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MAYORANDCITYCOUNCIL
REGULARSESSIONMonday,September15,20146:00P.M.
AGENDA
1. CALLTOORDER
2. PRAYERANDPLEDGE
3. APPROVALOFMINUTES A. RegularSession#15datedSeptember2,2014 B.
WorkSessiondatedSeptember9,2014
4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL A.
ProclamationRecognizingSeptemberasNationalPreparednessMonth B.
ProclamationRecognizingOctober511,2014,asFirePreventionWeek C.
ProclamationRecognizingOctoberasBreastCancerAwarenessMonth D.
CommissionReports
5. CONSENTAGENDA A.
PrivateEventApprovalRequestfor3rdAnnualRavensvs.Steelers5KFootballChallenge
November1,2014 B.
3YearPrivateEventApprovalRequestforParkPlaceTreasureHuntattheBeach
September20142016 C.
3YearPrivateEventApprovalRequestforLetsWalkontheBoardsforSt.JudesChildrensHospital
April20162017 D.
3YearPrivateEventApprovalRequestforWineontheBeachSeptember30October1,2016
E. 3YearPrivateEventApprovalRequestforSeaside10October29,2016 F.
BidAwardRecommendationforWastewaterTreatmentPlantDisinfectionSystemUpgrades
G. RequesttoApproveStreetBroomPurchase H.
RequestPermissiontoSubmitLettertoMDOTregardingArticulatingBusesforSummerof2015
I.
RequesttoSolicitBidsforFireHeadquartersConstructionManagementServices
J.
RequesttoAcceptGrantFundstoPurchaseNetworkBackupHardwareandSoftware
K. UpcomingBidNotificationforAirportFencing L.
UpcomingBidNotificationforTransitBuses
6. MISCELLEANEOUSREPORTSANDPRESENTATIONS
7. PUBLICHEARINGS A.
ProposedClosureandConveyanceof50FootPortionofCaineStableRoad
8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
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MayorandCityCouncilRegularSessionAgenda September15,2014
10. COMMENTSFROMTHEPUBLIC Any person who may wish to speak on
any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.
11. COMMENTSFROMTHECITYMANAGER A.
ReviewoftentativeworksessionagendaforSeptember30,2014
12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL
13. ADJOURN
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
3 APPROVAL OF MINUTES
A. Regular Session #15 dated September 2, 2014 B. Work Session
dated September 9, 2014
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
A. Proclamation Recognizing September as National
Preparedness Month
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NATIONAL PREPAREDNESS MONTH SEPTEMBER 2014
Hurricanes and other natural and manmade threats are responsible
for loss of life, injury and damage in the State of Marylandand
effects from these events can cause serious consequences for our
citizens; WHEREAS, Preparing the residents of the State of Maryland
for these threats and the devastation that accompanies them is a
function of government, dependent on the leadership of public
officials, the efforts of many dedicated volunteers and
professionals, and the awareness and cooperation of the public;
WHEREAS, Federal, State, local and private organizations are
improving preparedness and attempting to inform the public of the
steps that should be taken to save lives and protect property to
include evacuations and safety measures, flood-proofing and
wind-proofing techniques and the availability of flood insurance;
WHEREAS, By understanding the dangers associated with manmade and
natural threats and by taking threats and by taking reasonable
precautions, the citizens of Maryland can reduce the loss of life,
injury and property damage. NOW, THEREFORE, I, Richard W. Meehan,
Mayor of the Town of Ocean City, Maryland, do hereby proclaim the
month of September 2014 as
NATIONAL PREPAREDNESS MONTH in Ocean City and do commend this
observance to all of our citizens. IN WITNESS WHEREOF, I have
hereunto set my hand and caused the Great Seal of the Town of Ocean
City, Maryland to be affixed this 15th day of September in the year
of Our Lord two thousand fourteen.
______________________________________ RICHARD W. MEEHAN Mayor
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
B. Proclamation Recognizing October 5-11, 2014, as Fire
Prevention Week
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FIRE PREVENTION WEEK OCTOBER 5 11, 2014 The Town of Ocean City
is committed to ensuring the safety and security of all those
living in and visiting our town; and WHEREAS, fire is a serious
public safety concern both locally and nationally, and homes are
the locations where people are at greatest risk from fire; and
WHEREAS, when smoke alarms should have operated but did not do so
it was usually because batteries were missing, disconnected, or
dead; and WHEREAS, Town of Ocean City residents should install
smoke alarms in every sleeping room, outside each separate sleeping
area, and on every level of the home; and WHEREAS, Town of Ocean
City first responders are dedicated to reducing the occurrence of
home fires and home fire injuries through prevention and protection
education; and WHEREAS, the 2014 Fire Prevention Week theme,
Working Smoke Alarms Save Lives: Test Yours Every Month so it
effectively serves to remind us that we need working smoke alarms
to give us the time to get out safely. NOW, THEREFORE, I, Mayor
Richard W. Meehan, on behalf of the City Council and residents of
Ocean City, Maryland, do hereby proclaim October 5 11, 2014 as Fire
Prevention Week throughout this town, and I urge all the people of
Ocean City to test their smoke alarms at least every month by
pushing the test button, and to support the many public safety
activities and efforts of the Ocean City Fire Department during
Fire Prevention Week 2014. IN WITNESS WHEREOF, I have hereunto set
my hand and caused the Great Seal of the Town of Ocean City,
Maryland to be affixed this 15th day of September in the year of
Our Lord Two Thousand and Fourteen.
________________________________________ RICHARD W. MEEHAN
Mayor
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
C. Proclamation Recognizing October as Breast Cancer
Awareness Month
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BREAST CANCER AWARENESS MONTH Approximately 1 in 8 women in the
United States will develop invasive breast cancer over the course
of her lifetime; and WHEREAS, This year alone, over 200,000
Americans will be diagnosed and nearly 40,000 lives will be
claimed; and WHEREAS, The breast cancer survivors living in the
U.S. are a testament to courage, as well as to the importance of
promoting awareness, screening and treatment of breast cancer; and
WHEREAS, Early detection is essential in the treatment of and
recovery from breast cancer, which has a 90 percent, five-year
survival rate for early-stage detection; and WHEREAS, Throughout
the month of October, women are encouraged to make a renewed
commitment to following recommended screening guidelines and to
make a mammogram appointment; and WHEREAS, The efforts of the
collaboration of various organizations have made a major
contribution to spreading breast cancer awareness to both women and
men in all communities in Maryland. NOW, THEREFORE, I, Richard W.
Meehan, Mayor of the Town of Ocean City, Maryland, do hereby
proclaim the month of October, 2014 as
BREAST CANCER AWARENESS MONTH in the Town of Ocean City,
Maryland, and encourage citizens, Government agencies, private
businesses, and nonprofit organizations to join in activities that
will increase awareness of what we can do to prevent and control
breast cancer. IN WITNESS WHEREOF, I have hereunto set my hand and
caused the Great Seal of the Town of Ocean City, Maryland to be
affixed this 15th day of September in the year of Our Lord two
thousand and fourteen. _______________________________________
RICHARD W. MEEHAN Mayor
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
D. Commission Reports
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Tourism Commission Meeting Minutes September 8, 2014
The following individuals were in attendance: Commission Members
Tourism Commission Chair and Council Secretary Mary Knight,
Councilman Dennis Dare, Councilman Joe Mitrecic; Greg Shockley,
Maryland Tourism Development Board; G. Hale Harrison, HMRA; and
Todd Ferrante, OCDC. Staff members present were City Manager David
Recor, Donna Abbott, Tourism Director; Larry Noccolino, Convention
Center Director; Lisa Osman, Tourism Department; Frank Miller,
Special Events. Also present were Melanie Pursel, Chamber of
Commerce; Susan Jones, HMRA; and Bill Badger and Merry Mears,
Worcester County Economic Development. Media representatives
present were Zach Hoopes, Ocean City Today; and Joanne Shriner,
Maryland Coast Dispatch. Mary Knight called the meeting to order at
3 p.m. Approval of Minutes The vote was unanimous to approve the
minutes from the August meeting. Enhanced Website Listings Donna
Abbott presented a tiered membership proposal for CVB members to
bring additional revenue to the Town. Donna was asked at a previous
Tourism Commission meeting to bring back a mock-up of a potential
enhanced listing with some potential prices. Currently, the CVB has
335 members and the cost to join is a $200 flat rate annually. This
gives the member a listing on www.ococean.com, as well as the
ability to put rack cards/brochures in the Visitors Center, and
receive leads from the CVB. At this rate, it brings in $67,000
annually. Donna presented two tiers plus a property spotlight. Tier
2 is what is currently offered to CVB members. It includes the
member name, member image, address, a brief description, the
ability for a photo gallery, expanded amenity descriptions, a list
of all deals that a particular member has, a link to their website,
a Map It link, a Book It button if desired, and a Read More button.
The Tier 1 members would receive the same benefits as Tier 2, but
they would get a yellow highlighted box and a star designating the
listing as a featured property. A new category being presented is
the Property Spotlight, which members would receive the same
benefits as Tier 1, but their information would be displayed in
larger fixed placement at the top of the list. This is a premier
placement with the most visibility. Donna proposed this premier
placement to be offered to members on a weekly basis to offer more
members the ability to have the prime spot for a week, in
conjunction with a Tier 1 membership. A member would have to
purchase a Tier 1 membership, and then they would be offered the
ability to have that fixed position on a weekly basis. Donna
proposed that the current Tier 2 membership be offered at $250,
being that the website has been redesigned and a mobile website has
been added; the Tier 1 to be offered at $300, for those that would
like to be a featured property, and the Property Spotlight be
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offered at $1,000 per week. Donna mentioned that the cost has
not increased in several years. She also added that the website is
very robust and she would not want to lose any members due to
increasing the membership cost. Councilman Joe Mitrecic made a
motion to raise the standard membership to $250 for 2015, then $300
in 2016, and $350 in 2017. The motion also included offering the
Property Spotlight at $1,000 per week, and having a lottery if
necessary for the properties interested in the same week. Todd
Ferrante seconded the motion. The vote was five in favor and
Councilman Dare opposed. This will be moved to the Council for
further discussion. Mary Knight introduced Bill Badger and Merry
Mears, from the Worcester County Economic Development Committee.
