Seminole Improvement District November 5, 2018 Agenda Packageseminoleimprovementdistrict.com/agendas/18-11-05-agenda.pdf · November 5, 2018 at 4:00 p.m. at the Westlake Council Chambers,

Seminole Improvement District

November 5, 2018

Agenda Package

Agenda Page 1


Board of Supervisors

Scott Massey, President Ken Cassel, District Manager

Nelson Bennett, Vice President Terry E. Lewis, District Counsel

Dennis Church, Secretary

October 29, 2018

Board of Supervisors


Dear Board Members:

A regular meeting of the Seminole Improvement District Board of Supervisors will be held Monday,

November 5, 2018 at 4:00 p.m. at the Westlake Council Chambers, 4005 Seminole Pratt Whitney Road,

Westlake, Florida. Following is the agenda for the meeting:

1. Roll Call

2. Public Comment

3. Approval of Minutes of the October 1, 2018 Meeting

4. Approval of Financials for September 2018

5. Consideration of Engagement Letter with Berger, Toombs, Elam, Gaines and Frank for the

Fiscal Year 2018 Financial Audit

6. Consideration of Lawn/Landscape Maintenance Bids

7. Consideration of Payment Request 25 from JW Cheatham

8. District Manager’s Report

A. Memorandum of Understanding #3 for Administrative Services

B. Discussion and Approval of Diving Inspection of Drainage Pipes into the Lakes

C. Installation of Guard Rail from Sycamore Drive to 50th Street North on Cheatham Hill

Road

D. Change Order from JW Cheatham for Seminole Pratt Whitney Road Striping Plan

Revision

E. Consideration of Revised Assessment Methodology and Fee

9. Engineer’s Report

A. Monthly Status Report

10. Attorney’s Report

11. Supervisors’ Requests

12. Adjournment

Any additional support materials for the items listed above, not included in the agenda package, will be

distributed at the meeting or under separate cover. I look forward to seeing you there; however if you

have any questions before that time, please contact me.

Sincerely,

Kenneth Cassel

Ken Cassel/sd

District Manager

cc: Terry Lewis Robert Ter Doest Brian Cale

John Carter Robert Diffenderfer

Agenda Page 2

Third Order of Business

Agenda Page 3

Unapproved Minutes

MINUTES OF MEETING

SEMINOLE IMPROVEMENT DISTRICT

A regular meeting of the Board of Supervisors of the Seminole Improvement District was

held on Monday, October 1, 2018 at 4:05 p.m. at the Westlake Community Center, 4005

Seminole-Pratt Whitney Road, Westlake, Florida.

Present and constituting a quorum were:

Scott Massey President

Nelson Bennett Vice President

Dennis Church Secretary

Also present were:

Kenneth Cassel District Manager

Terry Lewis District Attorney

Nick Botts (via phone) District Engineer

The following is a summary of the minutes and actions taken during the October 1, 2018

Seminole Improvement District Board of Supervisors Special Meeting.

FIRST ORDER OF BUSINESS Roll Call

Mr. Cassel called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS Public Comment

There being none, the next item followed.

THIRD ORDER OF BUSINESS Approval of the Minutes of the September

10, 2018 Meeting

Mr. Cassel stated each Board member received a copy of the minutes of the September

10, 2018 meeting and requested any corrections, additions or deletions.

There being none,

On MOTION by Mr. Church seconded by Mr. Bennett with all in

favor the minutes of the September 10, 2018 meeting were

approved.

FOURTH ORDER OF BUSINESS Approval of Financials for August 2018

The Board reviewed the financial statements.

Mr. Church asked about the Connection Fees – W/S line item in the Enterprise Fund

which is a negative $454,067.

Agenda Page 4

October 1, 2018 Seminole Improvement District

Unapproved Minutes 2

Mr. Cassel responded they are still in the process of finalizing the details with regard

to the Master Developer’s contribution and also getting the assets which need to be

transferred over against the revenues.

On MOTION by Mr. Bennett seconded by Mr. Church with all in

favor the financials for August 2018 were approved.

FIFTH ORDER OF BUSINESS District Manager’s Report

Mr. Cassel reported the following:

Cheatham is in the punch out aspect of the Seminole Pratt Whitney Road project.

The District is up to date with the funding for payouts up through Payout #24. Payout

#25 was just received. It is being reviewed by Mr. Potts.

The Funding Agreement for reuse improvements has been finalized for execution by

Minto PBLH.

There was another meeting with Florida Public Utilities. District staff is working

with them on their gas line along the M-2 Canal.

SIXTH ORDER OF BUSINESS Engineer’s Report

A. Monthly Status Report

Mr. Botts reviewed the monthly status report, a copy of which was included in the agenda

package.

The permit for the M-2 Canal was issued.

They are currently working on drawings and plans for intakes #2 and #3.

SEVENTH ORDER OF BUSINESS Attorney’s Report

Mr. Lewis reported the following:

The RFP for lawn and landscape maintenance has been finalized and advertised in the

paper.

He has been working with Mr. Cassel on negotiations with the Palm Beach County

School District regarding the process procedure provisions for stormwater

assessments on all of their facilities within the District. A draft resolution was

distributed to the Board and is attached hereto as part of the public record.

Mr. Cassel noted there is a pre-bid meeting on October 10, 2018 and the bid opening

is October 23, 2018.

Agenda Page 5

October 1, 2018 Seminole Improvement District

Unapproved Minutes 3

EIGHTH ORDER OF BUSINESS Supervisors’ Requests

The following was discussed:

Mr. Church asked for the status of the City of West Palm Beach’s reuse plant that is

being renovated. Mr. Massey responded it is still undergoing and there have been no

issues to date.

Mr. Massey stated FPL’s transmission lines from the substation are in all the way

down and their Sluggett piece is working.

NINTH ORDER OF BUSINESS Adjournment

There being no further business,

On MOTION by Mr. Church seconded by Mr. Bennett with all in

favor the meeting adjourned.

