SEMINÁŘ PRO ŽADATELE SEMINAR FOR APPLICANTS 1/10/2015 + 6/10/2015 Brno Michael Doležal.

SEMINÁŘ PRO ŽADATELESEMINAR FOR APPLICANTS1/10/2015 + 6/10/2015BrnoMichael Doležal

PLEASE NOTE:

This presentation is of an informative character only - documents with binding information are available at the JCMM website (www.jcmm.cz)

Seminar and a follow-up discussion intended as an interactive panel between administrators & potential applicants

When writing a proposal, always follow the instructions in the Guide for Applicants (GfA)

PROGRAMME STATS SINCE 2009S I1st Call

S I2nd Call

S II3rd Call

S II4th Call

Applicants 32 31 52 70

Eligible applicants 30 30 48 67

Fellows (MU & AS & BUT & Mendel) 13 14 12 14

Financial support requested (mil €) 4,8 3,6 9,2 12,4

SOMOPRO - TIMELINE

• 5th Call open from 1/9/2015 till 30/11/2015

• Proposals are submitted in English

• Electronic application system open 1/10/2015 – 30/11/2015

• plan - 10 fellows to be supported (in this call) – indicative budget 1,84 mil € / call (6th call in 9/2016)

Terms and conditions

(GfA pages 3 – 29)

ABOUT SOMOPRO PROGRAMME

SoMoPro is a MSC-like scheme operated in South Moravia

Aims at attracting experienced researchers to undertake a research project in the Region -> Incoming grants

Co-financed by the South Moravian Region and the MSCA – the projects are understood as a specific (goal-directed) grants

IMPLEMENTATION STRUCTURE

FELLOWSHIP OBJECTIVES

• Expected impact of the grants on:– Researchers: further career

development, gaining new skills and knowledge, contribution towards long-term professional development plan, significantly enhance competence of the researcher

– Host institution: new skills and knowledge of the local researchers, establishing/fostering international cooperation; involve in transfer of knowledge/collaboration

DURATION AND ELIGIBLE RESEARCH FIELDS

• Long-term fellowships: 12-36 months (fellowships to be finished before 31/5/2020)

• Topic chosen freely by the applicant• Projects in science, medicine and

technology supported• Limitations given by the regional Smart

Specialization Strategy (5 domains!)• These priorities specified in the Annex 1

of GfA

ELIGIBLE RESEARCHER

Research experience: at the date of the deadline the researcher must be: in possession of a doctoral degree

(regardless the time taken to acquire it) or have at least 4 years of full-time

equivalent research experience after obtaining the degree allowing them to embark on a doctorate

be a national of any country

ELIGIBLE RESEARCHER

Mobility conditions: • Standard IF: researcher must not have resided

or carried out his/her main activity (work, studies, etc) in the Czech Republic for more than 12 months in the 3 years prior to the deadline for proposal submission

• CAF: not have resided or carried out their main activity in the Czech Republic for more than 3 years in the 5 years prior to the deadline + the researcher not active in research for at least 12 months immediatelly prior to the deadline

ELIGIBLE HOST INSTITUTION

• Public research institution located or operating in the Region

• Detailed list of eligible institutions is a part of the Guide for Applicants/available at the SoMoPro webpage (GfA – page 8)

• Declaration of Readiness of the HI – binding!

PROJECT IMPLEMENTATION

• Fellows are expected to work full-time (1.0) on the project

• Exceptionally part time engagement of minimum 0.7 may be allowed (personal or family reasons only) – requirement of the EU.

• Stays away from the HI up to 30% (long stays must be explicitely foreseen in the project prop.)

