Selecting & Implementing the Next Generation e-Learning System David Wirth, D2L Project Manager Office of Learning & Instructional Technology, UWSA.

Selecting & Selecting & Implementing the Next Implementing the Next

Generation e-Generation e-Learning SystemLearning System

David Wirth, D2L Project ManagerOffice of Learning & Instructional Technology, UWSA

IntroductionIntroduction

D2L Implementation Project Manager– Background in Education (BS in Education from UW

Madison)– UW Learning Innovations

Instructional Designer, Course Developer, Faculty development Technical Training for IBM LearningSpace 4, Site Administrator, SCORM Certification Auditor

– Academic ADL Co-Lab

E-Learning System E-Learning System RFPRFP

Why did we do this?

e-Learning Infrastructuree-Learning Infrastructure

Utility model, 1998- – decentralized course development/deployment,

and centralized system administrationLearning Tech. Develop. Centers, 1999 –

– faculty support, instructional design, trainingAcademic ADL Co-Lab, 2000-

– testing of standards and interoperability of applications

e-Learning Visione-Learning Vision Board of Regents, January 2001 Board of Regents, January 2001

A coordinated and collaborative approach to online learning to: – Extend educational reach– Enhance academic program quality– Enrich on-campus education– Prepare students, faculty and staff for learning in

the future

E-Learning Landscape E-Learning Landscape 20032003

Prometheus phased out by BlackboardBlackboard license expires Summer 2003WebCT license expires Summer 2003

Key Questions Key Questions

Can we afford to support multiple courseware systems?

Is there one product or set of products that will meet the campus e-learning needs?

Where is the marketplace today? Where would we like it to go? What is the cost of academic systems?

E-Learning System E-Learning System RFPRFP

How did we do this?

Task Force Task Force TimelineTimeline

Defining the work Feb-March 2002Market research (RFI) April-June 2002(32 responses from vendors)

Develop RFP June-Aug 2002(16 responses from vendors)

Product evaluation Oct-Feb. 2002(input from LTCs and faculty from all campuses)

Final Recommendation March 2003(reviewed by CIOs, Provosts, Chancellors)

Contract Signed April 4 2003

The Successful e-Learning The Successful e-Learning System must: System must:

Supplement traditional classroom instruction

Integrate online and face-to-face instruction

Deliver totally online courses and programs

The Successful e-Learning The Successful e-Learning System will:System will:

Be easy to use Provide familiar interface to faculty & students Promote connectedness & community Accommodate diverse learning styles Encourage active learning Interoperate with student administration,

authentication, and library systems Import & export content that can be reused Be standards based

ContentRepositories

Portal

CourseManagement

StudentAdministration

Authentication /Authorization

CollaborativeEnvironements

LibraryContent

Management

LearningContent

Management

ContentAuthoring

Assess-ment

Authoring = minimum configuration

Evaluation CriteriaEvaluation Criteria

General requirements 10 %

Technical requirements 65 %Functional = 32.5%

Architecture/technical = 32.5%

Cost Proposal 25 %

Total: 100 %

Recommendation: Recommendation: Desire2LearnDesire2Learn

4 Finalists: Blackboard, WebCT, Granada Learnwise, Desire2Learn

Jan/Feb campus demos for faculty feedbackD2L selected based on ease of use,

range of features, and technology infrastructure

Desire2Learn Desire2Learn Implementation Implementation

Implementation Project Implementation Project Management StructureManagement Structure

Project Sponsor – Ed Meachen, Associate Vice President for the Office of

Information and Learning Technology at UW System Administration

Steering Committee– This team will play an advocacy role to help support

and to assist the Implementation Team in carrying out their mission. Reviewing policy decisions made by the Implementation

