Senate Meeting of Friday, November 27, 2009 Agenda...2009/11/27 · Senate Meeting of Friday, November 27, 2009 2:00 p.m. in the Senate Room, 608 Robertson Hall Agenda 1. Approve

Senate Meeting of Friday, November 27, 2009

2:00 p.m. in the Senate Room, 608 Robertson Hall

Agenda

1. Approve the agenda

2. Remarks from the Chair

3. Reports from:

3.1. Provost and Vice-President (Academic)

3.2. Associate Vice-President (Enrolment Management)

3.3. Vice-President (Research and International)

3.4. Vice-President (Finance and Administration)

4. Question Period

5. Minutes: Senate, October 30, 2009 (Open Session) (for approval)

6. Business Arising

7. Senate Academic Program Committee Report

8. Senate Committee on Admission and Studies Policy

8.1. Admission requirements for Bachelor of Information Technology

8.2. Academic Performance Evaluation for Bachelor of Engineering

8.3. Clarification of Rule 5.3 Residency

8.4. Sprott School of Business – Number of Co-op terms

8.5. Recognition of High Achievement at Graduation

8.6. Recognition of Studying Abroad

9. Senate Curriculum Committee Report – Minor Curriculum Changes for 2010-2011

10. Motion to include graduate scholarships on the transcript (Subject to Grad Faculty

Approval on Nov 25, 2009)

11. For Information and Comment:

11.1. New Undergraduate Scholarships

11.2. Report on Executive action

11.3. Minutes of Senate Executive October 20, 2009

11.4. Report on Activities of the Board of Governors

12. Other Business

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Minutes of the Meeting of Senate

October 30, 2009

2:00 pm in Senate Room, Robertson Hall

R. O. Runte presiding

Present:

J. Armitage, N. Artemeva, A. Arya, M. Baez, MJ Binks, S. Blanchard, A. Bowker, S. Boyle, A. Brook, I.

Bumagin, N. Cappuccino, A. Chandler, W.J. Chung, S. Côté, C. Davis, S. Diab, M. Dick, C. Dion, D.

Deugo, N. Falvo, C. Evans, T. Garvey, R. Gess, R. Gorelick, R. Goubran, E. Halliwell, D. Howe, P.

Kalyniak, K. Kelly, M. Keyes, R. Klebanoff, R. Lifeso, C. McKenzie, D. Mendeloff, R. Miller, M.

Monks, B. Mortimer (clerk), R. Nimijean, J. Osborne, K. Phillip, A. Ramirez, P. Rankin, P. Ricketts, N.

Rowe, R. Runte, L. Russell, G. Samson-Verrault, J. Shepherd, M. Smid, J. Splinter, V. St. Martin, B.

Stevens, T. Tattersfield, A. Thomas, J. Tomberlin, B. Wallingford, D. Watt, A. Whitehead, S. Whitney,

F. Woolley, H. Yanikomeroglu

Regrets:

R. Achar, J. ApSimon, C. Dornan, A. Freedman, F. Goffi, M. Haines, M. Hine, L. Martin, B. Luu, J.

Malloy, G. Massie, H. Nemiroff, A. Russell, J. Salinas, L. Sweet, J. Tomberlin, P. van Geel, B. Wright

Absent:

None

The meeting was called to order at 2:03.

1. Approval of Agenda

The agenda was accepted as presented.

2. Motion to move into Closed Session.

It was MOVED by (C. MacKenzie, J. Shepherd).

The Senate moved to Closed Session.

(Closed Session minutes are separate).

OPEN SESSION

10. Approval of Agenda for Open Session.

The agenda was accepted as presented.

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11. Remarks from the Chair

The President thanked everyone for their hard work and professionalism. Thanks to early

preparations, pandemic planning procedures are in place.

The President reported Carleton’s academic colleague on the Council of Ontario Universities, Dr.

John Logan, has been nominated to serve on COU’s Executive Committee. The Senate applauded

this appointment.

The President reported on COU’s advocacy efforts to address the financial situation facing

Canadian universities. The debate stimulated by a report that five universities are suggesting they

should get the majority of funding as the top graduate and research universities in Canada is a

problem. Every institution needs more money. The claim that all universities will remain mediocre

if the current model remains in place is wrong and divisive. We need to work on a positive note and

stand up for more funding as there is nothing mediocre about the system or Carleton. G. Samson-

Verrault commented that the President did an excellent job of making her point publicly and her

colleagues were proud of her actions. The Senate applauded her efforts.

The President noted that the Council of Ontario Universities was sponsoring a Chair on the

Environment and asked if there was interest. John Logan remarked that there would be more

information on this initiative in a few weeks.

12. Reports

12.1. Provost and Vice-President Academic

The Provost reported that the Academic and Administrative Restructuring Committee has held its

final meeting and a report will be submitted to the President shortly. Decanal search and review

committees are being created for the Faculties of Science, Public Affairs, and Arts and Social

Sciences.

Dr. Ricketts reported that the Ontario Council of Academic Vice-Presidents (OCAV) recently met

to discuss the Quality Assurance Framework document. There are concerns about the amount of

additional work proposed, the timeliness of the new undergraduate program review, streamlining

the process, and potential costs. The task force is finished its work. OCAV will make

recommendations to the Executive Heads of COU in December.

Dr. Ricketts congratulated the first faculty to receive certification through the Educational

Development Centre. Our students will benefit through improved teaching.

The Provost wanted to thank the Industrial Design students for their winning design of the

Provost’s United Way bag, which is available for sale in support of this charity.

12.2. Associate Vice-President (Enrolment Management) and University Registrar

Suzanne Blanchard reported that registrations are strong and things look positive. More information

will be available after November 1, so reports will be available at the next Senate meeting.

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12.3. Vice-President (Research and International)

The President congratulated Kim Matheson (in absentia) on her appointment as Vice-President

(Research and International) effective Nov. 1. The Senate applauded the appointment of Prof.

Matheson. The President also thanked Aviva Freedman who stepped out of retirement and worked

for over two months in this role to ensure that the mandate moved forward and work continued.

12.4 Vice-President (Finance and Administration)

The Vice-President (Finance and Administration) reported that undergraduate enrollment was

strong, so the financial situation for this year is positive. The McGuinty government announced a

tuition fee framework for a four- year period that ends in 2009-10, so next year is uncertain in terms

of tuition fees and the possibility of an increase in government grants. The provincial budget is in

March at which time we expect the government to announce the funding framework for the

next four years. The Carleton University budget for 2010-11 cannot be completed until there is

clarity from the government on the funding framework.

Mr. Watt also noted that an evaluation of the pension plan had to be filed by June 30. Both the

historic low long-term interest rates and the market crash in fall 2008 will negatively affect

extraordinary payments, but things may change by June. Betsy Springer, Director of Pension Fund

Management, will be holding information sessions in the next few weeks that people can attend for

more information.

13. Question Period

There were no questions.

14. Minutes: Senate, October 2, 2009

It was MOVED by (C. MacKenzie, J. Shepherd) that the minutes of October 2, 2009 be approved.

The motion was PASSED unanimously.

15. Business Arising from the Minutes

There was none.

16. Senate Administration: The Clerk reported on:

16.1 Report on Executive Action

The Senate Executive approved post-graduation changes to two student records. The actions were

standard situations: a late change of grade on one case and in the other a student wanted to

repackage the courses used for the degree to free up credits for a subsequent degree.

16.2 Nominations

The Clerk presented a report of committee nominations approved by Senate Executive. The bold

names on the document are those that are new and are offered to Senate for approval. The Clerk

noted that the committees are almost complete.

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It was MOVED by (B. Mortimer, A. Tattersfield) that Senate approve the nominated committee

members.

The motion was PASSED unanimously.

17. Reports for Information and Comment:

17.1 Minutes of Senate Executive, September 22, 2009

17.2 Report: Activities of the Board of Governors

G. Samson-Verrault noted that the annual retreat was held recently and included discussions

on campus building plans and the governance committee.

17.3 Report: Academic Colleague

John Logan discussed the role of the Council of Ontario Universities.

17.4 New and Revised Graduate Scholarships

International Bridge Builder Scholarship and the Dr. Tom Tombaugh Memorial Scholarship

in Psychology.

17.5 OCGS Appraisal Results

One program has been appraised since the last report – a joint collaborative program in

Biostatistics. Participating programs are in Epidemiology (MSc, Ottawa) and Mathematics

and Statistics (MSc, Carleton/Ottawa).

18. Other Business

The President noted that the Olympic torch, now being carried throughout Canada was designed by

a Carleton Industrial Design graduate.

