124 77,124 3% 50,148 Coffee Bars 345,500 13,772 13,772 4% 11,757 The Market 430,000 ‐ ‐ 0% ‐ Vending 160,000 3,546 3,546 2% 3,977 Hiersteiner Center 1,004,500 78,325 78,325 8% 76,432 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% 132 Printing 266,000 463 463 0% 29,531 Dental Hygiene 2,000 60 60 3% ‐ Hospitality Management & Pastry Program 70,000 ‐ ‐ 0% ‐ Café Tempo 195,000 9,964 9,964 5% 11,060 Campus Farm 12,300 4,302 4,302 35% 1,952

TOTAL REVENUES 11,267,800$ 697,374$ 697,374$ 6% 680,083$

EXPENSESConcessions 20,000$ ‐$ ‐$ 0% ‐$ Cosmetology 23,000 ‐ ‐ 0% 3,326 Bookstore 5,615,272 82,460 82,460 1% 143,411 Dining Services 3,362,260 126,398 126,398 4% 94,769 Coffee Bars 496,185 16,536 16,536 3% 16,294 The Market 382,595 3,288 3,288 1% ‐ Vending 20,312 1,418 1,418 7% 19,749 Hiersteiner Center 1,733,025 62,089 62,089 4% 54,410 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% ‐ Printing 250,000 ‐ ‐ 0% ‐ Dental Hygiene 2,000 ‐ ‐ 0% ‐ Hospitality Management & Pastry Program 55,000 43 43 0% ‐ Café Tempo 283,352 12,735 12,735 4% 15,468 Campus Farm 12,300 ‐ ‐ 0% ‐

SUBTOTAL 12,259,300$ 304,967$ 304,967$ 2% 347,427$

Other Auxiliary Services ExpensesStudent Center Renovations ‐$ (24,491)$ (24,491)$ 0% ‐$ Auxiliary Construction 35,000 ‐ ‐ 0% ‐ Director 56,100 ‐ ‐ 0% (1,941) Fine Art ‐ ‐ ‐ 0% ‐ TOTAL EXPENSES 12,350,400$ 280,477$ 280,477$ 2% 345,486$


Beginning Balance 2,766,083$ 3,564,332$ Revenues Over Expenses 416,897 334,597Encumbrances & Other Activity (1,018,019) (1,178,251)

Ending Balance 2,164,961$ 2,720,678$

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH YEAR TO DATE

PRIOR YEARACTIVITY

ADOPTED



TREASURER'S REPORT

JULY 31, 2019


V. PLANT & OTHER FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

REVENUE BOND DEBT SERVICE FUND


Balance Forward 1,873,872$ 1,873,872$ 1,927,041$ TOTAL REVENUE 1,565,000 519,062$ 519,062 33% 534,670 TOTAL EXPENSES 1,722,385 0 ‐ 0% ‐ Encumbrances & Other Activity 8,260 (1)

Ending Balance 2,401,194$ 2,461,710$

COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDS


Balance Forward 804,823$ 804,823$ 1,459,531$ TOTAL REVENUE 150,000 12,855$ 12,855 9% 12,882 TOTAL EXPENSES 625,000 (32,785) (32,785) ‐5% ‐ Encumbrances & Other Activity (28,748) (9,441)

Ending Balance 821,716$ 1,462,972$

CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDS

Unencumbered Cash Rollforward:Balance Forward 5,908,036$ 5,908,036$ 9,493,605$ TOTAL REVENUE 6,046,431 3,362$ 3,362 0% 2,857 TOTAL EXPENSES 8,922,000 (111,416) (111,416) ‐1% (7,605) Encumbrances & Other Activity (3,399,122) (567,609)

Ending Balance 2,623,691$ 8,936,459$

CAMPUS DEVELOPMENT FUND


Balance Forward 48,053$ 48,053$ 1,408,393$ TOTAL REVENUE 906,000 311,018$ 311,018 34% 319,366 TOTAL EXPENSES ‐ 0 ‐ 100% ‐ Encumbrances & Other Activity 1 0

Ending Balance 359,071$ 1,727,759$

CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDS


Balance Forward 374,486$ 374,486$ 454,768$ TOTAL REVENUE ‐ 2,106$ 2,106 0% 2,261 TOTAL EXPENSES ‐ (54,051) (54,051) 0% (4,711) Encumbrances & Other Activity (84,352) (28,660)


TO DATEBUDGET

ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY

ADOPTED



TREASURER'S REPORT

JULY 31, 2019


V. PLANT & OTHER FUNDS (CONTINUED)

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

ARTS BUILDING CONSTRUCTION FUND


Balance Forward 293,484$ 293,484$ 4,604,562$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES ‐ (338,432) (338,432) 0% (384,721) Encumbrances & Other Activity (351,625) 1,943

Ending Balance 280,291$ 4,991,225$

CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUND


Balance Forward 5,787,434$ 5,787,434$ 6,259,190$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES ‐ (513,198) (513,198) 0% (524,869) Encumbrances & Other Activity (517,095) 1,942

Ending Balance 5,783,537$ 6,786,001$

ATB RENOVATION FUND


Balance Forward 1,712,590$ 1,712,590$ 1,916,469$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES 2,900,000 ‐ ‐ 0% ‐ Encumbrances & Other Activity (610,482) (0)