Kenneth Cassel Scott Massey

Assistant Secretary President

Agenda Page 6

Fourth Order of Business

Agenda Page 7

MEMORANDUM

TO: Board of Supervisors, Seminole Improvement DistrictFROM: Steven Fowler, Accountant IICC: Ken Cassel, District ManagerDATE: October 29, 2018SUBJECT: September Financial Report

Please find attached the September 2018 financial report. During your review, please keep in mind thatthe goal is for revenue to meet or exceed the year-to-date budget and for expenditures to be at or belowthe year-to-date budget. An overview of each of the District’s funds is provided below. Should you haveany questions or require additional information, please contact [email protected].

General Fund

• The total revenues received through September were approximately 96% of the adopted budget.The special assessment tax has been 100% collected. Developer Contributions represent expectedreimbursement of certain current year costs incurred for the Seminole Pratt Whitney RoadConstruction project.

• The total expenditures incurred through September were approximately 76% of the adoptedbudget. The budget includes $1.4 million in funds for right-of-way landscaping and capital outlayfor canals that have not been spent.

Water & Sewer Enterprise Fund

• The total revenues received through September were approximately 117% of the adopted budget.This was due primarily to higher-than-expected Developer Contributions, which representexpected reimbursement of costs-to-date for the Reuse Pumping Station project.

• The total expenses incurred through September were approximately 90% of the adopted budget.This was primarily the result of unused budgeted funds for capital outlay and contingencies, aswell as interest expense which will be recorded for the annual financial statements.

Agenda Page 8

Prepared by


Financial Report

September 30, 2018

Agenda Page 9


FINANCIAL STATEMENTS Page #

Balance Sheet - All Funds …………………………………………………. 1 - 2

Statement of Revenues, Expenditures and Changes in Fund Balance

General Fund …………………………………………………. 3 - 5

Enterprise Fund …………………………………………………. 6 - 8

SUPPORTING SCHEDULES

Assessment Collection Schedule …………………………………………………. 9

Cash and Investment Report …………………………………………………. 10

Bank Reconciliations …………………………………………………. 11 - 12

Construction Schedules …………………………………………………. 13 - 15

Check Register …………………………………………………. 16 - 18

Table of Contents

Agenda Page 10

September 30, 2018


Financial Statements

(Unaudited)

Agenda Page 11


Balance SheetSeptember 30, 2018

Governmental and Enterprise Funds

ACCOUNT DESCRIPTION

GENERAL

FUND

ENTERPRISE

FUND TOTAL

ASSETS

Cash - Checking Account -$ 1,478,873$ 1,478,873$

Cash On Hand/Petty Cash 150 - 150

Accounts Receivable - 67,919 67,919

Accounts Receivable - Other 6,480 - 6,480

Accounts Receivable - Bldg/Eng 167,271 - 167,271

Due From Developer 973,283 2,753,990 3,727,273

Due From Other Funds 1,809,357 - 1,809,357

Investments:

Money Market Account 398,194 5,588 403,782

Prepaid Items 6,615 2,997 9,612

Fixed Assets

Land - 86,937 86,937

Water Sewer Lines - 6,460,268 6,460,268

Accum Depr - Wtr Swr Lines - (521,753) (521,753)

Equipment - 1,180,339 1,180,339

Meters - 152,084 152,084

Vehicles - 5,675 5,675

Accum Depr - Equip/Furniture - (805,960) (805,960)

Construction Work In Process - 1,723,114 1,723,114

TOTAL ASSETS 3,361,350$ 12,590,071$ 15,951,421$

LIABILITIES

Accounts Payable 699,576$ 53,676$ 753,252$

Accrued Expenses 55,922 500 56,422

Notes/Loans Payable - Current - 797,021 797,021

Retainage Payable 864,030 5,000 869,030

Due To Other Districts 5,477 - 5,477

Accrued Interest Payable - 28,336 28,336

Deposits - 32,220 32,220

Deferred Revenue - 5,558,924 5,558,924

Deferred Revenue-Developer Submittals (Minto) 100,000 - 100,000

Due To Other Funds - 1,809,357 1,809,357

TOTAL LIABILITIES 1,725,005 8,285,034 10,010,039

1

Agenda Page 12


Balance SheetSeptember 30, 2018

Governmental and Enterprise Funds

ACCOUNT DESCRIPTION

GENERAL

FUND

ENTERPRISE

FUND TOTAL

FUND BALANCES / NET ASSETS

Fund Balances

Nonspendable:

Prepaid Items 6,615 2,997 9,612

Assigned to:

Operating Reserves 228,252 124,131 352,383

Unassigned: 1,401,478 - 1,401,478

Net Assets

Invested in capital assets,

net of related debt - 7,483,683 7,483,683

Unrestricted/Unreserved - (3,305,774) (3,305,774)

TOTAL FUND BALANCES / NET ASSETS 1,636,345$ 4,305,037$ 5,941,382$

TOTAL LIABILITIES & FUND BALANCES / NET ASSETS 3,361,350$ 12,590,071$ 15,951,421$

2

Agenda Page 13

SEMINOLE IMPROVEMENT DISTRICTGeneral Fund

ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)

REVENUES

Interest - Investments 2,000$ 2,000$ 4,289$ 2,289$

Building Permits 35,000 35,000 317,030 282,030

Other Building Permit Fees - - 38,400 38,400

Physical Environment - - 6,480 6,480

Penalties - - 33 33

Special Assmnts- Tax Collector 2,379,410 2,379,410 2,379,264 (146)

Special Assmnts- CDD Collected 66,298 66,298 - (66,298)

Special Assmnts- Discounts (95,176) (95,176) (92,274) 2,902

Developer Contribution 5,000,000 5,000,000 4,405,318 (594,682)

Lien Search Fee - - 225 225

TOTAL REVENUES 7,387,532 7,387,532 7,058,765 (328,767)

EXPENDITURES

Administration

ProfServ-Engineering 80,000 80,000 123,828 (43,828)

ProfServ-Info Technology 4,000 4,000 8,959 (4,959)

ProfServ-Legal Services 150,000 150,000 361,983 (211,983)

ProfServ-Mgmt Consulting Serv 69,010 69,010 98,370 (29,360)

ProfServ-Property Appraiser 150 150 150 -

ProfServ-Special Assessment 3,500 3,500 3,500 -

ProfServ-Planning 15,000 15,000 - 15,000

ProfServ-Consultants 10,000 10,000 41,396 (31,396)