Bill mentioned that the Economic Development Summit will be the
first official event held in the Performing Arts Center on December
10 from 10 a.m.-2 p.m. Updates from other Departments &
Organizations Chamber of Commerce Melanie spoke about how well the
Chambers Annual Gala went on Friday, September 5. The Chambers next
event is the General Membership meeting on September 24 at Dunes
Manor Hotel. The annual Crab Feast will be held at BLU. The 2015
Vacation Guide sales deadline is today. Melanie is excited about
300 new stunning photos that she received from a photographer.
Convention Center Larry reported that the Realtors are in the
building today. He announced that TEAM Productions will be
presenting a Country Christmas Musical in the Performing Arts
Center (PAC) on December 13. Larry also announced that the Jersey
Boys may be coming to the PAC in the off season in 2015. HMRA
Restaurant Week is September 12-26. Donna, Melanie and Susan are
working on the Maryland Tourism Summit in November. A welcome
reception will be held at Center for the Arts. OCDC Todd Ferrante
reported that an Employee Appreciation Ceremony on the Boardwalk
recognized employees of the Ocean City Public Works Department who
clean the beach and boardwalk. Tonys Pizza offered pizza for
employees in attendance. Sunset Park Party Nights have been well
attended this year. The annual Golf Tournament will be held on
October 8. They will have a booth at BikeFest. MTDB Greg Shockley
reported that it will be a big weekend in Baltimore with the
Star-Spangled Celebration. Continue to work on the post-Labor Day
school start date matter. There was some good publicity with Peter
Franchot and there was a good article in Forbes about the
topic.
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Tourism Department The Tourism Strategic Planning Session with
the Tourism Commission will be held on Wednesday, October 15, and
will be all day. On August 21, Donna, the Mayor, MGH and a team of
landscapers and a car detailing business went to Silver Spring to
do some work for a family that won the Facebook grand prize
package. The winner will also come to OC for a weeks stay at the
Grand Hotel. Almost 9,000 entries were received for that contest
and the work at the familys home was covered by two Washington D.C.
television stations. Donna and the Mayor will complete a media tour
on Wednesday, September 17 in Baltimore to promote Sunfest and all
of the fall activities in Ocean City. Special Events Frank Miller
reported that they are getting prepared for Sunfest. All concerts
are selling well, with some almost sold out. Fireworks will be held
on Thursday, September 18, and Laser Shows will be held on
Saturday, September 20. Councilman Mitrecic made a motion to
adjourn. Councilmember Dare seconded and the vote was unanimous.
The meeting adjourned at 4 p.m.
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1
Recreation and Parks Commission Meeting Minutes September 9,
2014
1. Call to Order: The meeting was called to order at 4:10 p.m.
at the City Hall Community Room. Present were Joe Mitrecic, Lloyd
Martin, Dennis Dare, David Recor, Calvin Ginnavan, Jeff Simpson and
Susan Petito. Guests included Zack Hoopes and Joanne Shriner.
2. Approval of Minutes: The minutes of August 12, 2014 were
approved. 3. Tour and discussion of Sunset Park: The tour of Sunset
Park was canceled due to
inclement weather. Jeff Simpson, Landscape Crew Leader,
explained his proposal for making modifications to the plantings in
the park. Susan Petito explained that the primary concern expressed
by Council had been the weedy appearance of the native plantings,
with subsequent concern regarding the parks functionality for
events. Councilmember Dare reiterated his stance that the parks
function has transitioned over the years from a passive park to an
active venue. He expressed concern that some of the plantings had
grown to the point of prohibiting potential viewing opportunities
for concert and other entertainment events, and that the density of
some of the planting areas may need thinning. The Commissions park
tour will be rescheduled for the next Recreation and Parks
Commission meeting on Tuesday, September 30, 2014 at 4:00 p.m.
Susan will ask Glenn Irwin, Executive Director of the OCDC to
attend.
4. Update on Outdoor Fitness area improvement: Calvin Ginnavan
reported that he obtained a preliminary quote of $14,479 to add a
vinyl fence with gate around the Northside Park fitness area,
including interior paver improvements. Dennis Dare made a motion to
forward the proposal to install a vinyl fence with gate and pavers
around the fitness area at Northside Park to the Council for
review. The motion was seconded by Councilmember Lloyd Martin. The
motion passed unanimously. Calvin reported that Rob Morand of the
IT Department had begun his evaluation of potential security camera
options to support fitness area and playground coverage.
5. Other Business: Susan reported that the signs regarding no
mooring or anchoring at the Northside Park pier had been
installed.
6. Adjournment: With no further business, Councilmember Martin
made a motion to adjourn, seconded by Councilmember Dare. The
motion passed unanimously and the meeting adjourned at 4:55
p.m.
NEW MEETING DATE: There will be no October Recreation and Parks
Commission meeting. The next meeting will be held at 4:00 p.m. on
Tuesday, September 30th at Sunset Park. P:Susan/Rec & Parks
Commission Meeting 9-9-2014
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA A. Private Event Approval Request for 3rd
Annual Ravens vs.
Steelers 5K Football Challenge November 1, 2014
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Sun Mon Tue Wed Thu Fri Sat
1
PE Ravens vs Steelers 5K -
TENTATIVE
2 3 4 5 6 7 8
PE - Storm Warriors
- TENTATIVE
9 10 11 12 13 14 15
16 17 18 19 20
Winterfest 21
Winterfest 22
Winterfest
23
Winterfest 24
Winterfest 25
Winterfest 26
Winterfest 27
Winterfest 28
Winterfest 29
Winterfest
30
Winterfest
2014
November
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Ocean City Private Events
Name of Event: Ravens vs. Steelers 5K New Event: No
Date of Event: Saturday, November 1, 2014
Date Application Received: July 21, 2014 Application Fee Paid:
Yes
Date Returned from All Departments: August 11, 2014 Total Cost
to Town: $900.00
Things to Note:
This event would consist of a 5K run that would take place
completely on the Boardwalk. Other events, such as a 40-yard dash,
football bomb toss, accuracy toss and football agility drill would
also take place on the beach from 25
th to
27th
Streets.
The event coordinator requests the closing of 27th Street from
Baltimore Avenue to the Boardwalk for registration from 7 am until
11 am.
Set-up for the event would begin at 5 am on the morning of the
event.
The event coordinators request to borrow the following from the
city 200 traffic cones, 50 barricades and the judges stand.
The event would take place from 9 am until 1 pm.
Clean up would take place immediately following the conclusion
of the event and be finished by 3 pm.
The race would run from 27th Street to 1st Street and then back
to 27th Street. Upon completion of the race, the first 100 Ravens
fans times will be compared against the first 100 Steelers fans
times and a trophy will stay in the winning bar for the year. There
will also be awards for the top two (2) male and female overall,
the most team spirit,
and the top two (2) in each age group.
The event coordinators would set plastic fencing around the
designated area on the beach.
The event coordinators understand they would be responsible for
all trash removal.
The event coordinators would like to place port-o-lets
on-site.
The event coordinators would like to set-up a tent and
air-inflated structures.
Expected number of participants is 300-500.
Sponsors of the event would be the Pit and Pub and Buxys Salty
Dog, both on 28th Street.
The event coordinators would work with the local Ravens Roost.
The date requested is a few days before the Ravens play the
Steelers. After the event, the participants would go back to their
teams bar for tailgating.
Comments from Department Representatives:
PUBLIC WORKS Will provide 200 traffic cones, 50 barricades for
the applicant to pick up and return. Will also set-up the judges
stand. No issues with granting approval of this event. Estimated
cost to the department is $900.00.
OCPD Assign patrol officers from shift to assist with the event
and blocking off 27th Street. May assign a bike officer to the run
portion of the event.
RISK MANAGEMENT Hold harmless clause to be signed and Insurance
Certificate to be obtained prior to the event. Should also have
participants sign a hold harmless clause as well.
FIRE MARSHAL The coordinator must obtain an air-inflated
structure permit and a tent permit from the Office of the Fire
Marshal.
TOURISM, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION,
OCCC, and REC & PARKS No comments, concerns or costs.
