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School of Mathematics and StatisticsSchool Handbook
Dear Members of the School ofMathematics and Statistics,This
Handbook has been cre-ated to provide new sta andpostgraduate
students with asummary of helpful informationabout the School and
to serveas a reference for all membersof the School to internal
andUniversity guidelines andpolicies.
Thomas Neukirch, Head of School
Mathematical InstituteNorth HaughSt AndrewsKY16 9SS01334
46374401334 462344
The ObservatoryBuchanan GardensSt AndrewsKY16 9LZ01334
461842
[email protected]://www.st-andrews.ac.uk/maths/http://creem2.st-andrews.ac.uk/
Contents
k General Information
Key Personnel Health and Safety Buildings and Security Routines
and Schedules Resources General University Information
k Mathematical Institute Specific Info
Resources Recycling Fire Alarms and Drills Food and Drink
k Observatory Specific Info
Resources Recycling Fire Alarms and Drills Food and Drink
k School Ocers and Committeesk University Governance, Ocers and
Structurek Additional Information for all Stak Additional
Information Relating to Researchk Additional Information Relating
to Teachingk Additional Information for Postgraduate Students
mailto:[email protected]://www.st-andrews.ac.uk/maths/http://creem2.st-andrews.ac.uk/
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General Information
This Handbook provides a summary of key aspects of the School
and University. It provides only the briefest overview of alarge
range of topics, and is no substitute for detailed information,
especially University and School regulations, which may befound on
specific websites. A great deal of further information may be found
on the School and University websites.
The School is located on two sites. The Mathematical Institute
houses all pure and applied sta and research students alongwith
some members from the statistics division. The Institute contains
four lecture theatres, several tutorial rooms, computerclassroom,
video-conferencing room and common room. The (former) Observatory
on Buchanan Gardens, 10 minutes walkfrom the Mathematical
Institute, houses CREEM (Centre for Research into Ecological and
Environmental Modelling) and manyof the statistics sta and research
students. It has its own lecture theatre, video-conferencing,
computer facilities and commonroom.
Key Personnel
Role Personnel Room E-mailHead of School Thomas Neukirch 205
[email protected] Head of School Ineke De Moortel 311
[email protected]& Director of Research
Director of Teaching Antonia Wilmot-Smith 331
[email protected] of Postgraduate Studies James
Mitchell 308 [email protected] of Applied Mathematics
Duncan Mackay 324 [email protected] of Pure Mathematics
Martyn Quick 326 [email protected] of Statistics David
Borchers 100 OB [email protected] of CREEM Len Thomas
130 OB [email protected] of CIRCA Colva
Roney-Dougal 329 [email protected] Administrators Valerie
Sturrock 202 [email protected]
Tricia Watson 202 [email protected] Stalker 204
[email protected] Rodger (CREEM) 104 OB
[email protected] McFarlane (Solar) 204
[email protected]
Computing Ocers Tricia Heggie 216 [email protected]
Brooks (Solar) 211 [email protected] Le Feuvre (CREEM) 129
OB [email protected] Fruchtl (Cluster
Administrator) 221 [email protected]
A Who Does What list of other ocers and committees is circulated
annually by e-mail and may also be accessed here.
A complete list of sta and research students may be found
here.
Health and Safety
Health and Safety Coordinator Room Phone E-mailIan Goudie 316
ext. 3705 [email protected]
Detailed safety information may be accessed here. However, key
points are listed below.
First Aid
First Aiders (MI) Room Phone First Aiders (OB) Room PhoneValerie
Sturrock 202 ext. 3744 Rhona Rodger 104 OB ext. 1842Tricia Watson
202 ext. 3747 Catriona Harris (appointed) 112 OB ext. 1831
First Aid Point (MI) Room First Aid Point (OB) RoomPhotocopier
Room 201 Upstairs coee area 205 OB
Additional First aid boxes are located outside rooms 115, 211
and 312 of the Mathematical Insititute. See one of the first-aiders
if you require help or to report anything used.
Fire Alarms and Drills
Please see the building specific details for your place of work
either the Mathematical Institute or the Observatory.
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Health and Safety Booklet
You should be given a copy of the booklet on arrival and should
acquaint yourself with its contents. If you have any querieson
safety, please see the School Safety Coordinator, Ian Goudie.
Further information may be found on the University Healthand Safety
webpages.