Auditing Services 3,200 3,200 2,538 662

Contracts-Admin. Service 30,900 30,900 32,413 (1,513)

Communication - Telephone 3,000 3,000 2,880 120

Postage and Freight 1,500 1,500 923 577

Liability/Property Insurance 8,014 8,014 6,371 1,643

Printing and Binding 1,500 1,500 1,048 452

Legal Advertising 3,500 3,500 3,765 (265)

Misc-Bank Charges 500 500 957 (457)

Misc-Assessmnt Collection Cost 23,794 23,794 22,870 924

Government Affairs 2,000 2,000 1,023 977

Misc-Web Hosting 10,000 10,000 375 9,625

Office Supplies 4,500 4,500 2,777 1,723

Subscriptions and Memberships 20,000 20,000 4,047 15,953

Annual District Filing Fee 175 175 225 (50)

Dues, Licenses, Subscriptions - - 129 (129)

Total Administration 444,243 444,243 720,527 (276,284)

For the Period Ending September 30, 2018

Statement of Revenues, Expenditures and Changes in Fund Balances

3

Agenda Page 14


ANNUAL





Emergency/Disaster Relief

R&M-Emergency& Disaster Relief 15,000 15,000 1,528 13,472

Total Emergency/Disaster Relief 15,000 15,000 1,528 13,472

Electric Utility Services

Utility - General 1,500 1,500 1,279 221

Total Electric Utility Services 1,500 1,500 1,279 221

Flood Control/Stormwater Mgmt

Contracts-Janitorial Services 10,920 10,920 8,700 2,220

Contracts-Water Analysis 19,108 19,108 4,966 14,142

Utility - Irrigation 9,000 9,000 5,473 3,527

Utility - Refuse Removal 2,832 2,832 2,901 (69)

Electricity - Irrigation 500 500 267 233

R&M-General 20,000 20,000 24,876 (4,876)

R&M-Aquatic Weed Control 37,000 37,000 48,163 (11,163)

R&M-Canals Mechanical Outfall 3,000 3,000 - 3,000

R&M-Canal Mech. Mntnce. 35,000 35,000 53,550 (18,550)

R&M-Canals Mowing 20,000 20,000 13,940 6,060

R&M-Boundries Outfall 40,000 40,000 28,840 11,160

R&M-Canals Mechanical Interior 20,000 20,000 8,450 11,550

R&M-Culverts, Labor 10,000 10,000 - 10,000

R&M-Culverts, Other 10,000 10,000 - 10,000

R&M-Surface Water Pump Station 2,000 2,000 - 2,000

Misc-Contingency 15,000 15,000 112 14,888

Op Supplies - Fuel, Oil 20,000 20,000 8,443 11,557

Cap Outlay - Software 20,000 20,000 - 20,000

Capital Outlay-Canals 1,200,000 1,200,000 - 1,200,000

Total Flood Control/Stormwater Mgmt 1,494,360 1,494,360 208,681 1,285,679

Field

ProfServ-Field Management 77,429 77,429 126,107 (48,678)

Contracts-Landscape 155,000 155,000 143,853 11,147

Contracts-Landscape ROW 150,000 150,000 - 150,000

Cap Outlay - Vehicles 30,000 30,000 - 30,000

Total Field 412,429 412,429 269,960 142,469

4

Agenda Page 15


ANNUAL





Capital Expenditures & Projects

Cap Outlay - Vehicles - - 10,856 (10,856)

Cap Outlay-Roads 5,000,000 5,000,000 4,418,764 581,236

Total Capital Expenditures & Projects 5,000,000 5,000,000 4,429,620 570,380

Road and Street Facilities

Road & Street Facilities 20,000 20,000 596 19,404

Total Road and Street Facilities 20,000 20,000 596 19,404

TOTAL EXPENDITURES 7,387,532 7,387,532 5,632,191 1,755,341

Excess (deficiency) of revenues

Over (under) expenditures - - 1,426,574 1,426,574

OTHER FINANCING SOURCES (USES)

Other Nonoperating Sources - - 1,000,000 1,000,000

TOTAL FINANCING SOURCES (USES) - - 1,000,000 1,000,000

Net change in fund balance -$ -$ 2,426,574$ 2,426,574$

FUND BALANCE, BEGINNING (OCT 1, 2017) (790,229) (790,229) (790,229)

FUND BALANCE, ENDING (790,229)$ (790,229)$ 1,636,345$

5

Agenda Page 16

SEMINOLE IMPROVEMENT DISTRICTEnterprise Fund

ANNUAL



OPERATING REVENUES

Interest - Investments 510$ 510$ 19$ (491)$

Water Revenue 104,552 104,552 192,628 88,076

Irrigation Revenue - - 14,199 14,199

Sewer Revenue 79,081 79,081 50,045 (29,036)

Reuse Water Revenue 28,152 28,152 80,792 52,640

Meter Fees 23,000 23,000 178,916 155,916

Admin Fee - - 6,850 6,850

AGRF - Water 3,171 3,171 - (3,171)

AGRF - Wastewater 1,216 1,216 - (1,216)

Other Operating Revenues 2,400 2,400 300 (2,100)

Developer Contribution 354,695 354,695 753,990 399,295

Lien Search Fee - - 375 375

Connection Fees - W/S 495,346 495,346 - (495,346)

TOTAL OPERATING REVENUES 1,092,123 1,092,123 1,278,114 185,991

OPERATING EXPENSES

Personnel and Administration

ProfServ-Engineering 51,500 51,500 177,237 (125,737)

ProfServ-Info Technology 2,135 2,135 2,049 86

ProfServ-Legal Services 90,000 90,000 54,047 35,953

ProfServ-Mgmt Consulting Serv 16,480 16,480 18,223 (1,743)

ProfServ-Consultants 20,600 20,600 4,900 15,700

Auditing Services 2,924 2,924 2,538 386

Contracts-Admin. Service 31,930 31,930 36,222 (4,292)

Communication - Telephone 2,114 2,114 2,399 (285)