Ending Balance 1,102,108$ 1,916,469$

OUTDOOR SITE & ATHLETIC IMPROVEMENT


Balance Forward 275,224$ 275,224$ ‐$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES ‐ (499,064) (499,064) 0% ‐ Encumbrances & Other Activity (603,457) ‐

Ending Balance 170,831$ ‐$

OHOW/MOTORCYCLE GARAGE CONSTRUCTION


Balance Forward 1,195$ 1,195$ ‐$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES ‐ ‐ ‐ 0% ‐ Encumbrances & Other Activity ‐ ‐

Ending Balance 1,195$ ‐$

ALL OTHER FUNDS

Unencumbered Cash Rollforward:Balance Forward 2,682,351$ 2,682,351$ 1,803,955$ TOTAL REVENUE 35,301,385 715,016$ 715,016 2% 224,728TOTAL EXPENSES 19,786,291 128,655 128,655 1% 131,438Encumbrances & Other Activity (1,136,347) (117,919)

Ending Balance 2,132,365$ 1,779,327$

TO DATE

ADOPTED ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITY



TREASURER'S REPORT

JULY 31, 2019


IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2

2019‐2020 2018‐2019 NET CHANGEYEAR TO DATE YEAR TO DATE FROM

NET NET PRIOR YR

Concessions ‐$ ‐$ ‐$ Cosmetology 1,411 (1,072) 2,482 Bookstore 425,949 349,430 76,519 Dining Service (49,273) (44,621) (4,652) Coffee Bars (2,765) (4,537) 1,772 The Market (3,288) ‐ (3,288) Vending 2,128 (15,773) 17,900 Hiersteiner Center 16,236 22,022 (5,786) HVAC Auxiliary & Auto Technology Project ‐ 132 (132) Printing 463 29,531 (29,068) Dental Hygiene 60 ‐ 60 Hospitality Management & Pastry Program (43) ‐ (43) Café Tempo (2,772) (4,408) 1,636 Campus Farm 4,302 1,952 2,350

392,407$ 332,656$ 59,751$



TREASURER'S REPORT

JULY 31, 2019


VI. INVESTMENTS

DATE OF DATE OF INTEREST MATURED INTEREST CURRENT FUND CD# ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS

Capitol Federal Savings 70178399 04/11/19 07/11/19 91 d 2.430 $ 6,000,000 $ 36,350US Bank T‐Bill 475027331 04/18/19 07/18/19 91 d 2.370 9,940,092 59,908UMB Bank T‐Bill 545256793 04/25/19 07/25/19 91 d 2.365 9,940,213 59,787Capitol Federal Savings 9065570749 05/02/19 08/01/19 91 d 2.400 $ 10,000,000UMB Bank T‐Bill 545259405 05/09/19 08/08/19 91 d 2.355 3,976,187Capitol Federal Savings 9065571134 05/16/19 08/15/19 91 d 2.390 2,000,000UMB Bank T‐Bill 545262003 05/23/19 08/22/19 91 d 2.312 7,953,256US Bank T‐Bill 475027459 05/30/19 08/29/19 91 d 2.285 9,942,240Bank of Kansas City 1022678473 06/06/19 09/05/19 91 d 2.340 10,000,000Bank of Kansas City 1022702277 06/13/19 09/12/19 91 d 2.320 10,000,000UMB Bank 252084039 06/13/19 08/08/19 56 d 2.180 10,000,000UMB Bank T‐Bill 545265105 06/13/19 08/15/19 63 d 2.138 9,962,594UMB Bank T‐Bill 545265104 06/13/19 08/22/19 70 d 2.138 9,958,428UMB Bank T‐Bill 545265103 06/13/19 08/29/19 77 d 2.150 2,986,204UMB Bank 252084226 06/20/19 09/19/19 91 d 2.190 10,000,000Bank of Kansas City 1022754331 06/27/19 09/26/19 91 d 2.160 7,000,000Bank of Kansas City 1022754358 06/27/19 09/26/19 91 d 2.160 5,000,000UMB Bank T‐Bill 545267502 06/27/19 09/26/19 91 d 2.090 994,717Commerce Bank 296016767 07/11/19 10/03/19 84 d 2.160 4,000,000Capitol Federal Savings 9065574485 07/18/19 10/10/19 84 d 2.180 7,000,000US Bank T‐Bill 475027641 07/25/19 10/17/19 84 d 2.010 4,976,550

PREVIOUSLY REPORTED INTEREST 0TOTAL 156,045 125,750,177

Municipal Investment Pool: (MIP) Daily Rate 07/01/19 07/31/19 31 d 2.000 * 4,617 2,189,425

PREVIOUSLY REPORTED INTEREST 0TOTAL 4,617

GRAND TOTAL $ 160,663 $ 127,939,602

* Average daily rate earned for the month of July = 2.00 Rates varied from 2.00 to 2.00Average 3 month T‐Bill rate for the month of July = 2.098 Rates varied from 2.06 to 2.13



