Seirbhísí TF UCDUCD IT Services Welcoming the Internet Generation to University College Dublin Derek Nolan Project Team Leader IT Services.

Seirbhísí TF UCDUCD IT Services

Welcoming the Internet Generation to University College Dublin

Derek Nolan

Project Team Leader

IT Services

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Background• For the current generation, technology is an

integral part of their lives and they have increasingly high expectations when it comes to accessing services both on and off campus. 

• In welcoming this new generation UCD has adopted a “one stop shop” approach to the delivery of quality on-line services to our students.

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Some Stats..

• Approx 20,000 students registered on-line

• Approx 14,000 payments made on-line

• Approx 164,000 grades created from approx 400,000 component marks entered on-line

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• This presentation covers our use of the web to provide an integrated suite of services in the areas of registration, fee payment, accommodation and eLearning provision.

• These services are all based around Sungard’s Banner and Luminis applications.

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Services for Students

Student

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Services for Students

Student

Apply to

Attend

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Services for Students

Student

Apply to

Attend

Register For

Courses

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Services for Students

Student

Apply to

Attend

Register For

Courses

PayThe Bill

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Services for Students

Student

Apply to

Attend

Register For

Courses

PayThe Bill

FindAccommodation

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Services for Students

Student

Apply to

Attend

Register For

Courses

PayThe Bill

FindAccommodation

AccessCourse Work.

Results,Resources

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Apply to Attend

• Two Routes – CAO Central Applications Office (On-line)– UCD On-line Application

• Applicants Can– Complete Application On-line– Review Status of Applications– Confirm Acceptance

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Register for Courses

• Confirm Attendance

• Review/Update personal details– Update Contact Details– Update Next of Kin

• Capture survey data– HEA– Internal

• Choose their Curriculum

• View Registration summary

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Register for Courses

• Confirm Attendance

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Register for Courses

• Confirm Attendance

• Review/Update personal details– Update Contact Details– Update next of Kin

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Register for Courses

• Confirm Attendance

• Review/Update personal details– Update Contact Details– Update next of Kin

• Capture survey data– Higher Education Authority Requirements – UCD Specific

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Register for Courses

• Confirm Attendance

• Review/Update personal details– Update Contact Details– Update next of Kin

• Capture survey data– Higher Education Authority Requirements – UCD Specific

• Programme Specific Requirements

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Register for Courses

• Confirm Attendance

• Review/Update personal details– Update Contact Details– Update next of Kin

• Capture survey data– Higher Education Authority Requirements – UCD Specific

• Programme Specific Requirements

• Choose their Curriculum

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Choose their Curriculum

• Semesterised Registration– One stop shop but not a one step process

• Choose Majors/Minors/Modules• Context Sensitive

– Only where entry requirements are met

• Choose Modules– Core Modules are preselected

» Select labs and tutorial slots

– Select Options/Electives» Search for available modules» Resolve clashes

• Available actions– Drop/Swap – View Calendar– View Credit Statement

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Pay the Bill

• Fee status assessed– EU/ Non EU– State Funded or Self Paying

• Charges calculated– In real time– Updated by changes to module selections

• Payments collected– Amounts due from third party deducted– Credit Card/Laser Payments accepted– Balance due updated

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Find Accommodation

• Apply for Accommodation– Apply to a specific residence– Immediate notification of outcome

• Places Allocated based on distance from Campus• Places reserved for International Students

– Pay Deposit

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Find Accommodation

• Apply for Accommodation– Apply to a specific residence– Immediate notification of outcome

• Places Allocated based on distance from Campus• Places reserved for International Students

– Pay Deposit

• New Developments– Log maintenance requests for their residence– Allocation to room level as part of the application

process

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Access Course work and Exams Results

• Access Course work on Blackboard– Submit assignments– Work off-line and synchronize when on campus

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Access Course Work, Results, Resources

• Access Course work on Blackboard– Submit assignments– Work off-line and synchronize when on campus

• Access Library Facilities via Connect

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Complete Course work and Exams Results

• Access Course work on Blackboard– Submit assignments– Work off-line and synchronize when on campus

• Access Library Facilities via Connect

• View Results on-line– Examination results by term– Diploma Supplement on graduation

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