September 15, 2021 6:00pm Board Packet - Regular Session AGENDA Pg. 2-4 Pg. 5-22 1) Regular Board Meeting Called to Order 2) Past Meeting Minutes: August 11, 2021 3) Agenda Adjustments 4) Informational Items a) Financial Packet - Rhonda Allen 5) Interested Party Comments During this time the audience will have the opportunity to speak to the board. Anyone wishing to address the board is asked to complete a request via sign in upon entering the board meeting. The chairman reserves the right to limit time allocated to each presenter. It is requested that those addressing the board state their name for the record. 6) Communication Pg. 23-25 Pg. 26 a) Administration Report and goals- Stacy Knudson b) Athletic Director Report- Karla Pearson c) Facilities Manager Report- Danny Wheeler Pg. 27 7) Consent Agenda a) Payment of the Bills b) CTL Chromebooks Quote Approval (email voted, included for minutes purposes) c) Cascade Caseworks Cabinetry Quote Approval (email voted, included for minutes purposes) 8) Action Items a) Surplus old shop equipment Pg. 28 9) New Business Page 1
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September 15, 2021 6:00pm Board Packet - Re gular Session
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September 15, 2021 6:00pm
Board Packet - Regular Session
AGENDA
Pg. 2-4
Pg. 5-22
1) Regular Board Meeting Called to Order
2) Past Meeting Minutes: August 11, 2021
3) Agenda Adjustments
4) Informational Items
a) Financial Packet - Rhonda Allen
5) Interested Party Comments
During this time the audience will have the opportunity to speak to the board. Anyone wishing to address the board is asked to
complete a request via sign in upon entering the board meeting. The chairman reserves the right to limit time allocated to each
presenter. It is requested that those addressing the board state their name for the record.
6) Communication
Pg. 23-25Pg. 26
a) Administration Report and goals- Stacy Knudson
b) Athletic Director Report- Karla Pearson
c) Facilities Manager Report- Danny Wheeler Pg. 27
7) Consent Agenda
a) Payment of the Bills
b) CTL Chromebooks Quote Approval (email voted, included for minutes purposes)
c) Cascade Caseworks Cabinetry Quote Approval (email voted, included for minutes purposes)
8) Action Items
a) Surplus old shop equipment Pg. 28
9) New Business
Page 1
August 11, 2021 6:00pm Board Packet - Regular Session
MINUTES
Board Members in Attendance: Ryan Gassner, Stuart Imler, Abe Silvonen, Rebecca Phillips-Sutton, Stephanie Mekemson, Ann Cook
Administration in Attendance: Stacy Knudson
Board Members Absent: John Lancaster
Meeting Minutes Prepared by Board Clerk: Dani Ulstad
1) Regular Board Meeting Called to Order by Ryan Gassner at 6:10pm 2) Chair and Vice Chair Voting for the 21-22 School Year
a) Chair: Ryan Gassner b) Vice Chair: Stephanie Mekemson
3) Past Meeting Minutes: June 16, 2021
a) Stephanie Mekemson motioned to approve the past meeting minutes, Rebecca Phillips-Sutton seconded. All voting members voted in favor of the motion.
4) Agenda Adjustments a) Action Item F: Outdoor Learning tents quotes b) Action Item G: Acceptance of New Hire: Danny Wheeler c) Action Item H: Acceptance of New Hire: Jason Brooks d) Abe Silvonen motioned to approve the past meeting minutes, Ann Cook seconded. All
voting members voted in favor of the motion. 5) Informational Items- Printed and handed out at meeting. Will be posted to site.
a) Financial Packet July - Rhonda Allen b) Financial Packet August - Rhonda Allen
6) Interested Party Comments
Eddyville Charter School Board of Directors P.O. Box 68 Eddyville, OR 97343 Phone: 541.875.2942 Fax: 541.875.4050
Page 2
Stacie Adkins- concerned about mask mandates and shared research on ineffectiveness of masks. Parent is concerned for her student’s health and safety because of an auto immune disease her student was diagnosed with.
7) Communication a) Administration Report- Stacy Knudson b) Athletic Director Report- Karla Pearson c) 21-22 Board Communication
i) Members List ii) Calendar iii) By- Laws
8) Consent Agenda
a) Payment of the bills b) 21-22 Board Calendar c) Abe SIlvonen motioned to approve the consent agenda, Ann Cook seconded. All voting
members voted in favor of the motion.
