SELECTION PROCEDURES ERASMUS MUNDUS II PROJECT CENTAURI MOBILITY KAZAKHSTAN, KYRGYZSTAN, TAJIKISTAN, UZBEKISTAN.

SELECTION PROCEDURES

ERASMUS MUNDUS II

PROJECT CENTAURI

MOBILITY KAZAKHSTAN, KYRGYZSTAN, TAJIKISTAN, UZBEKISTAN

Santiago, 28th October, 2010

I. PROCESS SCHEDULEII. APPLICATION PROCESSIII. DESCRIPTION OF THE SELECTION PROCESS

A) Target Groups B) Pre-selection C) Final Selection

SELECTION CRITERIA

I. PROCESS SCHEDULEMILESTONES DEADLINE

Kick-off meeting of the project 27th – 28th October 2010

Set up of Pre-selection Committee 1st December 2011

Launch of application form 1st January 2011

Deadline for applications 1st March 2011

Evaluation of applications by EU-CA partners 1st April 2011

Selection committee meeting Mid April 2011

Validation of candidates by EU partners 30th April 2011

Invitations to selected candidates May 2011

Visa applications June, July, August 2011

Start of mobilities for EU and CA PhD, Postdoc, AS August, September, October 2011

SELECTION PROCESSGUIDELINES

II. APPLICATION PROCESS• Application will be submitted through an online tool, which

will have all necessary fields to be filled up according to the participation criteria (taking into account fields of study, host universities, etc…).

• If the applicants do not have the possibility of scanning and attaching the documentation through the online tool, they are allowed to send it via email.

• Only application that are correct and complete will be considered.

• Applications will only be accepted during the official application period (until 1st March 2011) . Any documentation presented by the candidates after deadline will not be accepted.

SELECTION PROCESSGUIDELINES

• All documentation attached or sent via email will be later

checked by the home University of the applicant.

• So, applicants will receive a communication from their home

University for an interview and they may be requested to

present there the originals of the documentation

previously submitted.

SELECTION PROCESSGUIDELINES

Third country partners will be in charge of providing USC all the applications and the documentation submitted by the candidates that were not able to be posted online.

• This may be made through one of the following channels:– Posting in intranet the application and corresponding

documentation and/or sending them to USC by email– Making available to the partners universities an online link for

downloading directly all these documents.

• The applications and the documentation will be provided by the third country to the interested partners after the call for applications closing dates.

SELECTION PROCESSGUIDELINES

II. APPLICATION PROCESS

• The following documentation will be required through the online application tool:

Application FormCV (Europass Model)

• Additional documentation to be attached – COMMON DOCUMENTATION

Valid international Passport2 recommendation lettersOfficial certificates of languages Motivation letter

SELECTION PROCESSGUIDELINES

SELECTION PROCESSGUIDELINES

REMINDER!• Additional documentation to be attached (via online, or if it is not

possible, via email) – SPECIFIC DOCUMENTATION

ACADEMIC LEVEL DOCUMENTATION

UNDERGRADUATE Transcript of records

MASTERBachelor Certificate and (if applicable) Transcript of

Bachelor records

DOCTORATEOfficial/Academic Bachelor or Master Certificate,

Transcript of Doctorate Records, PhDAQM

POST-DOCTORATEPHD Certificate, Thesis Summary and Research

Proposal, PODAQM

ACADEMIC STAFF Academic Project, TAQM

SELECTION PROCESSGUIDELINES

III. DESCRIPTION OF THE SELECTION PROCESS.

b) Pre-selection

Each partner will be in charge of pre-selection of TG1.

Selection of TG2 and TG3 will be made by the Consortium in the selection meeting which will take place in April/May 2011.

SELECTION PROCESSGUIDELINES

III. DESCRIPTION OF THE SELECTION PROCESS.b) Pre-selection

• Partner Universities will set up their Pre-selection Committee made up of at least 3 people:

The local coordinator at the partner institution

The head of International Relations or a second representative of the Institution appointed by the Rector

The vice-rector responsible for academic affairs

SELECTION PROCESSGUIDELINES

III. DESCRIPTION OF THE SELECTION PROCESSb) Pre-selection

• Each partner university will submit its evaluation online. Additionally the list with evaluation results will be sent to the project coordinator in hard copy.

• Evaluation sheet with candidate ranking will be forwarded to the General Coordinator of the project in the dates agreed (15th April).