JULY 31, 20198.3% OF YEAR EXPIRED

VII. CASH AND POOLED INVESTMENT ANALYSIS

PRIOR YEARBOOK OUTSTANDING UNENCUMBERED UNENCUMBERED

FUND BALANCE COMMITMENTS BALANCE BALANCEGeneral & PTE Funds 115,387,081$ 42,191,647$ 73,195,434$ 79,811,094$ Adult Supplementary Education Fund 2,488,615 813,807 1,674,808 1,386,928Student Activity Fund 1,139,052 56,824 1,082,228 1,010,643Motorcycle Driver Safety Fund 827,541 2,433 825,108 717,200Truck Driver Training Fund 309,529 45,013 264,517 146,466Auxiliary Enterprise Funds 3,367,376 1,202,414 2,164,961 2,720,678Revenue Bond Principal and Interest Fund 2,458,560 57,366 2,401,194 2,461,710COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139ITC Repair & Maintenance Reserve Fund 1,254,562 446,985 807,577 1,448,834Capital Outlay Funds 11,816,679 9,192,987 2,623,691 8,936,459Campus Development Fund 449,936 90,865 359,071 1,727,759Special Assessments Fund 978,583 10 978,573 785,450All Other Funds 4,297,038 2,164,673 2,132,365 1,779,327 TOTAL 144,788,691$ 56,265,025$ 88,523,665$ 102,946,685$

Series 16 GO Capital Outlay Bond Proceeds 953,198$ 606,907$ 346,291$ 433,080$

$ 0

$ 10,000,000

$ 20,000,000

$ 30,000,000

$ 40,000,000

$ 50,000,000

$ 60,000,000

$ 70,000,000

$ 80,000,000

$ 90,000,000

$ 100,000,000

$ 110,000,000

$ 120,000,000

General/Post‐Secondary Technical Education (PTE) FundsUnencumbered Cash 3 Yr Monthly Trend

FY20 FY19

FY18

‐ ‐ ‐ FY20 Project


JULY 31, 2019


$ CHANGE CHANGE %

FOUNDATIONContribution Income $ 76,026 93,327Event Revenue 22,739 45,762Investment Income 0 0Other Revenue 895 3,288

TOTAL REVENUE $ 99,660 $ 142,377 $ (42,717) (30.0) %

Student Assistance $ 0 0Program Support 6,750 16,973Project Support (31) (39)Campus Support 0 4,249Programming Expenses 4,438 600General & Administrative Expenses 28,073 24,915

TOTAL EXPENSES $ 39,230 $ 46,698 $ (7,468) (16.0) %

Balance Forward $ 39,901,747 44,512,980Revenues Over Expenses 60,430 95,679

Ending Balance $ 39,962,177 $ 44,608,659 $ (4,646,482) (10.4) %


JULY 31, 2019 TO DATE

VIII. FOUNDATION

YEAR TO DATE ACTIVITYACTIVITY PRIOR YEAR



September 19, 2019

CASH DISBURSEMENT SUMMARY

REPORT: Supplement A to the September 19, 2019 Board Packet contains the accounts payable disbursements. The Cash Disbursement Summary includes accounts payable, tuition refunds, and financial aid disbursements. Date Control Number Amount Accounts Payable Disbursements

08/01/19 00692873-00692919 AP $ 426,162.27 08/01/19 !0036909-!0036915 ACH 68,212.79 08/01/19 !0036916 ACH 154.42 08/01/19 !0036917 ACH 2,072,537.00 08/02/19 00692920-00692938 AP 39,401.62 08/02/19 !0036918-!0036930 ACH 34,296.66 08/02/19 00692939-00692939 AP 1,280.00 08/05/19 00692940-00692953 AP 21,744.89 08/05/19 !0036931-!0036933 ACH 5,796.28 08/06/19 00692954-00692972 AP 5,587.18 08/07/19 00692973-00692982 AP 47,908.97 08/07/19 !0036934-!0036938 ACH 3,211.74 08/08/19 00692983-00693001 AP 39,204.49 08/08/19 !0036939-!0036941 ACH 18,233.39 08/09/19 00693002-00693016 AP 46,416.45 08/09/19 !0036942-!0036958 ACH 2,318.12 08/12/19 00693017-00693049 AP 389,787.71 08/12/19 !0036959-!0036965 ACH 6,409.38 08/13/19 00693050-00693071 AP 282,930.01 08/13/19 !0036967-!0036975 ACH 293,212.13 08/14/19 !0036976 P-Card Wire 249,911.63 08/14/19 00693072-00693110 AP 295,451.69 08/14/19 !0036977-!0036991 ACH 65,548.10 08/15/19 00693112-00693160 AP 317,570.50 08/15/19 !0036993-!0037008 ACH 114,528.91


08/16/19 00693161-00693185 AP 1,424,513.56 08/16/19 !0037010-!0037022 ACH 59,197.76 08/19/19 00693186-00693230 AP 301,589.27 08/19/19 !0037024-!0037039 ACH 27,847.20 08/20/19 00693231-00693264 AP 122,889.46 08/20/19 !0037040-!0037041 ACH 15,587.13 08/21/19 00693266-00693311 AP 282,167.40 08/21/19 !0037042-!0037057 ACH 157,156.83 08/22/19 00693312-00693339 AP 120,635.56 08/22/19 !0037058-!0037079 ACH 126,781.90 08/23/19 00693340-00693365 AP 287,314.32 08/23/19 !0037080-!0037089 ACH 211,045.72 08/26/19 00693366-00693386 AP 23,548.95 08/26/19 !0037092-!0037097 ACH 53,776.52 08/27/19 00693387-00693410 AP 151,560.71 08/27/19 !0037098-!0037099 ACH 283,698.60 08/28/19 00693411-00693435 AP 45,154.14 08/28/19 !0037100-!0037109 ACH 53,569.76 08/29/19 00693436-00693494 AP 128,640.78 08/29/19 !0037110-!0037120 ACH 17,894.58 08/30/19 00693495-00693529 AP 136,080.67 08/30/19 !0037121-!0037135 ACH 2,400,320.46 09/03/19 00693530-00693565 AP 117,895.87 09/03/19 !0037136-!0037144 ACH 2,356,219.83 09/03/19 00693566 AP 366.00 09/04/19 00693567-00693603 AP 254,239.25 09/04/19 !0037145-!0037152 ACH 63,053.83