Buildings and Security
The Mathematical Institute is electronically locked from 5.45 pm
to 8.00 am and all weekend. The Observatory is electronicallylocked
from 5.30 pm to 8.30 am and all weekend. Please make sure your
windows are closed, lights are o and door lockedwhen you leave your
oce. If you are the last to leave any public room ensure that the
windows are latched and lights are o,you should also try to lock
the door after 5.00 pm.
Your Identity Card is your library card and also acts as your
access to the buildings. See Valerie (room 202) or Rhona (room104
OB) about activating your card for out of hours access to the
Institute or Observatory.
See Tricia Watson (room 202) or Rhona (room 104 OB) to get a key
to your oce, it also gives access to the mail room, pho-tocopy
rooms etc..
Repairs - any problems, e.g. electrical, heating, leaks, let
Valerie (room 202) or Rhona (room 104 OB) know.
Furniture - for any requirements ask Valerie (room 202) or Rhona
(room 104 OB).
Room Bookings - the tutorial rooms, lecture theatres and
computer classroom are bookable - see Tricia (room 202) or
Rhona(room 104 OB). There is a web-based booking system for rooms
across the University.
Routines and Schedules
Academic Year - The Academic Year is divided into two semesters:
Martinmas (usually referred to as Semester 1), whichruns from
mid-September to mid-December, and Candlemas (usually Semester 2),
from late January to early June with a twoweek Spring Vacation
break. Precise dates for the next few academic years may be found
here.
Absences - It is a University requirement that academic sta who
are o sick notify the School (phone Valerie ext. 3744) byan hour
after your normal starting time. Sta in the Observatory should let
Rhona (ext. 1842) know. If a tutorial or lectureneeds cover to be
organised or rearranged it is important that you get in touch as
soon as you are aware of a possible ab-sence. Sta should enter in
the diary, kept in room MI 202, or on the whiteboard in the
upstairs coee room of the Obser-vatory (and inform Rhona) when they
intend to be away for holidays, conferences, etc. Also indicate if
you plan to be workingaway from the oce.
Payslips are issued monthly and viewable through self-service,
as are the annual P60 certificates of tax paid. Salary is paid
onthe penultimate working day of the month. Salary scales can be
found here.
Finance - full University rules and regulations may be found
here.
Expense claims - sta should familiarise themselves with the
Univeristys expenses policy and use the online expense claimform
for making claims. Postgraduate students should obtain a form from
Room 202 or 204 or online. Monthly cut-o datesfor expenses may be
found here. Note that monthly cut-o dates are for paperwork to
reach Salaries, please give claims toyour relevant administrator at
least two days prior to the cut-o date. Claims should be submitted
within one month and notlater than three months of the expense
being incurred. If in doubt ask a secretary.
Resources
Telephones - most University extension numbers consist of four
digits, and should be prefixed with 46 if phoning from out-side (5
digit extensions are internal only). Press 9 to call an outside
line. Press 777 for private calls. Valerie sends out bills
forprivate calls periodically.
Contacts Lists - a full list of departmental personnel and
contact details is available on the School web page. A
Universitydirectory may be accessed here.
email - when you get your ID card you will be given a University
email address (usually) of the form [email protected](where yi =
your initials). You can arrange for an alias of the form
[email protected] - see a computer o-cer. There
are various mail aliases to contact groups of people within the
School. A full list is provided under E-mail Aliases.
Web pages - Web pages for new sta will be set up automatically
by HR. Pages for PhD students are added manually - seeTricia
Heggie. You are encouraged to set up a personal web page to link to
the School pages.
Computers - please discuss your computing requirements with the
computer ocers.
Library - the Maths and Physics library is located on the top
floor of Physics. The Main Library is on North Street (ID
cardrequired to enter). The University Library web pages permits
access to the online catalogue SAULCAT as well as to many
elec-tronic journals and resources.
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School Newsletter A School Newsletter is produced monthly,
containing details of academic (and sometimes
non-academic)activities of members of the School. The Newsletter is
circulated by email and is displayed on some notice boards. An
emailinviting contributions is sent out a week before each
deadline.
Friday Biscuits Every Friday at 4pm coee biscuits are also
provided. Generally this takes place in the Observatory coeeroom on
the last Friday of the month with remaining Fridays in Mathematical
Institute sta common room. An e-mail willbe circulated on the day.