Postage and Freight 2,480 2,480 295 2,185

Liability/Property Insurance 18,716 18,716 13,360 5,356

Printing and Binding 2,480 2,480 236 2,244

Legal Advertising 2,046 2,046 112 1,934

Misc-Bank Charges 80 80 - 80

Office Supplies 2,046 2,046 800 1,246

Subscriptions and Memberships 5,166 5,166 - 5,166

Dues, Licenses, Subscriptions - - 1,118 (1,118)

Total Personnel and Administration 250,697 250,697 313,536 (62,839)

Statement of Revenues, Expenses and Changes in Net Assets


6

Agenda Page 17


ANNUAL





Water-Sewer Comb Services

Contracts-Bulk Potable Water 38,962 38,962 73,059 (34,097)

Contracts-Bulk Wastewater 34,268 34,268 54,354 (20,086)

Contracts-Building and Grounds 11,330 11,330 5,550 5,780

Contracts-Bulk Reclaimed Water 13,447 13,447 14,255 (808)

Operating Fee (PBC) 30,900 30,900 18,700 12,200

Contracts-Utility Service 30,900 30,900 10,278 20,622

Communication - Teleph - Field 3,682 3,682 4,533 (851)

Electricity - General 6,164 6,164 13,715 (7,551)

Water/Sewer Meter Reading 4,948 4,948 - 4,948

R&M-Meters 23,000 23,000 25,437 (2,437)

R&M-Buildings & Grounds 6,210 6,210 3,398 2,812

R&M-Meter Setup 23,400 23,400 29,110 (5,710)

R&M-Potable Water Lines 9,315 9,315 7,094 2,221

R&M-Sewer Lines 5,175 5,175 750 4,425

R&M-Site Facilities 6,210 6,210 5,886 324

R&M-Water Plant Equipment 2,455 2,455 - 2,455

Miscellaneous Services 5,116 5,116 - 5,116

Op Supplies - Chemicals 5,200 5,200 2,457 2,743

Capital Outlay 20,000 20,000 - 20,000

Geographical Information System 65,000 65,000 8,830 56,170

Total Water-Sewer Comb Services 345,682 345,682 277,406 68,276

Field

ProfServ-Field Management 33,184 33,184 33,963 (779)

Total Field 33,184 33,184 33,963 (779)

Other Operating Expenditures

Misc-Contingency 24,978 24,978 - 24,978

Bad Debt Expenses 1,836 1,836 - 1,836

Total Other Operating Expenditures 26,814 26,814 - 26,814

Debt Service

Interest Expense 35,000 35,000 - 35,000

Total Debt Service 35,000 35,000 - 35,000

TOTAL OPERATING EXPENSES 691,377 691,377 624,905 66,472

Operating income (loss) 400,746 400,746 653,209 252,463

7

Agenda Page 18


ANNUAL





Change in net assets 400,746$ 400,746$ 653,209$ 252,463$

TOTAL NET ASSETS, BEGINNING (OCT 1, 2017) 3,651,828 3,651,828 3,651,828

TOTAL NET ASSETS, ENDING 4,052,574$ 4,052,574$ 4,305,037$

8

Agenda Page 19

September 30, 2018


Supporting Schedules

Agenda Page 20


All Funds

ALLOCATIONDiscount/ Gross

Date Net Amount (Penalties) Collection Amount GeneralReceived Received Amount Cost Received Fund

Assessments Levied FY 2018 2,379,264$ 2,379,264$

Allocation % 100% 100%

100%

11/28/17 573$ 24$ 6$ 603$ 603$

12/08/17 2,844 120 29 2,993 2,993

12/13/17 20,194 850 204 21,248 21,248

01/02/18 2,168,822 91,280 21,907 2,282,009 2,282,009

04/11/18 71,686 - 724 72,410 72,410

TOTAL 2,264,119$ 92,274$ 22,870$ 2,379,264$ 2,379,264$

% COLLECTED 100% 100%

-$ (0)$

For the Fiscal Year Ending September 30, 2018

TOTAL OUTSTANDING

Seminole Improvement DistrictNon-Ad Valorem Special Assessments - Palm Beach County Tax Collector

(Monthly Collection Distributions)

9

Agenda Page 21

SEMINOLE IMPROVEMENT DISTRICTAll Funds

GENERAL FUND

Account Name Bank Name Investment Type Maturity Yield Balance

Petty Cash Cash Cash n/a n/a $150

Money Market Florida Community Bank n/a n/a 0.45% $0

Money Market BankUnited n/a n/a 1.00% $398,194

Subtotal $398,194

Total $398,344

WATER & SEWER FUND

Account Name Bank Name Investment Type Maturity Yield Balance

Checking Account - Operating TD Bank Checking Account n/a 0.00% $143,474

Public Funds Business Checking BankUnited Checking Account n/a 0.00% $1,335,399

Subtotal $1,478,873

Money Market BankUnited n/a n/a 1.00% $5,588

Subtotal $5,588

Total $1,484,461

Cash and Investment Report

September 30, 2018

10

Agenda Page 22

11

Agenda Page 23

12

Agenda Page 24


Pratt Whitney Road / Seminole Ridge High School to M Canal

1. Recap of Capital Project Activity Through August 31, 2018-Application 24

Source of Funds: Project Total Actual Received Balance

Developer Contribution 17,280,592$ 15,443,279$ 1,837,312$

Total Source of Funds: 17,280,592$ 15,443,279$ 1,837,312$

Use of Funds: Project Total Completed Amount Balance

Roadway 6,382,489$ 6,382,489$ -$

Drainage 2,368,155 2,368,155 -

Water 629,246 629,246 -

Reuse-Irrigation Main Line 376,938 376,938 -

Sewer 224,506 224,506 -

Bridge 744,230 744,230 -

Signalization G High School Entrance 287,785 287,785 -

Signalization H High School Bus Entrance 269,306 269,306 -

Signalization I Persimmon Blvd. 318,453 318,453 -

Signalization J Fire Station 98,791 98,791 -

Signalization K Town Center Parkway S 255,533 255,533 -

Signalization L Town Center Parkway N 266,861 266,861 -

Signalization M 60th St. 272,222 272,222 -

Signalization N 2,300 2,300 -

Signalization P 47,058 47,058 -

Change Orders:

Utilites Interconnect Imprv 3,002,416 3,002,416 -

Local materials credit (28,575) (28,575) -

Persimmon TCFN, TCPS Conduits 120,561 120,561 -

Upgrading Light Fixtures 17,250 17,250 -

Future Irrigation Sleeves, Rev.4 dated 01/17/17 60,121 60,121 -

Rural Parkway Yard Drainage, Rev.2 dated 02/16/17 199,103 199,103 -

Temporary Seed and Mulch R/W Berms 26,336 26,336 -

Diverting 42" pipe across S.P.W. 30,698 30,698 -

ARVS for 16" D.B.R.W.M at J&J 19,600 19,600 -

R.W.M. from Pimlico to Okeechobee Blvd. 505,414 505,414 -

Rev.5 dated 4/7/17 10,725 10,725 -

W.M. connections at Persimmon, H & K Pods 34,470 34,470 -

Galvanized S.P. at the M-Canal Bridge, Rev.5 27,650 27,650 -

Landscape Coordination Plan 24,152 24,152 -

Water Main Offset 7,880 7,880 -

Plug Existing 36" CMP 4,598 4,598 -

Cleaning Existing 48" RCP 5,082 5,082 -

Persimmon Blvd. 32,783 32,783 -

Extending Outfall Drainage 21,775 21,775 -

Construction Report

13

Agenda Page 25


Pratt Whitney Road / Seminole Ridge High School to M Canal

Construction Report

Plan, Rev. 1 3,715 3,715 -

Extra Spare LED Heads 7,521 7,521 -

Utilities Conflict 18,894 18,894 -

Rev. 8(a) 65,942 65,942 -

Rev.8(b) F.S. Enterance 8,018 8,018 -

Utilities Conflict 19,784 19,784 -

Plan, Rev.9 dated 10/3/2018 20,047 20,047 -

Piles Lenghten diff 25,590 25,590 -

Landscape Coordination, Rev. 7 27,960 27,960 -

Bridge Plan, Rev. 3 22,061 22,061 -

Mastarm P Spreadfooter 12,013 12,013 -

ARV Relocation and Adjustments 6,423 6,423 -

Widening Persimmon S.W. 25,675 25,675 -

SID Utilities Plan Review and Extra Yard Drain 10,790 10,790 -

Bahia Sod 23,370 23,370 -

M-Canal Guardrail, Rev. 4 18,384 18,384 -

Drainage and Grassing at Shopping Center 8,982 8,982 -

Sod Lake Banks and S&M 44,630 44,630 -

Bridge Plan, Rev. 2 69,752 69,752 -

Berm, Rev. dated 6/7/17 179,757 179,757 -

Credit for Valve (4,628) (4,628) -

Total Use of Funds 17,280,592$ 17,280,592$ (0)$

5% Total Retainage Payable 864,030$

Total Use of Funds with Retainage 17,280,592$ 16,416,562$ 864,030

14

Agenda Page 26


Enterprise Fund

SID Reuse Repumping Station

Construction Report

1. Recap of Capital Project Activity Through August 31, 2018-Application 9

Source of Funds: Project Total Actual Received Balance

Developer Contribution 781,625$ -$ 781,625$

Total Source of Funds: 781,625$ -$ 781,625$

Use of Funds: Project Total Completed Amount Balance

General 35,000$ 34,000$ 1,000$

Demolition 19,000 19,000 -

Work at Building 39,000 39,000 -

Piping 88,500 88,500 -

Equipment 71,500 71,500 -

Electrical 205,500 205,500 -

Instrumentation 188,500 188,500 -

Restoration 65,000 65,000 -

Building Allowance 5,000 5,000 -

Change Orders 1 (Additional Permit Fees) 2,239 2,239 -

Change Orders 2 (Electrical Changes) 5,927 5,927 -

Change Orders 3(CO#3 Surface Water Pump) 38,880 38,880 -

Change Orders 4 (CD Rewiring of MOV to 115 V) 1,323 1,323 -

Change Orders 5 (CO#5 Credit for Harmonic Filters) (5,378) (5,378) -

Change Orders 6 (CO# 6 Ground Storage Tank Fill Line Replacement) 21,634 - 21,634

Total Use of Funds 781,625$ 758,991$ 22,634$

5% Total Retainage Payable 5,000$

Total Use of Funds with Retainage 781,625$ 753,991$ 27,634$

15

Agenda Page 27

September 1-30, 2018


Check register

Agenda Page 28

Fund

No.

Check /

ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #

Amount

Paid

GENERAL FUND - 001

001 20070 09/04/18 FARNER BARLEY AND ASSOCIATES INC 0113349 ENG-2018-16-POD P PH1-PLAT ProfServ-Engineering 531013-51501 $1,500.00

001 20070 09/04/18 FARNER BARLEY AND ASSOCIATES INC 0113348 ENG-2018-15 POD R PH1-PLAT ProfServ-Engineering 531013-51501 $500.00

001 20071 09/10/18 BLAKES WELL & PUMP, INC. 090118-BLAKES CONSULTING SERVICE 9/18 ProfServ-Field Management 531016-53901 $6,264.70

001 20072 09/10/18 MOORES TRUE VALUE HARDWARE 49065 NO TRESSPASSING SIGNS R&M-General 546001-53801 $8.37

001 20072 09/10/18 MOORES TRUE VALUE HARDWARE 48936 CAR WASH/WIPES/TOWELS R&M-General 546001-53801 $67.94

001 20073 09/10/18 GRAINGER 9886557074 RECOVERY STRAP R&M-General 546001-53801 $58.71

001 20073 09/10/18 GRAINGER 9885940396 ABSORBENT PAD R&M-General 546001-53801 $110.98

001 20074 09/10/18 MARK L. DUBOIS 18191 SERVICE 8/13/18-8/21/16 ProfServ-Consultants 531075-51301 $1,825.00

001 20076 09/10/18 GEORGE RUSSELL WEYER 186 CONSULTING 7/20/18-8/22/18 ProfServ-Consultants 531075-51301 $4,170.84

001 20077 09/10/18 CITY OF WESTLAKE 081718 PUBLIC SERVICE TAX THRU 7/18 Due To Other Gov'tl Units 208000 $11,124.45

