Secret to Project Management for the Interactive Studio
Aug 20, 2015
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The Secret to Project Management for the Creative Studio
Daniel Schutzmith
WHO AM I?
www.graphicdefine.org
School of VISUAL ARTS
209 East 23 Street, New York, NY 10010-3994 Tel 212.XXX.XXXX Fax 212.XXX.XXXX www.schoolofvisualarts.edu
What is Project Management?
Project Management Defined
Project Managementis the discipline of organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
Scope
Project Management Defined
Time
Project Management Defined
Cost
Project Management Defined
Why Do We Use Project
Management?
Why Project Management?
Advantages• saves money• less stress• empowers staff• confirms work ethics• makes repeat customers
Why It Can Fail• incomplete plan• poor organization• lack of defined roles• dependency on one person• scope creep• unclear objectives• unstable project funding
Why Project Management?
Project Phases
4 D’s
Project Phases
1. DiscoveryProject Phases
1. Discovery2. Design
Project Phases
1. Discovery2. Design3. Develop
Project Phases
1. Discovery2. Design3. Develop4. Deploy
Project Phases
Discovery• Kick-off Meeting• Project Planning• Research• Site Map• Technical Specs
Project Phases
WORKSHEET:Project Scope
Project Phases
WORKSHEET:Scheduling
Project Phases
Design• Wireframes / IA• Use cases• Design Comps & Revisions• Interactive Design
Project Phases
Project Management Apps
Studiometry
Microsoft Project
WORKSHEET:Project
Management Software
Project Management Apps
Develop• Programming• Back-end & Front-end• 3rd Party Integration• Alpha & Beta Launch• Testing
Project Phases
WORKSHEET:Project Time
Sheet
Project Phases
Deploy• Launch• Wrap-up Meeting• Style Guide / Manual
Project Phases
Keep a PlaybookFor every project log the total hours, players, profit/loss, things learned, strengths, weaknesses, and so on. This will help you and your employees understand what projects you like and why.
Project Phases
Project Phases
Staying Organized
Organize All Papers
and Files
Staying Organized
Use Paper Folders
Staying Organized
Staying Organized
Standardize File Structure
Staying Organized
Staying Organized
WORKSHEET:Ways to
Standardize
Staying Organized
Organize Tasks
Staying Organized
WORKSHEET:Personal Organizing
Systems
Staying Organized
RetainingIdeas
Staying Organized
WORKSHEET:Idea Tools
Staying Organized
When Shit Goes Wrong
Stay Focued
When Shit Goes Wrong
Remain Calm
When Shit Goes Wrong
Don’t Act Too Quickly
When Shit Goes Wrong
Rely on Your Staff
When Shit Goes Wrong
Don’t Play the Blame Game
When Shit Goes Wrong
Realize that Something Will
Have to be Sacrificed
When Shit Goes Wrong
Make a Calculated
Decision
When Shit Goes Wrong
Change Order
Make It Official
Change Order
Get it in Writing
Change Order
Should Contain:• specific change to be made
Change Order
Should Contain:• specific change to be made• cost to make the change
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change• signatures of approval (client and you)
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change• signatures of approval (client and you)• date
Change Order
Project management can be as easy as you want to make it!
Presentation Slides & Worksheets:
http://wv07.graphicdefine.org
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