All sta are strongly encouraged to attend as a chance to socialise
with colleagues.
General University Information
Car parking permits - to park in the University car parks you
should have a permit. These are (currently) free of charge.
In-formation and application forms can be found here.
Bike Sheds - for those who cycle to work, bike sheds are
provided throughout the university, in particular they are to be
foundadjacent to both the Mathematical Institute and the
Observatory.
Maps of the University and St Andrews and how to get to St
Andrews are available here.
Sports Centre - contains all the usual things (but not a
swimming pool) and is located just o the North Haugh, between
theMathematical Institute and the Observatory. Information and
membership details are available here. A number of members ofthe
School play five aside football at some lunchtimes - contact Steve
Brooks (Room 211) if you are interested.
Preferred Travel Provider - DP&L Travel, 4 Logies Lane, St
Andrews (01334 474404, [email protected]), as long as you
givethem grant codes they can invoice the University for travel,
ask a secretary if you need further information.
Personal Development - details on this may be found here. CAPOD
run development courses which may be booked here.
Sta Handbooks - the electronic version of this document is
available online and there is a main University sta handbook.A
great deal of information for University sta can be accessed under
Current Sta in the University web pages.
Sta Wellbeing - the University is keen to promote the health and
wellbeing of all sta. For more information refer to thewellbeing
webpage. Free wellbeing courses/classes are scheduled throughout
the year and bookable on PDMS. To sign up forthe wellbeing
newsletter e-mail [email protected].
Mathematical Institute Specific Information
Resources
Resource Location NotesPhotocopier Room 201 (B/W) ID card
access.
Room 314 (colour) ID card access. Paper is kept in room 201.Fax
Machine Room 204 Record details of faxes sent in the book next to
the machine.
Press 9 for an outside line.Printers Mail Room Paper is kept in
Room 201.
Room 314CIRCA area, level 3
Scanner CIRCA area, level 3 Both photocopiers are also
scanners.Stationery Mail Room Notify Tricia Watson (Room 202) of
any dicultiesOverhead projectors/Visualisers Rooms 1A, 3B Portable
OHPs available from Tricia Heggie/secretaries.Data projectors All
lecture theatres, Room 1A A portable DP can be booked through
Tricia Heggie.
Rooms 1B, 1C, 1D, 1E and 3BInteractive whiteboards Rooms 1D, 1E,
3BVideo Conferencing Rom 112 Contact Tricia Heggie.
Mail is usually delivered to the Mail room around 10.30am. Mail
may be posted in room 204 and is collected around 11.30amand 3.30pm
and usually the lock-up janitor calls in as well in case anything
has come in that needs to go out in the morning.There are two trays
on the left as you enter the room labelled internal and external.
Mail goes second-class unless you writeFirst-Class on the front.
There are airmail stickers in the drawer under the mail tray.
Recycling
Item Location NotesWaste paper Each oce Emptied
Tuesday/ThursdayCardboard Rooms 201, 314 Please flatten and put in
boxes providedCans, Bottles East Corridor of each floorBatteries
Mail Room Use bucket providedGeneral waste Each oce Emptied
Monday/Wednesday/Friday
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Currently there are no glass recycling facilities - please
arrange your own recycling.
Fire Alarms and Drills
Fire alarm points and fire-extinguishers are located at
strategic points around the building; please familiarise yourself
withthose nearest to your place of work.
Fire alarm testing takes place at 3.00pm every Monday
alternating between the Physics and Maths buildings.Sometimes a
test is not performed because of sta absences or building work.
When the Physics alarms go o, you will hear a con-stant beeping
noise in Maths - which is quite loud. In Maths, when the alarms go
o, the noise is unmistakable and very loud.These tests tend to
sound for about 10 seconds maximum.
If there is a real alarm in Maths you should leave the building
immediately and in an orderly manner. You should not enterdoorways
above which there is a red flashing light. This includes the bridge
between Maths and Physics - which is not a fireescape. If there is
a real alarm in Physics [not a test], the beeping noise in Maths
will continue for longer than 10 seconds.You need only leave the
building if the full alarm starts in Maths.
There is normally a fire practice each semester, usually held
about 10 minutes before the hour to minimize disruption to
lec-tures. Lecturers and tutors should be familiar with the escape
routes from their classrooms, and they should inform their classof
the escape procedures at the start of their first lecture or
tutorial. Sta holding a class test should advise Valerie in Room202
to avoid a fire practice being scheduled to coincide.