Having concluded its business, Senate adjourned at 2:45 pm

Senate Academic Program Committee

November 20, 2009 To: Senate From: Peter Ricketts, Provost and Chair of SAPC RE: Major Curriculum changes for 2010 – 2011

Curriculum Approval Process Changes to our curriculum are subject to review and approval in many stages – by departmental committees and boards, Faculty committees and boards and finally Senate committees. The Senate Curriculum Committee approves minor changes. The Senate Academic Program Committee considers Major curriculum changes and makes recommendations to Senate on their approval. Major Curriculum Changes for 2010-2011 At its meetings of October 22, November 5 and 19, 2009, the Senate Academic Program Committee (SAPC) considered and approved the following proposals. Senate is now asked to consider the proposals and provide approval. The motions are gathered here and the following pages present rationales and details of the changes. Further information is presented in Appendices A – C. More information is available on request for many of these changes. There will be a subsequent SAPC report at the January 2010 meeting of Senate to present the remaining major curriculum changes for 2010-11. MOTION 1: That Senate approves the MA program in Women’s and Gender Studies subject to

approval by the Ontario Council of Graduate Studies (OCGS); and that upon approval by OCGS without substantive changes to the program, that the MA program in Women’s and Gender Studies be deemed to be given final approval by this motion.

MOTION 2: That Senate approves the change of name for one stream in the Bachelor of

Computer Science from BCS Honours Mobility and Community to BCS Honours Mobile and Social Networking Applications.

MOTION 3: That Senate approves the program changes for the BA Combined Honours and the

BA General in Canadian Studies.

MOTION 4: That Senate approves the name change of the Minor in Aboriginal Studies to the

Minor in Indigenous Studies.

MOTION 5: That Senate approves the modification the program requirements for the Concentration in Financial Economics for the BA Honours Economics and the BA Honours Applied Economics

MOTION 6: That Senate approves, in the context of the BA programs in Political Science, the

change of name for two concentrations

From: Comparative Politics and Area Studies (Industrialized States) Comparative Politics and Area Studies (Development and Underdevelopment) To: Comparative Politics and Area Studies (Global North) Comparative Politics and Area Studies (Global South)

MOTION 7: That Senate approves, within the context of the Ottawa-Carleton Institute for

Electrical and Computer Engineering, the replacement of the master’s program: M.Eng. Electrical and Computer Engineering by course work with two programs: M.Eng. Electrical and Computer Engineering by course work; M.Eng. Electrical and Computer Engineering by project.

MOTION 8: That Senate approves the new 12-month Master Degree in French.

MOTION 9: That Senate approves, in the list of field names for the Cultural Mediations PhD, the

change of the New Technologies to Technology and Culture.

MOTION 10: That Senate approves, in the context of the School of Public Policy and

Administration, the name change of the graduate diploma from Policy and Program Evaluation to Public Policy and Evaluation.

Rationales and Details 1: Women and Gender Studies: Proposal for a new MA: (See Appendix A for the complete

brief.)

Program Synopsis (excerpt from OCGS brief) The Master of Arts program in Women’s and Gender Studies will provide advanced training in feminist scholarship. It will be addressed to students seeking to acquire the critical skills to explore gender as a social relation of power, to conduct advanced feminist research and to those students who require the foundational graduate degree upon which to build their expertise in order to pursue research at the PhD level. The proposed degree program requires the completion of 5.0 credits. Students will be required to take two half-credit courses: WGST 5906 (Feminist Theories), WGST 5907 (Researching Women’s and Gender Issues) and a full credit Program Seminar WGST 5905. Students will be expected to complete a thesis (2.0 credits) or Major Research Project (1.0 credit). They will choose their remaining credits (with consultation) from a selection of additional courses in Women’s and Gender Studies for a total of 5 credits.

2:School of Computer Science

At the May 29, 2009 Senate meeting the BCS Honours Mobility and Community program stream received approval to begin September 2010. Subsequent to the approval, additional discussions took place with senior administrators, recruitment staff and the academic unit with respect to the program name.

The name of the program was reconsidered and the new name of Mobile and Social Networking Applications was recommended to and approved by SAPC. It is expected that the new name will make a better connection with prospective students.

3:Canadian Studies (See Appendix B)

In response to recommendations from the Undergraduate Program Review, our goals in redesigning the program are 1) to create a vertically-integrated pedagogical progression for students, 2) to provide students with greater coherence in their education through the development of shared sets of concepts, structures of knowledge and intellectual vocabulary and 3) to address some of the UPR assessors’ concerns about the lack of community in our department by creating a more robust sense of cohort as students will progress together through their program. Note: Appropriate programs changes have also been made to the general degree in terms of new courses and changes to degree requirements.

4: Indigenous Studies (See Appendix C)

In keeping with the Institute’s plan to make Indigenous-topic courses more visible and move towards a stand-alone undergraduate program in Indigenous Studies, it is proposed to transform the Minor in Aboriginal studies into a Minor in Indigenous Studies that would be vertically integrated at every level of the undergraduate program. The creation of core courses for the minor will ensure pedagogical coherence and a logical progression from year to year.

5: Economics

Concentration in Financial Economics Old Version: Concentration in Financial Economics a) 3.0 credits in BUSI 1001, BUSI 1002, ECON 2504 (or BUSI 2504), ECON 2505 (or

BUSI 2505), ECON 3500 (or BUSI 3500), ECON 3502 (or BUSI 3502); b) 1.0 credit from ECON 4500 (or BUSI 4500), ECON 4502 (or BUSI 4502), ECON

4504; New Version: Concentration in Financial Economics a) 1.0 credit in BUSI 1001 and BUSI 1002; b) 1.5 credits in: i) ECON 3050, ECON 4051 and ECON 4052, or ii) BUSI 2505, BUSI 3500 and BUSI 3502; c) 1.5 credits from ECON 3602 or ECON 4602, ECON 3607, ECON 4053, ECON 4056,

ECON 4057, BUSI 2504 and BUSI 4500 and/or BUSI 4502. Note: In Item a), BUSI 1004 may replace BUSI 1001 and BUSI 1005 may replace BUSI 1002. Rationale: To respond to the likely impact of a proposed change by the School of Business that would raise further the prerequisites for BUSI 2505 and all 3000- and 4000-level finance courses. Absent modification of the Department’s Concentration in Financial Economics so as to make it considerably more distinct from the School’s Concentration in Finance, student success in the former would be predicted to decline substantially. Moreover, such modification will increase the attractiveness to students of the Concentration in Financial Economics thereby allowing it to get back on the growth track that it was on a couple of years ago. The present proposal would replace the five existing 3000- and 4000-level financial economics courses—four of which are cross-listings of corresponding BUSI courses—with three new 4000-level ECON courses covering the three main branches of financial economics—viz., asset pricing, corporate finance, and mathematical finance—and two new 4000-level ECON courses covering insurance economics and the emerging field of

behavioural financial economics. The first two of these new courses would be allowed to substitute for the currently required pair of 3000-level BUSI courses in the Concentration, and any three of the third, fourth, and fifth together with three existing 3000- or 4000-level Economics electives would be allowed to substitute for the pair of 4000-level BUSI finance courses together with BUSI 2504. In addition, the proposal would replace the two existing 2000-level financial economics courses—both of which are cross-listings of corresponding BUSI courses—with one new 3000-level ECON course, which would provide an introduction to the field of financial economics. This course would be allowed to substitute for the currently required BUSI 2505 in the Concentration. The structure of the proposed concentration is: (a) an accounting core, (b) a financial economics or finance core, and (c) financial economics electives. Students who choose the financial economics core would normally complete any three of ECON 3/4602, ECON 3607, ECON 4053, ECON 4056, and ECON 4057 as well; students who choose the finance core would normally complete BUSI 2504 and BUSI 4500/2 together with one of six of the other seven financial economics electives. The latter stream is equivalent to the existing concentration augmented with four additional elective possibilities (thereby admitting eight additional combinations of electives). A third stream would comprise students who complete the finance core together with any three of ECON 3/4602, ECON 3607, ECON 4053, and ECON 4056. Such students would also have to complete BUSI 2504 (since it is a prerequisite for BUSI 2505), which would count among their credits not included in the Major CGPA.

6: Political Science

Political Science proposes the change of name for two concentrations

From: Comparative Politics and Area Studies (Industrialized States) Comparative Politics and Area Studies (Development and Underdevelopment) To: Comparative Politics and Area Studies (Global North) Comparative Politics and Area Studies (Global South)

Rationale for change: These terms (Global North and Global South) better reflect the current usage in the discipline. The new terminology also promises to be more meaningful to students.

7: Ottawa-Carleton Institute for Electrical and Computer Engineering

The changes will replace an existing master’s program with two programs. The program by course work requires 5.0 credits of course work while the program by project” requires the student to complete a project course along with additional course work.

M.Eng. Electrical and Computer Engineering by course work;

5.0 credits in approved courses M.Eng. Electrical and Computer Engineering by project

4.5 credits in approved courses and 0.5 credit in a project course

8: French That Senate approves the new 12-month Master Degree in French.

