UNCLASSIFIED SEMI-ARID FOOD GRAINS RESEARCH AND. DEVELOPMENT (SAFGRAD).PHASE II * *PROJECT PAPER AMENDMENT, March, 1989 UNCLASSIFIED
UNCLASSIFIED
SEMI-ARID FOOD GRAINS RESEARCH AND DEVELOPMENT (SAFGRAD)PHASE II
PROJECT PAPER AMENDMENT
March 1989
UNCLASSIFIED
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON 0 C 20523
ACTION MEMORANDUM FOR THE ACTING ASSISTANT ADMIOiTSTRATOR FOR AFRICA
THRU AFD -fOhJBk(
FROM AFRTR Keith W Sh per-lt
SUBJECT Authorization Amendment to the Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II Project 698-0452
I PROBLEM
You are requested to amend the authorization to the subject project thereby increasing life of project funding by $1450000 from $9800000 to $11250000 and extending the PACD from June 30 1991 to September 30 1991 TIe additional funding planned for obligation in FY 89 is required to continue the operations of the SAFGRAD Coordination Office and provide support for two technical assistance positions for the final twenty-nine months of the
project This funding and the PACD extension will allow for the
orderly completion of scheduled project activities
II BACKGROUND
SAFGRAD-II was authorized as a five-year activity in August 1986 The purpose of SAFGRAD-II is to increase the efficiency and effectiveness of agricultural research and production techniques for sorghum millet maize and cowpeas in semi-arid Africa This is accomplished by strengthening commodity-specific resc zrch networks
and by improving the service capacity of and linkages among the international regional and national research institutions in the SAFGRAD region
The effort has been underway since October 1986 and is being accomplished in two principal ways
(A) Support of Collaborative Agricultural Research Networks Support for networking as the centerpiece for SAFGRAD II targets sorghum and millet in East Africa and maize sorghum and cowpeas in West and Central Africa The International Institute for Tropical Agriculture (IITA) and the
International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) are providing full-time network
coordinators as required in the project grant IITA for cowpeas and maize in West and Central Africa and ICRISAT for sorghum and millet in East Africa ani sorghum in West and Central AfricL The project funds various networking
activities coordinated by IITA and ICRISAT as well assteering committees made up of scientists representing the various national agricultural research systems in the networks
(B) Support to the SAFGRAD Coordination Office (SCO) The SCO operates under the Scientific and Technical Research Commission of the Organization of African Unity (OAUSTRC)Among other activities the SCO facilitates the participationof the National Agricultural Research Systems (NARS) in thenetworks The initial project authorization and Grant Agreement with OAUSTRC provided for only two years of support for the SCO operations (salaries and allowances for an international coordinator an accountant support staffand operating expenses) from October 1986 through September1988 USAIDBurkina in September 1988 programmed interimfunding for the international coordinator position from October 1988 through March 1989 by drawing down the contingency line item in the budget
Four crop networks have now been established and areoperational In August 1988 an external mid-term evaluation concluded that the organization and implementation of the four crop networks was proceeding on schedule Theevaluation recommended continued support to SCO and alsothat AID consider extending support for the two positions(Director of Research and Financial Controller) which IFAD aparticipating donor outside the scope of this project would not be able to fund after April 1989
III DISCUSSION
The original SAFGRAD II project had four main elements Threeelements were fully funded for the life of project namely ICRISATsorghum and sorghum-millet networks for West and Central Africa and East Africa respectively IITA maize and cowpea networks and project managementThe fourth element the SAFGRAD Coordination Office was funded onlyfor the first two years of project life during which timealternatives to the use of the SCO were to be examined The August1988 evaluation concluded that there are no alternative viableregional institutions to the SAFGRADSCO for providing the regionalpolitical and administrative services to these networksUSAIDBur ina accepts this evaluation finding and believes that theservices of an international coordinator such as the SAFGRADSCO are essential to achieve the project purpose
Two international staff members of the SCO (Director of Research andFinancial Corcroller) were funded by IFAD under the latters FarmingSystem Research project implemented by SAFGRAD The IFAD funded
staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance
The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will
(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991
(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991
(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)
The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants
IV AIDW REVIEW OF THE AMENDMENT
The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88
The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)
V SUMMARY COST ESTIMATE AND FINANCIAL PLAN
A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs
-- 4-shy
provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization
VI -JUSTIFICATION TO CONGRESS
The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress
VII AUTHORITY
Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations
VIII RECOMMENDATION
That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991
Attachments
1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate
Clearances
AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_
Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M
1
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523
PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)
Country Africa Regional
Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II
Project Number 698-0452
1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows
Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991
2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process
3 All other terms and conditions of the project authorization cited above remain in full force and effect
U Act i-g As tnt Administrato
for Africa
Clearances AFRDPJWestley date j AFRSWAPDichter date
DAAAFR ELSaiers I dat d U 44A
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON 0 C 20523
ACTION MEMORANDUM FOR THE ACTING ASSISTANT ADMIOiTSTRATOR FOR AFRICA
THRU AFD -fOhJBk(
FROM AFRTR Keith W Sh per-lt
SUBJECT Authorization Amendment to the Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II Project 698-0452