Fire exits - there are six fire exits: the main entrance door,
the doors at the bottom of the two rear stairwells, the doorson
either side of the arch into the central courtyard and there is a
fire exit in Lecture Theatre A. Signs to the nearestexit are
displayed throughout the building. Please leave by your nearest
exit (co-ordinating the evacuation of any class you areteaching)
and assemble either on the upper car park (in front of the
Institute), or on the grass to the south of the Com-puter Science
building (at the back of the Institute), making sure you leave room
for others to vacate the building and for fireservice, police and
ambulance to attend.
If you are asked to leave the building by the Maths or Physics
fire-ocer, a member of the safety committee or the janitorsthen
please do so immediately. You should not re-enter the building
until given specific permission to do so by the fire-ocer,a member
of the fire service, an assembly point controller or a janitor.
If you detect a fire and the alarms are not ringing then hit the
fire-alarm point nearest you. You should also, if feasible,
phonethe emergency services (9-999 from an internal phone) and
provide details.The fire service will no longer treat an alarm
going o as a full emergency due to the large number of false alarms
in the last fewyears on the North Haugh.
Food, Drink and Facilities
Sta Common Room - is located on level 1 on the north side of the
building.
Coee Time - we meet at about 11 am for morning coee (or tea) in
the common room and again about 4 pm. There is a cof-fee club for
those having tea or coee on a regular basis, see Niki (room 204)
about charges. Colleagues who only have tea orcoee occasionally
should keep a note of their usage of resources and pay their dues
directly to Niki. Newcomers, visitors andresearch students are
encouraged to use the common room. Biscuits are sometimes provided,
for example before/after semi-nars and on Fridays at 4 pm. Cakes
appear from time to time!
Cutlery and Crockery - please wash up, dry (with either
tea-towel or paper towels) and put away cutlery and crockery
afteruse, and do not remove and hoard common room mugs or spoons in
your oce! Please leave the common room tidy andpresentable for
others to be able to use.
Fridge and Microwave - are in the common room for use by School
members. Please ensure that you clean the microwaveafter use. Food
items placed in the fridge, should be clearly labelled with your
name, do not leave food in the fridge beyondits use-by date,
otherwise it will be binned - you have been warned!
Vending Machines - Machines selling cold drinks, hot drinks,
chocolate and crisps are located in the Physics building foyer.
Quick Daytime Meals - The Physics Caf (all year) and Medical Caf
(term time) are both open Mon-Fri 8.30 am-4 pm servingfood and
drinks. Forbes Bar Caf (within Agnes Blackadder Hall) is open
Mon-Fri 8.30 am-2.30 pm providing a more formaleating environment.
It serves hot and cold drinks as well as pastries and hot filled
rolls in the morning. For lunch, paninis,baked potatoes with fresh
hot fillings and freshly homemade hot soup are available every day.
The Caf in the Park (in theKinburn Park Museum) provides additional
sit-in or carry-out facilities.
Toilets - there are sta toilets located on the west corridor of
each floor. The main toilets for the building are in the
southstairwell with female toilets on level 2 opposite the computer
classroom and male and gender neutral toilets on level 1.
Shower - there is a shower on the ground floor of the Medical
School behind the caf.
Observatory Site - those based in the Mathematical Institute are
encouraged to visit the Observatory site from time to
time,particularly at coee or tea time, to maintain good
contacts.
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Observatory Specific Info
Resources
Resource Location NotesPhotocopier Room 132 (B/W) See Rhona for
access code.Fax Machine Coee Room Record details of faxes sent in
the book next to the machine.
Press 9 for an outside line.Printers Room 132 Paper is kept in
cupboard (notify Rhona if running low).Stationery Room 132 Notify
Rhona if any requestsOverhead projectors/Visualisers Ask Phil for
access.Data projectors Ask Phil for access.Video Conferencing
Seminar Room Contact Phil or Rhona to book a link up
Mail is delivered at 9.15am and 1.30pm approx. To send mail, put
internal/external mail in the black bag on the table at thefront
door. Mail goes second-class, unless you write First-Class on the
front. There are airmail stickers by the mail bag, if
re-quired.
Library - there is a specialised collection of books on wildlife
monitoring and software manuals in the Resource Area on theground
floor. Books can be borrowed using the sign out system; the sign
out book is by the fish tank. Please return the booksto the
shelves, alphabetically by author, when finished with them.