9) Action Items a) Resignation of Dawna McLain
i) Stephanie Mekemson motioned to approve the resignation of Dawna McLain, Rebecca Phillips-Sutton seconded. All voting members voted in favor of the motion.
b) Resignation of Gus Loomis i) Abe Silvonen motioned to approve the resignation of Gus Loomis, Stephanie
Mekemson seconded. All voting members voted in favor of the motion. c) Acceptance of New Hire: Dalynn Shinholster
i) Stephanie Mekemson motioned to accept new hire Dalynn Shinholster, Abe SIlvonen seconded. All voting members voted in favor of the motion.
d) Acceptance of Youth Corrections Liaison Stipend- Dalynn Shinholster i) Stephanie Mekemson motioned to accept youth corrections liaison stipend, Stuart
Imler seconded. All voting members voted in favor of the motion. e) Cinder Rock Quotes for the Track- Lane Forest Products
i) Rebecca Phillips-Sutton motioned to approve the cinder rock quote from Lane Forest Products, Stephanie Mekemson seconded. All voting members voted in favor of the motion.
f) Acceptance of New Hire: Danny Wheeler i) Stephanie Mekemson motioned to accept new hire Danny Wheeler, Rebecca
Phillips-Sutton seconded. All voting members voted in favor of the motion. g) Acceptance of New Hire: Jason Brooks
i) Ann Brooks motioned to accept new hire Jason Brooks, Abe Silvonen seconded. All voting members voted in favor of the motion.
Page 3
10) New Business
a) Mask Mandate Community Concerns b) Outdoor Learning Tents quotes
Meeting adjourned by Ryan Gassner at 7:01 pm. Next Meeting: September at 6:00pm
Page 4
Linn Benton Lincoln Education Service District • 905 4th Avenue SE • Albany, Oregon 97321 • Phone: 541-812-2600 • Fax: 541-926-6047 • www.lblesd.k12.or.us
Tonja Everest
Superintendent Frank Bricker Board Member
Miriam Cummins Board Member
David Dunsdon Board Member
Roger Irvin Board Member
Jean Wooten Board Member
MEMORANDUM
September 13, 2021
TO: Eddyville Charter School Board of Directors
FROM: Rhonda Allen, LBL-ESD Deputy Business Manager
RE: August 31, 2021 Financial Statements
Board Members,
Attached you will find the 2021-22 financial statements through August 31, 2021. These
statements include the General Fund Statement of Revenues Budget vs. Actual, General Fund
Statement of Expenditures Budget vs. Actual, Special Revenue Funds Revenue and Expenditures,
and total Appropriations for the year.
The General Fund statements include the actual revenues and expenditures from July 1, 2021
through August 31, 2021 as well as projections through June 30, 2022. The estimated General
Fund Ending Fund Balance is $562,655. Contingency makes up $100,000 of the Fund Balance
total.
The beginning fund balance is an estimate at this time. The final audit for fiscal year 2020-21
should be completed next month.
In late August, the latest economic forecast was released and continues to look positive. The headline
that most people are seeing is that there will be another kicker this tax year, and is projected to be the
largest personal kicker in Oregon history.
In September of odd-numbered years, the revenue forecast closes out the biennium that ended on June
30th. At this time, the Close of Session forecast is calculated by folding any tax law changes made during
the legislative session into the May 2021 outlook. This sets the bar for Oregon’s balanced budget
requirement and its unique kicker law. The September forecast also reveals where revenues landed in
the prior budget period. In a typical year, there are few surprises since tax collections are relatively small
during the early summer. This year was different. Due to a delayed tax filing deadline, much uncertainty
remained following the May 2021 forecast. When the forecast was developed, the peak tax season had
just begun. By the end of the fiscal year, the 2021 tax season turned out to be a very big one. Collections
of personal income taxes, corporate income taxes, lottery sales and the new Corporate Activity Tax all
Linn Benton Lincoln Education Service District • 905 4th Avenue SE • Albany, Oregon 97321 • Phone: 541-812-2600 • Fax: 541-926-6047 • www.lblesd.k12.or.us
Tonja Everest
Superintendent Frank Bricker Board Member
Miriam Cummins Board Member
David Dunsdon Board Member
Roger Irvin Board Member
Jean Wooten Board Member
Reserves are an important part of the Oregon budget process. The state currently administers two general
reserve accounts, the Oregon Rainy Day Fund and the Education Stability Fund. As of this forecast the
two reserve funds currently total a combined $1.41 billion. At the end of the current 2021-23 biennium,
they will total $1.95 billion. Including the currently projected $1.33 billion ending balance in the State
General Fund, the total effective reserves at the end of the current 2021-23 biennium are projected to be
$3.28 billion, of nearly 14% of current revenues. With this forecast, one of the key takeaways is that
districts can budget with confidence for the next two school years and be assured that even if the
economic conditions change for the worst, the Legislatures will have healthy reserves to protect K-12
budgets from cuts.