Date on Council Agenda: September 15, 2014
Event Approved of Denied:
Date Permit Issued:
Other:
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Ravens vs Steelers 5kStarts In Ocean City, Maryland
Description
3.04 miles Elevation Ascent Descent Max Climb26ft Max 0ft Min
+46ft -46ft < 3 %
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/104059907
Distance values on this map may differ slightly from values
reported on the route engine.Page 1 of 5
-
Ravens vs Steelers 5kStarts In Ocean City, Maryland
Notes
AT FOR NOTES
START 181ft Head south on Atlantic Ave/ N Boardwalk toward 26th
St
0.03 mi. 266ft Head south on Atlantic Ave/ N Boardwalk toward
26th St
0.08 mi. 246ft Head south on Atlantic Ave/ N Boardwalk toward
25th St
0.13 mi. 537ft Head south on Atlantic Ave/ N Boardwalk toward
24th St
0.23 mi. 377ft Head south on Atlantic Ave/ N Boardwalk toward
23rd St
0.3 mi. 355ft Head south on Atlantic Ave/ N Boardwalk toward
21st St
0.37 mi. 574ft Head south on Atlantic Ave/ N Boardwalk toward
20th St
0.48 mi. 195ft Head south on Atlantic Ave/ N Boardwalk toward
19th St
0.52 mi. 405ft Head south on Atlantic Ave/ N Boardwalk toward
18th St
0.59 mi. 384ft Head south on Atlantic Ave/ N Boardwalk toward
17th St
0.67 mi. 267ft Head south on Atlantic Ave/ N Boardwalk toward
16th St
0.72 mi. 714ft Head south on Atlantic Ave/ N Boardwalk toward
15th St
0.85 mi. 354ft Head south on Atlantic Ave/ N Boardwalk toward
13th St
0.92 mi. 572ft Head southwest on Atlantic Ave/ N Boardwalk
toward 12th St
1.03 mi. 340ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 11th St
1.09 mi. 611ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 10th St
1.21 mi. 318ft Head south on N Atlantic Ave/ S Boardwalk toward
8th St
1.27 mi. 503ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 7th St1.36 mi. 9ft Turn right onto 6th St
1.37 mi. 9ft Head southeast on 6th St toward N Atlantic Ave/ S
Boardwalk
1.37 mi. 413ft Turn right onto N Atlantic Ave/ S Boardwalk
1.45 mi. 298ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 4th St
1.5 mi. 104ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
Notes
AT FOR NOTES
1.52 mi. 8ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
1.52 mi. 4ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
1.52 mi. 8ft Head north on N Atlantic Ave/ S Boardwalk toward
4th St
1.53 mi. 28ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
1.53 mi. 187ft Head north on N Atlantic Ave/ S Boardwalk toward
4th St
1.57 mi. 659ft Head northeast on N Atlantic Ave/ S Boardwalk
toward 5th St
1.69 mi. 399ft Head northeast on N Atlantic Ave/ S Boardwalk
toward 7th St
1.77 mi. 533ft Head northeast on N Atlantic Ave/ S Boardwalk
toward Surf Ave
1.87 mi. 526ft Head north on N Atlantic Ave/ S Boardwalk toward
9th St
1.97 mi. 682ft Head north on N Atlantic Ave/ S Boardwalk toward
11th St
2.1 mi. 415ft Head northeast on Atlantic Ave/ N Boardwalk toward
13th St
2.17 mi. 297ft Head north on Atlantic Ave/ N Boardwalk toward
14th St
2.23 mi. 528ft Head north on Atlantic Ave/ N Boardwalk toward
15th St
2.33 mi. 561ft Head north on Atlantic Ave/ N Boardwalk toward
16th St
2.44 mi. 527ft Head north on Atlantic Ave/ N Boardwalk toward
18th St
2.54 mi. 415ft Head north on Atlantic Ave/ N Boardwalk toward
19th St
2.62 mi. 482ft Head north on Atlantic Ave/ N Boardwalk toward
21st St
2.71 mi. 304ft Head north on Atlantic Ave/ N Boardwalk toward
22nd St
2.76 mi. 590ft Head north on Atlantic Ave/ N Boardwalk toward
23rd St
2.88 mi. 397ft Head north on Atlantic Ave/ N Boardwalk toward
24th St
2.95 mi. 435ft Head north on Atlantic Ave/ N Boardwalk toward
26th St
3.03 mi. Head north on Atlantic Ave/ N Boardwalk
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/104059907
Distance values on this map may differ slightly from values
reported on the route engine.Page 2 of 5
-
Ravens vs Steelers 5kStarts In Ocean City, Maryland
Notes
AT FOR NOTES
START 181ft Head south on Atlantic Ave/ N Boardwalk toward 26th
St
0.03 mi. 266ft Head south on Atlantic Ave/ N Boardwalk toward
26th St
0.08 mi. 246ft Head south on Atlantic Ave/ N Boardwalk toward
25th St
0.13 mi. 537ft Head south on Atlantic Ave/ N Boardwalk toward
24th St
0.23 mi. 377ft Head south on Atlantic Ave/ N Boardwalk toward
23rd St
0.3 mi. 355ft Head south on Atlantic Ave/ N Boardwalk toward
21st St
0.37 mi. 574ft Head south on Atlantic Ave/ N Boardwalk toward
20th St
0.48 mi. 195ft Head south on Atlantic Ave/ N Boardwalk toward
19th St
This segment shows 0.52 mi. (2,731 ft.) of your route.
Notes
AT FOR NOTES
0.52 mi. 405ft Head south on Atlantic Ave/ N Boardwalk toward
18th St
0.59 mi. 384ft Head south on Atlantic Ave/ N Boardwalk toward
17th St
0.67 mi. 267ft Head south on Atlantic Ave/ N Boardwalk toward
16th St
0.72 mi. 714ft Head south on Atlantic Ave/ N Boardwalk toward
15th St
0.85 mi. 354ft Head south on Atlantic Ave/ N Boardwalk toward
13th St
0.92 mi. 572ft Head southwest on Atlantic Ave/ N Boardwalk
toward 12th St
1.03 mi. 340ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 11th St
1.09 mi. 611ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 10th St
This segment shows 0.68 mi. (3,597 ft.) of your route.
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/104059907
Distance values on this map may differ slightly from values
reported on the route engine.Page 3 of 5
-
Ravens vs Steelers 5kStarts In Ocean City, Maryland
Notes
AT FOR NOTES
1.21 mi. 318ft Head south on N Atlantic Ave/ S Boardwalk toward
8th St
1.27 mi. 503ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 7th St1.36 mi. 9ft Turn right onto 6th St
1.37 mi. 9ft Head southeast on 6th St toward N Atlantic Ave/ S
Boardwalk
1.37 mi. 413ft Turn right onto N Atlantic Ave/ S Boardwalk
1.45 mi. 298ft Head southwest on N Atlantic Ave/ S Boardwalk
toward 4th St
1.5 mi. 104ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
1.52 mi. 8ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
This segment shows 0.43 mi. (2,269 ft.) of your route.
Notes
AT FOR NOTES
1.52 mi. 4ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
1.52 mi. 8ft Head north on N Atlantic Ave/ S Boardwalk toward
4th St
1.53 mi. 28ft Head south on N Atlantic Ave/ S Boardwalk toward
3rd St
1.53 mi. 187ft Head north on N Atlantic Ave/ S Boardwalk toward
4th St
1.57 mi. 659ft Head northeast on N Atlantic Ave/ S Boardwalk
toward 5th St
1.69 mi. 399ft Head northeast on N Atlantic Ave/ S Boardwalk
toward 7th St
1.77 mi. 533ft Head northeast on N Atlantic Ave/ S Boardwalk
toward Surf Ave
1.87 mi. 526ft Head north on N Atlantic Ave/ S Boardwalk toward
9th St
This segment shows 0.44 mi. (2,305 ft.) of your route.
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/104059907
Distance values on this map may differ slightly from values
reported on the route engine.Page 4 of 5
-
Ravens vs Steelers 5kStarts In Ocean City, Maryland
Notes
AT FOR NOTES
1.97 mi. 682ft Head north on N Atlantic Ave/ S Boardwalk toward
11th St
2.1 mi. 415ft Head northeast on Atlantic Ave/ N Boardwalk toward
13th St
2.17 mi. 297ft Head north on Atlantic Ave/ N Boardwalk toward
14th St
2.23 mi. 528ft Head north on Atlantic Ave/ N Boardwalk toward
15th St
2.33 mi. 561ft Head north on Atlantic Ave/ N Boardwalk toward
16th St
2.44 mi. 527ft Head north on Atlantic Ave/ N Boardwalk toward
18th St
2.54 mi. 415ft Head north on Atlantic Ave/ N Boardwalk toward
19th St
2.62 mi. 482ft Head north on Atlantic Ave/ N Boardwalk toward
21st St
This segment shows 0.82 mi. (4,305 ft.) of your route.
Notes
AT FOR NOTES
2.71 mi. 304ft Head north on Atlantic Ave/ N Boardwalk toward
22nd St
2.76 mi. 590ft Head north on Atlantic Ave/ N Boardwalk toward
23rd St
2.88 mi. 397ft Head north on Atlantic Ave/ N Boardwalk toward
24th St
2.95 mi. 435ft Head north on Atlantic Ave/ N Boardwalk toward
26th St
3.03 mi. Head north on Atlantic Ave/ N Boardwalk
This segment shows 0.44 mi. (2,316 ft.) of your route.
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/104059907
Distance values on this map may differ slightly from values
reported on the route engine.Page 5 of 5
-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
B. 3-Year Private Event Approval Request for Park Place Treasure
Hunt at the Beach September 2014 - 2016
-
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of
Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa
Mitchell, Private Events Coordinator RE: 3-year private event
approval for Park Place Jewelers Treasure Hunt at the Beach DATE:
September 8, 2014
ISSUE(S): Request a 3-year event approval for Park Place
Jewelers Treasure Hunt at the Beach on the beach at 2nd Street on
September 20-21, 2014, September 26-27, 2015 and September 24-25,
2016. Dates noted on the application for years 2015 and 2016 are
different; however, I confirmed with the event organizer, Todd
Ferrante, that he wants his event to take place during Sunfest, so
event dates were modified on the cover template to coordinate with
Sunfest 2015 and 2016 dates.
SUMMARY: This event is comprised of two (2) treasure hunts on
the beach
- one (1) on Saturday from 4-5 pm, and one (1) on Sunday from
1-2 pm. People will dig in the sand for prize-filled bags within a
fenced area. Participation is limited to 100 per hunt. This event
meets the requirements to request a 3-year event approval.
FISCAL IMPACT: Potential positive economic impact from lodging,
food and
beverage, recreation and other incidental expenditures.
RECOMMENDATION: Approve as presented.
1st Class Resort and Tourist Destination
ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE
STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH:
All appropriate departmental staff has review and the event has
been coordinated with Public Works and the Beach Patrol.