EMUNDUS 9Expected number of applications

ACADEMIC LEVELS

Central Asia

TOTALTargetGroup

1

TargetGroup

2

Target Group

3

Undergraduate 22(88) 22

Master 4 (16) 12 (36) 16

Doctorate 10 (30) 8 (24) 4 (12) 22

Post-doctorate 6 (18) 6

Academic staff 22 (66) 22

TOTAL 64 (226) 20 (60) 4 (12) 88 (298)

SELECTION PROCESSGUIDELINES

• After the meeting of the Pre-selection Committee, partners will add their evaluation online.

• Host institutions should provide the same evaluation model after assessing the application submitted by the candidates

SELECTION PROCESSGUIDELINES

DESCRIPTION OF THE SELECTION PROCESS

c) Final selection

A Centauri Selection Committee will be set up. It will be made

up of:

A representative of the coordinating institution (USC)

A representative from Central Asian

A representative from a European partner institution.

An external from Central Asia (Teachex) An external from Europe

SELECTION PROCESSGUIDELINES

IV. DESCRIPTION OF THE SELECTION PROCESS

c) Final selection

The Selection Committee will examine in detail all the applications and evaluation results

No specific number of candidates will be guaranteed to any partner institution

Academic Quality of the applicant will be the main principle to determine the final results

Issues like gender, geographical balance, ethnic minorities or socioeconomic background of the candidate may be also considered

SELECTION PROCESSGUIDELINES

c) Final selection

Aim of decision-making process

Fair and unanimous

If unanimity is not possible Consensus by majority

Each partner will have a say

No candidate will be selected without the approval of the home and host institution.

SELECTION PROCESSGUIDELINES BEFORE!

SELECTION CRITERIA

EMUNDUS 9 - SELECTION CRITERIA %

Academic record 25

Language skills 20

Relevance and impact of application for university, country 15

Quality of the application 10

Problem solving thinking 10

Motivation 10

Cultural readiness 5

Interpersonal, social and communication skills5

SELECTION PROCESSGUIDELINES PROPOSAL!

SELECTION CRITERIA BA-MA

EMUNDUS 9 - SELECTION CRITERIA Points

Academic record 4

Language skills 4

Motivation 2

Quality of the candidate (recommendation) 2

TOTAL 12

SELECTION PROCESSGUIDELINES BEFORE!

SELECTION CRITERIA PhD, Postdoc, AS

EMUNDUS 9 - SELECTION CRITERIA Points

Quality of the proposal 4

Language skills 4

Relevance and impact of application for university, country 4

Academic record 4

Motivation 2

Quality of the candidate 2

Total20

SELECTION PROCESSGUIDELINES PROPOSAL!

FINAL SELECTION BA-MA – status quo

EMUNDUS 9 - SELECTION CRITERIA

Gender Balance

Academic records

Language skills

Motivation

Priority

Quality of the candidate

SELECTION PROCESSGUIDELINES PROPOSAL!

FINAL SELECTION PhD, Post, AS – status quo

EMUNDUS 9 - SELECTION CRITERIA

Quality of the proposal

Gender Balance

Language skills

Impact of the proposal

Motivation

Quality of the candidate

0 1 2 3 4

Academic record Taken as average out of 5 (A, B, C, D, E)

Language skills

No language certificate

Non recognized language certificate

Recognised language certificate (passed level after telephonic interview)

IELTS 5.0 or >TOEFL 520 or >German Certificate

IELTS 6.5 or >TOEFL 550 or >German Certificate

Motivation

Not motivated or only for scholarship

Barely motivated (leaving the country)

Fairly motivated (opportunity abroad)

Motivated (in studying, contributing to home institution)

Highly motivated (in studying, contributing to home institution, improving quality of education)

Quality of the candidate Without references

Limited references or recommendation at low level

Recommendations and reference at middle level

Recommendations and references at up level

Recommendations and references at top level

Relevance and impact of application for university, country

No relevant for the project, the institution or the country

Not relevant for the institution or the country

Only relevant for the project and the institution

Highly relevant, aligned with the priority policy of the institution

Highly relevant, aligned with the priority policy of institution and country

Quality of the application Poor quality Fair quality Good quality Very good quality Outstanding quality

SELECTION CRITERIA

Спасибо за внимание!Thank you for your attention