SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer National.

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

National Aeronautics Space Administration

Safety Days Planning for Center SMA Offices

Michael LipkaMarch, 2013

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 2

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Safety Days Knowledge Sharing Event

Executive summary: Addressed planning and scheduling, budgets,

choosing a theme, promotions, activities, leadership support, tracking

attendance and feedback, storing and reusing content

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

SMA Directors: Safety Days Knowledge Sharing*

* June – August, 2012

Proposal: Identify and leverage the “best of the best” Safety Days ideas to all Centers– What type of events, activities, and speakers do you have? – Who supports this activity? – Would you be willing to share what your Center does regarding

Safety Days with other Centers?

General feedback– All Center SMA Offices have a Safety Days event ranging from

1-30 days– All indicated they will continue to do so– Most SMA Offices would consider sharing and using ideas and

learning from other Centers

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Purpose of This Knowledge Sharing Event

Capture existing Center practices and procedures Share your insights, experiences, ask questions,

identify opportunities- the context of your work Overall goal: Collaboration between Centers

‾ Identify points of contact at other Centers‾ Make your Safety Days an engaging and meaningful event‾ Raise awareness of safety issues in response to what is

happening at your Center and across the Agency‾ Get the most for your investment—money and time‾ Leverage resources across Centers- Document these ideas

and distribute to all Safety Days planning teams

Used Adobe Connect to facilitate event

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

SMA Safety Days Challenges

Managing budget cuts– People available to plan and execute events– Options for events/speakers restricted

Keeping people interested– Relevancy of safety and health topics– Type of events that attract attention and increase retention

Managing time constraints– Work assignments still need completed

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Safety Days Planning Discussion Topics

When does your Center schedule their Safety Days and why?

How many days does your Center schedule? When do you start planning? Who is on your planning team? What is your budget? How do you choose a theme? How do you promote your events? What activities do you schedule? How do you get management support? Do you track attendance and feedback? Where do you store your content?

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

When Do You Schedule Your Safety Days?

“Back in the Saddle”Miriam Rodon-Naveira- DFRC

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

When Does Your Center Have Safety Days? Why?

Is there any benefit to having all Agency Safety Days at the same time?

Combining it with another event, e.g., Earth Day- Any other events you coordinate with at your Centers?

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Stretch Your Safety Days Budget

“NFL Medical DirectorOffered A Trade”Brian Gloade- KSC

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

How Do You Stretch your Safety Days Budget?

What’s your biggest expense?

Do other organizations or Directorates contribute?

Do you have vendor support?

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

How Do You Choose a Safety Days Theme?

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

How Do You Choose a Safety Days Theme?

Is there a benefit to chose one theme for all Centers?

Around the Table: If you know, what topic or theme are you addressing for 2013?

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Safety Days Activities

“Let the Games Begin”Amy Rice- SSC

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Most Popular Events at your Safety Days? Why?

Let’s go around the table Tell us your top 1-3 events

– Most interesting speaker– Engaging activities– Memorable- People still talk about

what we did– Received outstanding feedback

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Captures stories Contains more details

from all Centers Highlights available

resources Descriptive, not

prescriptive Will expand lists for

speakers, activities and themes

Distribute in April, 2013

Safety Days Planning Guidebook

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Safety Days Planning Community of Practice

NSC Knowledge Now

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Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Next Steps for Safety Days Planning

Communicate to Center SMA offices, HQ, Safety and Health Director’s Meeting- March, 2013

Release Safety Days Planning Guide- April, 2013 Hold knowledge sharing events in June and December

– Review and capture successes– Ask questions/brainstorm

Offer Safety Days Planning development with the NSC See how external organizations engage their people

regarding safety and health- TBD 2013 On the horizon- Conduct Center Safety Recognition

Program survey knowledge sharing event- TBD 2013