It is proposed to reduce the program requirements from 5.0 credits to 4.5 in order to make a twelve-month M.A. possible. In recent years, the Department has received numerous requests about the possibility of a one-year M.A. This option is available at other institutions, so introducing it at Carleton will make our program more competitive. For those students wishing to complete a thesis, this option is still available. The reduction in credit requirements is offset by adding FREN 5301, thus reinforcing the “foundation” Research Methods course, FREN 5300 Old Version: Normally, all full-time students are expected to fulfill the requirements of the M.A. program by the end of the fifth term of study. Generally, students should be able to complete their program within four terms. New version: Full-time students in the comprehensive examination and research essay options should be able to complete their program within three terms. Full-time students in the thesis option should be able to complete their program within five terms.

9: Cultural Mediations

In the list of field names for the Cultural Mediations PhD, it is proposed to change New Technologies to Technology and Culture as a more appropriate description of the field.

10: School of Public Policy and Administration

The name of the graduate diploma from Policy and Program Evaluation will change to Public Policy and Evaluation reflecting the name and focus of the School.

Senate

Appendix B Canadian Studies

Canadian Studies Old Version B.A. Combined Honours (20.0 credits)

A. Credits Included in the Major CGPA (7.0 credits):

1. 1.0 credit from CDNS 1000 [1.0], FYSM 1406 [1.0], FYSM 1409 [1.0], FYSM 1600 [1.0];

2. 1.0 credit from CDNS 2010, CDNS 2011, CDNS 2210, CDNS 2300, CDNS 2400, CDNS 2500;

3. 1.0 credit from CDNS 3010, CDNS 3104, CDNS 3300, CDNS 3400, CDNS 3510, CDNS 3600;

4. 0.5 credit in CDNS 3000;

5. 1.0 credit from CDNS 4010, CDNS 4101-abeyance, CDNS 4104, CDNS 4200, CDNS 4300, CDNS 4400 and CDNS 4500;

6. 1.0 credit, at the 4000-level, from the list of Approved Canadian Studies or Aboriginal Studies Electives below;

7. 1.5 credits from the list of Approved Canadian Studies Electives below;

B. Additional Requirements (13.0 credits):

8. The requirements for Combined Honours in the other discipline must be satisfied;

Canadian Studies New Version B.A. Combined Honours (20.0 credits)

A. Credits Included in the Major CGPA (7.0 credits): 1. 1.0 credit from CDNS 1000 [1.0],FYSM 1406

[1.0], FYSM 1409 [1.0], FYSM 1600 [1.0], INDG 1000 [1.0]

2. 1.5 credits in CDNS 2000, CDNS 3000 and CDNS 4000; 3. 0.5 credit from CDNS 2210, CDNS 2300, CDNS 2400, CDNS 2510, INDG 2010, INDG 2011; 4. 1.0 credit from CDNS 3400, CDNS 3500, CDNS 3600, CDNS 3610, CDNS 3700, INDG 3000, INDG 3010; 5. 0.5 credit from CDNS 4010, CDNS 4200, CDNS 4300, CDNS 4400, CDNS 4500, CDNS 4510, INDG 4000; 6. 1.0 credit, at the 4000-level, from the list of Approved Canadian Studies or Indigenous Studies Electives below;

7. 1.5 credits from the list of Approved Canadian Studies or Indigenous Studies Electives below; B. Additional Requirements (13.0 credits):

8. The requirements for Combined Honours in the other discipline must be satisfied;

9. 5.0 credits not in Canadian Studies or the other discipline;

10. Sufficient free electives to achieve a total of 20.0 credits for the program;

11. The School of Canadian Studies language requirement must be met.

9. 5.0 credits not in Canadian Studies, Indigenous Studies or the other discipline;

10. Sufficient free electives to achieve a total of 20.0 credits for the program;

11. The School of Canadian Studies language requirement must be met.

Course Code Course Title

INDG 1000 Introduction to Indigenous Studies

CDNS 2000 Debating Canada

CDNS 2510 Introduction to Québec Society

CDNS 3500 Interfaces between English and French Canadian Cultures

CDNS 3600 (change title) Cultural Politics and Identities in Canada

CDNS 3610 The Canadian Political Economy Tradition

CDNS 3700 Cultural Traditions in Canada

CDNS 4000 Capstone Seminar in Advanced Research in Canadian Studies

CDNS 4500 (change title and description) Canada and the World

CDNS 4510 Québec Studies

INDG 1000 Introduction to Indigenous Studies

INDG 2010 Indigenous Encounters with Colonial and Nation-Building Projects in Canada

INDG 2011 Framing Contemporary Indigenous

INDG 3000 Indigenous Representation in Contemporary Canada

INDG 3010 Indigenous Resurgence, Rights and Resistance

INDG 4000 Advanced Research Seminar in Indigenous Studies

Appendix C Minor in Indigenous Studies

New Version:

Minor in Indigenous Studies The Minor in Indigenous Studies is open to all undergraduate degree students.

Requirements (4.0 credits): 1. 1.0 credit in INDG 1000; 2. 1.0 credit in INDG 2010 and INDG 2011; 3. 1.0 credit in INDG 3000 and INDG 3010;

4. 0.5 credit in INDG 4000; 5. 0.5 credit from the list of approved Indigenous Studies Electives; 6. The remaining requirements of the major discipline(s) and degree must be satisfied. Old Version:

Minor in Aboriginal Studies The Minor in Aboriginal Studies is open to all undergraduate degree students.

Requirements (4.0 credits):

1. 1.0 credit in CDNS 2010 and CDNS 2011;

2. 1.0 credit from CDNS 3010, CDNS 3104, CDNS 4010, CDNS 4101, CDNS 4104;

3. 2.0 credits from the list of approved Aboriginal Studies Electives;

4. The remaining requirements of the major discipline(s) and degree must be satisfied.

Carleton University

Ottawa Canada Senate Committee on Admission and Studies Policy

November 11, 2009

To: Senate

From: Donald Russell, Chair of SCASP

RE: Admission Requirements for BIT

SCASP recommends that Senate approve the following changes to the admission requirements for the Bachelor of Information Technology. Since these changes relax the requirements they are allowed to come into effect for the next admission cycle.

Motion: That Senate approves the new admission requirements for Bachelor of Information Technology to take

effect for the September 2010 admission cycle.

Rationale provided by the School of Information Technology Following an informal survey of the Universities in Ontario, it has been found that most programs similar and around the same field of study as those of IMD and NET have entrance requirements that are lower than our current standards. Currently we require 1 Science Credit, 1 English, 1 Advanced Functions

Carleton’s School of Computer Science requires English, and either Calculus or Advanced Functions

UOIT’s IT Program, requires English, any Math, and no science

New Version: Admission Requirements

First Year

To be eligible for admission to the first year of the Bachelor of Information Technology (in Network Technology or in Interactive Multimedia and Design), the applicant must have:

1. The Ontario Secondary School Diploma (OSSD) or

equivalent including a minimum of six 4U or M courses.

2. For BIT Network Technology

The six 4U or M courses must include one science course, a 4U course in English, and a 4U course in Math (Advanced Functions, Calculus and Vectors, or Mathematics for Data Management); Advanced Functions recommended. Equivalent courses may be substituted between the old and new Ontario mathematics curriculum.

3. For BIT Interactive Multimedia and Design

The six 4U or M courses must include one science course, a 4U course in English, and a 4U course in Math (Advanced Functions, Calculus and Vectors, or Mathematics for Data Management); Advanced Functions recommended. Equivalent courses may be substituted between the old and new Ontario mathematics curriculum. In addition, candidates for BIT in Interactive Multimedia and Design must submit a portfolio of any kind of work that demonstrates the applicant’s creativity and aptitude in design work.

Old Version: Admission Requirements

First Year

To be eligible for admission to the first year of the Bachelor of Information Technology (in Network Technology or in Interactive Multimedia and Design), the applicant must have:

1. The Ontario Secondary School Diploma (OSSD) or

equivalent including a minimum of six 4U or M courses.

2. For BIT Network Technology

The six 4U or M courses must include one science course, a 4U course in English, and Advanced Functions (Calculus and Vectors and Physics are recommended). Equivalent courses may be substituted between the old and new Ontario mathematics curriculum.

3. For BIT Multimedia and Design

The six 4U or M courses must include one science course, a 4U course in English, and Advanced Functions (Calculus and Vectors and Physics are recommended). Equivalent courses may be substituted between the old and new Ontario mathematics curriculum. In addition, candidates for BIT in Interactive Multimedia and Design must submit a portfolio of any kind of work that demonstrates the applicant’s creativity and aptitude in design work.