ATTACHMENT(S): 1) September 2014 - 2016 Calendars
2) Cover Sheet 3) Application 4) Site Layout
Agenda Item # 5B
Council Meeting Sept. 15, 2014
-
Sun Mon Tue Wed Thu Fri Sat
1
PE Tall Ships PE OC Sandfest
2
PE Tall Ships 3
PE Pigs on the Beach
4 5 6
PE Miata Parade PE Walk for Recovery
7
PE - RPAC Walk 8 9 10 11
PE 911/Parade of Brothers
PE BikeFest
12
PE BikeFest 13
PE BikeFest
14
PE BikeFest 15 16 17 18
Sunfest
PE Sunfest Kite Fest
19
Sunfest
PE Sunfest Kite Fest
20
Sunfest
PE Sunfest Kite Fest
PE Treasure Hunt on the Beach -
TENTATIVE 21
Sunfest
PE Sunfest Kite Fest
PE OC Cruzers PE Treasure Hunt on the Beach -
TENTATIVE
22 23 24 25 26
PE - Winefest on the
Beach
27
PE - Winefest on the
Beach
PE Pigs on the Beach
PE Walk Out Of Darkness
28 29 30
2014
September
-
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11
PE 911 Parade of Brothers
12
13 14 15 16 17
PE Bikefest - TENTATIVE
18
PE Bikefest - TENTATIVE
19
PE Bikefest - TENTATIVE
20
PE Bikefest - TENTATIVE
21 22 23 24
Sunfest
PE Sunfest Kite Fest
25
Sunfest
PE Sunfest Kite Fest
26
Sunfest
PE Sunfest Kite Fest
PE Pigs on the Beach
PE Treasure Hunt on the Beach -
TENTATIVE 27
Sunfest
PE Sunfest Kite Fest
PE Treasure Hunt on the Beach -
TENTATIVE
28 29 30
2015
September
-
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11
PE 9/11 Parade of Borthers -
TENTATIVE
12 13 14 15
PE Bikefest - TENTATIVE
16
PE Bikefest TENTATIVE
17
PE Bikefest - TENTATIVE
18
PE Bikefest - TENTATIVE
19 20 21 22
Sunfest
PE Sunfest Kite Fest - TENTATIVE
23
Sunfest
PE Sunfest Kite Fest - TENTATIVE
24
Sunfest
PE - Pigs on the
Beach - TENTATIVE
PE Sunfest Kite Fest TENTATIVE PE Treasure Hunt on the Beach
-
TENTATIVE
25
Sunfest
PE Sunfest Kite Fest TENTATIVE PE Treasure Hunt on the Beach
-
TENTATIVE
26 27 28 29 30
PE Wine on the Beach - TENTATIVE
2016
September
-
Ocean City Special Events Private Events Name of Event: Park
Place Jewelers Treasure Hunt New Event: No
Date of Event: September 20-21, 2014, September 26-27, 2015 and
September 24-25, 2016
Date Application Received: July 31, 2014 Application Fee Paid:
Yes
Date Returned from All Departments: August 26, 2014 Total Cost
to Town: $220.00
Things to Note:
This event is a treasure hunt, which would take place within a
60x120area of the beach in front of Park Place Jewelers, located on
2
nd Street.
There would be two hunts, one on Saturday from 4:00 to 5:00 pm
and one on Sunday, from 1:00 until 2:00 pm.
Set-up would take place on the Wednesday and Thursday before the
event.
Clean up would take place on the Monday following the event.
The number of participants would be limited to 100 people per
hunt.
Prizes would be given away consisting of jewelry and gift
certificates to local businesses.
The event organizer would like to borrow a pole driver and some
stakes from the Town of Ocean City.
This event would take place during Sunfest and the Sunfest Kite
Festival.
Sponsors of this event are the Kite Loft, Believe in Tomorrow,
Shenanigans, Connors Beach Cafe and the Dough Roller.
Comments from Department Representatives:
BEACH PATROL If the Beach Patrol has to clear the beach for a
dangerous weather condition, then the event must be postponed.
OCPD Will notify shift of the event.
RISK MANAGEMENT Insurance Certificate must be submitted prior to
event.
RECREATION & PARKS Sunfest will be going on, but there does
not appear to be a conflict.
PUBLIC WORKS Will provide 10 sand fence posts and a pole driver,
but the event organizer must provide their own fencing wrap. Total
cost to the department is estimated at $220.00.
EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION
CENTER and TRANSPORTATION - No comments or concerns.
Date on Council Agenda: September 15, 2014
Event Approved or Denied:
Other: ______
-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA C. 3-Year Private Event Approval Request for
Lets Walk
on the Boards for St. Judes Childrens Hospital April 2016
-2017
-
TOWN OF
The White Marlin Capital of the World
TO:
7KH+RQRUDEOH0D\RU&RXQFLO3UHVLGHQWDQG0HPEHUVRI&RXQFLOTHRU:
'DYLG/5HFRU,&0$&0&LW\0DQDJHUFROM:
/LVD0LWFKHOO3ULYDWH(YHQWV&RRUGLQDWRURE:
\HDUHYHQWDSSURYDORI/HWV:DONWKH%RDUGVIRU6W-XGHV&KLOGUHQV5HVHDUFK
+RVSLWDOWRLQFOXGHDATE: 6HSWHPEHU
ISSUE(S):
5HTXHVWWRDSSURYH/HWV:DONWKH%RDUGV)RU6W-XGHV&KLOGUHQV5HVHDUFK+RVSLWDOHYHQWIRU$SULODQG$SULO
SUMMARY: 7KLVLVDQDQQXDOZDONRQWKH%RDUGZDONWKDWUDLVHVDZDUHQHVV
DQGIXQGVIRU6W-XGHV&KLOGUHQV5HVHDUFK+RVSLWDO7KHDSSOLFDQWKDVPHWDOOWKHFULWHULDWRFRQWLQXHUHFHLYLQJD\HDUHYHQWDSSURYDO
FISCAL IMPACT:
3RWHQWLDOSRVLWLYHHFRQRPLFLPSDFWIURPORGJLQJIRRGDQG
EHYHUDJHUHFUHDWLRQDQGRWKHULQFLGHQWDOH[SHQGLWXUHV RECOMMENDATION:
$SSURYHSUHVHQWHG
VW&ODVV5HVRUWDQG7RXULVW'HVWLQDWLRQ
ALTERNATIVES: 1RVWDIIDOWHUQDWLYHVVXJJHVWHG RESPONSIBLE STAFF:
/LVD0LWFKHOO3ULYDWH(YHQWV&RRUGLQDWRU COORDINATED WITH:
$OODSSURSULDWHGHSDUWPHQWDOVWDIIKDVUHYLHZHGDQGWKHHYHQW
KDVEHHQFRRUGLQDWHG ATTACHMENT(S): $SULO&DOHQGDU
$SULO&DOHQGDU &RYHU6KHHW
$JHQGD,WHP &
&RXQFLO0HHWLQJ 6HSW
-
Sun Mon Tue Wed Thu Fri Sat
1 2
PE St. Judes Walk - TENTATIVE
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
PE MD Kite Expo - TENTATIVE
30
PE - Boardwalkin for Pets
PE MD Kite Expo - TENTATIVE
2016
April
-
Sun Mon Tue Wed Thu Fri Sat
1
PE St. Judes Walk - TENTATIVE
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
2017
April
-
Ocean City Private Events 3- Year Approval Name of Event: Lets
Walk the Boards for St. Judes
Date of Event: Requesting event approval for Saturday, April 2,
2016 and Saturday, April 1, 2017
Cost to the Town of Ocean City to Support the Event:
Things to Note:
Judy Davis for the St. Judes Childrens Research Hospital
requests Council approve this event for the dates of April 2, 2016
and April 1, 2017.
This event is an annual walk to raise money and awareness of the
St. Judes Childrens Research Hospital.
There have been no changes, additional or omissions requested
from previous years. This event will remain the same as previously
held walks. Therefore, it continues to meet the criteria for the
3-year event
approval to be continued.
All appropriate documents have been supplied and fees have been
invoiced.
Comments from Department Representatives:
PUBLIC WORKS We will provide 10-parking passes for the
volunteers of this event.
RISK MANAGEMENT Insurance certificate naming the Mayor and City
Council as additional insured to be submitted prior to the event.
Hold harmless agreement is signed and on file.
OCPD, REC & PARKS, EMERGENCY SERVICES, TRANSPORTATION, OCCC,
FIRE MARSHAL, OCBP, and TOURISM - No comments, concerns or
costs.
Date on Council Agenda: September 15, 2014
Event Approved or Denied:
-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
D. 3-Year Private Event Approval Request for Wine on the Beach
September 30 October 1, 2016
-
TOWN OF
The White Marlin Capital of the World
TO:
7KH+RQRUDEOH0D\RU&RXQFLO3UHVLGHQWDQG0HPEHUVRI&RXQFLOTHRU:
'DYLG/5HFRU,&0$&0&LW\0DQDJHUFROM:
/LVD0LWFKHOO3ULYDWH(YHQWV&RRUGLQDWRURE:
\HDUHYHQWDSSURYDOIRU:LQHRQWKH%HDFKDATE: 6HSWHPEHU
ISSUE(S): 5HTXHVWWRDSSURYH:LQHRQWKH%HDFKIRU6HSWHPEHU2FWREHU
SUMMARY: 7KLVLVDQDQQXDOZLQHIHVWLYDOFRQVLVWLQJRIRQHRXQFHZLQH
WDVWLQJVDPSOHVDUWVDQGFUDIWVIRRGVDOHVZLQHE\WKHJODVVDQGERWWOHVDOHVPLFUREUHZEHHUVDOHVDQGOLYHHQWHUWDLQPHQW7KHDSSOLFDQWKDVPHWDOOWKHFULWHULDWRFRQWLQXHUHFHLYLQJD\HDUHYHQWDSSURYDO
FISCAL IMPACT:
3RWHQWLDOSRVLWLYHHFRQRPLFLPSDFWIURPORGJLQJIRRGDQG
EHYHUDJHUHFUHDWLRQDQGRWKHULQFLGHQWDOH[SHQGLWXUHV RECOMMENDATION:
$SSURYHDVSUHVHQWHG
VW&ODVV5HVRUWDQG7RXULVW'HVWLQDWLRQ
ALTERNATIVES: 1RVWDIIDOWHUQDWLYHVVXJJHVWHG RESPONSIBLE STAFF:
/LVD0LWFKHOO3ULYDWH(YHQWV&RRUGLQDWRU COORDINATED WITH:
$OODSSURSULDWHGHSDUWPHQWDOVWDIIKDVUHYLHZHGDQGWKHHYHQW
KDVEHHQFRRUGLQDWHG ATTACHMENT(S): 2FWREHU&DOHQGDU
&RYHU6KHHW 6LWH/D\RXW
$JHQGD,WHP '
&RXQFLO0HHWLQJ 6HSW
-
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11
PE 9/11 Parade of Borthers -
TENTATIVE
12 13 14 15
PE Bikefest - TENTATIVE
16
PE Bikefest TENTATIVE
17
PE Bikefest - TENTATIVE
18
PE Bikefest - TENTATIVE
19 20 21 22
Sunfest
PE Sunfest Kite Fest - TENTATIVE
23
Sunfest
PE Sunfest Kite Fest - TENTATIVE
24
Sunfest
PE - Pigs on the
Beach - TENTATIVE
PE Sunfest Kite Fest TENTATIVE PE Treasure Hunt on the Beach
-
TENTATIVE
25
Sunfest
PE Sunfest Kite Fest TENTATIVE PE Treasure Hunt on the Beach
-
TENTATIVE
26 27 28 29 30
PE Wine on the Beach - TENTATIVE
2016
September
-
Sun Mon Tue Wed Thu Fri Sat
1
PE Wine on the Beach - TENTATIVE
2 3 4 5 6
PE Endless Summer Cruisin
7
PE Endless Summer Cruisin
8
PE Endless Summer Cruisin
9
PE Endless Summer Cruisin
10 11 12 13 14 15
PE Corvette - TENTATIVE
16 17 18 19 20 21 22
23 24 25 26 27 28 29
PE Seaside 10 - TENTATIVE
30 31
2016
October
-
Ocean City Private Events 3-Year Approval
Name of Event: Wine on the Beach
Date of Event: Requesting event approval for September
30-October 1, 2016
Cost to the Town of Ocean City to support this event: All costs
are billed back to the event organizer by the individual
departments affected.