$ 14,070,562.39

Tuition Refunds and Financial Aid Disbursements 08/02/19 10172433-10172442 7,347.23 08/09/19 10172443-10172464 20,491.71 08/16/19 10172465-10172472 3,705.00 08/23/19 10172473-10172485 12,632.92 08/30/19 10172486-10172500 5,927.62

08/01/19-08/31/19 Refund ACH 168,869.82

$ 218,974.30

Total Cash Disbursements $ 14,289,536.69


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 14,289,536.69. Rachel Lierz Associate Vice President Financial Services/CFO Barbara A. Larson Executive Vice President Finance and Administrative Services Joseph M. Sopcich President



September 19, 2019

GRANTS, CONTRACTS AND AWARDS REPORT: The following grants have been approved for funding. 1. Secondary Education, Two-Year Postsecondary Education, and Agriculture in the

Classroom (SPECA) Challenge Grant Program Funding Agency: U.S. Department of Agriculture, National Institute of Food and

Agriculture Purpose: To expand the current Sustainable Agriculture certificate into a 2-year

degree program. The project will involve creating 6 new courses, partnering with high schools and universities in establishing a Sustainable Agriculture pipeline, and convening potential employer partners.

Duration: September 1, 2019 – August 31, 2021 Grant Administrator: Stu Shafer Amount Funded: $47,941.00 JCCC Match: - 0 - Applicant: JCCC

The following grants have been submitted on behalf of the college. 1. SkillBuilders Fund Grant 2019

Funding Agency: SkillBuilders Fund Purpose: To host a Math Competition for 186 seventh and eighth grade

girls from Johnson County school districts. Duration: 1/1/2020 – 12/31/20 Grant Administrator: Darlene Hatcher Amount Requested: $16,868.00 JCCC Match: - 0 - Applicant: JCCC Foundation


2. The M.R. & Evelyn Hudson Foundation 2019 General Funds Grant Funding Agency: The M.R. & Evelyn Hudson Foundation Purpose: To provide support for education in the areas of performing and visual arts. Duration: 1 year Grant Administrator: Rob Wyrick Amount Requested: $50,000.00 JCCC Match: -0- Applicant: JCCC Foundation

3. Hall Family Foundation Grant Funding Agency: Hall Family Foundation Purpose: To bring a quality performing arts experience and education to school-age

children throughout the Kansas City region by providing free tickets and bus subsidies to school districts.

Duration: 1 year Grant Administrator: Emily Behrmann Amount Requested: $25,000.00 JCCC Match: -0- Applicant: JCCC Foundation

RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants. Tanya Wilson Interim Vice President, Grants Leadership and Development Joseph M. Sopcich President


AFFILIATION, ARTICULATION AND REVERSE TRANSFER, COOPERATIVE AND OTHER AGREEMENTS

REPORT: The following agreements are intended to establish contractual relationships between JCCC and other organizations, but are not processed by the procurement department and/or do not involve a payment by JCCC. They are categorized below as either Affiliation Agreements, Articulation and Reverse Transfer Agreements, Cooperative Agreements, or Other Agreements.

AFFILIATION AGREEMENTS

(Provide JCCC students with needed clinical or other career affiliated experiences)

Agency/ Organization

Program(s) Credit/CE New/Renewal and Term

Financial Impact/Additional

Information Park Meadows Senior Living, LLC and Spectrum Retirement Communities, LLC

Nursing Credit Renewal for 2019-2020

Clinical experience for program students

Advent Health Shawnee Mission

Phlebotomy

Credit New for 2019-2020

Clinical experience for program students

OTHER AGREEMENTS

(Other contractual relationships that do not involve a payment and/or are not processed by the procurement department)

Agency/

Organization

Program(s) Credit/CE New/Renewal and Term

Financial Impact/Additional

Information American Association of University Professors (AAUP)

National Higher Education Benchmarking Institute

CE Renewal. Term is from approval date until 5/30/2020, and then annually renewable unless terminated by either party.

This is a contract amendment, subject to final negotiation, that extends the initial 5-year relationship into the future, whereby NHEBI provides for the on-going maintenance and support of the AAUP Faculty Compensation Survey, which was originally developed by NHEBI in 2015-16.