Senate Committee on Admission and Studies Policy

November 11, 2009 To: Senate From: Don Russell, Chair RE: Academic Performance Evaluation for Bachelor of Engineering

The Engineering Faculty Board has recommended that the Academic Performance Evaluation (APE) rules for Bachelor of Engineering (BEng) be changed to copy those for Honours programs disregarding the Major CGPA that is not used in the BEng. The memo attached gives an explanation and rationale for the change. SCASP discussed this proposal on Nov 3, 2009 and recommends that Senate approve this change in APE regulations. MOTION: That Senate approves the new Academic Performance Evaluation rules for

Bachelor of Engineering. These rules will apply to students admitted for September 2010 and later.

CAS unanimously recommends to Engineering Faculty Board that the CGPA requirements in our engineering programs be modified as shown in the following tables.

Rationale:

1) We place very few of our students on academic warning. Academic warning is meant to indicate to a student that their performance is lower than expected and that they should take steps to improve their results.

2) We have very few students who graduate with a CGPA below 5.0. (~3 last spring)

3) Of the students who are asked to leave one of our programs with Ineligible to Return (IR) status only a very small percentage (< 5%) reach this status due to poor grades (consecutive academic warnings). The rest of the IR students reach this status with out warning (usually with more than 5 credits of discredit or 3 Fʼs in a single course).

4) This brings our CGPA requirements in line with the Honours degree programs. Note that our current CGPA requirements were chosen without the benefit of knowing how our students would perform (our previous system was based on a yearly CGPA that differed in substantial ways from the current approach). Now that we have had some experience with the current approach it has become clear that our initial CGPA requirements were chosen too low.

An example of a student in good standing:

Academic Performance Evaluations:200910 GS Good Standing [CGPA = 3.00]200810 ND No Decision [Less than 4.00 credits completed]

Current Registration:200930 CCDP 2100 G 0.50 Comm. Skills for Eng. Students MATH 0007 D 0.50 Introductory Calculus PHYS 1007 B 0.50 University Physics I

Graded Courses (listed by term):

200920 MATH 1007 A 0.50 F 0.00 Elementary Calculus I

200910 ECON 2002 G 0.50 ABS 0.00 Intermediate Microeconomics I MATH 1007 E 0.50 FND 0.00 Elementary Calculus I [Not in CGPA - replaced] MATH 1107 A 0.50 F 0.00 Linear Algebra I

200830 ECOR 1606 A 0.50 A 5.50 Problem Solving and Computers MATH 1004 D 0.50 F 0.00 Calculus for Engin. or Physics [Not in CGPA - replaced] MATH 1104 C 0.50 F 0.00 Linear Algebra (Eng. or Sci.) [Not in CGPA - replaced]

200810 CCDP 2100 Q 0.50 F 0.00 Comm. Skills for Eng. Students ECON 1000 D 1.00 C- 4.00 Introduction to Economics ECOR 1606 C 0.50 F 0.00 Problem Solving and Computers [Not in CGPA - replaced] MATH 0107 C 0.00 WDN Algebra and Geometry MATH 1007 G 0.50 F 0.00 Elementary Calculus I [Not in CGPA - replaced]

200730 CHEM 1101 A 0.50 D 1.00 Chemistry for Engineers ECON 1000 D 0.00 CTN Introduction to Economics ECOR 1010 A 0.50 C+ 3.00 Introduction to Engineering MATH 1004 B 0.00 WDN Calculus for Engin. or Physics MATH 1104 A 0.00 WDN Linear Algebra (Eng. or Sci.)

for EFB - Oct. 13, 2009

7.4 Minimum CGPA Requirements - OLD VERSION

The standard CGPA requirements used in Academic Performance Evaluation are presented in Table 1. The minimum required CGPA increases with the number of program credits (See Note 1) at the time of the Academic Performance Evaluation. Students with a CGPA close to the minimum at their first assessment will have to improve their academic achievement significantly in order to maintain the Good Standing status through to graduation.

The Standard Minimum CGPA Requirements for Minors, Concentrations, and Specializations are presented in Table 2. These are not used in the Academic Performance Evaluation but are used to determine continuation status in the program element.

Table 1: Minimum CGPA Requirements for Good Standing StatusProgram credits completed

Honours programs

Engineering and Design programs

General programs 15.0 credits

Major programs 20.0 credits

0.0 to 5.0 Overall 4.00 Overall 3.00 Overall 3.00 Overall 3.005.5 to 10.0 Overall 4.50

Major 5.50

Overall 3.50 Overall 3.50

Major 3.50

Overall 3.50

Major 3.5010.5 to 15.0 Overall 5.00

Major 6.00


Major 4.00

Overall 3.50

Major 3.5015.5 or more Overall 5.00

Major 6.50


Major 4.00Graduation Overall 5.00

Major 6.50


Major 4.00

Overall 4.00

Major 4.00

Notes:

1. The Program Credits are the course credits earned by the courses the student has completed, with either a passing or a failing grade, that would contribute to the credits required for graduation in the studentʼs program had they been passed. The program credits include credits obtained through transfer, advanced standing, letters of permission or exchange. The program credits do not include courses from which the student has withdrawn.

2. Certain Honours programs may have different minimum Overall or Major CGPA requirements from those indicated above.

Table 2: Standard Minimum Requirements for Minors, Concentrations and SpecializationsProgram credits completed

All students in Honours programs

All students in Engineering and Design programs

All students in Major programs

All students in General programs

0.0 to 5.0 5.00 3.00 3.00 3.005.5 to 10.0 5.50 3.50 3.50 3.5010.5 to 15.0 6.00 3.50 3.50 4.0015.5 or more 6.50 4.00 4.00

for EFB - Oct. 13, 2009

7.4 Minimum CGPA Requirements - NEW VERSION

The standard CGPA requirements used in Academic Performance Evaluation are presented in Table 1. The minimum required CGPA increases with the number of program credits (See Note 1) at the time of the Academic Performance Evaluation. Students with a CGPA close to the minimum at their first assessment will have to improve their academic achievement significantly in order to maintain the Good Standing status through to graduation.

The Standard Minimum CGPA Requirements for Minors, Concentrations, and Specializations are presented in Table 2. These are not used in the Academic Performance Evaluation but are used to determine continuation status in the program element.

Table 1: Minimum CGPA Requirements for Good Standing StatusProgram credits completed

Honours programs

Architecture, BIT and BID programs

Engineering programs

General programs 15.0 credits

Major programs 20.0 credits

0.0 to 5.0 Overall 4.00 Overall 3.00 Overall 4.00 Overall 3.00

5.5 to 10.0 Overall 4.50

Major 5.50

Overall 3.50 Overall 4.50 Overall 3.50

Major 3.50

Overall 3.50

Major 3.50

10.5 to 15.0 Overall 5.00

Major 6.00


Major 4.00

Overall 3.50

Major 3.50

15.5 or more Overall 5.00

Major 6.50


Major 4.00

Graduation Overall 5.00

Major 6.50


Major 4.00

Overall 4.00

Major 4.00

Notes:

1. The Program Credits are the course credits earned by the courses the student has completed, with either a passing or a failing grade, that would contribute to the credits required for graduation in the studentʼs program had they been passed. The program credits include credits obtained through transfer, advanced standing, letters of permission or exchange. The program credits do not include courses from which the student has withdrawn.

2. Certain Honours programs may have different minimum Overall or Major CGPA requirements from those indicated above.

Table 2: Standard Minimum Requirements for Minors, Concentrations and SpecializationsProgram credits completed

All students in Honours programs

All students in Architecture, BIT and BID programs

All students in Engineering programs

All students in Major programs

All students in General programs

0.0 to 5.0 5.00 3.00 4.00 3.00 3.00

5.5 to 10.0 5.50 3.50 4.50 3.50 3.50

10.5 to 15.0 6.00 3.50 4.50 3.50 4.00

15.5 or more 6.50 4.00 5.00 4.00

for EFB - Oct. 13, 2009


November 11, 2009 TO: Senate From: Don Russell, Chair Re: Residency and Advanced Credits Rule An anomaly has been noted in Rule 5.3 Minimum Number of Carleton Credits (Residency and Advanced credits). As a brief introduction, “residency” credits are credits that students must complete at Carleton after admission to the degree, while “advanced” credits are credits at a high level. A few years ago, the rule on advanced credit was changed to allow students to fulfill this requirement with courses taken on Exchange or under our agreement with the University of Ottawa. The full rule is expressed below. It is items d and e under 5.3.2 Advanced Credits that are now in question. SCASP circulated proposed corrections to Rule 5.3 to the Faculty Boards earlier this year. These changes are expressed in the second box; essentially, move item 5.3.2(d) to 5.3.1 and delete 5.3.2.(f). All responding Faculty Boards have approved the recommended changes. Motion: That Senate approves this correction to Regulation 5.3 Rationale:

Calendar (2009-10) 5.3 Minimum Number of Carleton Credits (Residency and Advanced credits) 5.3.1 Residency Credits To be eligible for graduation with a Carleton degree, certificate or diploma, each student must present a certain number of credits earned at Carleton University which have not been presented to fulfill any degree that has been previously awarded including a degree or degrees at Carleton University. These are referred to as residency credits. Courses taken under the University of Ottawa Exchange Agreement do not count as residency credits. All degree students must present a minimum of 5.0 residency credits at graduation. Due to accreditation requirements, the minimum number of residency credits for students in the Faculty of Engineering and Design is half of the total number of credits required in the program. To obtain an undergraduate certificate from Carleton University, students must present residency credits including a minimum of 4.0 credits taken at Carleton. In the case of certificates taken concurrently with a Carleton degree, residency for the certificate may be satisfied with credits used also to satisfy the degree residency requirement. 5.3.2 Advanced Credits The credits presented at graduation that are credits completed at Carleton after admission, credits completed at Carleton within the last ten years for which advanced standing has been granted and credits completed as part of the University of Ottawa Exchange or another formal domestic or international Exchange, must include: a. For Honours degrees, at least 3.0 credits in the major and at the 3000-level or above; b. For Combined Honours degrees, at least 1.5 credits in each major and at the 3000-level or above; c. For General degrees, at least 3.0 credits in the major and at the 2000-level or above; d. For any Minor, Concentration or Specialization, at least 2.0 credits; e. For a certificate or diploma, all required courses.

Item e is a statement that should have been included with the residency rules. This residency requirement is mentioned with the descriptions of each of the certificates and diplomas. It is proposed to remove this item from Rule 5.3 since its meaning depends on the “required courses” and this depends on the particular certificate. This information is given where the certificates and diplomas are described. Item d is also a residency statement and appears to have simply ended up in the wrong place. The intended rule is that successful completion of a minor requires that the courses presented include at least 2.0 residency credits counting for the minor. Thus the student must present, at graduation, 2.0 or more credits counting for the minor and taken at Carleton after admission to the degree. The proposed changed rule is as follows, with additions underlined and deletions crossed out.

Proposed for Calendar (2010-11) 5.3 Minimum Number of Carleton Credits (Residency and Advanced credits) 5.3.1 Residency Credits To be eligible for graduation with a Carleton degree, certificate or diploma, each student must present a certain number of credits earned at Carleton University which have not been presented to fulfill any degree that has been previously awarded including a degree or degrees at Carleton University. These are referred to as residency credits. Courses taken under the University of Ottawa Exchange Agreement do not count as residency credits. All degree students must present a minimum of 5.0 residency credits at graduation. Due to accreditation requirements, the minimum number of residency credits for students in the Faculty of Engineering and Design is half of the total number of credits required in the program. To obtain a minor, a student must present at least 2.0 residency credits counting toward that minor. To obtain an undergraduate certificate from Carleton University, students must present residency credits including a minimum of 4.0 credits taken at Carleton. In the case of certificates taken concurrently with a Carleton degree, residency for the certificate may be satisfied with credits used also to satisfy the degree residency requirement. 5.3.2 Advanced Credits The credits presented at graduation that are credits completed at Carleton after admission, credits completed at Carleton within the last ten years for which advanced standing has been granted and credits completed as part of the University of Ottawa Exchange or another formal domestic or international Exchange, must include: a. For Honours degrees, at least 3.0 credits in the major and at the 3000-level or above; b. For Combined Honours degrees, at least 1.5 credits in each major and at the 3000-level or above; c. For General degrees, at least 3.0 credits in the major and at the 2000-level or above; d. For any Minor, Concentration or Specialization, at least 2.0 credits; e. For a certificate or diploma, all required courses.


November 16, 2009

To: Senate From: Don Russell, Chair, RE: Change in number of co-op terms. The Sprott School of Business has proposed the reduction of the number of work terms for its co-op students from four to three. SCASP is in support of this change.

MOTION: that Senate approves the reduction of the number of co-op work terms for students of the Sprott School of Business from four to three.

Rationale provided by the Sprott School of Business

The inclusion of a 4th work term has caused many of the students to drop the Coop program following their 3rd work term. Often the requirement of the 4th term forces students to extend their degree program to fit all 4 work terms into their work/study pattern, also leading to students withdrawing or not entering the Coop placement. Further, to accommodate the 4th term, students are required to go on their first placement in the summer of year 2, when many employees are either not hiring students (especially accounting/finance) or they feel they don’t have sufficient background to offer a meaningful contribution at this time. A study of other Coop programs at Canadian Universities found many have 3 work term requirements necessary for graduation, including University of Ottawa (accounting/finance), U. Victoria, Laurentian, etc.

Impact

Sprott School: This reduces the time and resource requirements for students in the program and for grading of work term reports. University: Co-Op office is strongly behind the proposal; from their perspective: placing students often is difficult. Further it reduces their workload per student by 25%. On the other hand, the new format may be attractive and result in increased numbers of students.

Carleton University Ottawa Canada Senate Committee on Admission and Studies Policy

November 11, 2009

To: Senate From: Donald Russell, Chair of SCASP RE: Recognition of Exceptional Achievement at Graduation

Throughout the last year, SCASP has circulated to faculty boards a proposal altering the way students are recognized for outstanding academic achievement at graduation. Under this proposal, students graduating with an overall CGPA of 10.40 or higher would graduate with the designation High Distinction, while students graduating with an overall CGPA of less than 10.40 and greater than or equal to 9.80 would graduate with the designation Distinction. The proposal emerged from concerns that the number of students being recognized for outstanding academic achievement at graduation has grown so large that its significance has been devalued and that Carleton has become an outlier among Ontario universities. In 1990, 18% of graduating students were recognized for exceptional academic performance. By 2000, the percentage had risen to 29% and this year it is 35%.

Response from faculty boards has been positive. The faculty boards have been unanimous in supporting the need to find a new and more stringent rule, the desire to retain two levels of recognition, and the use of a uniform rule for all students. Some faculty boards also suggested that SCASP consider even higher cutoffs or that we round off to "even" numbers. SCASP is recommending against these changes for two reasons. First, any change in the cutoffs (10.4 and 9.8), even in one decimal place, has the potential to affect large numbers of students negatively. The values 10.4 and 9.8 were selected after careful modeling involving the overall grade point averages of the graduating class and the desired percentage of students to be recognized at graduation. With these new standards, the percentage of students recognized for exceptional academic performance will be about 20%. Second, any new designations need to accord with the University's recognition system for exceptional achievement. Since the University awards medals with a minimum cutoff of 10.6 and since High Distinction should rank below a medal, it is difficult to see how the cutoff of 10.4 can be raised.

Motion 1: that Senate approves the revised Regulation 8.4 that follows to replace the current regulations for awarding High Honours, Highest Honours, Distinction and High Distinction:

Graduating students in any undergraduate degree will have exceptional academic achievement recognized if the student: 1. Has completed at least 10.0 credits toward the degree at Carleton

University, and; 2. For the designation High Distinction, has an Overall CGPA greater than or

equal to 10.40; 3. For the designation Distinction, has an Overall CGPA less than 10.40 and

greater than or equal to 9.80. These recognitions of exceptional merit will be recorded on the student’s transcript and diploma.

Implementation If we follow our normal practice, these new regulations would apply to students admitted under the 2010 calendar or later. This would lead, as early as June 2012, to convocations with mixed systems of recognition. This mixing of systems could continue for many years as students sometimes interrupt their studies for several years and return under their original calendar. SCASP is recommending a transition policy that would allow students to graduate for the four years after September 2010 using the regulation of their calendar. Then starting in Spring 2014, all graduating students would use the new regulations. This would reduce the period with mixed systems at graduation to two years. Motion 2: that Senate approves the transition protocol for the revised Distinction Regulation 8.4 as follows:

1. Students admitted in September 2010 and after will graduate under the revised regulation

2. Students graduating in Spring 2014 and after will be subject to the revised regulation.

Carleton University Ottawa Canada Senate Committee on Admission and Studies Policy

November 11, 2009 To: Senate From: Don Russell, Chair of SCASP RE: Study Abroad Option

The University’s Strategic Plan, Defining Dreams, places the development of international options firmly at the centre of Carleton’s strategic initiatives; identifying global identities and globalization as an interdisciplinary theme of focus. The Plan encourages the exploration of means by which we can expand our engagement with international communities, and promote student success by encouraging exchanges. Carleton already has an extensive number of international exchanges pursuant to which our students study abroad for one or two semesters and it is proposed that we recognize and encourage such study by formally acknowledging on a student’s transcript and diploma that they have completed study abroad under one of our international exchanges. The Faculty Boards have indicated strong support, while raising some questions about the details of the proposal. First, there were some suggestions that SCASP consider extending this recognition to studies occurring outside the parameters of International Exchange agreements. SCASP is reluctant to make this change in the first instance. There are several issues. Would we count a series of isolated courses taken on Letter of Permission in a variety of locations? Would we allow students to count earlier work at a non-Canadian university? What about off shore branches of Canadian Universities, even Carleton itself? SCASP recommends beginning with the formal Exchange Programs then consider other incremental changes at a later date. Second, the terminology needed clarification since the more general sounding term proposed (with Study Abroad) was associated with smaller number of credits. SCASP proposes “with Study Term Abroad” and “with Study Year Abroad” to make this clear. Proposed calendar language

“Undergraduate students who successfully complete 2.0 to 3.5 credits at a non-Canadian university in an approved pattern under a recognized International Exchange program will have the notation “with Study Term Abroad” added to their transcript and diploma. If more than 4.0 credits are successfully completed in these terms, the notation will be “with Study Year Abroad”.

