SCOOTERS INDIA LIMITED Sarojini Nagar, Lucknow …Page 2 of 24 Annexure-I Details of Work Fabrication of 250 Nos. of Body Building works as per below referred details for various models

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SCOOTERS INDIA LIMITED Sarojini Nagar,

Lucknow - 226008 (Phones: 0522-2476090, 2476242 (Exchange) Direct: 0522-2476139)

Fax: 91-522-2476190 Email: [email protected]

NOTICE INVITING TENDER

Tender on Single Bid Basis for fabrication of 250 Nos. VIKRAM Various models as Goods / Passenger Carrier M/s. ……………………………… …………………………………… ……………………………………

Tender Enquiry No. : SIL/BODY/FAB/2015-16 Due Date: 05-02-2016 Tender Enquiry Date : 28-01-2016 Dear Sir, Please submit your quotation in sealed cover in prescribed tender documents. The sealed envelope should be super scribed with Tender Enquiry No. and due date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per our Annexure I to VIII. The tender shall reach us on or before the due date by 12 noon. The tenders will be opened at 3.00 P.M on the same day Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. In case if you are not submitting the offer please post a regret letter and return the documents. Thanking you,

Yours faithfully, For SCOOTERS INDIA LIMITED

(B.K.Gupta) SR. MANAGER (Matls.) Mob. No. 09336048222

NOTE: 1. FOR HARD COPIES OF DRAWING (for Reference) and Sample Vehicle may be seen at SIL

premises, CONTACT IN THE OFFICE OF SR. MANAGER (MATLS.) AT ADDRESS MENTIONED ABOVE BETWEEN 10.00 AM TO 3.00 PM ON ANY WORKING DAY.

Important: Taxes & Duties quoted by you will be taken for cost evaluation and order placement and no change will be entertained at a later stage except in the case of revision made by the Government. Changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of New vendor) which is available on our website (www.scootersindia.com) and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) *Conflict among other Terms and Conditions In case of conflict between these General Terms and Conditions and any other special or typed conditions agreed to for a particular Purchase order, the latter shall prevail.

*Enclosures:- 1. Work/Material Details= Annexure-I 2. Scope of Works to be carried out by fabricators. = Annexure- II 3. General terms & conditions=Annexure-III 4. Price-Bid=Annexure-IV 5. Special terms & conditions=Annexure-V 6. Check-list=Annexure-VI 7. Bid Evaluation Criteria = Annexure- VII 8. Integrity Pact=Annexure-VIII

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Annexure-I

Details of Work

Fabrication of 250 Nos. of Body Building works as per below referred details for various models of

Vikram vehicles:

Sl. No

Type of Body Models Quantity Time frame

1 Goods Carrier VIKRAM 750D/1500CG 75 Nos.

30 Days

2 Passenger Carrier VIKRAM 750D/ 1500CG 70 Nos.

3 Goods Carrier VIKRAM 450D/1000CG 55 Nos.

4 Passenger Carrier VIKRAM 450D/1000CG 50 Nos.

Note: 1) For above work, the details of material/ facilities to be prepared by SIL are clearly defined

in special terms and condition as per Annexure: V

2) Also the material and scope of work to be carried out by fabrication firm/ agency are

clearly defined in scope of work Annexure: II

3) The interested firm /agency shall clearly understand the scope of work and details terms

and condition of the tender so as to avoid any ambiguity at a later stage.

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Annexure-II

Scope of Work

The scope of work to be executed by fabricators for each vehicle are as below:

1. All Upholstery Works

All material related to upholstery works will supplied by fabricators:-

• Cabin Light

• Rexene PVC leather Quality (Ivory Color)

• Seats (Seat Cushion Density - 40)

• All fasteners for fitting works

• Beading on Top of Roof Sides & Door sides (Both Sides)

• Toughened Glass along with Beading for Passenger /Driver Cabin windows.

• Rexene for Rain protector (All Sides)

• Footrest & cabin mats.

• Aluminium beading

• Velvet lining for Interiors.