Recycling
Item Location NotesWaste paper Each oce Emptied
regularlyCardboard Skip by bike shed Please flattenCans, Bottles
Coee Room, Lobby to the left, Resource AreaBatteries Coee room Use
bucket providedGeneral waste Each oce Daily
Currently there are no glass recycling facilities - please
arrange recycling yourself. Computers, printers, printer cartridges
andwhite goods are all recycled. Please ask Rhona for more
information.
Fire Alarms and Drills
Fire alarm points and fire-extinguishers are located at
strategic points around the building; please familiarise yourself
withthose nearest to your place of work.
Fire alarm testing takes place every Thursday. A test lasts for
about 3 seconds. If it goes on longer than this, or at any
othertime, then immediately leave the building by the nearest
exit.
Fire exits - there are two fire exits, the front door and the
fire door in the corridor by the seminar room. Signs to thenearest
exit are displayed throughout the building. Please leave by your
nearest exit and assemble outside at the front.
If you are asked to leave the building by the fire-ocer please
do so immediately. You should not re-enter the building untilgiven
specific permission to do so by the fire-ocer or a member of the
fire brigade.
If you detect a fire and the alarms are not ringing then hit the
fire-alarm point nearest you. You should also, if feasible,
phonethe emergency services (9-999 from an internal phone) and
provide details.The fire service will no longer treat an alarm
going o as a full emergency due to the large number of false alarms
in the last fewyears.
Food, Drink and Facilities
Coee time - we meet at 11/11.15 am for morning coee (or tea) in
the coee room above the front entrance. If you would liketo join
the coee club then see Catriona or Lindesay to get your name added
to the list. We try to celebrate everyones birth-day with a cake at
coee time. The birthday adult supplies the cake. Cakes, chocolates,
biscuits, any sort of treat are alwayswelcome at coee time,
especially if youve been on a trip or holiday.
Fridge and Microwave - are in the coee room. Please ensure that
you clean the microwave after use. Food items placed inthe fridge
should not be left beyond their use-by date, otherwise it will be
binned - you have been warned!
Mugs - please bring your own, also wash up, dry and put away
crockery after use. Please leave the coee room tidy.
Tuck - there is a tuck shop in the upstairs coee area. It is
CASH ONLY and Charles replenishes it. If you have any requestsfor
items see Charles (room 101). Prices are on the wall.
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Toilets - ladies and gents toilets are on the ground floor by
the ramp in the Resource Room. There is a disabled toilet at
thefoot of the stairs and another toilet at the end of the right
hand corridor on the first floor.
Shower - there is a shower on the ground floor across from room
114.
Mathematical Institute - those based at the Observatory are
encouraged to visit the Mathematical from time to time,
partic-ularly at coee or tea time, to maintain good contacts. Rooms
106 and 313 are currently earmarked for the use by members ofthe
Statistics Division with oces in the Observatory.
School Ocers and Committees
Here is a summary of the main ocers and committees of the School
and their rles. A Who Does What list naming the cur-rent ocers and
committee members is circulated annually.
The Head of School has overall responsibility for all aspects of
the School, including teaching, research, administration,
finan-cial, personnel and estate matters, though many of these
responsibilities are delegated to other ocers or committees whomthe
Head appoints annually. The Head is line manager for most academic
and support sta in the School. The Head of Schoolis appointed by
the Master for a period typically of three academic years following
consultation with School sta around 4-6months before the post falls
vacant.
The School Management Group meets on a regular basis to discuss
all matters relating to the School and to advise the Headof School.
The Head of School is convener of the Group which consists of the
following ocers: Deputy Head of School, Di-rector of Teaching,
Director of Research, Director of Postgraduate Studies, the three
Heads of Division and the Secretary to theHead of School.
The Deputy Head of School assists the Head with agreed tasks and
acts for the Head of School when he/she is absent, thoughsometimes
absences are covered by other sta.
The Director of Teaching has responsibility for teaching and
learning within the School. They oversee the development of
thecurriculum, including the introduction of new modules, encourage
quality and innovation in teaching, and liaise with
variousUniversity teaching and learning bodies. The Director of
Teaching is Convener of the Undergraduate Teaching Committeewhich
includes the Head of School and representatives from each
division.