Notes:

The notation will appear for students who have been admitted to a degree, preapproved for an

International Exchange program and have completed the appropriate number of credits as

outlined above.

Students approved for international study via Letter of Permission or who have completed earlier

studies outside Canada will not be eligible for either of the above notations unless they complete

as well an International Exchange program as described in the rule.

Motion: That Senate approves the regulations for Study Abroad notations for immediate implementation and to be applied first to the graduates in Spring 2010.

November 9, 2009 To: Senate From: Dean John Shepherd, Chair, Graduate Faculty Board Re: Inclusion of Graduate Scholarship on transcripts

Currently, undergraduate endowed scholarships awarded to a student are recorded on the student’s transcript. This applies to those scholarships approved by Senate and managed by the Student Awards Office. The University also maintains a class of scholarships based on merit for graduate students, some of which (named scholarships) are approved by Graduate Faculty Board and forwarded to Senate for information, and all of which (including scholarships funded by the University) are managed by the Graduate Studies Registrars Office. This class of scholarships is not currently recorded on transcripts. It is the recommendation that this policy be changed to include these awards on this formal record. The information required to implement this new protocol is already in the Student Record Database, so there is no technical impediment. To this end the Graduate Faculty Board will consider a recommendation to include these awards on the transcript at a meeting on November 25, 2009. Subject to approval of this endorsement by Graduate Faculty Board, Senate will be asked on November 27, 2009 to approve the following motion.

Motion: that Senate approves the inclusion on the transcript of a graduate student the university scholarships based on merit that have been awarded to this student.

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November 5, 2009 To Senate From: Senate Committee On Students Awards RE: New And Revised Undergraduate Awards The following new and revised undergraduate scholarships have been approved by the committee in October, 2009.

Award Name

Type

Source

Award Terms Elizabeth Wilson Memorial Bursary Undergraduate

Bursary Endowed OTSS Awarded annually to deserving students entering or proceeding from one year

to another in either the Bachelor of Music program or Bachelor of Arts in Music program. Recipients will have demonstrated financial need, must be Canadian citizens or permanent residents of Canada (landed immigrants or protected persons) and must meet OSAP’s Ontario residency requirements. Preference will be given to students pursuing a specialty in piano, organ or voice performance. Endowed in 2009 by the International Order of The King’s Daughters and Sons, Ottawa City Union in memory of Elizabeth Wilson. Liz’s smile, thoughtfulness, and her “let’s get it done” attitude are missed by her family and many friends.

Dr. Ted Edwards Memorial Scholarship

Undergraduate Scholarship

Endowed Awarded annually to an outstanding student entering the Fourth year of a Bachelor of Science program. Preference will be given to a student studying Organic Chemistry or Biochemistry. Endowed in 2007 by friends, family and colleagues of Dr. O.E. (Ted) Edwards.

Ed Ireland Bursary for Human Rights

Undergraduate Bursary

Endowed OTSS Awarded annually to a deserving student proceeding from Second to Third year in the Bachelor of Arts program studying Human Rights. Recipients will have demonstrated financial need, must be Canadian citizens or permanent residents of Canada (landed immigrants or protected persons) and must meet OSAP’s Ontario residency requirements. Endowed in 2009 by Ed Ireland.

Ed Ireland High Performance Athlete Bursary


Endowed OTSS Awarded annually, when merited, to one male and one female undergraduate student proceeding from one year to another in any program of study at Carleton University who is recognized by his/her national sport organization as a current national team member or development athlete. Recipients will have demonstrated financial need, must be Canadian citizens or permanent residents of Canada (landed immigrants or protected persons) and must meet OSAP’s Ontario residency requirements. In the event there are no qualified candidates, high performing Carleton University interuniversity sport team athletes will be considered. The selection will be made upon the recommendation of the Athletics Awards Committee. Endowed in 2009 by Ed Ireland.

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Ed Ireland Bursary in the Humanities


Endowed OTSS Awarded annually to a deserving student proceeding from Second to Third year in the Bachelor of Humanities, Bachelor of Social Work, or Bachelor of Arts in Philosophy program. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. Endowed in 2009 by Ed Ireland.

Ed Ireland Bursary for Men’s Hockey


Endowed OTSS Awarded annually to a deserving undergraduate student proceeding from one year to another in any program of study at Carleton University. Eligible students must be listed on a CIS/OUA Eligibility Certificate as members of a Carleton University interuniversity men’s hockey team and comply with CIS and OUA academic eligibility requirements. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. The selection will be made upon the recommendation of the Athletics Awards Committee. The selection will be made on the basis of outstanding academic achievement and involvement in the men's varsity hockey program. Endowed in 2009 by Ed Ireland.

Ed Ireland Men’s Basketball Bursary


Endowed OTSS Awarded annually to a deserving undergraduate student proceeding from Second to Third year in any program of study at Carleton University. Eligible students must be listed on a CIS/OUA Eligibility Certificate as members of a Carleton University interuniversity men’s basketball team and comply with CIS and OUA academic eligibility requirements. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. The selection will be made upon the recommendation of the Athletics Awards Committee. The selection will be made on the basis of outstanding academic achievement and involvement in the men's varsity basketball program. Endowed in 2009 by Ed Ireland.

Ed Ireland Bursary for Women’s Water Polo


Endowed OTSS Awarded annually to a deserving undergraduate student proceeding from one year to another in any program of study at Carleton University. Eligible students must be listed on a CIS/OUA Eligibility Certificate as members of a Carleton University interuniversity women’s water polo team and comply with CIS and OUA academic eligibility requirements. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. The selection will be made upon the recommendation of the Athletics Awards Committee. The selection will be made on the basis of outstanding academic achievement and involvement in the women's varsity water polo program. Endowed in 2009 by Ed Ireland.

Ed Ireland Women’s Basketball Bursary


Endowed OTSS Awarded annually to a deserving undergraduate student proceeding from Second to Third year in any program of study at Carleton University. Eligible students must be listed on a CIS/OUA Eligibility Certificate as members of a Carleton University interuniversity women’s basketball team and comply with CIS and OUA academic eligibility requirements. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent

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resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. The selection will be made upon the recommendation of the Athletics Awards Committee. The selection will be made on the basis of outstanding academic achievement and involvement in the women's varsity basketball program. Endowed in 2009 by Ed Ireland.

Ed Ireland Award for Outstanding Provision of Attendant Services


Endowed Awarded annually, when merited, on the recommendation of the Executive Director of the Attendant Services Program, to an attendant who is an undergraduate student proceeding from one year to another in any program of study at Carleton University. The selection will be made on the basis of outstanding provision of services to students with disabilities in the Attendant Services Program. Endowed in 2009 by Ed Ireland.

Ed Ireland Scholarship for Students with Disabilities


Endowed Awarded annually, when merited, on the recommendation of the Director of the Paul Menton Centre, to an undergraduate student with a disability proceeding from one year to another in any program of study at Carleton University. The selection will be made on the basis of outstanding academic achievement and involvement in the Carleton University community. Endowed in 2009 by Ed Ireland.

Pamela and Richard Joho Leadership Bursary


Endowed OTSS Awarded annually to an outstanding student entering the Bachelor of Humanities program. Eligible students must demonstrate academic promise, leadership, community service and participation in extra-curricular activities. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. Application required. Endowed in 2009 by Pamela and Richard Joho to honour their commitment to a classical education.

Beechwood Cemetery Prize Undergraduate Prize

Donor Value $500. Awarded annually, on the recommendation of the Department of History, to a student enrolled in seminar HIST 4805/5802 (Gravestones & Cemeteries) who submits the best essay. This award will not be offered in a year in which this seminar is not offered. Donor: Beechwood Cemetery Company. Established 2009.