RECOMMENDATION: It is the recommendation of the College administration that the Board of Trustees authorize the College to enter into agreements as set forth above. L. Michael McCloud Vice President Academic Affairs/ Chief Academic Officer

Barbara Larson Executive Vice President Finance and Administrative Services

Joseph M. Sopcich President



September 19, 2019

TRANSFER TO JCCC FOUNDATION TRIBUTE FUND REPORT: Beate Pettigrew is retiring from the college. She has requested that in lieu of a retirement gift, the $150 designated for this gift be donated to the JCCC Foundation student scholarship fund. Ms. Pettigrew’s funds will go to the Theater Scholarship. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees authorize the transfer of $150 from the general fund to the JCCC Foundation student scholarship fund in honor of Beate Pettigrew. Rachel Lierz Associate Vice President, Financial Services Joseph M. Sopcich President



September 19, 2019

HUMAN RESOURCES

1. Retirements

CAROL RAMIREZ (JCCC/KPERS), Administrative Assistant, Academic Support Division, Academic Affairs, effective April 3, 2020. BRUCE HINES (JCCC/KPERS), Director, Document/Warehouse/Postal Services, Business Services, Finance and Administration Services, effective March 31, 2020. MICHAEL JEFFERS (JCCC/KPERS), Head Men’s Basketball Coach, Athletics, Student Success, effective July 31, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.

2. Reassignments SETH MULLIS, Police Officer, Police, Finance and Administrative Services, at $24.51 per hour to Interim Police Sergeant, Police, Finance and Administrative Services, effective August 16, 2019 at $26.96 per hour. TAMARA HOFFMAN, Admissions Assistant, Enrollment Management, Student Success, at $14.00 per hour to Transfer Articulation Analyst, Enrollment Management, Student Success, effective August 19, 2019 at $18.98 per hour. RHONDA MENDY, Campus Police Dispatcher, Police, Finance and Administrative Services, at $18.40 per hour to Lead Campus Police Dispatcher, Police, Finance and Administrative Services, effective September 15, 2019 at $22.79 per hour. STEVEN FRANKLIN, Success Advocate, Learner Engagement and Success, Student Success, at $19.11 per hour to Coordinator, Student Basic Needs, Student Life & Leadership Development, Student Success, effective September 23, 2019 at an annual salary of $52,263.


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignments.

3. Employment – Regular DIANE NORMAN, Administrative Assistant Resp Cr/Neuro Tech, Healthcare, Public Safety & Wellness Division, Academic Affairs, effective August 19, 2019 at $18.29 per hour. ALEXANDRA GULIFORD, Inventory Aide Cosmetology, Career & Technology Educational Transitions Division, Academic Affairs, effective September 4, 2019 at $15.24 per hour. Effective Name Position Date Salary Janet Reh Kitchen Aide 08/15/19 - 11.46/hour 06/30/20 Adam Andrews Drafting Lab Assistant 08/19/19 - 16.79/hour 06/30/20 Gerardo Ruiz Veterans Services 08/20/19 - 16.79/hour Assistant 06/30/20 Leffin Lasley Senior Tutor Biology SRC 08/19/19 - 18.99/hour 06/30/20 Hector Canarte Merchandise Clerk 08/23/19 - 12.60/hour 06/30/20 Natalie Hayden Merchandise Receiver/ 08/26/19 - 13.86/hour Return Specialist 06/30/20 Remmington Pearce Box Office Assistant 08/26/19 - 12.60/hour 06/30/20 Muhammad Haq Assistant Textbook 09/03/19 - 13.86/hour Buyer 06/30/20 David Root Dining Services 09/09/19 - 16.79/hour Assistant Lead - 06/30/20 Café Tempo


Jeana Dillard Espresso Barista 09/10/19 - 12.60/hour 06/30/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

4. Employment – Temporary Effective Name Position Date Salary River Gunville Research Assistant 08/12/19 - 13.86/hour American Indian Study 06/30/20 Khushmin Kapadia Dining Services - 08/15/19 - 11.46/hour Catering 06/30/20 Shea Drummond Espresso Barista 08/15/19 - 12.60/hour 06/30/20 Nick Lannantone Sports Camp Assistant 08/12/19 - 11.46/hour 06/30/20 Krista Grace Tutor WCTR 08/13/19 - 13.86/hour 06/30/20 Ano Chikunya Dining Services - 08/16/19 - 11.46/hour Catering 06/30/20 Laura Venable Lab Clinician EMS 08/09/19 - 18.81/hour 06/30/20 Donald Roth Espresso Barista 08/14/19 - 12.60/hour 06/30/20 Kevin Caldwell Senior Tutor – AAC 08/13/19 - 18.81/hour 06/30/20 Akeya Fletcher Dining Services - 08/15/19 - 11.46/hour Cashier 06/30/20


Diane Jarvi Testing and Assessment 08/23/19 - 15.54/hour Services 06/30/20 Mariana Losada Espresso Barista 08/15/19 - 12.60/hour 06/30/20 Carrie Scaletty Administrative Assistant- 08/20/19 - 15.24/hour AAC 06/30/20 Jeffery Riese Dining Services - 08/19/19 - 11.46/hour Chick-Fil-A 06/30/20 Tatem Schreppel Bookstore Clerk 08/21/19 - 11.46/hour 06/30/20 Carl Heroneme Tutor Chemistry 08/19/19 - 13.86/hour 06/30/20 Aubri Stogsdill Espresso Barista 08/21/19 - 12.60/hour 06/30/20 Jincheng Zhao Dining Services - 08/28/19 - 11.46/hour Chick-Fil-A 06/30/20 Alicia Groenhagen Espresso Barista 08/26/19 - 12.60/hour 06/30/20 Samantha Schilling Espresso Barista 08/29/19 - 12.60/hour 06/30/20 Devon Reczek Dining Services - 09/02/19 - 11.46/hour Dishwasher 06/30/20 Brandon Hynes Senior Tutor 08/28/19 - 18.81/hour Chemistry 06/30/20 Juan Bocanegra Sustainability Intern 08/28/19 - 11.46/hour 06/30/20 Laura Vinck Senior Tutor - 08/26/19 - 18.81/hour Anatomy/Physics SRC 06/30/20 Elizabeth Hackworth Espresso Barista 08/29/19 - 12.60/hour 06/30/20