2. Complete Vehicle Painting

All material related to Painting works will supplied by fabricators.

• Body Solder to be done by Fabricator

• Putty to be done by fabricator

• Alkyd-based Automotive Solid paint - to be used

• Chassis Painting (Black color)

• Body Paints -Primer followed by finish painting as per SIL proposed

• Body panel & its Accessories - Primer long with final painting.

• Painting of Seat Frames & Engine Hoods

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Annexure-II

3. Complete Finishing / Fitting

• Driver cabin fitting on Drive Away Chassis

• Complete Surface Finishing Driver Cabin & Load Body (Dala)

• Load Body Assembly followed by Mounting on Chassis

• Fitting of Logo, Brand name, Reflectors, Model Name etc..

• Fitting of Stepney Bracket

4. Fabrication

• Fabricate & Fitting of Body Mounting.

• Fabricate & fitting of Engine Hoods as per SIL design

• Fabricate & fitting of Seat Frames with Back Rest.

• Fabricate & Fitting of First Aid Box, Fire Extinguishers Bracket & Tool Box.

• Fabrication of Handhold Along with welding of Bracket.

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Annexure-III

GENERAL TERMS AND CONDITIONS OF ENQUIRY & CONTRACT FOR THE PURCHASE OF GOODS/SERVICES

Sr No

Particulars

1 SIL Means Scooters India Limited

2

Vendor/Supplier

Means a Person or Firm or Company, to whom the order is addressed, for supply of goods and/or services

3 Quoted prices shall vary as per price variation formula (Refer Annexure-VII)

4

Quotation The quotation and any order resulting from this enquiry shall be governed by these General Terms and Conditions of enquiry and contract for the supply of goods and the supplier quoting against this enquiry shall, unless specifically stipulates any different terms or conditions, be deemed to have read and agreed to the same.

Quotations in sealed envelope with tenderer’s distinctive seal, superscripting enquiry number, date and due date are to be submitted so as to reach on or before due date & time, addressed to Sr. Manager (Materials)Scooters India Limited, P.O. Sarojini Nagar, Lucknow 226 008, U.P.(India) ,) Price bid containing prices quotes. Installation

and/or Commissioning charges shall be spelt out in absolutely lucid terms, taking into account total charges, rather than quoting vaguely, such as charges per man-day or charges per engineer per day etc.

5 Delayed/ Late Tender:

Any tender received after the due date shall not be considered.

6

Validity of Quotation:

All quotations shall be kept open for acceptance for a period of ninety days from the date of opening of Tenders and this shall be deemed to be an express condition of all quotations. The rates shall be quoted in both figures and in words.

Tender is based on single bid.

7

REVISION OF PRICE BID: In case there is any change in specifications during technical negotiations, bidders shall be asked only the price implications for the amended portion and not the revised price for the entire offer. The original/price implications received shall be opened only on the due date on which the price implications are to be opened.

8

Conformity to Specifications: The material should be of the best quality and shall be conforming to SIL specification given in our enquiry. Unless otherwise agreed upon by SIL, no payment shall be due by SIL in respect of any sample. Offers without details of specifications/ applicable catalogues will not be considered and are liable to be rejected.

9

Terms of Delivery: All suppliers shall quote the lowest prices on ex-works and FOB/FCA basis. Foreign suppliers will also indicate their Indian agent’s name and address with percentage of agency commission out of the quoted price, if any. Name and Address of the supplier’s Bankers address should also be given. Indian suppliers for the indigenously manufactured/ imported stock shall quote on Ex-works /Free-on-Rail/Road /FOR-destination basis, indicating packing & forwarding charges, if any, separately.

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10

Transportation: Unless otherwise agreed upon, transportation of goods up to the specified destination shall be in Vendor’s scope.

11

Taxes and Duties: Unless specified otherwise in the enquiry. All Indian suppliers shall clearly mention Sales Tax/ VAT, Excise Duty, and Service Tax etc, if any, payable in addition to the quoted price and indicate applicable rates/ percentage, item-wise. It will be paid only if Registration Number under State (TIN)/ Central Sales Tax or Service Tax is specifically mentioned in the Bill/Invoice. Vendors without a Sales Tax/VAT registration and applicable Service Tax registration will not be considered.