I PROBLEM
You are requested to amend the authorization to the subject project thereby increasing life of project funding by $1450000 from $9800000 to $11250000 and extending the PACD from June 30 1991 to September 30 1991 TIe additional funding planned for obligation in FY 89 is required to continue the operations of the SAFGRAD Coordination Office and provide support for two technical assistance positions for the final twenty-nine months of the
project This funding and the PACD extension will allow for the
orderly completion of scheduled project activities
II BACKGROUND
SAFGRAD-II was authorized as a five-year activity in August 1986 The purpose of SAFGRAD-II is to increase the efficiency and effectiveness of agricultural research and production techniques for sorghum millet maize and cowpeas in semi-arid Africa This is accomplished by strengthening commodity-specific resc zrch networks
and by improving the service capacity of and linkages among the international regional and national research institutions in the SAFGRAD region
The effort has been underway since October 1986 and is being accomplished in two principal ways
(A) Support of Collaborative Agricultural Research Networks Support for networking as the centerpiece for SAFGRAD II targets sorghum and millet in East Africa and maize sorghum and cowpeas in West and Central Africa The International Institute for Tropical Agriculture (IITA) and the
International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) are providing full-time network
coordinators as required in the project grant IITA for cowpeas and maize in West and Central Africa and ICRISAT for sorghum and millet in East Africa ani sorghum in West and Central AfricL The project funds various networking
activities coordinated by IITA and ICRISAT as well assteering committees made up of scientists representing the various national agricultural research systems in the networks
(B) Support to the SAFGRAD Coordination Office (SCO) The SCO operates under the Scientific and Technical Research Commission of the Organization of African Unity (OAUSTRC)Among other activities the SCO facilitates the participationof the National Agricultural Research Systems (NARS) in thenetworks The initial project authorization and Grant Agreement with OAUSTRC provided for only two years of support for the SCO operations (salaries and allowances for an international coordinator an accountant support staffand operating expenses) from October 1986 through September1988 USAIDBurkina in September 1988 programmed interimfunding for the international coordinator position from October 1988 through March 1989 by drawing down the contingency line item in the budget
Four crop networks have now been established and areoperational In August 1988 an external mid-term evaluation concluded that the organization and implementation of the four crop networks was proceeding on schedule Theevaluation recommended continued support to SCO and alsothat AID consider extending support for the two positions(Director of Research and Financial Controller) which IFAD aparticipating donor outside the scope of this project would not be able to fund after April 1989
III DISCUSSION
The original SAFGRAD II project had four main elements Threeelements were fully funded for the life of project namely ICRISATsorghum and sorghum-millet networks for West and Central Africa and East Africa respectively IITA maize and cowpea networks and project managementThe fourth element the SAFGRAD Coordination Office was funded onlyfor the first two years of project life during which timealternatives to the use of the SCO were to be examined The August1988 evaluation concluded that there are no alternative viableregional institutions to the SAFGRADSCO for providing the regionalpolitical and administrative services to these networksUSAIDBur ina accepts this evaluation finding and believes that theservices of an international coordinator such as the SAFGRADSCO are essential to achieve the project purpose
Two international staff members of the SCO (Director of Research andFinancial Corcroller) were funded by IFAD under the latters FarmingSystem Research project implemented by SAFGRAD The IFAD funded
staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance
The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will
(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991
(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991
(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)
The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants
IV AIDW REVIEW OF THE AMENDMENT
The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88
The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)
V SUMMARY COST ESTIMATE AND FINANCIAL PLAN
A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs
-- 4-shy
provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization
VI -JUSTIFICATION TO CONGRESS
The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress
VII AUTHORITY
Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations
VIII RECOMMENDATION
That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991
Attachments
1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate
Clearances
AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_
Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M
1
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523
PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)
Country Africa Regional
Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II
Project Number 698-0452
1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows
Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991
2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process
3 All other terms and conditions of the project authorization cited above remain in full force and effect
U Act i-g As tnt Administrato
for Africa
Clearances AFRDPJWestley date j AFRSWAPDichter date
DAAAFR ELSaiers I dat d U 44A
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
activities coordinated by IITA and ICRISAT as well assteering committees made up of scientists representing the various national agricultural research systems in the networks
(B) Support to the SAFGRAD Coordination Office (SCO) The SCO operates under the Scientific and Technical Research Commission of the Organization of African Unity (OAUSTRC)Among other activities the SCO facilitates the participationof the National Agricultural Research Systems (NARS) in thenetworks The initial project authorization and Grant Agreement with OAUSTRC provided for only two years of support for the SCO operations (salaries and allowances for an international coordinator an accountant support staffand operating expenses) from October 1986 through September1988 USAIDBurkina in September 1988 programmed interimfunding for the international coordinator position from October 1988 through March 1989 by drawing down the contingency line item in the budget