Janine Kluckhohn Transition Coordinator 08/26/19 - 18.81/hour 06/30/20 Hsiu Yu Lu Espresso Barista 09/03/19 - 12.60/hour 06/30/20 Dana Shirley Career Information 08/30/19 - 15.24/hour Specialist 06/30/20 Samantha Johnson Senior Tutor AAC - 09/03/19 - 18.81/hour Psychology 06/30/20 Haley Street Sustainability Intern 09/05/19 - 11.46/hour 06/30/20 Alison Scotta Temporarily cover Social 07/01/19 - 921.00/total Media and Content 07/31/19 Coordinator position Diana Swafford Classroom Aide 07/01/19 - 256.37/total Access Services 07/31/19 Jessica Herold Accommodations Specialist 08/15/19 - 4,160.00/total Access Services 12/15/19 Samantha Joslin Editor-in-Chief 08/01/19 - 5,353.50/total The Campus Ledger 12/06/19 Landon Fields Video Sports Reporter 08/12/19 - 1,913.00/total The Campus Ledger 12/06/19 Alieu Jagne Managing Editor 08/14/19 - 3,955.00/total The Campus Ledger 12/06/19 Lukas Wilson Video Producer 08/14/19 - 1,912.00/total The Campus Ledger 12/06/19 Sungwen Chris Hwang " 08/20/19 - 1,793.00/total 12/06/19 Simone Griggs Executive Producer 08/20/19 - 3,738.00/total The Campus Ledger 12/06/19 Dakota Zugelder Staff Photojournalist 08/20/19 - 1,212.00/total The Campus Ledger 12/06/19


Katie Imes " 08/26/19 - 1,131.00/total 12/06/19 Jake Ditto Staff Reporter 08/26/19 - 1,131.00/total The Campus Ledger 12/06/19 Caleb Durland Producer 08/26/19 - 1,673.00/total The Campus Ledger 12/06/19 Mehrsa PourabedKashani " " 1,673.00/total Dalonn Groves Assistant Coach - 08/14/19 - 15,913.50/total Softball 06/30/20 Alicia Crouch Veteran Services Intern 08/16/19 - 75.00/total 08/16/19 Jon Kelly " " 75.00/total LaQuaysha Rockette " " 75.00/total Gerardo Ruiz " " 75.00/total Jeffery Lewisa Evaluator, Prior 07/01/19 - 20.00/eval Learning Assessment 06/30/20 Justin Stanleya Evaluator, Prior 09/01/19 - 20.00/eval Learning Assessment 06/30/20 Ashley Vasqueza " " 20.00/eval Myra Younga " " 20.00/eval Paula Costello Test Administrator 09/01/19 - 20.00/hr Standardized Testing 06/30/20 Ruphena Fielderb Instr. & Reading Specialist, 08/19/19 - 17,622.00/total Academic Support 12/15/19 Dianna Mooreb Instr. & Reading Specialist, 08/19/19 - 17,622.00/total Academic Support 12/15/19 Anthony McMurray Theater Props Coordinator, 09/03/19 - 1,000.00/total Arts & Design, 12/06/19 Humanities & Soc. Sci. Matthew Andring Instructor, 08/19/19 - 1,062.00/cr.hr. Arts & Design, 07/24/20 Humanities & Soc. Sci.


Christina Bechtela GDES Guest Speaker, 09/05/19 - 100.00/total Arts & Design, 09/15/19 Humanities & Soc. Sci. Sheilah Philip Ruel Joyce/Jazz Series 09/16/19 - 1,200.00/total Facilitator, 11/12/19 Arts & Design, Humanities & Soc. Sci Chris Bella Course by Arrangement, 08/19/19 - 100.00/st.cr.hr. Business 12/15/19 Pamela Hulena " " 100.00/st.cr.hr. Joseph Magnant " " 100.00/st.cr.hr. Jay Nadlmana " " 100.00/st.cr.hr. Gretchen Sherk Special Project, Carl 08/12/19 - 35.00/hour Perkins Grant, Career & 06/26/20 Technical Education Trans. Ashley Vasqueza Special Project, 08/20/18 - 1,182.00/total Communications 07/25/19 Jeff Finnie ACTFL Can-do Training, 02/02/19 - 400.00/total Communications 08/02/19 Silvia Cooper Instr., Communications 08/19/19 - 1,182.00/cr.hr. 07/24/20 Jeff Finnie " " 1,225.00/cr.hr. Jeri Lowe-Howell " " 1,101.00/cr.hr. Stephanie Thornton " " 1,182.00/cr.hr. Martha Drone Substitute Instructor, 08/19/19 - 35.00/hour Communications 07/24/20 Tim Wikle Instr., Computing Sciences 01/21/20 - 1,062.00/cr.hr. & Information Technology 07/24/20 Perla Weavera College Now NACEP 06/01/19 - 1,635.00/cr.hr. Accreditation Stipend 08/09/19 Terry Callihana Periodontal Staging Project, 07/01/19 - 639.00/total Healthcare, Public Safety 08/09/19 & Wellness