12

Insurance: Transit Insurance shall be in SIL’s scope only when specifically agreed upon. In such cases, vendor shall intimate dispatch details and value of goods in advance per FAX for transit insurance coverage.

13

Terms of Payment: Payment will be made within 45 days after receipt, inspection and acceptance of the

material (and where involved, Erection and commissioning of the material/ equipment at SIL/Destination) by Crossed cheque and no Bank commission charges are admissible unless otherwise specified/agreed. The Cheque will be sent by registered post and SIL is in no way responsible if loss occurs due to delay by postal authorities and cheques falling into improper hands or through forgery or fraud. For foreign suppliers, the preferred payment term will be on Sight Draft basis and bank charges inside India will be to SIL account and outside India will be to supplier’s account. In case supplier desires payment through e-transfer, the same should be specifically mentioned along with requisite details.

14 Bank Charges

Unless otherwise specified, in case of payment through bank, respective bank charges shall be to respective account.

15

Suppliers shall quote competitive price and best delivery for all the items mentioned in the enquiry. SIL reserves the right to reject partial quotations and to place order on overall landed cost basis. Correct date of effecting supplies in the event of an order should be indicated in the offer. If the supplier’s quoted terms are different from SIL standard payment terms, interest @ 2.5% plus SBI PLR per annum (or as indicated in the enquiry) will be loaded to the quoted prices for difference of payment period.

16

Packing:

The supplier shall be responsible for the goods being properly and adequately packed so as to prevent any loss, damage or deterioration during transit and indicate packing charges, if any, separately. All consignments must be securely and appropriately packed and should conform to Standard Material Transport Regulations. The vendor will be held liable for any damages to the goods due to insufficient or defective packing as well as for corrosion due to insufficient protection.

17

Part/Split Ordering:

SIL reserves right to Order part of the item/ quantity of the enquiry and split the order among qualified vendors.

18 Repeat Order

Repeat order shall be acceptable to the vendor within six months from the date of the Basic order at the same prices, terms and conditions as that in the Basic order.

19

Inspection:

On receipt, the goods shall be subjected to inspection and also test, if necessary, and our decision regarding the acceptability of the goods shall be final and binding on the suppliers.

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20

Consequences of Failure to Deliver: The time stipulated for delivery of goods shall be deemed to be the essence of the contract and delivery must be completed within the stipulated date/s. In the event of supplier’s failure to supply the goods by the stipulated date/s, SIL shall be entitled to deduct the price by 1½% per week for the delayed no of weeks or part thereof for the undelivered portion of PO subject to a maximum of 10% total order value.

21

Guarantee/ Warranty certificate and Manufacturer’s Test report: Invariably in all cases where it is so stipulated, the supplier should furnish Guarantee/ Warranty certificate valid for a period of 18 months from date of supply or 1 year from the date of receipt, acceptance and commissioning(or more, if provide by OEM whichever is earlier and manufacturer’s Test report along with the goods, failing which, SIL shall have the right to reject the goods

22

Test Certificate: Test certificate of representative samples conforming to PO specifications from the manufacturer/Govt. approved laboratory/SIL nominated agency must be furnished along with supplies.

23 All ferrous/ non-ferrous items shall be colour coded as per bureau of Indian standards/ or

IS standards/ SIL Standards

24 Recovery of Dues:

SIL shall recover any amount due from the supplier or any amount outstanding to the credit of the supplier with SIL and/or by legal action.

25

Arbitration & Forum for Legal Proceedings: All disputes arising in connection with indigenous/foreign supplies shall be settled through arbitration held at Lucknow, U.P., India and arbitration shall be appointed by C&MD, SIL. Any dispute whatsoever in any way arising out of or relating to a Purchase order shall be referred to Arbitration of the Chief Executive of Scooters India Limited.