Other information that is always included in the forecast is a population and demographic summary.
Oregon’s resident population count on April 1, 2020 was 4,237,256. During the past decade, Oregon
gained 406,182 residents or 10.6 percent. In Historical context, Oregon’s population growth between
2010 and 2020 censuses was the second lowest since the first census count in Oregon in 1850. Based
on the current forecast, Oregon’s population is expected to reach 4.531 million in the year 2029 with an
annual rate of growth of 0.74 percent between 2020 and 2029. The projected population of 2029 is
80,700 less than our March 2020 forecast. The lower projection is due to the lingering COVID-19 effect
resulting in higher deaths, lower births, and fewer net-migration, and 2020 Census count coming lower
than expected based on the estimates by Population Research Center, Portland State University.
Projections for school age population (Ages 5-17) are expected to continue to decline through 2029. The
chart below shows the change in decades from 1980 to 2020 and the projected changes for each year
through 2029. Even with continued population growth in Oregon, the number of students is expected to
decline to less than 600,000 by 2029.
Year (July 1) Population Change in Population Percent
Linn Benton Lincoln Education Service District • 905 4th Avenue SE • Albany, Oregon 97321 • Phone: 541-812-2600 • Fax: 541-926-6047 • www.lblesd.k12.or.us
Tonja Everest
Superintendent Frank Bricker Board Member
Miriam Cummins Board Member
David Dunsdon Board Member
Roger Irvin Board Member
Jean Wooten Board Member
Please let me know if you have any questions or concerns regarding these statements.
Year (July 1) Population Change in Population Percent
Check Number Date Payee Amount StatusVoucher Type Clear Date Void DateCleared?132 08/20/2021 Gold Medal Squared West Inc. $3,403.00 Printed1023 Expense 08/31/2021133 08/26/2021 INDUSTRIAL WELDING SUPPLY $2,859.11 Printed1030 Expense134 08/26/2021 Woodcraft of Eugene $5,309.97 Printed1030 Expense 08/31/2021
Updates: Facilities and Maintenance are proving to be an incredible team. All unfinished projects from the summer have
been completed, new issues addressed, water system in compliance and grounds are looking amazing. Playground installation is still set for end of September.
o Plans are being made for football field lights in partnership with Consumers Power Inc. and PACE legal.
o Larry Cook Memorial Field event will be held on Sept. 17th in our home opener against Siletz. Thanks to the many volunteers, staff, coaches and donors making this possible.
o Danny Wheeler and I are working to find the siding RFP guidance (in addition to LBLESD’s guidance) so we can get this project moving forward. LCSD hasn’t been able to respond or provide guidance for this type of project, however this project is vital to the safety of our students and staff.
Vaccination mandate for all school employees is effective Oct. 18th now that Pfizer’s vaccine has been approved by the FDA. Exception forms (medical and religious) have been provided to our staff and specific instructions on timeline and protocols for staff who are granted an exception. Weekly testing will be required for these individuals. Fitted N95 masks will be provided as an additional option.
Outdoor learning rooms have been updated to create staggered seating, which reduces potential exposure for quarantine if we have a positive case. Pictures were sent by LCSD to Colt Gill for verification that we were in compliance. I also inquired with COSA and ODE contacts and our compliance was confirmed there, as well. We are in compliance and continue to work within ODE’s guidelines as we have for the past 18 months.
New COVID cases are beginning to occur within our families and now our students. We have our first two student cases this week. We are following all ODE/OHA protocols, working with Lincoln County Public Health, families and our staff to effectively address each individual case.
Administration and the school nurse meet with Benton County Health each Thursday and Lincoln County Health each Wednesday. These virtual meetings are essential in keeping us up to date with the ever-changing protocols.
HR and Admin. Conducted our annual review with PACE, specifically regarding SB155. Horticulture Projects: reclaiming pallets and wood from the burn pile to construct raised flower beds and
composting containers. The ultimate plan is to compost discarded school breakfast and lunch. Cooking Projects: Canning season is here! Kids are canning plum jam and jelly this week, applesauce, salsa
and jams as local fresh fruit provides. Students are learning all details of food preservation, including harvesting produce to be prepped, frozen and ready for use later this year.
Sports Media launches their marketing (video display ads) campaign at a home volleyball game this week. Students are gaining incredible experience in communications, marketing, sales and design through this CTE program.