001 20078 09/11/18 FEDEX 6-289-19100 SHIPPING 8/16/18-8/20/18 Postage and Freight 541006-51301 $12.91

001 20079 09/11/18 LEWIS LONGMAN & WALKER, P.A. LEK-126403 PROF SERVICE AUGUST ProfServ-Legal Services 531023-51401 $7,553.10

001 20079 09/11/18 LEWIS LONGMAN & WALKER, P.A. TEL-126519 PROF SERVICE WASTE WATER ProfServ-Legal Services 531023-51401 $88.00

001 20081 09/11/18 FLORIDA VENDORS ASSOCIATION HCA124021 FRONT OFFICE-JUNE Contracts-Janitorial Services 534026-53801 $1,135.90

001 20081 09/11/18 FLORIDA VENDORS ASSOCIATION HCA124022 FLOOR/STEAM CARPET-JUNE Contracts-Janitorial Services 534026-53801 $510.00

001 20081 09/11/18 FLORIDA VENDORS ASSOCIATION HCA124082 FRONT OFFICE-7/6/18-8/31/18 Contracts-Janitorial Services 534026-53801 $1,900.00

001 20083 09/11/18 FARNER BARLEY AND ASSOCIATES INC 0113562 ENG-2017-09-PACKING HOUSE PLAT ProfServ-Engineering 531013-51501 $500.00

001 20085 09/11/18 ADA SITE COMPLIANCE INCORPORATED 339 COMPLIANCE SHIELD Government Affairs 549104-51301 $199.00

001 20087 09/17/18 BLAKES WELL & PUMP, INC. INOLE-083118 MILEBUG TRIP REPORT 8/18 ProfServ-Field Management 531016-53901 $361.33

001 20088 09/17/18 THOMAS V. MESSIER, INC 4333 FIELD STAFF-8/23/18-9/05/18 Contracts-Landscape 534050-53901 $3,150.00

001 20089 09/17/18 SOUTHERN AQUATIC & UPLAND SERVICES 071084 TREAT 8/4,5,12,16,19,23,26,31 R&M-Aquatic Weed Control 546007-53801 $5,030.82

001 20089 09/17/18 SOUTHERN AQUATIC & UPLAND SERVICES 071096 MONTHLY MAIN-SEPT 2018 R&M-Aquatic Weed Control 546007-53801 $675.00

001 20090 09/17/18 LAKE WELDING SUPPLIES INC R28604 HAZMAT,ACT,CO2,ARG,OXY R&M-General 546001-53801 $54.00

001 20091 09/17/18 OFFICE DEPOT 164950689001 NETGEAR Office Supplies 551002-51301 $17.59

001 20093 09/18/18 LEWIS LONGMAN & WALKER, P.A. TEL-126665 PROF SERVICE 8/18 ProfServ-Legal Services 531023-51401 $38,553.60

001 20094 09/18/18 EDSJ INVESTMENTS INC INOLE-090618 HYDROLIC/BLADE-TRACTOR R&M-General 546001-53801 $64.62

001 20095 09/18/18 MOORES TRUE VALUE HARDWARE 49224 NO TRESPASS/WIPES R&M-General 546001-53801 $11.07

001 20096 09/18/18 ADVANCED DISPOSAL SERVICES W70000208027 SERVICES 9/1/18-9/30/18 Utility-Refuse Removal 543020-53801 $238.65

001 20097 09/18/18 INTERGRATED DATA TECHNOLOGIES 80491 MONTHLY MAINT 8/18 ProfServ-Info Technology 531020-51301 $112.50

001 20098 09/18/18 AL PACKER WEST, INC. 346047 TRUCK SERVICE -FORD F150 R&M-General 546001-53801 $250.05

001 20099 09/18/18 MARK L. DUBOIS 18192 SERVICES 8/27/18-9/6/18 ProfServ-Consultants 531075-51301 $1,800.00

001 20100 09/18/18 OFFICE DEPOT 199154117001 PAPER/LETTING TAPE Office Supplies 551002-51301 $65.58

001 20101 09/18/18 DONOVAN WATER CORP. 08-18-500 MONTHLYT BACTS 8-2018 Contracts-Water Analysis 534139-53801 $920.00

001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113863 WESTLAKE-TCP REDESIGN Cap Outlay - Roads 564100-53918 $212.50

001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113864 WA#20-SPW-SHS Cap Outlay - Roads 564100-53918 $11,653.75

001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113707 GENERAL SERVICES 8/28/18 ProfServ-Engineering 531013-51501 $10,023.75

001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113704 WA#11-MINTO W-TCB SOUTH Cap Outlay - Roads 564100-53918 $1,970.00

(Sorted by Check / ACH No.)

Payment Register by Fund

For the Period from 9/1/2018 to 9/30/2018


16

Agenda Page 29

Fund

No.

Check /


Amount

Paid





001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113695 WA#2 M-2 CANAL MODS ProfServ-Engineering 531013-51501 $7,385.00

001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113950 LP.2018-02 UHS ProfServ-Engineering 531013-51501 $1,000.00

001 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113947 2018-APP.025 ATT-TCP/HAMMOCKS ProfServ-Engineering 531013-51501 $1,000.00

001 20103 09/24/18 GFA INTERNATIONAL, INC. 242544 IN PLACE DENSITY TEST Cap Outlay - Roads 564100-53918 $4,977.80

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES ProfServ-Mgmt Consulting Serv 531027-51201 $9,138.93

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES Contracts-Admin. Service 534375-51301 $1,172.41

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES Contracts-Landscape 534050-53901 $7,779.64

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES ProfServ-Field Management 531016-53901 $7,555.75

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES Contracts-Landscape 534050-53901 $13,229.17

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES Printing and Binding 547001-51301 $93.10

001 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES Postage and Freight 541006-51301 $20.68


001 20108 09/28/18 CITY OF WESTLAKE 091018 FY18 SID EXPENSES Due to Other Districts 206500 $2,447.60

001 20109 09/28/18 CITY OF WESTLAKE 090718 PUBLIC SERVICES TAX 8/18-9/18 Due To Other Gov'tl Units 208000 $2,750.00