26

The Courts at Lucknow, U.P., India shall have jurisdiction in respect of any suit or other legal proceeding arising from or relating to this contract The rights and remedies of SIL stated in these General terms and conditions shall be in addition and supplemental to its rights and remedies under law and custom or usage of trade or business and shall in no way be deemed to limit, curtail, supersede or derogate from its said rights and remedies

27

Conflict among other Terms and Conditions

In case of conflict between these General Terms and Conditions and any other special or typed conditions agreed to for a particular Purchase order, the latter shall prevail to the extent applicable

28 Non Assignments

The Purchase order shall not be assigned by the vendor to any other party without prior written permission from SIL.

29

Govt. Policy

The existing policy of the Government of India with regard to Purchase Preference to Public Sector Enterprises shall be applicable

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30

Control Regulations Vendor shall arrange for supply and dispatch in strict conformity with the control regulations

applicable and after obtaining permits, if any, under the regulations in force from time to time.

31 Only those offers will be considered which are in line with Scooters India Limited (SIL)

requirements and are unconditional

32 SIL reserves the right to accept or reject any bid without assigning any reasons

33 SIL reserves the right to call bidders for making technical presentation before finalizing

the bids.

34

The Tender should be deposited in the tender box kept at the Administrative Building

Scooters India Limited, Sarojini Nagar, Lucknow or sent by Registered/ Courier only so as

to reach on or before scheduled time. The offer so received shall be opened in the office

of the SM(Materials) on the Due Date or on any convenient subsequent date in the

presence of tenderer/rep. who so ever like to be present.

35 No Email /Telegraphic /Fax quotation will be accepted. Offers received after due date &

time will not be considered.

36

For all other Terms & conditions, if the offer is not confirming to the same, SIL at its

discretion shall load the same and the loading pattern shall be intimated to the bidders

before price bid opening. However SIL reserves the right to cancel a bid in case of non-

acceptance of any terms and conditions finally arrived before price bid opening

37 SIL reserves the right to issue addendum to tender documents to clarify, amend, modify,

supplement or delete any conditions, clauses or terms stated. The addendum so issued

shall form part of the original tender.

38 In case the offer is not accepted the tenderer shall not be entitled to claim any cost,

charges, expenses incidental to or incurred by the tenderers in connection with the tender

39 The tenderers shall have no right to issue addendum to tender document to clarify, amend,

supplement or delete any of the conditions or clause or items stated there in

40

Tenderers must ensure the following while submitting the tender:

(i) That every page of tender document is duly signed by the tenderer before submitting

the tender.

(ii) That in all cases, rates quoted against individual item/lot is/ are invariably quoted in

figures as well as in words (iii) The Quotation should be free from overwriting and erasures. Corrections and

additions, if any, must be attested. Supplier should indicate in the quotation dimensions (Size), weight; rate etc., in the metric system unless the enquiry calls for different unit.

41 In case of any clarification regarding tender documents & Technical details party may visit

SIL on any working day with prior appointment & contact SM (Malts)

42 Delivery will be as per SIL schedule, normally SIL releases quarterly (Rolling) schedule of

one month firm and two months tentative.

43 Party to quote their supply lead time. Preferably lead time 10 days from release of schedule

by SIL for Local Parties and for others 15 days.

44 Scope of work and scope of supply is also enclosed separately.

45

Excise duty, if leviable, documents for CENVAT need to be given. In case of excisable

goods duplicate of transporter copy of Invoice shall accompany the consignment to avail

CENVAT benefit. Payment on this account shall be regulated against CENVAT document

only

Page 9 of 24

46 The party should give a certificate that they agree to the scope of work and supply

47 Life of the item shall be indicated in case of Shelf Life Items.

48 Delivery schedule as decided by SIL shall be applicable

49 In case, any of the documents/ information furnished is found to be false/ forged the action

by SIL (i.e. inclusion of the firm in holiday list apart from other penal action) shall be binding

50 Please indicate minimum quantity supply in one schedule

51 Price comparison shall be done landed price net of CENVAT considering basic price, taxes,

freight discount, payment term/ credit period etc

52 Quoted prices shall be firm and applicable for the P.O quantity. In case firm price is not

acceptable price variation (increase or decrease) formula, bench mark prices along with

supporting documents shall be furnished along with offer as per Annexure-VII

53

Party should give following declarations: a. We, hereby certify that we have not been blacklisted by any Public Sector

Undertaking / Public Department. b. I have gone through the terms and conditions given in your above tender

form, is accepted and agreed by us.

