Scrum With Ms Project

INCREASE YOUR PROJECTS EFFICIENCY

WITH ADEPT PROJECTSHARE”SCRUM WITH MS PROJECT”

If You fail your project, your project will fail you

Scrum your way into the project 1

� Projectmanager must define the project scope budget based on the internal or external contract

� Product owner must list all the features in the productbacklogproductbacklog

� Create Release backlog based on budget you have.

� Define Sprints based on release backlog

� PM defines sprints and initial budget for each sprint in MS Project and publish it to Projectshare

Scrum your way into the project 2

� In Projectshare, Scrum master gather the team and creates a Scrumboard for each sprint

� On each scrumboard the sprint backlog is created and ETC (estimate to complete) are defined for and ETC (estimate to complete) are defined for each backlog.

� The total Scrum ETC is calculated and can be directly compared with Initial ETC from Project manager

� If Scrum ETC exceeds the Initial ETC. Backlogs can be moved to new sprint or PM can assign more work to the sprint

Scrum your way into the project 3

� Freeze Scrum board ETC and

� Scrum master must make daily standup meeting with the team and write down the ETC on each backlog

� Team Member write daily work in Timesheet� Team Member write daily work in Timesheet

� Use Burndownchart to see the project progress

� Use Burnupchart to see if it spent hours matches with burndownchart

� Import hours in MS Project to see overall progress

Screen Shots

Resources are Imported from Projectshare to MS Project

Global Resource pool in Projectshare Server

Importing toLocal Resource pool in Ms project

Import Vacations

Resources inserts vacations within the project scope in projectshare

Importing to Local calendar in Ms project

Create your project (SPRINTS) and publish

� Create the sprints in MS Project. The resource vacations and Country hollidays will be calculated within your plan.

Analyse your sprint in scrumboard

� When you published your project you can create scrumboard for each Sprint created in MS Project.

Resources can insert hours into the sprint and then the hours can be imported to MS Project or Projectsimple

Resources begin to register time daily

Importing Timephased data into ms project

Scrum master can always draw a Burndownchart� Burndown charts shows the health of your project. It shows if it is delayed or on schedule.

� The forecast line shows the Trend of your project based on current progress.

� Actual shows the actual progress and the Projected line shows, how the progress project should look if everything goes as planned.

Resources can see the plan on a web gantt, (Save a MS PROJECT license)

Executive Reportings

Screen Shots

Project Report:Time/Actuals/BaseLine

� This report shows all spent hours , remaining work and start and finish dates. Both as chart and Reports

� It also shows how you current project look like compared from the original planned. By baseline compare

Project Custom Report

� Select your own fields from project(task/user table) and show it in the report

Chart Resource Allocation

� Views the 3 charts, Allocation per user, For whole department or company

� Below shows selected user allocation

Report Resource hours

� Views the timespent of users on dailybasis grouped by Department

Report Resource Admin hours

� Views the timespent on Administartive hours such Sickdays, Sickleaves , meeting flex

Highlights

� Use MS Project for see the whole picture, dependencies, total progress, base line and more.

� Avoid to create detail planning in MS Project but keep it simple on Sprint level.keep it simple on Sprint level.

� Let the the team make the detail planning on scrumboard.

� Enforce your team to fill hours in timesheet. Controling of Spent hours is Controling your costs.

Conclusion

� Use MS Project for see the whole picture, dependencies, total progress, base line and more.

� Avoid to create detail planning in MS Project but keep it simple on Sprint level.keep it simple on Sprint level.

� Let the the team make the detail planning on scrumboard.

� Let every

MS Project Integration

In order to use MS Project for scrum, you need an Addon to MS Project.

Please contact [email protected] to get access to the Please contact [email protected] to get access to the addon.