Maggie Curry Chiua Tal EVAL Grading Project, 07/01/19 - 1,590.00/total Healthcare, Public Safety 08/09/19 & Wellness Heather Samuela OHOW Implementation, 07/01/19 - 1,498.69/total Healthcare, Public Safety 08/09/19 & Wellness Barbara Ludwig Instr., Healthcare, Public 08/31/19 - 39.75/hour Safety & Wellness 07/31/20 Jaylene Shelton " " 39.75/hour Brian Heinsius Instr., 08/19/19 - 1,019.00/cr.hr. Industrial Technology 07/30/20 Jeffery Lewisa Special Project, Math & 05/28/19 - 1,161.00/total Railroad Ind Tech 07/31/19 John Masseya Course by Arrangement, 08/19/19 - 100.00/st.cr.hr. Industrial Technology 12/15/19 Robert Grondahla Course by Arrangement, 08/19/19 - 100.00/st.cr.hr. Mathematics 12/15/19 Theresa McChesneya Course by Arrangement, 08/19/19 - 100.00/st.cr.hr. Mathematics 12/15/19 Traci Putnamb Instr., Mathematics 08/19/19 - 17,622.00/total 12/15/19 Catherine Sutherlinb Inst., Mathematics 08/19/19 - 17,622.00/total 12/15/19 Christopher Valleb Instr., Mathematics 08/19/19 - 17,622.00/total 12/15/19 Frances Wainwrightb Instr., Mathematics 08/19/19 - 18,190.00/total 12/15/19 Jackelyn Aricob Instr., Biology 08/19/19 - 18,759.00/total Science 12/15/19 Tarik El Melloukib Instr., Biology 08/19/19 - 18,759.00/total Science 12/15/19


Melissa Beaty Independent Study, 08/19/19 - 100.00/total Science 12/15/19 Jamie Cunninghama " " 100.00/total Melissa Daggett " " 100.00/total Doug Pattersona Course by Arrangement, 08/19/19 - 100.00/st.cr.hr. Science 12/15/19 Jeri Howell Instr., Continuing Ed. 08/20/19 - 22.00/hour 06/30/20 Darin White " 09/01/19 - 25.00/hour 06/30/20 Dennis Burks " " 150.00/hour Doug Cattle " 08/18/19 - 25.00/hour 06/30/20 Gary Todd " 09/20/19 - 20.00/hour 06/30/20 Scott McNish " 10/1/19 - 25.00/hour 06/30/20 Akram Al-Rawia Summer Teaching Inst. 08/09/19 300.00/total Completion, Faculty Dev. James Byrnesa " " 300.00/total Terry Callihana " " 300.00/total Hugh Clarka " " 300.00/total Scott Cromptona " " 300.00/total Amanda Glassa " " 300.00/total Sheryl Hadleya " " 300.00/total Samira Husseina " " 300.00/total Suneetha Menona " " 300.00/total Terri Nemera " " 300.00/total Kelle Oestreicha " " 300.00/total Justin Stanleya " " 300.00/total Jessica Tiptona " " 300.00/total Shun Wanga " " 300.00/total Ashley Vasqueza Summer Teaching Inst. 09/09/19 50.00/hr. Presenter, Faculty Dev. Lindsey Welsch " " 50.00/hr. Daniel Owensa New Faculty Orientation 09/09/19 50.00/hr. Presenter, Faculty Dev. Jessica Tiptona " " 50.00/hr.


Luz Alvareza Chair Academy Part One, 07/29/19- 1750.00/total Completion, Faculty Dev. 08/02/19 Dennis Arjoa " " 1750.00/total Barry Baileya " " 1750.00/total Eve Blobauma " " 1750.00/total Lori Brooksa " " 1750.00/total Hugh Clarka " " 1750.00/total Doug Copelanda " " 1750.00/total Mark Cowardina " " 1750.00/total Scott Cromptona " " 1750.00/total Beth Edmondsa " " 1750.00/total Damon Feuerborna " " 1750.00/total Frank Galbrechta " " 1750.00/total Russ Hannaa " " 1750.00/total Gwenda Hawka " " 1750.00/total Ryan Heinleina " " 1750.00/total James Hoppera " " 1750.00/total Pamela Hulena " " 1750.00/total Jack Irelanda " " 1750.00/total Bobanne Kalkofena " " 1750.00/total Hugh Kingb " " 1750.00/total Amanda Krausa " " 1750.00/total Jason Lampinga " " 1750.00/total James Leikera " " 1750.00/total Cherie Leikera " " 1750.00/total Andrew Lutza " " 1750.00/total William McFarlanea " " 1750.00/total James McWarda " " 1750.00/total Jennifer Menon Parkera " " 1750.00/total Deana Millera " " 1750.00/total Jonathan Millera " " 1750.00/total Terri Nemera " " 1750.00/total Pete Petersona " " 1750.00/total Joy Rhodesa " " 1750.00/total Lori Slavina " " 1750.00/total Allison Smitha " " 1750.00/total Sam Sommervillea " " 1750.00/total Nancy Thomasa " " 1750.00/total Deborah Williamsa " " 1750.00/total Christina Wolffa " " 1750.00/total Brian Zirklea " " 1750.00/total Lindsey Glass Instructor 06/04/19 - 100.00/per class Nerman Museum 06/30/20


Amanda Halek Volunteer 07/01/19 - non-remunerated Computer Science 06/30/20

Pat Cody Volunteer 07/15/19 - non-remunerated Institutional Advancement 06/30/20

Percy Cody " " "

Payton Chohon Volunteer 09/19/19 - non-remunerated Athletics 06/30/20

Mackenzie Robertson " " "

May Chun Volunteer 09/19/19 - non-remunerated Nerman 06/30/20

Chase Harriman " " " Yoshiaki Sato " " " Amoge Wamkpah " " "

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

Footnotes:

a. Also full-time staff.b. Full-time temporary position.