54 If an authorized stockiest/dealer of the vendor, authorization letter from main

Vendor/dealership certificate shall be furnished.

55 Registration, if applicable under The Micro, Small Medium Enterprises Development Act,

2006 may be mentioned giving registration number and date. If not mentioned, it shall be construed that the vendor is not covered by the said Act.

56

Force Majeure: If SIL or the supplier be prevented from discharging its or their obligation under their Agreement by reason of all acts of God including fire, earthquake, flood etc and other force majeure like war, violence, riots, lockout, strikes etc or on account of any other cause beyond SIL or the supplier’s control and interfering with the production or delivery of the materials as scheduled, the time for delivery shall be postponed by the time or times during which production and/or delivery is prevented by any such causes as hereinabove mentioned.

Provided that in the event of such delay exceeding 90 days, the party other than the party

which invokes the force majeure may, at their option, cancel this agreement by notice in writing to the other party in respect of the undelivered quantity of material without, however, any right against or being responsible to the other party for such cancellation.

The party invoking force majeure shall, within 15 days of the occurrence of force majeure causes, put the other party notice intimating the cessation of such causes. If force majeure condition continues beyond a period of six months, SIL or the suppliers may at his option cancel this agreement by notice in writing to the other party in respect of the undelivered quantity of materials without, however, any right against or being responsible to the other party for such cancellation.

57 Negotiations:- Vendor shall quote competitive price and best delivery to avoid negotiations.

58 Cost Sheet enclosed as Annexure-V dully filled for each component should accompany the

offer.

59

Rejection: The stores upon receipt at SIL, shall be subject to inspection and tests and SIL’s

Inspector’s decision as regards acceptance/rejection of goods shall be final and binding on the supplier.

(a) If any stores are rejected SIL shall be at liberty to allow the supplier to replace the rejected

stores or rectify and resubmit the stores within such time as may be specified by SIL , the

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supplier shall bear the cost of removal, replacement and rectifications including all incidental cost of unpacking/and freight.

(b) In case of production loss, SIL shall have the right to buy the quantity of stores rejected or others of a similar nature elsewhere, by any source and difference in the cost purchase w.r.t the said supplier cost shall be debited to supplier account.

(c) Material not conforming to required design and drawing and other specifications as indicated specifically shall be not rectified, if so desired necessary by SIL, either in its factory or through an outside party.

(d) Any stores rejected by SIL’s Inspectors shall be removed by the supplier within 7 days from the date of receipt of intimation of rejection and at his own cost falling which the supplier shall be liable to pay storage @ 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of rejection, the stores will be liable to be disposed of by SIL at the supplier’s risk and responsibility and the proceeds adjusted towards storage charges.

(e)Terminate the contract and recover from the supplier the loss which SIL may, thereby,

incur.

For and on behalf of Scooters India Limited

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Annexure: IV

PRICE BID

Name of Fabricator: M/s Enquiry No.:

S.No Work Description Goods Carrier

(To be quoted per unit) Rs.

Passenger Carrier

(To be quoted Per Unit) Rs.