001 ACH417 09/07/18 FPL-ACH 0918-A-ACH SERVICES 7/19/18-8/20/18 Utility - General 543001-53100 $9.08

001 ACH418 09/08/18 FPL-ACH 082118-81169-ACH SERVICES-7/20/18-08/21/18 52292/81169 543001-53100 $22.37

001 ACH418 09/08/18 FPL-ACH 082118-81169-ACH SERVICES-7/20/18-08/21/18 80383 543033-53801 $11.07

001 ACH419 09/01/18 FPL-ACH 082118-63179-ACH SERVICES-7/20/18-8/21/18 Electricity - Irrigation 543033-53701 $181.31

001 ACH426 09/30/18 FPL-ACH 091818-INOLE-ACH SERVICE 8/12/18-9/12/18 Utility - General 543001-53100 $75.35

001 ACH426 09/30/18 FPL-ACH 091818-INOLE-ACH SERVICE 8/12/18-9/12/18 Electricity - Irrigation 543033-53801 $11.02

001 ACH430 09/20/18 AT&T-ACH 10453-091118-ACH SERVICE 9/11/18-10/10/18 Communication - Teleph - Field 541005-53601 $433.41

001 ACH431 09/20/18 AT&T-ACH 90457-091718-ACH SERVICE-09/17/18-10/16/18 Communication - Telephone 541003-51301 $188.71

001 ACH432 09/26/18 FIRST NATIONAL BANK OMAHA-ACH 47738-091418-ACH S.MASSEY-VISA-9/14/18 GOOGLE G SUITE 541003-51301 $95.00

001 ACH433 09/26/18 FIRST NATIONAL BANK OMAHA-ACH 30976-091418-ACH M.SENN-VISA-09/14/18 COSTCO 551002-51301 $508.23

001 ACH433 09/26/18 FIRST NATIONAL BANK OMAHA-ACH 30976-091418-ACH M.SENN-VISA-09/14/18 FLORIDA BOLT 546001-53801 $89.88

Fund Total $174,446.08

ENTERPRISE FUND - 401

401 20071 09/10/18 BLAKES WELL & PUMP, INC. 090118-BLAKES CONSULTING SERVICE 9/18 ProfServ-Field Management 531016-53901 $2,684.55

401 20072 09/10/18 MOORES TRUE VALUE HARDWARE 48948 GRAFFITI REMOVER R&M-General 546001-53601 $11.99

401 20075 09/10/18 FORTILINE, INC 4362470 METER BOX/BOX R&M-Meter Setup 546154-53601 $932.00

401 20075 09/10/18 FORTILINE, INC 4366800 1" METER R&M-Meter Setup 546154-53601 $220.80

401 20078 09/11/18 FEDEX 6-289-19100 SHIPPING 8/16/18-8/20/18 Postage and Freight 541006-51301 $17.92

401 20080 09/11/18 DONALD R FREY & COMPANY INC 16202 ANNUAL SUPPORT FY2019 ProfServ-Info Technology 531020-51301 $2,609.51

401 20082 09/11/18 CHRISTOPHER ABBOTT 0831118-ABBOTT SYSTEMS CHECK-AUG 2018 R&M-Site Facilities 546355-53601 $545.85

401 20084 09/11/18 FORTILINE, INC 4378778 1" METER R&M-Meter Setup 546154-53601 $368.00

17

Agenda Page 30

Fund

No.

Check /


Amount

Paid





401 20086 09/17/18 BOTANICAL OASIS 82018 B N.SEM RIDGE HS-AUG 2018 Contracts-Building and Grounds 534056-53601 $150.00

401 20086 09/17/18 BOTANICAL OASIS 82018 C MOWING REMOTE-AUG 2018 Contracts-Building and Grounds 534056-53601 $355.00

401 20092 09/18/18 SUNSHINE STATE ONE CALL OF FLORIDA 0000167556 TICKETS-8/1/18-8/31/18 Communication - Telephone 541003-51301 $44.46

401 20097 09/18/18 INTERGRATED DATA TECHNOLOGIES 80491 MONTHLY MAINT 8/18 ProfServ-Info Technology 531020-51301 $112.50

401 20100 09/18/18 OFFICE DEPOT 199154117001 PAPER/LETTING TAPE Office Supplies 551002-51301 $65.58

401 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113707 GENERAL SERVICES 8/28/18 ProfServ-Engineering 531013-51501 $10,023.75

401 20102 09/24/18 FARNER BARLEY AND ASSOCIATES INC 0113705 WA#15-SID ITILITY RATE&BOND Cap Outlay - Water/Waste Project 564103-53918 $201.50

401 20103 09/24/18 GFA INTERNATIONAL, INC. 242544 IN PLACE DENSITY TEST Cap Outlay - Roads 564100-53918 $7,466.70

401 20104 09/24/18 FORTILINE, INC 4389301 SHUT OFF TOOL,1 R&M-Meter Setup 546154-53601 $276.90

401 20105 09/24/18 ALLIED UNIVERSAL CORPORATION I1504707 CHLORINE GAS Op Supplies - Chemicals 552035-53601 $467.40


401 20106 09/25/18 INFRAMARK, LLC 34148 9/18 MANAGEMENT FEES ProfServ-Mgmt Consulting Serv 531027-51201 $1,414.53

401 20107 09/25/18 FLORIDA DEPARTMENT OF HEALTH TRICT-091818 MAIN/INTERCONNECT POD I Cap Outlay - Water/Waste Project 564103-53918 $650.00

401 ACH418 09/08/18 FPL-ACH 082118-81169-ACH SERVICES-7/20/18-08/21/18 63092 543006-53601 $39.86

401 ACH419 09/01/18 FPL-ACH 082118-63179-ACH SERVICES-7/20/18-8/21/18 Electricity - General 543006-53601 $1,350.29

401 ACH423 09/07/18 PBCWUD-ACH 67303-090418-ACH BULK WATER/WW-08/28/18 Contracts-Bulk Potable Water 534005-53601 $5,454.90