The Director of Research oversees research in the School. They
generally encourage research initiatives and grant applica-tions
and liaise with University ocials about research matters. A major
task is ensuring that the School is well-placed forthe Research
Excellence Framework (REF) which assesses the research quality of
university departments about every sixyears and overseeing
preparation of the School REF returns. The Director of Research is
Convener of the Research Committeewhich also includes the Head of
School and representatives from each division.
The Impact Ocer encourages and supports research and scholarly
activities that have economic and societal impact as wellas
academic impact. In particular he/she coordinates the overview and
impact case studies that are now a significant compo-nent of the
REF.
The Director of Postgraduate Studies has overall responsibility
for postgraduate student matters within the School and, to-gether
with the Postgraduate Taught Courses Coordinator, liaises with
various University bodies related to postgraduatematters. They
process postgraduate student applications and admissions, consider
postgraduate funding, oversee postgraduatestudent progress and
appointment of postgraduate examiners. The Director of Postgraduate
Studies convenes the Postgradu-ate Committee which includes
representatives from across the School.
There are three Divisions in the School: Applied Mathematics,
Pure Mathematics and Statistics. Each has a Division Headwho is
responsible for lecturer allocations for modules involving the
division. The Heads of Division, along with the Head ofSchool and
Director of Teaching, arrange tutor allocations. The Division Heads
convene division meetings to consider coursedevelopment and other
matters, and they are involved in academic appointments for their
division.
The Schools Research Groups which vary in size (and are not
disjoint) are: Algebra and Combinatorics, Analysis, Math-ematical
Biology, Plasma Theory, Solar and Magnetospheric Theory, Vortex
Dynamics, Statistical Ecology, StatisticalInference and History of
Mathematics. The leader of each group coordinates research
activity, seminars, visitors, and mayhave a budget. The School is
also involved in several interdisciplinary centres, the main ones
being: Centre for Interdisci-plinary Research in Computational
Algebra (CIRCA), Centre for Research into Ecological and
Environmental Modelling(CREEM) and the Scottish Oceans Institute
(SOI). Webpages for each of the research groups and
interdisciplinary centresmay be accessed via this link.
The Equality and Diversity Committee considers matters relating
to gender, race, etc. and is particularly concerned with theSchools
Athena SWAN submissions.
The Equipment Committee which includes the Computer Ocers
oversees the acquisition, operation and maintenance ofcomputer and
other equipment used by sta members and researchers in the School.
Note that the computer classroom andlecture theatre and tutorial
room equipment come under the auspices of University IT
Services.
The Ethics Committee liaises with the University Teaching and
Research Ethics Committee in getting formal approval for any
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research or teaching activity that involves, for example, data
collection from questionnaires, interviews with human subjects,work
involving animals, etc.
The Admissions Ocers consider the many hundreds of applications
received each year for undergraduate entry to Mathe-matics and
Statistics degrees, make oers of places, and organise School open
days.
The Examinations Ocers coordinate setting and checking
examination papers, liaise with the External Examiners,
overseearrangements for processing exam grades and arrange
examiners meetings.
The School has a number of Advisers of Studies (at both
sub-honours and honours levels) who advise individual
undergradu-ates on course choice and progression. They meet with
students at the beginning of each academic year and at other times
asappropriate.
The Sta-Student Consultative Committee meets twice each semester
to consider issues that aect students and facilitatesstudent
feedback on teaching and learning and other matters. The Council,
which consists of student and sta representatives,is chaired by the
School President, a student elected each year by the students, with
the other student members consisting ofclass representatives
elected by students.
Various other committees have significant rles with fairly
self-explanatory titles. These include the Safety Committee,
theLibrary Committee and the Vacation Research Programme
Committee.
Other committees or working groups may be set up on a temporary
basis, for example as appointment committees, for ma-jor curriculum
changes, or for producing a School Handbook.
Many other tasks are assigned to individual ocers including
Academic Misconduct, Honours Projects, Reading Parties,Webmaster,
Disabilities Liaison, Careers Liaison, Peer Observation and
Newsletter Editor.
The organisational structure of the School is depicted in the
figure below.
Research CommitteeDirector of ResearchHead of SchoolDivision
Reps.
PG CommitteeDirector of PG StudiesHead of SchoolDivision
Reps.
Teaching CommitteeDirector of TeachingHead of SchoolDivision
Reps.