FINANCIAL REGIME

Living allowance 3750 €

Research, training and netwoking contribution (RTN)

500 €

Optional contribution 1000€

Contribution to overheads 500 €

EXAMPLE: CALCULATION OF A GRANT AMOUNT

Incoming researcher to Brno for 2 years – example:• Living allowance - LA: € 3,750 x 24 months = € 90,000• Research, training, networkin - RTN: €500 x 24 months

= €12,000• Optional contribution – OC: €1000 x 24months =

€24,000• Overheads: €500 x 24 = €12,000• REQUESTED TOTAL CONTRIBUTION (LA+RTN+OC+

overheads)= €138,000• Note: LA includes all compulsory social/health

insurance of employer/employee & tax = net income cca € 2000

FINANCIAL REGIME

Incoming researcher to Brno for 2 years – example how an OC Optional Contribution should be calculated in the part A4

See an example on the next page:A fellow decides to spend €1000/m in the following way

– he allocates €500/m towards his salary (LA), € 300/m towards his research activities (RTN), €150/m to support a PhD student who will be a member of his research team and a lump sum of €1200 towards his reallocation costs from abroad to the Czech Republic prior to start of the project. This is all togerher €24000 spent on optional contribution.

Type of costs Per month No. of months Total

1. Living allowance € 3 750 € 2. Research, training, networking contribution

€ 500 €

3. Optional contribution € 1 000 €

4. Overheads € 500 €

TOTAL CONTRIBUTION REQUESTED € 5 750 €

Expected gains of the project (if relevant)

EXPECTED GAINS OF THE PROJECT  €

Contribution from the host institution (if relevant)

(specify)  

(specify)  

TOTAL CONTRIBUTION BY THE HOST  €

OPTIONAL CONTRIBUTION DESCRIPTION

  Amount and typology of costsA. Living allowance  500 € x 24 mnts = 12000 €

B. Research, training, networking 300 € x 24 = 7200 € consumables, equipment, travel costs (4 conferences), training activities (workshops), services, etc.

C. Other – PhD student 150 € x 24 =3 600 € (a member of the research team)

D. Realocation Costs 1200 €

ETHICAL ISSUES

• Ethics is crucial to scientific integrity, honesty and clarity

• In any proposal, ethical issues must be clearly identified and addressed

• Fields excluded from financing under SoMoPro:

• Human cloning for reproductive purposes• Modifications of genetic heritage of human

beings• Research aimed at creating human embryos,

embryos for stem cell procurement

ETHICAL ISSUES

• Sensitive ethical issues:• Informed consent• Privacy and data protection• Human emryonic stem cells• Use of human biological samples / data• Research on animals• Research in developing countries• Dual use• provide ethics clearance for the proposed project – PART C

of the proposal (if currently unavailable, explain steps taken to obtain it)

• ethics clearance must be issued by relevant institution (Ethics Committee at the University, Ministry…)

ETHICAL ISSUES

The ethics issue table (see Annex 2 of this Guide – part B6) must be filled in by all applicants regardless the ethical sensitivity of the proposed research project.

ETHICAL ISSUES

PROPOSAL PREPARATION

Part A online registration forms - open now (A1 – A4)

Part B the actual project proposal (to be uploaded as one PDF

document: A1 - A4, B1 – B3 and B4 – B7)

Part C Declarations: Declaration of Readiness, Ethics clearance (if relevant)

HOW TO SUBMIT A GRANT APPLICATION?

• Electronically (www.jcmm.cz), within a specified deadline• One account per project (login and password shared)• Changes of already uploaded information possible before

deadline• Guidance through online submission tool will be provided• Do not wait until the last moment with proposal

submission!!!• One researcher = one application• One host institution – more applications possible

THE APPLICATION

Note: this is an example from SoMoPro II, for SoMoPro 3 the system is identical

ELIGIBILITY

Proposal receipt – submitted via JCMM webpageCompletness – parts A & B & CExperience – either PhD degree or 4 years FTEMobility conditions – either Standard IF or CAREthics – ethical issues table / clearance if relevantLanguage – EnglishHost institutions – located/operated in S. MoraviaResearch fields – eligible research domainsLenght and size of the proposal – 10 pages/10 MB

EVALUATION PROCEDURE

Application acknowledgement receipt (within 3 days after deadline)