Implementation Team

UWS D2L Implementation UWS D2L Implementation TeamsTeams

Steering Committee

System Implementation Team

Utility Implementation Team

UWS D2L Steering UWS D2L Steering CommitteeCommittee

D a v id W irthP ro je ct M an a g er

U W -S ys te m

A nn ie S tu nd enC IO

U W -M a d ison

M a ry V an K e ke rixV ice C ha n ce llo rU W -E xte n s ion

A l H artm anD e an

U W -O sh ko sh

D a v id P rio rV ice -C ha n ce llo r

U W -S u p e rio r

E d M e ach enC IO

U W -S ys te m

J im L o weC IO

U W -E a u C la ire

Jo e D o ug lasC IO

U W -M ilw a u ke e

K a thy P le tch erC o m m itte e C h a ir

C IOU W -G ree n B ay

UWS System UWS System Implementation TeamImplementation Team

D ia ne L an d ryU tility Im p lem e nta tio n T e am

P ro je ct M an a g erU W -M a d ison

D irk H e rr-H o ym a nT e chn ica l a n d F u nc tio na l A dv iso r

U W -M a d ison

Je a n ne B loch w itzT e ch n ica l A d iv isor

U W -M a d ison

L o rna W o ngS ite A d m in R e p / T e ch n ica l A d v iso r

U W -W h ite w a te r

P a t F e llo w sF u n c tio n a l A d v iso r

U W -C o lle g es

G le nd a M org anF a cu lty C a m p u s L ia son

U W -S ys te m

M a rge In gra m mL T D C R ep

U W -W h ite w a te r

S te ve B o ld tF u n c tio n a l A d v iso r

U W -L I

P e te r Zu geT e ch n ica l A d v iso rU W -S te ve n s P o in t

B o b K a le taF u n c tio n a l A d v iso r

U W -M ilw a u ke e

B e n M o o reP ro du c t M a na g er

D e s ire2 L e a rn

C h a rlen e D o u g lasP ro d uc t R o llo u t A d v isor

d o t.edu

H a l S ch la isA d v isor

U W -S ys te m

Ju d y B ro w nS ta nd a rds A dv isorA ca d em ic C o -L ab

David W irthP ro je ct M an a g er

U W -S ys te m

UWS System UWS System Implementation Team Implementation Team SubcommitteesSubcommittees

Integration (Diane Landry, David Hart, Dirk Herr-Hoyman, Charlene Douglas, John Wilson)

Training (Lorna Wong, Steve Boldt, Pat Fellows, Margy Ingram, Glenda Morgan, Renee Schuh)

Conversion (Charlene Douglas, Bob Kaleta, Glenda Morgan, Steve Boldt, Pat Fellows, Lorna Wong, Alan Aycock, Peter Mann)

Technical (Jeanne Blochwitz, Judy Brown, Dirk Herr-Hoyman, Peter Zuge)

Functional Requirements (Dirk Herr-Hoyman, Bob Kaleta, Lorna Wong, Charlene Douglas)

Hosting (Hal Schlais, David Wirth, Diane Landry, Charlene Douglas, Jeanne Blochwitz, Hildy Feen)

UWS D2L Utility UWS D2L Utility Implementation Implementation TeamTeam

** N o t ye t co n tac ted

M a ire ad M a rtinM id d le w a re

J im P h e lpsA rch ite c tu re

Dirk Herr-Hoym anA rch itec tu re , M id d le w a re ,

a n d P ro d uc t D ire c tionT e am Le ad

Jenny SchienleS ite A d m istra tion

Jo a n W e ch m ue lle rQ u a lity A ssu ra n ce

Ja y F le ish erQ u a lity A ssu ra n ce

D a n V o e ksH e lp d e sk

D a ve C a rte rS ta tis tics

Hildy FeenA p p lica tio n S u pp o rt

T e am Le ad

Peter M annO p e ra tio nsT e am Le ad

D ia n e B o o ksC o m m u n ica tio ns

R e ne e S ch uhT ra in ing

Sandee SeiberlichF a cu lty D eve lo pm e nt

T e am Le ad

S te ve T an n erP O S T

D u s tin T h om p toP O S T

T in a K e lle rD R M T

S tep ha n W a heS e cu rity

R o b ert H ayd enC a m p u s N e tw o rks

L a rry N a h likD C O

L in d a P ru ssM id d le w a re

D a ve R hu deE S S /D R M T

L a nce Joh nsonA T S

L a von n e F ran k **W iscN e t

Jeanne Blochw itzIn fras truc tu reT e am Le ad

J im L ie d e kaD e ve lo p m e nt

D a v id Th o m p so n -H a llC o llab o ra tive A p ps

T o m Jo rd anM id d le w a re

N in a B o ssD R M T

D a ve C a rte rD e ve lo p m e nt

Diane LandryS ys tem s In te g ra tion

T e am Le ad

Diane LandryP ro je ct M an a g er

Training on Training on Desire2LearnDesire2Learn

An update from the training subcommittee

July 2003

Train the trainersTrain the trainers

D2L conducted two training workshops April 23 – May 1 for campus LTDC folks, trainers, and site administrators