Things to Note:
Chris Nokes for the Mid Atlantic Wine Festival requests Council
approve this event for the dates of September 30-October 1,
2016.
This event is an annual wine festival consisting of one (1)
ounce wine tasting samples, arts and crafts, food sales, wine by
the glass and bottle sales, micro-brew beer sales and live
entertainment.
There have been no changes, additions or omissions requested
from previous years. This event will remain the same as previously
held Wine on the Beach events. Therefore, it continues to meet the
criteria for the 3-year event approval
to be continued.
All appropriate documents have been supplied and fees have been
invoiced.
Comments from Department Representatives:
OCPD This coordinator makes application through our secondary
employment policy, requesting police presence and therefore no
tasks necessary at this time other than to notify the appropriate
shifts of the event and have officers
monitor the event from the shift level.
FIRE MARSHAL Tent permit must be obtained from the Office of the
Fire Marshal. All food vendors must provide the appropriate fire
extinguishers. The Office of the Fire Marshal must inspect vendors
that are cooking. It is the
responsibility of the applicant to schedule the inspections.
Fuel sources used for cooking must be submitted for
review to the Office of the Fire Marshal. The use of charcoal
for cooking is not permitted.
RISK MANAGEMENT Insurance Certificate to be submitted prior to
the event.
TOURISM Longstanding fall event that boosts tourism efforts in
the shoulder season.
REC & PARKS Any damaged picnic tables should be replaced by
the event organizers.
BEACH PATROL, PUBLIC WORKS, OCCC, EMERGENCY SERVICES and
TRANSPORTATION No comments or concerns.
Date on Council Agenda: September 9, 2014
Council Ruling:
________________________________________________
-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
E. 3-Year Private Event Approval Request for Seaside 10 October
29, 2016
-
TOWN OF
The White Marlin Capital of the World
TO:
7KH+RQRUDEOH0D\RU&RXQFLO3UHVLGHQWDQG0HPEHUVRI&RXQFLOTHRU:
'DYLG/5HFRU,&0$&0&LW\0DQDJHUFROM:
/LVD0LWFKHOO3ULYDWH(YHQWV&RRUGLQDWRURE:
\HDUHYHQWDSSURYDOIRU6HDVLGHDATE: 6HSWHPEHU
ISSUE(S): 5HTXHVWWRDSSURYH6HDVLGHIRU2FWREHU SUMMARY:
7KLVLVDORQJVWDQGLQJUXQQLQJHYHQWLQ2FHDQ&LW\WKDWFRQVLVWV
RIPLOH.DQGPLOHUXQV7KHDSSOLFDQWKDVPHWDOOWKHFULWHULDWRFRQWLQXHUHFHLYLQJD\HDUHYHQWDSSURYDO
FISCAL IMPACT:
3RWHQWLDOSRVLWLYHHFRQRPLFLPSDFWIURPORGJLQJIRRGDQG
EHYHUDJHUHFUHDWLRQDQGRWKHULQFLGHQWDOH[SHQGLWXUHVUHODWHGWRWKLVHYHQW
RECOMMENDATION: $SSURYHUHTXHVW
VW&ODVV5HVRUWDQG7RXULVW'HVWLQDWLRQ
ALTERNATIVES: 1RVWDIIDOWHUQDWLYHVVXJJHVWHG RESPONSIBLE STAFF:
/LVD0LWFKHOO3ULYDWH(YHQW&RRUGLQDWRU COORDINATED WITH:
$OODSSURSULDWHGHSDUWPHQWDOVWDIIKDVUHYLHZHGDQGWKHHYHQW
KDVEHHQFRRUGLQDWHGZLWK3XEOLF:RUNVDQG2&3' ATTACHMENT(S):
2FWREHU&DOHQGDU
&RYHU6KHHW 0LOH&RXUVH .&RXUVH
$JHQGD,WHP (
&RXQFLO0HHWLQJ 6HSW
-
Sun Mon Tue Wed Thu Fri Sat
1
PE Wine on the Beach - TENTATIVE
2 3 4 5 6
PE Endless Summer Cruisin
7
PE Endless Summer Cruisin
8
PE Endless Summer Cruisin
9
PE Endless Summer Cruisin
10 11 12 13 14 15
PE Corvette - TENTATIVE
16 17 18 19 20 21 22
23 24 25 26 27 28 29
PE Seaside 10 - TENTATIVE
30 31
2016
October
-
Ocean City Private Events 3-Year Approval
Name of Event: Seaside 10
Date of Event: Requesting event approval for October 29,
2016
Cost to the Town of Ocean City to support this event:
Approximately $10,276.00
Things to Note:
This approved event continuation request is for three different
running races A 5K would take place on the Boardwalk and finish
under the tram station; a 10-Mile Run would start and finish at the
Inlet Parking Lot under the
tram station, and a 1-Mile fun run that would take place on the
Boardwalk.
In 2011, Chris Klebe for OC TriRunning was first granted a
3-year event approval for Seaside 10.
Chris Klebe for OC TriRunning would like to continue this
provision, and requests Council approve this event for the date of
October 29, 2016.
All appropriate documents have been supplied and fees have been
invoiced.
Comments from Department Representatives:
Fire Marshal Permits for the use of the tent and air inflated
structure must be obtained from the Office of the Fire Marshal.
OCPD Traffic control at Inlet Lot and 27th Street/Baltimore
Avenue. Traffic control at 11 intersections on Coastal Highway race
route. Lead vehicle and bike. Officers to lead/follow the Boardwalk
5K. Requires two (2) supervisors
($360) and 19 officers ($2,508) for a total expected cost of
$2,868.00. OCPD does not man 68th
and 69th
Streets in the
alleyways, so volunteers will be needed there. Traffic arrow
boards and VMB needed at 33rd
St. on Coastal Highway
and at MD Rte. 90.
Risk - COI to be submitted prior to the event. Applicant must
follow SHA requirements for any of the race on the roads. Runners
should sign a hold harmless agreement as well in order to
participate in the run.
Public Works This is an established annual event that already
has approval for 2014 and 2015 and is looking for a continuation of
their 3-year event approval to include 2016 dates. Public Works has
no issue with approving the event
request. This years application appears to be a repeat of last
year. This event area is quite large and spread out from the Inlet
to 69
th Street and requires significant use of city items and
resources. Public Works will set up and remove
the traffic pattern. The event requires overtime from the
Department. Cost to the department to support this event last
year was about $7,408.00 and it may increase this year.
Rec. & Parks, Tourism, Transportation,, OCBP, Emergency
Services and OCCC No comments.
Date on Council Agenda: September 15, 2014
Council Ruling:
________________________________________________
-
Seaside 10 5k 2011Starts In Ocean City, Maryland
Description
3.10 miles
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/54964298
Distance values on this map may differ slightly from values
reported on the route engine.Page 1 of 2
-
Seaside 10 5k 2011Starts In Ocean City, Maryland
Notes
AT FOR NOTES
This segment shows 1.59 mi. (8,373 ft.) of your route.
Notes
AT FOR NOTES
3.12 mi.
This segment shows 1.56 mi. (8,239 ft.) of your route.
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/54964298
Distance values on this map may differ slightly from values
reported on the route engine.Page 2 of 2
-
seaside 10 miler 2011Starts In Ocean City, Maryland
Description
10.00 miles
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more
maps online at: Find this route online at mapmyrun.com/ routes/
view/54962580
Distance values on this map may differ slightly from values
reported on the route engine.Page 1 of 1
-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
F. Bid Award Recommendation for Wastewater Treatment Plant
Disinfection System Upgrades
-
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor,
Council President and Members of Council THRU: David L. Recor,
ICMA-CM, City Manager FROM: Dean Dashiell Senior Project Manager
RE: Bid Award Authorization for Wastewater Treatment Plant
Disinfection System
Upgrades DATE: September 9, 2014 ISSUE(S): Bid award
recommendation for Wastewater Treatment Plant
Disinfection System Upgrades. SUMMARY: Bids for the Wastewater
Treatment Plant Disinfection System
Upgrades were received at the September 9 Work Session. Request
permission to award the bid to Johnston Construction Company who
tendered the lowest bid of $ 1,548,808.00. I have performed a
review of the low bid received from Johnston Construction Company
and found those documents to be in accordance with the Contract
Documents.