Total

450D / 1000CG 750D/ 1500CG 450D/ 1000CG 750D/ 1500CG

1 Upholstery

2 Painting

3 Labor & Miscellaneous

4 Total Price Per Unit

5 Total Qty. of Vehicle 55 75 50 70

6 Basic Gross Value for each model

7 Taxes (VAT) on S.No. 1 & 2, Rate (%)

8 Service Tax on S.No. : 3, Rate (%)

Grand Total

Date Signature of Bidder

Seal:

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Annexure-V

SIL-SPECIAL TERMS AND CONDITIONS

• SIL shall provide the following items for the fabrication works

a) Complete welded driver cabin for VIKRAM 750D /1500CG Goods Carrier

b) Primer paints for Driver Cabin & Load Body Platforms (Dala)

c) Load body Panels along with fasteners and it’s define items for 750D/1500CG

d) Black Powdered coating on Handhold item

e) Angles, Sheets & Pipes

f) Cylinder Mounting Bracket for Vikram 1500CG without paints.

g) Offer drawings for overall dimensional reference h) SIL Shall provide following Facilities with free of charge

- Electricity

- Welding Machines - Area for fabrication Works

• Bidders should have a valid TIN number ( Registration copy to be enclosed)

• Bidders should have a valid Registration of PF & ESI for their individual Employees

(registration copy to be enclosed).

• If the Bidders selected on L1 Basis does not have valid PF /ESI registration he should

apply and submit a Registration Copy of PF & ESI with in 15 days after award of

Purchase Order.

• The fabrication work to be carried out is based on the following:

1) Fabrication guidelines to ensure conformation to vehicle safety requirements, construction projections etc. as per the individual model / variant and which will be provided during the fabrication process.

2) Basic fabrication & safety consideration during body construction will be done following the guidelines of AISs (Automotive Industry Standards) i.e. 094, 024 & 025

• All Rules & Regulations as per SIL established procedure for following will have abided :

- Entry & Exit of Materials & Manpower's

- Safety

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Annexure - V

TERMS & CONDITIONS FOR CONTRACTORS FOR DEPLOYMENT OF CONTRACT LABOURS UNDER SERVICE / WORKS CONTRACT

1.0 LABOUR LICENCE AND OTHER REQUIREMENTS

1.1. Contractor should possess Labour licence in case of contractors working in SIL and deploying 20 or more labours on any day, from the Appropriate Government (State/Central Govt.) for carrying out the various activities mentioned in the contract document.

1.2. The contractor shall deploy such number of workers in the premises of SIL as required for completion of the contract. The workers such deployed shall be his own workers.

1.3. In case the number of labour deployed by the contractor in premises of SIL exceeds the number of labour allowed in the licence then the contractor shall immediately inform the HR and concerned department. The contractor shall also apply to the licensing officer in the region for amendment in the licence within 7 days of exceeding the number of labours mentioned in the licence.

1.4. Labour licence and other requirement in case of contractors NOT working in SIL or has less than 20 workers on his rolls.

A) The contractor should possess valid labour licence issued by any licensing authority if he has deployed 20 or more workers in any organization.

B) After being eligible to apply as above, if the contractor is awarded the contract then he should apply for Form-V from SIL to obtain Labour Licence from Appropriate Government and submit the same within one month from the date of award of contract. Till then award will be treated as PROVISIONAL.

1.5. The contractor shall also have to submit copy of PAN card and latest IT return. 1.6. The contractor must possess Service Tax Registration number under relevant code head. 1.7. The Contractor shall maintain a Register of persons employed by him in the format prescribed

under Rule 75 of Contract Labour (R&A) Central Rules. 2 .0 PROVIDENT FUND 2.1 The contractor should get independent EPF code before deployment of his contract worker

against work contract. 2.2 The Contractor should allot PF account number and get the nomination form, duly filled in, from each worker deployed by him at the time of joining. 2.3 In case the worker already has PF/pension account number, allotted to him, previously, then the contractor shall get the transfer form filled up at the time of joining and send to the office of concerned Regional Provident Fund Commissioner. 2.4 After termination of contract the contractor shall provide due assistance to the labour for

withdrawal of PF/pension amount, when due. 2.5 The Contractor shall liaison with the PF officials to get the annual PF slips and distribute amongst

his own workers. Security deposit shall be released only after submission of PF slips of workers. 2.6 PF CONTRIBUTION:

Employee’s Contribution 12.00% Employer’s Contribution a) PF 3.67% b) Pension 8.33%

Insp. / Admn. Charges 1.10% Admn. / Insp. Charges 0.01% EDLI Charges 0.50% Total 13.61% 2.7 The Contractor shall submit annual returns in Form-6A and Form 3A, prescribed under statutory

EPF scheme, 1952, in respect of each worker deployed by him with a copy to HR.