Over 50 representatives from all UWS institutions attended the training in Madison

Training Needs Training Needs SurveySurvey

The training subcommittee conducted a brief survey during the training sessions

We wanted to find out the needs for training assistance at each campus

The response indicated the all campus trainers plan to conduct their own D2L training

Sharable training material and documentation would be helpful

Creating Training Creating Training TutorialsTutorials

A group of volunteers interested in creating training tutorials was formed

UWS sponsored this group to attend the SCO conference in June

This group is working on creating sharable learning objects that covers all major areas of D2L

The 11 member group named themselves the D2LLO group (D2L learning objects)

D2LLO PlanD2LLO Plan

Over 150 learning objects have been identified Each learning object will perform a small task in D2L The group has designed a common format and identified the

software to use Each LO will include instructions to perform a task, screen

shots and animation A collection of these learning objects will be housed on a

website available to all UW campuses Granularity of these LOs will make customization of tutorials

and training material very easy to do The group is hoping to deliver the first batch by early Fall

pending the release of the enhanced version of D2L

Future Training PlansFuture Training Plans

A second round of training is planned in August or early fall

To update the trainers on the enhancements and new features released by D2L for the Fall semester

To extend training to the helpdesk and support personnel on campuses

Training in the web conference format using Placeware will most likely be used

Re-evaluate campus training needs later in the fall and plan assistance accordingly

The People in Training The People in Training GroupsGroups

The training subcommittee Steve Boldt – UWLI Pat Fellows – UWC Glenda Morgan – UWSA Margy Ingram – Stout Lorna Wong - Whitewater

D2LLO Group Penny Ralston-Berg –UWLI Cheryl Diermyer – Whitewater Cid Freitag – Madison Kathy Konicek – Madison Scott Reeser – UWLI Renee Schuh- Madison Nicholle Stone - Stout Molly Immendorf – Extension Mary Mielke – Stevens Point Tony Valentine – Platteville Simone Vuong – UWC

Functional Functional EnhancementsEnhancements

An update from the functional subcommittee

July 2003

Feature Feature EnhancementsEnhancements

D2L is providing UW with the opportunity to suggest features

Over 75 features have been submitted from UW Partners Subcommittee is responsible for prioritization

Committee TeamCommittee Team

Committee members: – Dirk Herr-Hoyman Chair, Madison– Robert Kaleta, Milwaukee– Lorna Wong, Whitewater– Charlene Douglas, Dot.edu – Alan Aycock, Milwaukee– Donna Raleigh, Eau Claire– Sandee Seiberlich, Madison

Course ConversionCourse Conversion

An update from the conversion subcommittee

July 2003

Conversion ToolsConversion Tools

Currently the Subcommittee is working on getting functional Blackboard and WebCT import tools

The Subcommittee worked with D2L to gat a Blackboard import tool working

The Subcommittee is currently working through the same process to get a WebCT import tool.

Both tools are being debugged on the Phase II hardware

Conversion PlanningConversion Planning

Survey want out to each institution to gather conversion plans

There may need to be some coordination done by the Utility and Implementation Team to schedule conversions based on resources

Technical InfrastructureTechnical Infrastructure

An update from the technical subcommittee

July 2003

MigrationMigration

Phase I was done on the D2L servers in Ontario.– Testing, development, and production

Phase II and all other Phases will be hosted at Learn@UW– Installation done the week of June 22– All data was migrated to the hardware the week

of July 21st

QA EnvironmentQA Environment

There is a test or QA environment installed at the Learn@UW utility

Testing new feature enhancements before they are installed on the production hardware

CommunicationsCommunications

D2L Project Web Site – (http://uwsproject.desire2learn.com)

Progress updates Calendar of Events

– Site-Reps Main Contact at each institution Coordinates with others on campus