FISCAL IMPACT: The initial funding for this project was included
in the 2013 Bond Issue and budgeted under Capital Code WWDISF.
Based on the current balance in the account, a Wastewater Fund
Balance allocation of $ 295,000.00 will need to be appropriated.
This allocation, coupled with revenues from the Wastewater
operational budget, provides a revised unencumbered allocation of $
1,624,274.00 thus allowing for the award to be made and providing a
minor project contingency fund for unforeseen issues that may
arise.
RECOMMENDATION: Award bid to Johnston Construction Company in
the amount of
$1,548,808.00. ALTERNATIVES: None RESPONSIBLE STAFF:
Dean Dashiell Senior Project Manager
COORDINATED WITH: Hal Adkins Director of Public Works Jim
Parsons Deputy Direct of Public Works Charles Felin Superintendent
of Wastewater
ATTACHMENT(S): Completed Bid Tabulation Form
Agenda Item # 5F
Council Meeting Sept. 15, 2014
-
Wastewater Treatment PlantDisinfection System Upgrades
CONTRACTORS Base Bid = A + B
Bearing Construction $1,750,000.00
George & Lynch, Inc. No Bid
Harkins Contracting, Inc. No Bid
Johnston Construction $1,548,808.00
Base Bid is a Combination of Part A & B
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-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
G. Request to Approve Street Broom Purchase
-
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor,
Council President and Members of Council FROM: David L. Recor,
ICMA-CM, City Manager THRU: Catrice Parsons, Procurement Manager
RE: Request to approve street broom purchase DATE: September 5,
2014 ISSUE(S): Request permission to purchase equipment as approved
in the
FY15 Budget. SUMMARY: One (1) Isuzu Starfire S-4 Dual Steering
Street Broom purchased
from GSA contract# GS-30F-021AA. The Government Service
Agreements (GSA) allows government agencies to piggy back their
contracts.
FISCAL IMPACT: $176,877.00; $3,123 below budget estimates.
RECOMMENDATION: Purchase street broom per FY15 Vehicle Trust
Purchase Schedule.
Goal: Excellent Service through a High Performing Town
Organization
ALTERNATIVES: Delay the purchase of approved equipment and bid
out through
the Town or do not replace the equipment. RESPONSIBLE STAFF:
Catrice Parsons, Procurement Manager COORDINATED WITH: Tom Dy,
Maintenance Supervisor ATTACHMENT(S): 1) Memorandum
2) GSA Pricing Information
Agenda Item # 5G
Council Meeting Sept. 15, 2014
-
To: Catrice Parsons
CC: Hal Adkins, John Van Fossen
From: Thomas Dy
Date: 9/5/2014
Re: Street Broom
Catrice:
Per your request and our discussion yesterday regarding a new
street broom
(approved FY-15), I would like to move forward with it.
The brand Company is Stewart-Amos Sweeper Co and Caliber
Equipment
Inc. Your contact person is Mark Oliff and reference GSA price
quote #
GS-30F-021AA.
Thank You
Thomas Dy, #5028
[email protected]
Manager PW Maintenance Dept
443-235-0851
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
H. Request Permission to Submit Letter to MDOT regarding
Articulating Buses for Summer of 2015
-
25166
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of
Council THRU: David L. Recor, ICMA-CM, City Manager FROM: George T.
Thornes, Superintendent of Transportation RE: Fleet Capacity DATE:
September 9, 2014
ISSUE(S): Increase fleet carrying capacity SUMMARY: To gain
approval to request borrowing ten articulating buses
from the MDOT/MTA. FISCAL IMPACT: Historically the MDOT/MTA have
loaned us buses for the
consideration of $1.00. We expect those terms to continue.
RECOMMENDATION: Approve request as written. ALTERNATIVES: Continue
with current level of fleet and associated carrying
capacity. RESPONSIBLE STAFF:
George T. Thornes, Superintendent of Transportation
COORDINATED WITH: Hal O. Adkins, Director of Public Works
ATTACHMENT(S): Request letter for Mayors signature
Agenda Item # 5H
Council Meeting Sept. 15, 2014
-
September 15, 2014
Maryland Department of Transportation
Office of the Secretary
7201 Corporate Center Drive
Hanover, MD 21076
ATTENTION: Secretary James T. Smith, Jr.
Dear Secretary Smith:
RE: REQUEST FOR ASSISTANCE
SEASONAL USE OF ARTICULATING BUSSES
As we wind down our summer season we are already planning for
the summer of 2015.
Once again our focus and attention are on planning logistics for
management of our
seasonal fluctuations in population.
It is with this in mind we turn to you for assistance relative
to our Transportation
Department and the ability to serve the explosion of ridership
we face each summer.
As you have found within your means to assist the Town in the
past years, we once again
would like to borrow ten articulating buses at various times for
the summer season as
spelled out in the attached schedule. These busses, and their
sheer carrying capacity, are
of unbelievable assistance to the Town in management of our
crush load time periods. We have great hopes you will be able to
assist us in this need.
Looking forward to hearing from you to confirm the ability of
fulfilling this request.
Should you have any questions, I can be reached by calling
410-289-8931.
Sincerely,
Richard W. Meehan
Mayor
Cc: David L. Recor, ICMA-CM, City Manager
Hal O. Adkins, Public Works Director
George T. Thornes, Superintendent of Transportation
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Page 2
Letter to Secretary Smith
RE: REQUEST FOR ASSISTANCE,
SEASONAL USE OF ARTICULATING BUSSES
ARTICULATING BUS LOAN REQUEST
SUMMER 2015
QUANTITY REQUESTED IN O.C. BY: RETURN TO MDOT:
03 April 27th September 01 (03)
04 May 21st September 08 (04)
03 May 28th September 28 (03)
-
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, SEPTEMBER 15,
2014
5. CONSENT AGENDA
I. Request to Solicit Bids for Fire Headquarters Construction
Management Services
-
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of
Council
THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J.
McGean, PE, City Engineer
RE: Request to Accept Proposals for Construction Management
Services for Fire Headquarters
DATE: September 10, 2014
ISSUE(S): Fire Headquarters Building Renovations and Additions
Construction
SUMMARY: Request to use At-Risk Construction Management for
project delivery. Under this system, a Construction manager is
selected for
the project during the design process. The selection is based on
qualifications and fees instead of a purely low bid contract
advertised after the project is completely designed. This method
allows the construction professional to work with the architect
to
insure that proper materials and methods are specified to
produce a quality building within the allowable budget and time
constraints.
Once the project design is complete, the Construction
Manager
obtains pricing from sub-contractors and a final price for
construction is established based on sub-contractor pricing and
the
previously stated Construction Management fee.
FISCAL IMPACT: $2 million total project.
RECOMMENDATION: Approve the use of at-risk construction
management for project
delivery and accept proposals on September 30, 2014
Excellent Service through a High Performing Town
Organization
ALTERNATIVES: Use conventional low bid construction
procurement
RESPONSIBLE STAFF: Terence McGean, City Engineer
COORDINATED WITH: Fire Department
ATTACHMENT(S): Copy of Request for Proposals
Agenda Item # ,
Council Meeting Sept 15, 2014
-
i
TOWN OF OCEAN CITY OCEAN CITY, MARYLAND
REQUEST FOR PROPOSALS CONSTRUCTION MANAGMENT SERVICES
FIRE DEPARTMENT HEADQUARTERS
COUNCIL
LLOYD MARTIN PRESIDENT
MARY P. KNIGHT
SECRETARY
BRENT ASHLEY DOUGLAS S. CYMEK
DENNIS W. DARE JOSEPH MITRECIC MARGARET PILLAS
MAYOR CITY MANAGER RICHARD W. MEEHAN. DAVID RECOR
CITY ENGINEER
TERENCE J. MCGEAN, P.E.
PROPOSAL DATE/TIME: 11:00 AM, TUESDAY, SEPT 30, 2014
-
ii
KEY INFORMATION SUMMARY SHEET
Town of Ocean City
Construction Management Services
Request for Proposal Issue Date
September 4, 2014
Procurement Officer Terence J. McGean, PE
City Engineer Town of Ocean City 301 Baltimore Ave Ocean City,
MD 21842 (410)289-8796 ph (410)289-8703 fax
[email protected]
Pre-Proposal Conference
Tuesday, Sept 16, 21014 11:00 AM, City Hall
Question Submission Deadline
Friday, Sept 19, 2014 5:00 PM
Proposal Due Date and Time
Tuesday, Sept 29 2014 11:00 AM
Short listed Firm Interviews (if applicable)
Thursday, Oct 9, 2014 Exact Time-TBD
-
iii
TABLE OF CONTENTS
SECTION 1-GENERAL INFORMATION SECTION 2--PREFERRED
QUALIFICATIONS SECTION 3- INSTRUCTIONS TO OFFERORS SECTION
4-EVALUATION CRITERIA AND SELECTION PROCEDURES SECTION 5-TERMS AND
CONDITIONS EXHIBIT I..STATEMENT OF WORK ATTACHMENTS Attachment I.A.
................................................................................................
Conceptual Design Attachment I.B..Constraint dates
-
(RFP) Page 4 of 34
SECTION 1 - GENERAL INFORMATION 1. SUMMARY STATEMENT The Town of
Ocean City is soliciting proposals from qualified Construction
Management (CM) firms for pre-construction services, with the
possibility of entering into a Guaranteed Maximum Price (GMP)
contract, for construction of additions and renovations to the
existing Fire Headquarters Building located at 15th Street and
Philadelphia Ave in Ocean City, Maryland. The work in general
includes construction of a 2,000 sf, 2-story addition to the south
of the building, a 1,850 sf addition to the west of the building,
roof replacement, new exterior finishes, and replacement of the
HVAC system in the bunk area.