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Annexure - V

3.0 EMPLOYEES STATE INSURANCE 3.1 The Contractor should allot ESI account number and get the nomination form, duly filled in, from

each labour deployed by him at the time of joining. 3.2 At the time of joining the contractor shall get the self/family registration form filled by the workers

and submit to the local ESI office. 3.3 The contractor shall facilitate collection of issued ESI cards by his worker. 3.4 ESI CONTRIBUTION:-

Employee’s Contribution Employer Contribution1.75% of gross wages 4.75% of gross wages 3.5 The Contractor shall submit annual returns in Form-6 prescribed under ESI Act, deployed by him

with a copy to HR and finance department. 3.6 The Contractor shall produce the following Registers and forms as per Contract Labour (R & A)

Rules 1971 for verification by the Executing Officer of the company: (a) Form XII - Register of contractors (Rule74) (b) Form XIII - Register of Workmen employed by contractor (Rule 75) (c) Form XIV - Employment Card issued by contractor (Rule 76) (d) Form XVI - Muster Roll 78(1) (a) (i) (e) Form XVII - Register of Wages (Rule 78 (1) (a) (i) (f) Form XVIII - Register of wages-cum Muster Roll (in case of weekly Payment) (g) Form XIX - Wage Slip (Rule 78)(1) (b) (h) Form XX - Register of deduction for damages of loss (Rule (78)( 1) (a) (ii) (i) Form XXI - Register of fines (Rule 78) (1) (a) (ii) (j) Form XXII - Register of advance (Rule 78) (1) (a) (ii) (k) Form XXIII - Register of overtime (Rule 78) (1) (a) (iii) (l) Form XXIV - Return to be sent by the contractor to licensing officer (Rule 82)

4.0 BONUS

The contractor shall be liable to pay statutory bonus under payment of Bonus Act, 1965

5.0 SAFETY OF OPERATION

The total safety of operation is Contractor’s responsibility. Contractor should provide PPEs as per requirement, as applicable to each workman and any additional PPEs as required in executing the contract. Each PPE items should follow SIL Safety Standards.

6.0 SUPERVISION OF CONTRACTOR LABOUR:

The contractor should provide for at least one identified supervisor per shift. All issues regarding discipline at the works like work allocation, early exit, snacks distribution etc. are to be supervisor’s personal responsibility.

7.0 CONTRACT LABOUR ACCIDENTS WHILE AT WORK:

In case of medical emergencies faced by contract worker at work, medical facilities in the interest of the well-being of the worker shall be provided by SIL. The decision of the doctors attending the emergency shall be final and binding. The cost incurred shall be deducted from the bills of the contractor. The Contractor shall complete the ESI formalities and SIL shall submit claim of reimbursement of medical expenses to ESI. The amount reimbursed by ESI shall be paid back to the contractor.

Page 15 of 24

Annexure - V

8.0 PROHIBITION ON INFLUENCING AND INTERFERING ON BEHALF OF CONTRACTOR: The Contractor shall neither try to influence, chase or interfere into the working of SIL officials nor

engage SIL employee or any other third person for the same. In case such incident does occur, it may lead to disqualification/debarring from the contract. Any contractor shall be debarred from consideration if any of his relations is working in the product/functional group in which the contract is being issued. Before issuing tender form to any contractor for limited tender enquiry a confirmation has to be given by contractor that none of his relations are working in that product/functional group.”

9.0 DISCIPLINE

9.1 The Contractor shall be responsible for the discipline of his own labours deployed under the service contract. In case of any loss to the SIL on account of indiscipline of contract labour then such loss shall be assessed and recovered from the running bills of the contractor or from the security deposit.