__________________________________ Becky Centlivre Vice President, Human Resources

__________________________________ Joseph M. Sopcich President



September 19, 2019

HUMAN RESOURCES ADDENDUM

1. Reassignments

JANELLE ROWE, Supervisor Testing Services, Student Services & Success, Student Success, at $24.46 per hour to Supervisor Testing Operations, Student Services & Success, Student Success, effective September 20, 2019, at an annual salary of $59,831. RIVER GUNVILLE, Research Assistant American Indian Study, Arts & Design, Humanities, & Social Sciences Division, Academic Affairs, at $13.86 an hour to Research Project Coordinator, Arts & Design, Humanities, & Social Sciences Division, Academic Affairs, effective September 20, 2019 at an annual salary of $39,834. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignments.

2. Employment – Regular THOMAS HALL, Associate Vice President, Campus Services and Facilities Planning, Finance and Administrative Services, effective December 2, 2019, at an annual salary of $118,356. DANIELLE SULLIVAN, Financial Aid Supervisor, Financial Aid, Student Success, effective October 1, 2019, at an annual salary of $67,159. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

3. Employment – Temporary Effective Name Position Date Salary Brunojoel Hatungimana Dining Services - 09/11/19 - 11.46/hour Dishwasher 06/30/20 Sergio Dalazen Dining Services - 09/10/19 - 11.46/hour Chick-Fil-A 06/30/20 Svitlana Shylin Dining Services - 09/09/19 - 11.46/hour Cashier 06/30/20 Nana Yor Graphic Design Intern 09/16/19 - 11.46/hour 06/30/20 Jacqueline Allmer Lab Technician 09/16/19 - 11.46/hour Electrical 06/30/20 Denise Muchangi Lab Aide Chemistry 09/23/19 - 11.46/hour 06/30/20 Megan Heffernan Sustainability Intern 09/13/19 - 11.46/hour 06/30/20 Garold Oliver Specialist, ADA Proctor 09/01/19 - 13.00/hour 06/30/20 Tom Ransom Installation/testing in 08/17/19 - 200.00/total Recording Arts Studio 08/24/19 Arts & Design, Humanities & Soc. Sci. Andrea Vieuxa NACEP College Now 07/01/19 - 1,719.00/total 2019 Accreditation 08/09/19 Portfolio Stipend Arts & Design, Humanities & Soc. Sci. Pete Petersona " " 1,837.50/total Ryan Heinleina " " 1,785.00/total Sarah Boylea " " 1,837.50/total Frank Galbrechta " " 1,773.00/total

Brendan Lynch Instr., English & Journalism 01/22/20 - 989.00/cr.hr. 07/25/20 Scott Craiga Course Administration & 09/07/19 - 50.00/hour Lecture, EMT Refresher 10/06/19 & EMS Workshop, Cont. Ed. Shawn Biggsa Lab Instruction, EMT 09/07/19 - 35.00/hour Refresher, Cont. Ed. 10/06/19 Marissa Dannenberg-Jones " " 35.00/hour Phil Giegerich " " 35.00/hour Gerald Hall " " 35.00/hour Scott Craiga Standardized SIM Patient, 09/10/19 - 30.00/hour Healthcare, Public Safety & 09/12/19 Wellness Kotoko Grassa Independent Study, 08/19/19 - 100.00/total Honors 12/15/19 Jeffrey Oden " " 100.00/total Colleen Duggana Instr., Honors Mentor, 08/11/19 - 800.00/total Honors 12/15/19 George Ferguson " " 400.00/total Frank Galbrechta " " 400.00/total Susan Gibbara " " 400.00/total Darla Greena " " 400.00/total Lauren Jacobsa " " 400.00/total David Kruga " " 400.00/total William McFarlanea " " 400.00/total Edward Ronnebaum " " 800.00/total Allison Smitha " " 400.00/total Leffin Lasleyb Instr., Science 08/19/19 - 17,622.00/total 12/15/19 Philip Franklina College Now NACEP Liaison, 08/19/19 - 3,348.80/total Science 12/15/19 Daniel Martineza " " 2,272.40/total Deborah Williamsa " " 5,145.00/total Emma Bergin Volunteer 09/19/19 - non-remunerated Nerman 06/30/20

Sean Green " " " Gianna Guerra " " " Hannah Halloway " " " Jerry Lonergan " " " Nicole Mack " " " Lily Sha " " " Jordan Whitfield " " " RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees. Footnotes: a. Also full-time employees b. Full-time temporary position __________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Joseph M. Sopcich President

September 19, 2019 Board Packet - jccc.edu · Audit Recommendations Follow -up Matrix (AU-2) Ms. Warner shared a presentation which highlighted the vision behind the Business Continuity

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