401 ACH423 09/07/18 PBCWUD-ACH 67303-090418-ACH BULK WATER/WW-08/28/18 Contracts-Bulk Wastewater 534006-53601 $3,628.80

401 ACH424 09/07/18 PBCWUD-ACH 91934-090418-ACH BULK WATER/WW-08/28/18 Contracts-Bulk Potable Water 534005-53601 $2,556.45

401 ACH424 09/07/18 PBCWUD-ACH 91934-090418-ACH BULK WATER/WW-08/28/18 Contracts-Bulk Wastewater 534006-53601 $1,700.64

401 ACH425 09/07/18 PBCWUD-ACH 92005-090418-ACH BULK RECLAIM-08/28/18 Contracts-Bulk Reclaimed Water 534096-53601 $4,539.82

401 ACH431 09/20/18 AT&T-ACH 90457-091718-ACH SERVICE-09/17/18-10/16/18 Communication - Telephone 541003-51301 $188.70

401 ACH433 09/26/18 FIRST NATIONAL BANK OMAHA-ACH 30976-091418-ACH M.SENN-VISA-09/14/18 JOSEPHDFORE 546154-53601 $563.33

Fund Total $51,320.51

Total Checks Paid $225,766.59

18

Agenda Page 31

Fifth Order of Business

Agenda Page 32

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Agenda Page 41

Sixth Order of Business

Agenda Page 42

24-Oct-18 LAWN/LANDSCAPE MAINTENCE RFP BID SUBMITTAL TABULATION Page 1 of 2

BYRD PUBLIC OTHER FORM

ANTI- ENTITY BUSINESS LICENSES CERT. OF W-9 ACCEPT

LOBBYING CRIMES LICENSE CERT.s LIABILITY Tax ID No. ARTICLE V

NAME OF BIDDER CERTIF. AFFIDAVIT INCLUDED INCLUDED INSUR. INCLUDED PAGE 27

Batallan Enterprises Inc./ SIGNED SIGNED EXPIRED MINORITY EXPIRED YES SIGNED

DBA Property Works, Inc. 9/30/2018 CERT. 8/21/2018

FDOT MOT

CERT.s

Vincent & Sons Landscaping SIGNED SIGNED YES FDOT MOT YES YES SIGNED

Inc./DBA V&S Landscaping CERT.s

SMALL

BUSINESS

PROPOSAL CREDIT HOURLY

SIGNED & APPLIC. SUB- UNIT PRICED

WITNESSED INFORM. REFER- EQUIP CONTR. PRICE PER

NAME OF BIDDER PAGE 33 INCLUDED ENCES LIST LIST LIST ZONE

Batallan Enterprises Inc./ YES YES YES YES YES YES YES

DBA Property Works, Inc. NO BANK TRUE-

BALANCE GREEN

SHEET PEST

INCLUDED CONTROL

LIC EXPIRED

Vincent & Sons Landscaping YES YES YES YES YES YES YES

Inc./DBA V&S Landscaping BANK SAFARI

BALANCE PEST MGT

SHEET SERVICE

INCLUDED

Agenda Page 43

24-Oct-18 LAWN/LANDSCAPE MAINTENCE RFP BID SUBMITTAL TABULATION Page 2 of 2

ZONES ZONE ZONE ZONE ZONE ZONE TOTAL

1 THRU 1 THRU

7 8 9 10 11 12 12

NAME OF BIDDER ($) ($) ($) ($) ($) ($) ($)

Batallan Enterprises Inc./ 189,669.78 79,961.05 51,932.51 26,839.30 43,280.34 26,049.56 417,732.54

DBA Property Works, Inc.

Vincent & Sons Landscaping 370,504.00 67,034.00 98,640.00 39,594.00 105,052.00 27,434.00 708,258.00

Inc./DBA V&S Landscaping

WARRANTY EXPIRATION EXPIRED* 3/9/2018 3/9/2018 5/1/2018 7/30/2018 12/7/2018

* ZONE 7 EXPIRES 2/21/2018

Agenda Page 44

Seventh Order of Business

Agenda Page 45

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Eighth Order of Business

Agenda Page 74

8A.

Agenda Page 75

Page 1 of 1

MEMORANDUM OF UNDERSTANDING No. 3 BETWEEN INFRAMARK LLC AND SEMINOLE IMPROVEMENT DISTRICT REGARDING

INCREASE IN FEES FOR ADMINISTRATIVE SERVICES November 5, 2018

The Memorandum of Understanding (hereafter referred to as MOU) is being entered into by and among Inframark LLC (herein after referred to as “Manager”) and Seminole Improvement District (herein after referred as “SID”) (collectively, the parties) by mutual consent.

STATEMENT OF FACTS

1. The Manager and SID are currently in contract where the Manager provides services to SID via its personnel.

2. The contract between the parties has been amended to allow for changes in

levels of personnel, services or fees to be accomplished by a MOU.

3. The administrative staff in accordance with contract amendment of October 2014 has been providing the water billing, accounts receivable, permits, meter installation paperwork.

4. Due to the continued increase in the number of water customers it is no longer

possible to accomplish the workload with the current staffing level.

5. An additional administrative person is needed to accomplish the current level and near future workload regarding the utility billing, accounts receivable, account set up.

6. An additional administrative person for the utility shall be added to the staff for an annual fee of $57,283.20. The cost of the additional personnel shall be covered from the revenue of the utility.

7. All other provisions of the general contract remain in force and are acknowledged by the parties.

Inframark LLC Seminole Improvement District By:_________________ By: _____________________ Chris Tarase, Vice President Scott Massey, President

Agenda Page 76

8B.

Agenda Page 77

Placeholder for Discussion and Approval of Diving Inspection of Drainage

Pipes in the Lakes

Agenda Page 78

8C.

Agenda Page 79

Agenda Page 80

8D.

Agenda Page 81

Agenda Page 82

8E.

Agenda Page 83

Placeholder for Revised Assessment Methodology and Fee

Agenda Page 84

Ninth Order of Business

Agenda Page 85

9A.

Agenda Page 86

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Subject

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Agenda Page 87

Seminole Improvement District November 5, 2018 Agenda Packageseminoleimprovementdistrict.com/agendas/18-11-05-agenda.pdf · November 5, 2018 at 4:00 p.m. at the Westlake Council Chambers,

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