9.2 The contractor shall not employ any person who has not completed his 18 years of age and person who has attained 60 years of age.

9.3 The contractor, on advice of authorized SIL official, shall immediately remove any person employed by him, who may in the opinion of such authorized SIL official is involved in misconduct. Such person shall not be re-employed by the contractor without prior permission.

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Annexure - V

DECLARATION SHEET

I / We hereby certify that, all the information and data furnished by me / us with regard to

this Tender are true and complete to the best of my / our knowledge. I / We have gone

through the specification, conditions and stipulations in detail and understand fully the

scope of work and agree to comply with the requirement and intent of specification.

I/We, further certify that I/We am/are the duly authorized representative(s) of the under

mentioned bidder and a valid power of attorney to this effect is also enclosed.

I/We, hereby declare that I/We shall treat the tender documents, drawings, specifications

and other records connected with the work as secret / confidential and shall not

communicate information / derived there from to any persons other than a person I/We

am/are authorized to communicate the same or use the information in any manner

prejudicial to the safety of the same.

Bidder’s Name & Address:

Name & Signature of the bidder

Note: The above declaration must be submitted on bidder’s letter head

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Annexure-VI

CHECK LIST

(Tender No. ……….. Due Date………… )

(Please ensure that following documents/details have been enclosed /accepted)

S No.

Particulars Status Please

tick (√)

1 Every page of tender duly signed Yes

2 Validity of offer 90 days from the tender opening date Yes

3 Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public Sector

Undertaking/Public Department. b)We have gone through the terms and conditions given in your above tender

form, is accepted and agreed by us

Yes

4 PRICE BID :Party to indicate excise duty, sales tax / VAT etc

- All column of price bid filled up in the price bid Yes

5 All parts quoted against individual items in figures and also in words in price bid

Yes

6

Fabrication will be carried out at SIL Premises. Only DAC of concerned Models

will be provided along with facilities such as Electricity, Water, Location for

fabrication.

The Tools, Welding Electrodes, Consumable items, fabricating items such as

Upholstery, Paints and finishing items are to be arranged by bidders.

Yes

7 The Payment Term shall be “45 days direct credit from the date of completion

of job work at SIL”. Yes

8 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

9 Bidder should take sole responsibility for PF and ESI to their individual employees involved in fabrication as per SIL Special Terms & Conditions

Yes

10 Bidders Should attach the Registration Copy of TIN Number Yes

11 Bidders Should attach the Registration Copy of PF & ESI for the employees Yes

12 If the Bidders sel ected on L1 Basis he should submit a Registration Copy of PF & ESI with in 15 days after award of Purchase Order.

Yes

13 Bidders Payment shall be done only on submission of Challan Copy of Deposition of PF,ESI & Pension to their employees.

14 Integrity Pact document accepted and Signed by Party Yes

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Annexure-VII

BID EVALUATION CRITERIA

PRICE: 1) Bid shall be evaluated on the basis of lowest (L1) cost to SIL basis for complete work ( as per

the basis given below), subject to fulfillment of special terms & conditions:-

S.No Terms & Conditions 1 Basic Price 2 Discount (Less) 3 Packing and Forwarding 4 UP VAT 5 Payment Terms in Days 6 Mod VAT (Less) 7 Service Tax

Cost to SIL: [1-2+3+4+5] Payment term = Factor Applicable (1 - 2)

The following loading factors shall be applicable w.r.t. different payment terms in number of days on landed cost for relative evaluation purpose.

2) Quantity Distribution is 100% L1

Sl. No. Payment Term Credit Days Value of Loading factor

1. Credit period(PREFERED) 45 0

2. Credit period 60 (-) 0.0070

3. Credit period (>) 60 (-) 0.0070

4. Credit period 30 (+) 0.0070

5. Credit period 21 (+) 0.0111

6. Credit period 15 (+) 0.0139

7. Payment through bank/ COD 0 (+) 0.0209

8. Advance payment (against Performa Invoice)

(-) 45 (+) 0.0418

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