2. PROCUREMENT OFFICER The sole point-of-contact in the City for
purposes of this RFP prior to the award of the Contract is the
Procurement Officer listed below: Terence J. McGean, PE
City Engineer Town of Ocean City 301 Baltimore Ave Ocean City,
MD 21842 (410)289-8796 ph (410)289-8703 fax
[email protected]
3. PRE-PROPOSAL CONFERENCE
3.1. A Pre-Proposal Conference will be held on Tuesday,
September 16, 2014 at 11:00 am. local time at the Ocean City City
Hall, 301 Baltimore Ave, Ocean City, MD. Participation is not
mandatory, but all interested Offerors are encouraged to attend in
order to facilitate better preparation of their proposals. In
addition, attendance may facilitate the Offerors understanding of
RFP requirements.
3.2. As promptly as is feasible subsequent to the Conference,
the Town of Ocean City shall
endeavor to provide a summary of the Conference and all
questions and answers known at that time, free of charge, to all
prospective Offerors that attended the conference or otherwise
notified the Town of Ocean City of its interest in the
solicitation.
3.3. Distribution of such summary shall occur by email or other
electronic means.
4. Intentionally Deleted 5. Intentionally Deleted 6.
QUESTIONS
9.1. The Procurement Officer, prior to the Pre-Proposal
Conference, will accept written questions from prospective
Offerors. If possible and appropriate, such questions will be
answered at the
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(RFP) Page 5 of 34
Conference. (No substantive question will be answered prior to
the Conference.) Questions may be submitted by mail, by facsimile,
or preferably, by e-mail to the Procurement Officer. Questions,
both oral and written, will also be accepted from prospective
Offerors attending the Conference. If possible and appropriate,
these questions will be answered at the Conference
9.2. Questions will also be accepted subsequent to the
Pre-Proposal Conference. All post-Conference questions should be
submitted in a timely manner to the Procurement Officer only. The
Procurement Officer, based on the availability of time to research
and communicate an answer, will decide whether an answer can be
given before the proposal due date. The Town of Ocean City shall
endeavor to provide answers to all substantive questions that have
not previously been answered, and are not clearly specific only to
the requestor, to all vendors that attended the pre-proposal
conference or otherwise notified the Town of Ocean City (TOC) of
its interest in the solicitation.
9.3. Distribution of such information shall occur by email or
other electronic means
and/or publishing of such information on the TOC website
(www.oceancitymd.gov). 9.4 All post conference questions should be
submitted as soon as possible to the
Procurement Officer only. The deadline for receipt of questions
is Friday, September 19, 2014 at 5:00 PM local time.
7. PROPOSALS DUE (CLOSING) DATE
7.1. Proposals must be received at the Office of the City
Manager no later than 11:00 AM. (Local Time) on, Tuesday September
30, 2014, in order to be considered.
7.2. Requests for extension of this date or time will not be
granted. Offerors mailing proposals should
allow sufficient mail delivery time to ensure timely receipt by
the City. Proposals received by the City after the deadline will
not be considered. Proposals may not be submitted by e-mail or
facsimile. Proposals will be opened and acknowledged publicly at
the City Council meeting held at 1:00 PM, Tuesday, September 19,
2014
8. DURATION OF OFFER Proposals submitted in response to this RFP
are irrevocable for 120 days following the closing date of
proposals or of Best and Final Offers (BAFOs), if requested. This
period may be extended at the Procurement Officer's request only
with the Offeror's written agreement. 9. REVISIONS TO THE RFP
9.1. If it becomes necessary to revise this RFP before the due
date for proposals, amendments will be provided to all prospective
Offerors who were sent this RFP or otherwise are known by the
Procurement Officer to have obtained this RFP. Amendments made
after the due date for proposals will be sent only to those
Offerors who submitted a timely proposal.
9.2. Acknowledgment of the receipt of all amendments to this RFP
issued before the proposal due date shall accompany the Offerors
Proposal in the transmittal letter accompanying the Technical
Proposal. Acknowledgement of the receipt of amendments to the RFP
issued after the proposal due date shall be in the manner specified
in the amendment notice. Failure to acknowledge receipt of
amendments does not relieve the Offeror from
-
(RFP) Page 6 of 34
complying with all terms of any such amendment. 10.
CANCELLATIONS; DISCUSSIONS TOC reserves the right to cancel this
RFP, accept or reject any and all proposals, in whole or in part,
received in response to this RFP, to waive or permit cure of minor
irregularities, and to conduct discussions with any or all
qualified or potentially qualified Offerors in any manner necessary
to serve the best interests of TOC. This may be followed by
submission of Offeror-revised proposals and a BAFO. TOC also
reserves the right, in its sole discretion, to award a contract
based upon the written proposals received, without prior
discussions or negotiations. 11. ORAL PRESENTATIONS Offerors may be
required to make oral presentations to TOC representatives.
Significant representations made by an Offeror during the oral
presentation must be reduced to writing. All such representations
will become part of the Offerors proposal and are binding if the
contract is awarded. The Procurement Officer will notify Offerors
of the time and place of oral presentations. Typically, oral
presentations will follow a specified format and generally be
limited to one (1) hour. The Procurement Officer will issue a
letter with details and instructions prior to the presentations. If
required, Interviews are tentatively scheduled to be held on
Thursday, October 9, 2014- exact time slots TBD. The presentation
may include but not be limited to the following items in the
Offerors Technical Proposal.
Description of how the Offeror plans to meet the identified
requirements in the RFP; Experience and capabilities of prime
consultant; Experience and capabilities of identified
subconsultants; Description of organization; and Description of
references and the scope of services to other clients by each
reference.
12. INTENTIONALLY DELETED 13. INCURRED EXPENSES TOC will not be
responsible for any costs incurred by an Offeror in preparing and
submitting a proposal, in making an oral presentation, in providing
a demonstration, or in performing any other activities relative to
this RFP. 17. Intentionally Deleted 18. Intentionally Deleted 19.
Intentionally Deleted
-
(RFP) Page 7 of 34
SECTION 2 QUALIFICATIONS Qualifications 1. The ability to
demonstrate prior experience that includes:
Municipal or other government facilities of a similar size and
nature. Renovation experience Construction in the coastal
environment Familiarity with local conditions, laws and building
codes
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(RFP) Page 8 of 34
SECTION 3 INSTRUCTIONS TO OFFERORS 1. TWO PART SUBMISSION
REQUIRED
1.1. Offerors must submit proposals in two separate volumes,
which will be separately evaluated:
Volume I - TECHNICAL PROPOSAL Volume II - FINANCIAL PROPOSAL
1.2. Offerors must respond to all requirements identified in the
RFP. Offerors who fail to do so MAY be deemed not reasonably
susceptible of being selected for award.
2. INSTRUCTIONS FOR SUBMISSION OF PROPOSALS
2.1. Offerors must submit a separate sealed package for each
"Volume." Each Volume and each separately sealed package are to be
labeled either Volume I-Technical Proposal or Volume II-Financial
Proposal.
2.2. On the outside of each sealed package, the Offeror must
also include the TOC Project
Name, the name and address of the Offeror, the volume number (I
or II), and the offers Ocean City business license number.
2.3. Three (3) paper copies of each volume are to be
submitted.
3. TECHNICAL PROPOSAL FORMAT AND CONTENT
Proposals are to be prepared in such a way to provide a
straightforward, concise delineation of capabilities. Proposal
format shall adhere to the following for organization and content.
Proposal must be divided into the individual sections listed below,
indexed and tabbed.
3.1. Technical Proposal Introduction 3.1.1. Transmittal Letter A
transmittal letter must accompany the Technical Proposal. The
purpose of this letter is to transmit the proposal and acknowledge
the receipt of any amendments/addenda to the RFP. The transmittal
letter should be brief, include a point of contact (name, title,
email and phone no.) and signed by an individual who is authorized
to commit the Offeror to the services and requirements as stated in
this RFP. Only one transmittal letter is needed, and it does not
need to be bound with the Technical Proposal.
3.1.2. Title and Table of Contents
The Technical Proposal should begin with a title page bearing
the name and address of the Offeror and the name of the project. A
table of contents for the Technical Proposal should follow the
title page. Information that is claimed to be confidential is to be
placed after the Title Page and before the Table of Contents in the
Offerors Technical Proposal, and if applicable, also in the
Financial Proposal. Unless there is a compelling case, an entire
proposal should not be labeled confidential but just those portions
that can reasonably be shown to be proprietary or confidential.
-
(RFP) Page 9 of 34
3.1.3. Executive Summary
The Offeror shall condense and highlight the contents of the
Technical Proposal in a separate section titled Executive Summary.
The summary shall identify any exceptions the Offeror has taken to
the requirements, terms and conditions contained in this RFP.
Warning: Exceptions to terms and conditions may result in having
the proposal deemed unacceptable or classified as not reasonably
susceptible of being selected for award. If an Offeror takes no
exception to TOC terms and conditions, the Executive Summary should
so state.
3.2 Work Plan The offeror shall present an approach for meeting
the requirements set forth in the Statement of Work described in
Exhibit I. At a minimum, please address the following:
a. Contract Organization (identify and explain the specific
organization of your company and how this contract fits in with
other areas of your company's operation).
b. Provide resumes of personnel who might be responsible for
the
items set forth in the Statement of Work described in Exhibit I.
Personnel Commitment: By submitting the names for consideration
under this Key Personnel Section, the Proposer is committing these
people to TOC for the duration of this contract. No personnel
changes will be permitted without written authorization from TOC
via a contract amendment issued by TOC.
c. Pre-construction Schedule 3.3 Description of Offeror
The offeror shall provide a brief overview of the offeror,
including history, size, number of employees, etc. Please provide a
description for all firms that are intended to participate in this
project, including joint venture partners and subconsultants.