Douglas J. And Anna Wurtele Bursary in Medieval Studies


Endowed, non OTSS & Endowed OTSS

Awarded annually to a deserving student proceeding from Second to Third year or Third to Fourth year in an honours program in the Faculty of Arts and Social Sciences, with an emphasis on Medieval Studies in literature, history, art, philosophy or religion. Recipients will have demonstrated financial need, must be Canadian citizens or permanent residents of Canada (landed immigrants or protected persons) and must meet OSAP’s Ontario residency requirements. Endowed in 2007 by friends and colleagues of Douglas and Anna Wurtele. Revised 2009. Douglas Wurtele was a long-serving faculty member of the Department of English and a well-known and much-published scholar of medieval literature and religion. In 1979, he founded Florilegium, a journal of Medieval and Ancient Studies and remained its editor for 18 years until Florilegium was adopted as the official journal of the Canadian Society of Medievalists in 1997. From 1990 to 1998 he was editor of English Studies in Canada, the

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quarterly journal of the Association of Canadian College and University Teachers of English. Anna Wurtele (wife of Douglas) also taught English literature at Carleton and, in addition to her own academic work, inspired and assisted Douglas in his academic endeavours. Both Douglas and Anna were devoted to their students who were their "family".

Class of 2009 Bursary Undergraduate Bursary

Endowed Awarded annually to a deserving undergraduate student proceeding from one year to another in any program of study at Carleton University. Recipient will have demonstrated financial need. Endowed in 2009 by donations from the Class of 2009.

Harry S. Southam Scholarship Undergraduate Scholarship

Endowed OTSS Awarded annually to outstanding students entering or proceeding from one year to another in the Bachelor of Journalism program, who are in need of financial assistance. Recipients must be Canadian citizens or permanent residents of Canada (landed immigrants or a protected persons), and must meet OSAP’s Ontario residency requirements. Endowed in 2008 by the Estate of Janet Southam-MacTavish-Ritchie.

Dale L. Sheehan Award Undergraduate Bursary

Endowed OTSS Awarded annually to a student entering or proceeding from one year to another in the Bachelor of Arts in Criminology and Criminal Justice program. Recipient will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. Endowed in 2009 by Dale L. Sheehan, BAPASS/83.

Ottawa Section of the Petroleum Society Award


Donor Value $1,000. Awarded annually to a student proceeding from Second to Third year in either the Bachelor of Science or the Bachelor of Engineering program. The award will alternate annually between Bachelor of Science and Bachelor of Engineering students. Recipients must be Canadian Citizens or permanent residents of Canada (landed immigrant or a protected person) and will be selected by either the Dean of the Faculty of Science or the Dean of the Faculty of Engineering and Design. Preference will be given to a student who has demonstrated a keen interest in the area of Energy and Climate Change, and more specifically in greenhouse gas mitigation technologies related to the production of clean fossil energy, such as carbon capture and storage. Donor: Ottawa Section of the Petroleum Society. Established 2009.

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CHANGES

Award Name

Type

Source

Award Terms

Ed Ireland Bursary for Student Athletes Ed Ireland Bursaries for Student Athletes

Undergraduate Bursary Undergraduate Bursary

Endowed OTSS Endowed OTSS

Old Terms Awarded annually in alternate years to a female or male student athlete proceeding from third-year to fourth-year in any undergraduate program at Carleton University. Preference will be for a student enrolled in the Faculty of Engineering and Design. Eligible students must be Canadian citizens or permanent residents of Canada (landed immigrant or a protected person), must meet the OSAP Ontario residency requirements and must demonstrate financial need. The recipient must have a minimum GPA of 7.0 and represent Carleton University or an Ontario University Athletics (OUA) or Canadian Interuniversity Sport (CIS) sport team. The selection will be made upon the recommendation of the Athletics Awards Committee. Endowed in 2008 by Ed Ireland. New Terms Awarded annually to a female and a male undergraduate student athlete proceeding from Third to Fourth year in any program of study at Carleton University. Preference will be for students with the Faculty of Engineering and Design. Eligible students must be listed on a CIS/OUA Eligibility Certificate as members of a Carleton University interuniversity sport team and comply with CIS and OUA academic eligibility requirements. Recipients will have demonstrated financial need, must be a Canadian citizen or permanent resident of Canada (landed immigrant or protected person), and must meet OSAP’s Ontario residency requirements. The selection will be made upon the recommendation of the Athletics Awards Committee. Endowed in 2008 by Ed Ireland. Revised 2009.

Glengarry Book Prize


Endowed

Old Terms Gift certificate redeemable at the Carleton University Bookstore. Awarded annually by the Department of Housing and Food Services to the residence student enrolled in full-time undergraduate studies who has achieved the highest GPA among residence students returning from the previous year, and

6

Glengarry House Prize


Endowed

who is not currently in receipt of another academic award from the University. Donor: Former Students of Glengarry House. Endowed 1983. Revised 1991. New Terms Awarded annually to outstanding full-time undergraduate students living in residence. Eligible recipients will be proceeding from one year to another in any program of study at Carleton University and will not be in receipt of other academic awards from the University. Endowed in 1983 by former students of Glengarry House. Revised 1991, 2009.

Sarah Metrick Scholarship in Introductory Law Sarah Metrick Scholarship in Introductory Law

Undergraduate Scholarship Undergraduate Scholarship

Endowed Endowed

Old Terms Awarded annually for excellence in first and second year courses to a female student in a Law Program who is proceeding from second to third-year and who has achieved the highest overall cumulative grade point average as calculated at the end of the student's second year. The recipient will be selected on the recommendation of the Department of Law. Endowed in 2005 by Lionel Metrick in loving memory of his wife Sarah. New Terms Awarded annually for excellence in first and second year courses to one female and one male student in a Law Program who is proceeding from Second to Third year and who has achieved the highest overall cumulative grade point average as calculated at the end of the student's second year. The recipient will be selected on the recommendation of the Department of Law. Endowed in 2005 by Lionel Metrick in loving memory of his wife Sarah Dorfman Metric LL.B (Manitoba 1941). Revised 2009.

Ottawa Human Resources Professionals Association Scholarship Ottawa Human Resources Professionals Association Scholarship


Endowed Endowed

Old Terms Awarded annually, on the recommendation of the Dean of the Sprott School of Business, to an outstanding student entering the final year of the Strategic Human Resources Management Concentration. Donor: Ottawa Human Resources Professionals Association. Established 1998. Endowed 2001. New Terms Awarded annually, on the recommendation of the Dean of the Sprott School of Business, to one or two outstanding students proceeding from Third to Fourth year of the Bachelor of Commerce program with a concentration in Managing People and Organizations. Recipient must demonstrate interest in a career in Human Resources. Established 1998 by the Ottawa Human

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Resources Professionals Association. Endowed in 2001, revised 2008.

R.D. Richmond Scholarship in Aerospace Engineering R.D. Richmond Scholarship in Aerospace Engineering


Endowed Endowed

Old Terms Awarded annually when merited to an outstanding student who is proceeding from third to fourth year in the Bachelor of Aerospace Engineering program. A candidate will be selected on the recommendation of the Chair of the Department of Mechanical and Aerospace Engineering in consultation with a selection committee. An eligible candidate must be a Canadian citizen or a landed immigrant and have been a resident of Western Canada for at least three years. Endowed 2002. Donor: R.D. Richmond. New Terms Awarded annually to an outstanding student who is proceeding from Third to Fourth year of the Bachelor of Engineering in Aerospace program. A student will be selected on the recommendation of the Chair of the Department of Mechanical and Aerospace Engineering in consultation with a selection committee. Eligible candidates must be Canadian citizens or permanent residents of Canada (landed immigrants or protected persons). Preference will be given to students who have resided in Western Canada for at least three years. Endowed in 2002 by R.D. Richmond. Revised 2009.

Barbie Ross Memorial Award Barbie Ross Memorial Award

Undergraduate Scholarship Undergraduate Bursary

Endowed Endowed

Old Terms Value $1,000. Awarded annually on the recommendation of the Residence University Management and Policy Board to one or more full-time students in good academic standing who have demonstrated active participation in the affairs of the Carleton University residence community. Donors: Friends and family of the late Barbie Ross. Endowed 1983, revised 2008. New Terms Award annually to returning full-time students who are residing in Carleton University residence. Recipients will have demonstrated financial need. Endowed in 1983 by Friends and family of the late Barbie Ross. Revised 2008 and 2009.

Rainbow Media Group Inc. Undergraduate Scholarship in Broadcast Journalism


Endowed

Old Terms Awarded annually, on the recommendation of the Director of the School of Journalism and Mass Communication to an outstanding undergraduate student proceeding from third to fourth year in the Bachelor of Journalism program who has demonstrated particular promise in broadcast journalism.

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PROUD FM Undergraduate Scholarship in Broadcast Journalism


Endowed

Endowed 2007 by Rainbow Media Group Inc. New Terms Awarded annually, on the recommendation of the Director of the School of Journalism and Communication, to an outstanding student proceeding from Third to Fourth year in the Bachelor of Journalism program who has demonstrated particular promise in broadcast journalism. Endowed in 2007by PROUD FM.