Four crop networks have now been established and areoperational In August 1988 an external mid-term evaluation concluded that the organization and implementation of the four crop networks was proceeding on schedule Theevaluation recommended continued support to SCO and alsothat AID consider extending support for the two positions(Director of Research and Financial Controller) which IFAD aparticipating donor outside the scope of this project would not be able to fund after April 1989
III DISCUSSION
The original SAFGRAD II project had four main elements Threeelements were fully funded for the life of project namely ICRISATsorghum and sorghum-millet networks for West and Central Africa and East Africa respectively IITA maize and cowpea networks and project managementThe fourth element the SAFGRAD Coordination Office was funded onlyfor the first two years of project life during which timealternatives to the use of the SCO were to be examined The August1988 evaluation concluded that there are no alternative viableregional institutions to the SAFGRADSCO for providing the regionalpolitical and administrative services to these networksUSAIDBur ina accepts this evaluation finding and believes that theservices of an international coordinator such as the SAFGRADSCO are essential to achieve the project purpose
Two international staff members of the SCO (Director of Research andFinancial Corcroller) were funded by IFAD under the latters FarmingSystem Research project implemented by SAFGRAD The IFAD funded
staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance
The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will
(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991
(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991
(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)
The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants
IV AIDW REVIEW OF THE AMENDMENT
The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88
The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)
V SUMMARY COST ESTIMATE AND FINANCIAL PLAN
A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs
-- 4-shy
provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization
VI -JUSTIFICATION TO CONGRESS
The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress
VII AUTHORITY
Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations
VIII RECOMMENDATION
That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991
Attachments
1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate
Clearances
AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_
Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M
1
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523
PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)
Country Africa Regional
Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II
Project Number 698-0452
1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows
Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991
2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process
3 All other terms and conditions of the project authorization cited above remain in full force and effect
U Act i-g As tnt Administrato
for Africa
Clearances AFRDPJWestley date j AFRSWAPDichter date
DAAAFR ELSaiers I dat d U 44A
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance
The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will
(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991
(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991
(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)
The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants
IV AIDW REVIEW OF THE AMENDMENT
The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88
The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)
V SUMMARY COST ESTIMATE AND FINANCIAL PLAN
A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs
-- 4-shy
provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization
VI -JUSTIFICATION TO CONGRESS
The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress
VII AUTHORITY
Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations
VIII RECOMMENDATION
That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991
Attachments
1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate
Clearances
AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_
Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M
1
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523
PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)
Country Africa Regional
Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II
Project Number 698-0452
1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows
Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991
2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process
3 All other terms and conditions of the project authorization cited above remain in full force and effect
U Act i-g As tnt Administrato
for Africa
Clearances AFRDPJWestley date j AFRSWAPDichter date
DAAAFR ELSaiers I dat d U 44A
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
-- 4-shy
provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization
VI -JUSTIFICATION TO CONGRESS
The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress
VII AUTHORITY
Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations
VIII RECOMMENDATION
That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991
Attachments
1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate
Clearances
AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_
Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M
1
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523
PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)
Country Africa Regional
Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II
Project Number 698-0452
1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows
Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991
2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process
3 All other terms and conditions of the project authorization cited above remain in full force and effect
U Act i-g As tnt Administrato
for Africa
Clearances AFRDPJWestley date j AFRSWAPDichter date
DAAAFR ELSaiers I dat d U 44A
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523
PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)
Country Africa Regional
Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II
Project Number 698-0452
1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows
Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991
2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process