I am looking forward to another healthy, safe and productive year at Eddyville Charter School and working with all stakeholders to continue to improve and expand learning opportunities for all.
• Extended Healthy Learning Opportunities (K-12) o Outdoor Learning Rooms where classes may take mask breaks, continue collaboration and
active learning with high levels of engagement. o CTE Expansion
Photography @ high school level o 4-H (Offered K-12 to expand extra-curricular opportunities) o Horticulture
OSU partnership Farm to School (Composting and raised bed expansion for K-5) • Facilities Improvements
o MP Room Updated Flooring, painting, Windows, SEL and Positive Messaging for a safe and
inclusive gathering space. o Larry Cook Memorial Track and Field
Concessions Stand and ticket booth (Construction Class – CTE) Refinished grand stands until Covered Stadium can be built (Volunteers) Refinished track with cinder rolled and compacted Memorial Signage Stadium lights (partnership with Consumers Power and Starker Forest)
o Main building Siding and Window RFP o Playground Install and Certification
Domain 2: Instructional Improvement
• PLC work through ORSN- Oregon Rural Schools Network Professional Learning o Scheduled/Focused PLC work by band 2x per month
• Whetstone o Weekly walkthrough documented feedback o Semi-annual formal reviews and meeting with feedback/goals
Domain 3: Effective Management
• Weekly Team meeting o Safety / OSHA Tracking (Bi-monthly) o Administration Team Monday Meetings
• Routine PD and PLC Work o Scheduled and published meeting schedule o PD work based on staff feedback/needs assessment
Doman 4: Inclusive Practice
• Trauma-informed Classrooms and Practices
Page 24
• Collaborative Problem Solving o Bi-monthly trainings with Ishah and Amy
Implement 321Insight TI Curriculum
Domain 5: Ethical Leadership
• Management of ECS Communications o Remind Management o Website management
Knudson’s Office Page (new) o Social Media (Facebook) management along with other key leaders o Monthly Newsletters
• COVID Comment Card – Community Q&A • COVID Case Communications Page • SIA and ESSER Community Surveys/Feedback used to inform decision making • OASSA Executive Board Member – Representing all 1A/2A Oregon Schools
o Planning Oregon Principal’s Conference
Domain 6: Socio-Political Context
• Maintain updated policy adoption and implementation to best serve all students at ECS o OSBA MOU with LCSD
• Continue to teach an online math course to serve an underrepresented student and promote student inclusion and success.
Page 25
Board Report | AthleticsSeptember 2021
➔ High school volleyball and football are underway and going well so far. We have 16volleyball players and 15 football players. Football will have their first game againstAlsea this Friday September 10.
➔ We are co-oping with Newport again this year for soccer and currently have one boyand one girl from Eddyville representing the teams at NHS.
➔ Cross country is also underway and currently has three runners. Stephanie Austinhas started a 5-8th grade running club to get students excited about upcoming highschool track and cross country seasons. There are 18 runners signed up already!
➔ Elementary Volleyball will begin September 20th for 3-6th graders interested. This isthrough the Newport Rec Center again. So far, we have a coach for the ⅚ grade team(Aimee Husberg) but are still looking for the ¾ team.
➔ So far, a lot of this season is taken up by COVID protocol rescheduling and cancellinggames by other teams. We are hoping our kids can stay healthy and play in somegames soon!
Go Eagles!Karla Pearson, Athletic Director
Page 26
Board Report | FacilitiesSeptember 2021
Facilities Happenings this past month:➔ Implemented a new way to show upcoming work and completed work. The app is
called Todoist, I am using the free version and will upgrade soon. Attached will be alist of completed tasks from the last couple weeks.
➔ Focus thus far has been getting used to the facility for Jason and myself. Thisincludes digging into the current systems and making changes where needed. This isto help streamline man hours on projects and or time it takes to complete janitorialduties.
Facilities: On the radar for the next month:➔ Working with CPI to purchase poles for the future lighting of the football field. Poles
can be purchased at cost with free installation by CPI.➔ Getting parts of the school weatherized where needed for this upcoming winter. This
includes patching and fixing gaps in windows, doors, and skirting around the entireschool.
➔ Getting a new ductless Hvac unit for the stage.➔ Miscellaneous small projects around school
Danny Wheeler | Facilities Manager
Page 27
Wood shop surplus machines – Received $8000 donation to replace these 4 wood machines with new ones which have been received.
Jet 15” planer – model JWP-15H
Craftsman 14” bandsaw – model 119.224010
Rigid 6” jointer model JOP6100
Delta 12” Drill press model 11-990
Selling for $800. Money will go into shop account to purchase materials as needed.