3.4 Experience of Offeror List relevant experience within the
past five (5) years. In particular, identify any
comparable projects that have been completed and provide at
least three (3) project references. 3.5. Intentionally Omitted
3.6. Intentionally Deleted
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(RFP) Page 10 of 34
4. FINANCIAL PROPOSAL FORMAT AND CONTENT
4.1. Under separate sealed cover from the Technical Proposal and
clearly identified with the same information noted on the Technical
Proposal, the Offeror must submit an unbound original of the
financial proposal (Attachment A), so identified, one (1) original
signed paper copy,
4.2. The detailed Financial Proposal (Attachment A) shall state
the following: 4.2.1. Pre-Construction Fee inclusive of all costs
that will be charged to TOC
including reimbursables (lump sum value) 4.2.2. Construction CM
Fee (as a percentage) 4.2.2. Construction Insurance (as a
percentage) 4.2.2 General Conditions (indicate # of month
assumed)
5. Intentionally Deleted 6. MANDATORY CONTRACTUAL TERMS
By submitting an offer in response to this RFP, the Offeror, if
selected for award, shall be deemed to have accepted all of the
requirements, terms and conditions set forth in this RFP. Any
exceptions must be clearly identified in the Executive Summary of
the Technical Proposal. A Proposal that takes exception to these
terms may be rejected.
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(RFP) Page 11 of 34
SECTION 4 EVALUATION CRITERIA AND SELECTION PROCEDURE 1.1.
EVALUATION CRITERIA Evaluation of the Proposals will be performed
by a committee established for that purpose and will be based on
the criteria set forth below. Technical merit shall be given more
weight than price in the process.
1.12. TECHNICAL CRITERIA
The criteria to be applied to each Technical Proposal are listed
in descending order of importance:
Experience of key personnel
Description and experience of offeror.
Work Plan
Price (30%)
Interviews
References
1.2. N/A 1.3. N/A 1.4. Intentionally Deleted 1.5. GENERAL
SELECTION PROCESS
1.5.1. The Contract will be awarded in accordance with the
competitive sealed proposals process under TOCs Procurement
Policies.
1.5.2. Prior to award of a contract pursuant to this RFP, TOC
may require any or all Offerors to submit such additional
information bearing upon the Offerors ability to perform the
contract as TOC may deem appropriate. TOC may also consider any
information otherwise available concerning the financial, technical
and other qualifications or abilities of the Offeror.
-
(RFP) Page 12 of 34
1.5.3. TOC may hold discussions with any or all Offerors judged
reasonably susceptible of being selected for award, or potentially
so. TOC also reserves the right to develop a short-list of Offerors
deemed most qualified based upon their Technical Proposals and
conduct discussions with only the short-listed Offerors. However,
TOC also reserves the right to make an award without holding
discussions. Whether or not discussions are held, TOC may determine
an Offeror to be not reasonably susceptible of being selected for
award, in its sole and absolute discretion, at any time after the
initial closing date for receipt of proposals and the review of
those proposals.
1.6. AWARD DETERMINATION
1.6.1. Upon completion of all evaluations, discussions and
negotiations, the selection committee will recommend award of the
contract to the responsible Offeror(s) whose proposal is determined
to be the most advantageous to the TOC considering technical
evaluation factors and price factors as set forth in this RFP.
1.6.2. Based upon the Selection Committees recommendation, the
Procurement Officer may
recommend award of the contract to the Mayor and City
Council.
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(RFP) Page 13 of 34
SECTION 5 TERMS AND CONDITIONS 1. ABBREVIATIONS AND DEFINITIONS
For purposes of this RFP, the following abbreviations and terms
have the meanings indicated below:
1.2. COMAR - Code of Maryland Regulations (available at
www.dsd.state.md.us). 1.3. Contract Administrator (CA) The TOC
representative for this Contract that is primarily
responsible for Contract administration functions, including
issuing written direction, compliance with terms and conditions,
monitoring this Contract to ensure compliance with the terms and
conditions of the Contract and to assist the consultant in
achieving on budget/on time/on target (e.g., within scope)
completion of the Contract requirements. TOC may change the CA at
any time by written notice to the Consultant.
1.5. Intentionally Deleted 1.6. Consultant The Offeror selected
to receive the Contract award under the procedures
contained in this RFP. 1.7. Local Time Time in the Eastern Time
Zone as observed by the State. 1.8. Management Agreement The
agreement entered into between TOC and the selected Offeror
responding to this RFP. The agreement will include all general
TOC terms and conditions, and will incorporate the entire RFP,
including any amendments/addenda, and all or indicated portions of
the selected Offerors proposal.
1.9. TOC TheTown of Ocean City Maryland. 1.10. TOC Business
Hours 8:00 A.M. to 5:00 P.M., local time, Monday through Friday,
excluding
City holidays. 1.11. TOC Procurement Policies Town of Ocean City
Purchasing & Procurement Policies and
Procedures.
1.12. Notice To Proceed (NTP) A formal notification issued by
the Procurement Officer that: (1) directs the Consultant to perform
work, and (2) as of a date contained in the NTP, to begin
performance of the work.
1.13. Offeror An entity that submits a Proposal in response to
this RFP.
1.14. Procurement Officer (PO) The TOC representative
responsible for this RFP and for the
resulting Contract. The Procurement Officer is also responsible
for issuing notices to proceed, determining scope issues, and is
the only TOC representative that can authorize changes to the
Contract. TOC may change the Procurement Officer at any time by
written notice to the Consultant.
1.15. Proposal - The technical and financial response provide by
Offerors in response to this RFP. 1.16. RFP This solicitation.
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(RFP) Page 14 of 34
2. OFFEROR RESPONSIBILITIES The Consultant shall be responsible
for all products and/or services required by this RFP. The
Consultant shall retain responsibility for all work performed by
and any deliverable submitted by a subConsultant. If the Consultant
that seeks to perform or provide the services required by this RFP
is the subsidiary of another entity, all information submitted by
the Consultant such as, but not limited to, references and
financial reports, shall pertain exclusively to the Consultant,
unless the parent organization will guarantee the performance of
the subsidiary. If applicable, the Consultants proposal must
contain an explicit statement that the parent organization will
guarantee the performance of the subsidiary. 3. ARREARAGES The
Consultant represents that it is not in arrears in the payment of
any obligations due and owing the Town of Ocean City, including, by
way of example only, the payment of taxes and employee benefits,
and that it will not become so in arrears during the term of the
Contract if selected for contract award. 4. PROTESTS Any protest
related to this RFP will be subject to TOCs Procurement Policies
and Procedures or the relevant provisions of the Contract. 5.
NON-EXCLUSIVE USE It is TOCs intention to obtain the services
described in this RFP under the resulting Contract. This Contract
shall not be construed to require the TOC to use this Contract
exclusively. TOC reserves the right to obtain services of any
nature from other sources when it is in the best interest of TOC to
do so and without notice to the Consultant. TOC makes no guarantee
that it will purchase any products or services under the resulting
Contract. 6. RIGHTS TO RECORDS
9.1. The Consultant agrees that all documents and materials,
including but not limited to software, reports, drawings, studies,
specifications, estimates, tests, maps, photographs, designs,
graphics, mechanical, artwork, computations, and data prepared by
the Consultant solely for purposes of this Contract with and
delivered to TOC shall be the sole property of TOC and shall be
available to TOC at any time. TOC shall have the right to use the
same without restriction and without compensation to the Consultant
other than that specifically provided by this Contract.
9.2. The Consultant agrees that, at all times during the term of
this Contract and thereafter,
works created as deliverables under this Contract, and services
performed under this Contract, shall be works made for hire, as
that term is interpreted under U.S. copyright law. To the extent
that any products created as deliverables under this Contract are
not works for hire for the State, the Consultant hereby
relinquishes, transfers, and assigns to the State all of its
rights, title, and interest (including all intellectual property
rights) to such products, and will cooperate reasonably with the
State in effectuating and registering any necessary
assignments.
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(RFP) Page 15 of 34
9.3. The Consultant shall report to the Procurement Officer,
promptly and in written detail, each notice or claim of copyright
infringement received by the Consultant with respect to all data
delivered under this Contract.
9.4. The Consultant may not affix any restrictive markings upon
any data or materials provided under this Contract, and if such
markings are affixed, TOC shall have the right at any time to
modify, remove, obliterate, or ignore such warnings.
10. PATENTS, COPYRIGHTS, AND INTELLECTUAL PROPERTY
10.1. If the Consultant furnishes any design, device, material,
process, or other item, that is
covered by a patent or copyright or that is proprietary to or a
trade secret of another, it shall obtain the necessary permission
or license to permit TOC to use such item.
10.2. The Consultant will defend or settle, at its own expense,
any claim or suit against TOC
alleging that any such item furnished by the Consultant
infringes any patent, trademark, copyright, or trade secret. If a
third party claims that a product infringes that partys patent,
trademark, copyright, or trade secret, the Consultant will defend
TOC against that claim at the Consultants expense and will pay all
damages, costs, and attorneys fees that a court finally awards,
provided TOC: (i) promptly notifies the Consultant in writing of
the claim; and (ii) allows the Consultant to control, and
cooperates with the Consultant in, the defense and any related
settlement negotiations. The obligations of this Section 6.2 are in
addition to those stated in Section 6.3 below.
10.3. If any products furnished by the Consultant become, or in
the Consultant's opinion are
likely to become, the subject of a claim of infringement, the
Consultant will, at its option and expense: a) procure for TOC the
right to continue using the applicable item; b) replace the product
with a non-infringing product substantially complying with the
item's specifications; or c) modify the item so that it becomes
non-infringing and performs in a substantially similar manner to
the original item.
11. CONFIDENTIALITY Subject to the Maryland Public Information
Act and any other applicable laws, all confidential or proprietary
information and documentation relating to either party (including
without limitation any information or data stored within the
Consultants computer systems) shall be held in absolute confidence
by the other party. Each party shall, however, be permitted to
disclose relevant confidential information to its officers, agents,
and employees to the extent that such disclosure is necessary for
the performance of their duties under this Contract, provided that
the data may be collected, used, disclosed, stored, and
disseminated only as provided by and consistent with the law. The
provisions of this section shall not apply to information that (a)
is lawfully in the public domain; (b) has been independently
developed by the other party without violation of this Contract;
(c) was already in the possession of such party; (d) was supplied
to such party by a third p