3 All other terms and conditions of the project authorization cited above remain in full force and effect
U Act i-g As tnt Administrato
for Africa
Clearances AFRDPJWestley date j AFRSWAPDichter date
DAAAFR ELSaiers I dat d U 44A
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
Summary of US Inputs (Amended)
(in $)
ORIGINAL
Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658
Subtotal 5980811
Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524
Sub-Total 1221740
SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy
(salaries allowances travel) Sub-Total 735 781
Project Management 1000000
Evaluation and Audit 230000
Accelerated Crop Production Officer 350000
Contingency Inflation 281668
Grand-Total 9800000
CHANGES REVISED
- 1489545 - 1302656 - 1563952 - 1624658 - 5980811
- 175270 - 157270 - 325676 - 563274 - 1221740
1249000 1984781 381000 381000
1630000 2365781
- 1000000
- 230000
- 350000
(180000) 101678
1450000 11250000
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
3
AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A
Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE
1 Africa Regional
P ROJECT NU MBR698-0452 698-0452-shy
SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)
AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy
7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)
IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ
S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00
(Grint) (9 800 9800( 9 - 01 250 11250(Loan)
_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-
TOTAL S 15 300 1 800 18530
9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E
TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I
Z E o
S0
90U0
() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO
12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)
ACode RAGBAmount 1i25
3 PROJECT PURPOSE (maximum 480 characters)
To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions
14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La
088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating
30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain
the same
Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1
DD YD ndY
AID So4 (6-79)
I
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
C Project Development Team
Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist
Ernest S Hardy USAIDBurkina Controller
I
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
11 PROJECT BACKGROUND
SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)
The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities
An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks
1988
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
and included recommendation to improve the overall network managementand coordination The key observations were
(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership
(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and
(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS
The evaluation also made several recommendations for improving thefunctioning of networks Important among those were
(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project
(b) SCO taking a leadership role in promoting long term training forNARS researchers
(c) Increased financial support of OAUSTRC for the SCO operations
(d) Steering committees to play more active role in reviewing research priorities
(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and
(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD
USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)
11 REVISED PROJECT DESCRIPTION
A Project Goal and Purpose
The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project
lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts
B Project Components
Two major components of the project that will be continued throughSeptember 1991 will be
I Crop Research Networks for sorghum millet maize and cowpea
a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)
b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)
c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative
Research Network (IITA)
These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements
2 SAFGRAD Coordination Office (SCO)
Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared
On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2
C Proiect InDuts
1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period
2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991
3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits
4 Project Management Funding will be continued to finance contract support for project management
D Project outputs and Performance Indicators
In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose
Output Indicator
1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389
U
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries
3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)
(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks
4 Improved staffing of country network programs with trained researchers
Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval
Each network coordinator will develop staffing pattern for participant country with the following information by 389
(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)
(b)Number and names of researchers already available by the NARS on a full-time basis
(c) Number to be trained by disciplineand level of training
(d) Number of researchers by category yet to me made available on a full-time basis
SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)
SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential
researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan
6 Network coordination SCO will prepare a network strategy document coordination strategy document
with the following elements by 389 (a)organization management and coordination of networks (means and processes)
(b)clarification of the role of SCO and oversight committee
(c)clear definition of the roles of SCO and director of research
(d)specific activitiesfunctions insupport of networks current and planned
IV REVISED FINANCIAL PLAN
The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000
V OTHER DESIGN REQUIREMENTS
1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS
2 Evaluation and Audit will continue as provided for an original PP
3 Statutory check list Updated checklist appears as Annex 5 in this PPS
4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text
5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required
(
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX
zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto
Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI
PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT
To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings
in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and
capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this
meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch
o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established
o-Analyzes and plans for the futureo-Facilitates information exchangeon research
-oo=======--------------- - - - - -- II - -== === =
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I
OUTPUTS MAGNITUDE OF OUTPUTS
An effectively functioning African Coordinating Orga-nization
SAFGRAD Oversight committee meets annually
Research for network reviewed aand evaluated annually
I- Future research activities J identified planned and I allocated among participants
In-couzntry research implemen-I ted by NARSs
varieties released and cultural J practices recommended
Responsive technical back-stopping by IITA and ICRISAT Network priorities are
retected In MARS decision-makingI opportunities for the future
J donor support at regionaland national levels clarified--
I
I
j
I
- Annual Meetings of Oversight Committee provides guidance for IARCs
- Annual meetings of scientists monitoring tours and advisory
committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices
I
- Reports by SCO JITA and ICRISAT
Monitoring of SAFGRAD and network meetings
- Visits to and data from MARSs
- Visits to and data SCO IITA and ICRISAT
I
I
- Able leadership in Africa Regional Coordination
and networkcoordinatorsmeetings
- NARSs willing to review plan and allocate research
responsibilities - NARSs will fund in-country
research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be
- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be
diffused to farmers
z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX
I NARRATIVE SLMARY
inz-mazaau auzauza uaaum INPUTS
USAID SCO
Salaries and allowances - Technical assistance -operations
Capital
OBJECTIVELY VERIFIABLE INDICATORS 2zz ==
ILEVEL OF EXPENDITURE I
S2365781
MEANS OF VERIFICATION
jZaSZ=Aassain=a
Reports by SCO and Oversight Committee
j IMPORTANT ASSUMPTIONS
22amp2a
I IITA and ICRISAT to be willing to coordinate
NARSs continue to
Project Management mid Long-Term
Technical Assistance Evaluation amp Audit
NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital
$1000000
S2300O-
17202541
- Reports by IITA
ICRISAT and others Evaluation~q
fl- Final reror
support project and provide for national
program resources
AID funding available
Accelerated Crop Production
Officer S350000
Inflation and Contingency S101678
TOTAL Sll250000
COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD
0I
-Vz~ ~ = = zz zz = = = = z =z z z z ~
N
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
ANNEX-2 SAFGRAD-II-PPS 698-0452
POSITION DESCRIPTIONS
A Director of Research SAFGRAD
Duties and Responsibilities
1 Coordination of all collaborative research activities supported through SAFGRAD
2 Promote leadership role of NARS - scientist in researchnetworks activities and management
3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program
4 Provide technical guidance for network development and alsoliaison inter-networks activities
5 Initiate or encourage the realization of other supportiveagricultural research networks
6 Facilitate the SCO-Secretariat services to network research activities
7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities
8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
-2 -
B Flnancial Controller SAFGRAD
Duties and Responsibilities
1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project
2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll
3 Prepares regular financial reports according to donor requirements
4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts
5 Approves vouchers and invoices for the release of grants bydonors
6 Approves disbursements from SAFGRAD grants from other sources
7 Prepares monthly bank reconciliations banking transactions including foreign exchange
8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors
9 Manages SAFGRAD insurance policies
10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds
11 Prepares monthly trial balance for submission to donors and OAUSTRC
12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding
13 Prepares per diem cash advances for workshops etc
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)
CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL
1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61
EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK
ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741
2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK
MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK
IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780
SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL
361572 374208 427000 582300 620700 2365780 2365780
4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt
OFFICER PROGRAM (ACPO)
7 INFLATIONCONTINGENCY 101678 101678 101678
GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000
rishy
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
Annex 4 SAFGRAD II-PPS
698-0452
Illustrative Budget for SCO 489-991
(in$)
1 SCO FY 89 FY 90 FY 91 Total
A Salariesallowances I B Operations 2 C Capital 2 D Contingencies
Total
100300
77000
0
2700 180000
210630
216000
0
5670
432300
221162
227000
0
8538 456700
532092
520000
0
16908 1069000
2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3
Total
36000 26000
5000
67000
80000 60000
10000
150000
84000 68000
12000
164000
200000 154000
27000
381000
Grand Total (1 amp 2) 247000 582300 620700 1450000
Notes 1 Salaries allowances increased at 5 per annum so also operations
and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89
Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
ANNEX 6 SAFCRAD 1 1 -ppS
SAFGRAQ EVALUATION ABSTRACT 698-0452
SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks
A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa
The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult
The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks
The maior finding nd cenclus-o werc
a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made
More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks
The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume
more leadership in these
such leadership roles
(
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development
ANNEX 7
SAFGRAD II-PPS 698-0452
ACRONYMS AND ABBREVIATIONS
ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the
Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical
and Research Commission REDSOWCA Regional Economic bevelopment Service Office West
and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development
SCO SAFGRAD Coordination Office USAID United States Agency for International Development