Eligibility check done by JCMM

Evaluation done by expert reviewers experienced with EU grant schemes (People and MCA mainly)

All experts are international

Evaluation criteria follow the Chapter 6 of GfA

After SC meeting, results will go public

WEIGHTS & TRESHOLDS

    WeightingThreshold

Max. points

B1

Excellence 50% 3.5  5

B2

Impact 30%3.5 5

B3

Implementation 20%3.5 5

Total  100% 11 15

PROJECT IMPLEMENTATION

• Successful applicants – will be invitied to start negotiations • Unsuccesful applicants – letter sent with explanation of

reasons for rejection• Some projects put on a reserve list• Negotiation will result into signature of Grant Agreement

(might include recommendations from evaluators and/or SC)

• Employment contract signed between the researcher and the Host institution

• Full-time employment • Project must be implemented in the Region• Incoming researchers/their family can receive help from

EURAXESS in Brno (http://www.euraxess.cz/contacts/)

PROJECT IMPLEMENTATION

Start of projects:– Earliest: after the Steering Committee

approval (i.e. before the Grant Agreement signature)

– Latest: 6 months after the Grant Agreement signature

„Marie Curie fellow“ title for the researchers

Monitoring on a yearly basis – both financial and scientific

Terms and conditions

(GfA page 36) – Part B

GENERAL INSTRUCTIONS FOR DRAFTING PART B

1. The structure must be strictly followed2. All info present in Part B, do not use website links3. Max length of parts B1&B2&B3 is 10 pages,

max size 10 MB4. The amounts inserted in the table “Financial plan

of the project” must be identical with those inserted into PART A4.

5. Mind the thresholds and weighting of each part (B1-B3)

6. Font to be used: similar to Verdana 10 pt, single line spacing, margins 2cm, footnotes: Verdana 8 pt (second option: Times New Roman 12 pt, footnotes: TNR 10 pt

7. Proposal acronym in the header, page numbering on the footer

MOST FREQUENT OMISSIONS

Smaller font than requested (109,5 pt.)

Gaps in the CV – mobility and research experience unclear

Ethical Issues table – missing marks in every field

Wrong signatures in the Declaration of Readiness (Head of the relevant Department and Signature and Stamp of the Authorised Representative of the Host Institution)

Difference between online application and project proposal

OVERALL RECOMMENDATIONS:

Recommendations:• Read the Guide for Applicants carefully • Do not fail to describe contexts that may only be

clear to you • Be detailed and brief at the same time: do not

repeat information, rather refer to other sections of the proposal

• Ensure clarity of the provided information (proofreading recommended)

• Keep the text structured and logical• Describe even what you consider evident

(relevance of the project, contribution to the state of art)

General remarks

IMPORTANT DOCUMENTS

• All relevant documents are available since the date of the Call opening http://www.jcmm.cz/en/for-applicants.html– Call fiche– SoMoPro Guide for Applicants– Templates– Guide for SoMoPro Electronic Submission

Tool – part of GfA– Draft Grant Agreement

SUMMARY – NEW MAIN FEATURES OF SOMOPRO 3

1. Research limited to the 5 research domains only2. Researchers after a career brake can apply (CAR)3. Optional contributions (€ 1000) can be used to meet

individual requests of the researcher4. Compared to SoMoPro II, each project is built around

Excellence, Impact and Implementation (5 parts reduced to 3 parts).

5. Remuneration of PhD students/team members is an eligible item (specify within OC)

6. VAT is an eligible item – in case a HI is not a VAT registered company

7. Additional 0.5 points in Impact for „newcomers“ – see page 27 GfA

THANK YOU FOR YOUR ATTENTION!

Jihomoravské centrum pro mezinárodní mobilitu |

The South Moravian Centre for International Mobility

http://jcmm.cz/en/somopro.html Mr. Jan Bogdan ([email protected])

Mr. Michael Doležal ([email protected]) Ms. Ivana Hamadová ([email protected])