Andrew J. Donovan Bursary Gordon and Kennon Donovan Bursary

Undergraduate Bursary Undergraduate Bursary

Endowed OSOTF2 and OTSS Endowed OSOTF2 and OTSS

Old Terms Awarded annually to deserving students proceeding from one year to another in any program. Recipients will have demonstrated financial need, must be Canadian citizens or permanent residents of Canada (landed immigrants or protected persons), and must meet OSAP's Ontario residency requirements. Endowed in 2004 by Andrew J. Donovan, BA'88. New Terms Awarded annually to deserving undergraduate students in any program of study at Carleton University. Recipients will have demonstrated financial need, must be Canadian Citizens or permanent residents of Canada (landed immigrants or protected persons), and must also meet OSAP’s Ontario residency requirements. Endowed in 2004 by Andrew J. Donovan, BA’88 in honour of his parents. Revised 2009.

Tim Ralfe Memorial Scholarship in Journalism Tim Ralfe Memorial Scholarship in Journalism


Endowed Endowed

Old Terms Awarded annually to an outstanding student who is proceeding from one year to another in the Bachelor of Journalism program. The scholarship was established in memory of Tim Ralfe to recognize his illustrious career and the outstanding contribution he made to the field of Journalism. Endowed in 2001 by family, friends and colleagues of Tim Ralfe. New Terms Awarded annually, on the recommendation of the Director of the School of Journalism and Communication, to an outstanding student in the Bachelor of Journalism program who, in the eyes of the School's Awards Committee, shows great promise as a future journalist. The scholarship was established in memory of Tim Ralfe to recognize his illustrious career and the outstanding contribution he made to the field of Journalism. Endowed in 2001 by family, friends and colleagues of Tim Ralfe. Revised 2009.

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Dennis Bueckert Memorial Scholarship in Environmental Journalism Dennis Bueckert Memorial Scholarship in Environmental Journalism


Endowed Endowed

Old Terms Awarded annually, on the recommendation of the Director of the School of Journalism and Communication, to a student, with a strong interest in the environment, proceeding from Third to Fourth year in the Bachelor of Journalism program. Preference will be given to a student entering the Science and Medical Journalism specialization. Endowed in 2007 by family, friends and colleagues of Dennis Bueckert to honour his life's work. New Terms Awarded annually, on the recommendation of the Director of the School of Journalism and Communication, to an undergraduate student with a strong interest in the environment. Preference will be given to a student in the school's science reporting course. Endowed in 2007 by family, friends and colleagues of Dennis Bueckert to honour his life's work. Revised 2009.

Canwest/Don McGillivray Scholarship Canwest/Don McGillivray Scholarship


Endowed Endowed

Old Terms CanWest Global - Don McGillivray Scholarship in Business Journalism is awarded annually, to a student in the Second or Third year of the Journalism program. Preference will be given to students with a Minor in Business or Economics who have demonstrated an interest in business and/or finance. The recipient will be selected by the Director of the School of Journalism and Communications in consultation with the Director of the Eric Sprott School of Business. The selection will be based on academic achievement, demonstrated interest in business, business journalism, innovative approach, and interest expressed in pursuing a career in journalism with a business/finance focus. In the event that more than one candidate is eligible, then the candidate with the most exemplary record of service to the community will prevail. Endowed in 2004 by CanWest Global Communications Corp in memory of Don McGillivray, a fine reporter who spent his professional career aspiring to educate his readers on the fundamentals of business. New Terms Awarded annually, on the recommendation of the Director of the School of Journalism and Communication, to a student completing the Third or Fourth year of the Bachelor of Journalism program. Preference will be given to students with a Minor in Business or Economics who have demonstrated an interest in business and/or finance. The selection will be made on the basis of academic achievement, demonstrated interest in business, business journalism, innovative approach, and interest expressed in pursuing a career

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in journalism with a business/finance focus. In the event that more than one candidate is eligible, then the candidate with the most exemplary record of service to the community will prevail. Endowed in 2004 by CanWest Global Communications Corp in memory of Don McGillivray, a fine reporter who spent his professional career aspiring to educate his readers on the fundamentals of business. Revised 2009.

Kenneth F. Smith Memorial Award in Journalism Kenneth F. Smith Memorial Award in Journalism


Endowed Endowed

Old Terms Awarded annually, on the recommendation of the School of Journalism and Communication, to the First-year student standing highest in the Honours Journalism program. Donated by relatives, friends and business associates in honour of the late Kenneth Smith, a Carleton Journalism graduate who became a noted business writer and editor with the Canadian Press. Endowed 1985. New Terms Awarded annually, on the recommendation of the School of Journalism and Communication, to the First year student standing highest in the Bachelor of Journalism program, as well as standing among the highest in the first year journalism course. Endowed in 1985 by relatives, friends and business associates in honour of the late Kenneth Smith, a Carleton Journalism graduate who became a noted business writer and editor with the Canadian Press. Revised 2009.

Margaret Graham Award Margaret Graham Award


Donor Donor

Old Terms Value $500. Awarded annually to the undergraduate student with the best overall academic average proceeding from Third to Fourth year of the four-year Bachelor of Journalism program. This award is named in honour of Margaret Graham, who was one of the founding members of the Canadian Women's Press Club in 1904. Donor: The Media Club (Ottawa Branch). Established 1977. New Terms Value $500. Awarded annually to the student with the best overall academic average, as well as a high overall average in journalism courses, proceeding from Third to Fourth year of the Bachelor of Journalism program. This award is named in honour of Margaret Graham, who was one of the founding members of the Canadian Women's Press Club in 1904. Donor: The Media Club (Ottawa Branch). Established 1977. Revised 2009.

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OTSS Ontario Trust for Student Support program was established in 2005/2006 by the Gov. of Ontario to encourage companies & individuals to contribute to permanent endowment funds to assist Ontario’s college and university students with financial need. Eligible cash donations raised by institutions are matched by the Province. The OTSS recipient must be a Canadian citizen, a permanent resident or a protected person, must meet provincial residency requirements as set out in the Ontario Student Assistance Program’s 2009-2010 Student Eligibility and Financial Need Manual and must demonstrate financial need.

November 11, 2009 Senate Executive E-meeting to Consider Late-graduation Matters President Roseann_Runte presiding. Participating: Anne Bowker, Patricia Kalyniak, Andrea Chandler, James Splinter,

Kimalee Phillip, Peter Ricketts, Brian Mortimer (Clerk)

Senate Executive considered and approved a recommendation for graduation of a student who had applied late for graduation and has family attending the convocation on November 14, 2009.

Senate Executive Tuesday October 20, 2009

Minutes Peter Ricketts presiding Participating: Anne Bowker, Andrea Chandler, Pat Kalyniak, Kimalee Phillip, Roseann

O’Reilly Runte, James Splinter, Brian Mortimer (clerk)

1. The agenda was accepted as distributed

The Minutes of Senate Executive September 22, 2009, were approved

2. Business arising - None

3. Post-graduation change to students’ records

Committee approved post graduation changes.

4. Committee nominations

Executive approved the nominations with the proviso that one person is

in a conflict of interest being on both the Senate Promotions Committee

and Promotions Appeal Committee. This person will have to choose. The

Clerk will pursue this issue. The other nominations will go to Senate for

approval.

5. The following reports were approved to be forwarded to Senate for

information and comments:

a. Executive minutes

b. Report of the Board of Governors

c. Report of the Academic Colleague

d. OCGS approvals

e. Graduate Scholarships

6. Draft Senate Agenda

Executive approved the Agenda.

7. Other Business

No other business

Page 1 of 1

Committee: Senate

Meeting:

Originator: Board of Governors

Item: Report on the activities of

the Board of Governors

The last meeting of the Board of Governors was held on October 26th

, 2009 at which time

it received reports and took action on the following items:

Reviewed and approved the Financial Report for the year ended April 30, 2009

Received for information the 2008-2009 Audited Financial Statements and the

KPMG Management Letters and Responses.

As well, the Board received the following Minutes and Reports:

Minutes of the 554th

meeting of the Board of Governors

Minutes of the 251st meeting of the Finance Committee


and 115th

meetings of the Building Program Committee

Minutes of the 76th

meeting of the Community Relations and Advancement

Committee

Minutes of the 5th

meeting of the Governance Committee

Minutes of the 51st meeting of the Audit Committee


, 605th

, 606th

607th

and 608th

meetings of the Executive

Committee

Reports from the chairs of the following committees: Finance; Community Relations

and Advancement; Human Resources; Building Program; Governance; Audit and

Executive

Received the report on the activities of the Senate for the period ending October 2nd

,

2009

Senate Meeting of Friday, November 27, 2009 Agenda...2009/11/27 · Senate Meeting of Friday, November 27, 2009 2:00 p.m. in the Senate Room, 608 Robertson Hall Agenda 1. Approve

Documents