Equality &DiveristyCommitteeE&D ChairHead of
SchoolSchool Student Pres.Staff Reps.
Health & SafetyCommitteeH&S ConvenerStaff Reps.Student
Reps.
Ethics CommitteeEthics ConvenerStaff Reps.
Staff-Student CouncilSchool Student Pres.Director of
TeachingHead of SchoolStaff and StudentReps.
School ManagementGroupHead of SchoolDeputy HoSDirector of
ResearchDirector of TeachingDirector of PG StudiesHeads of
DivisionSecretary to HoS
Staff Council
All Academic Staff
Res. & Com. StaffPG Rep.Admin Rep.
University Governance, Ocers and Structure
Here is a very brief summary of the governance, ocers and
structure of the University of St Andrews.
University Governance
The University was formally founded by the issue of a papal bull
in 1413, and has a long and varied history. In recent years ithas
been regulated by The Universities (Scotland) Acts supplemented by
Ordinances which can only be changed by the Queenin Council. Recent
legislation by the Scottish Government will require major changes
to the Universitys governance in the nearfuture; the following
notes indicate the current situation.
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https://www.st-andrews.ac.uk/about/history/
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Three main bodies are involved in University Governance. The
University Court has ultimate responsibility for all aspectsof the
University including its operation and strategic planning and its
members are the trustees for the University. Court ispresided over
by the Rector who is elected by the students every three years, and
chaired by the Senior Governor, chosenfrom its lay members. Its
membership includes senior University ocers, elected members of
University sta, representativesof the Student Association, and a
number of lay members.
The Senatus Academicus or Senate is the supreme academic body,
chaired by the Principal. It consists of members of thePrincipals
Oce, all Professors, Deans, Heads of School and some elected
members. As a result of the rapidly increasing sizeof Senate a much
smaller Academic Council was established in 1996 with 45 members,
which include senior University o-cers, Heads of School and elected
members. Academic Council considers policy and planning relating to
teaching, learning andresearch. The University Learning and
Teaching Committee and Senate Business Committee do much
preparatory workto inform Academic Council meetings. Whilst the
entire Senate can still be convened to discuss academic matters,
this rarelyhappens, and their role nowadays is limited to the award
of degrees - degree congregations are formally meetings of
Senate.
The General Council comprises all graduates and senior academics
of the University and provides input to Court from al-lumni. The
General Council elects the Chancellor who is also President of the
Council.
Principle University Ocers
The Chancellor is the ocial head of the University, currently
Lord Campbell of Pittenweem (Menzies Campbell). Many ofthe
Chancellors duties are ceremonial and in particular he has the
authority to confer degrees. The Chancellor is generally
anambassador for the University and may be involved in public
matters relating to the University.
The oces of Principal and Vice-Chancellor have been combined
since the mid 19th Century; the current incumbent is Pro-fessor
Sally Mapstone who was installed in September 2016. The Principal
is responsible for the overall running of the Univer-sity and for
presiding over Senate and Academic Council. In the role of
Vice-Chancellor she confers degrees in the absence ofthe
Chancellor.
The Principals Oce forms the senior management team of the
University who each have specific areas of responsibility.The
Master (currently Professor Garry Taylor) oversees the strategic
planning of Schools, including academic appointments,promotions and
allocation of resources to Schools. The Proctor (Professor Lorna
Milne) has responsibility for teaching andlearning and related
activities. The Provost (Professor Andy Murphy) is concerned with
research postgraduate students. TheVice-Principal (Research and
Innovation) (Professor Derek Woollins) oversees the Universitys
research strategy and in partic-ular the 5-6 yearly REF returns.
The Quaestor and Factor (Derek Watson) provides strategic
leadership for non-academic ser-vices and oversees the Universitys
finances. The Principals Oce team is completed by the
Vice-Principal (Governance andPlanning) (Alistair Merrill) and the
Vice-Principal (International Strategy and External Relations)
(Professor Brad MacKay).
Faculties, Schools and Units
The University has four Faculties, the large Faculty of Arts and
Faculty of Science and the smaller Faculty of Divinity andFaculty
of Medicine. Each School belongs to at least one faculty with the
School of Mathematics and Statistics in both theFaculty of Science
and the Faculty of Arts. Faculties are led by Deans, the Dean of
Arts and Divinity, the Dean of Medicineand the Dean of Science, who
provide guidance and support to their schools, particularly in
matters of teaching and assess-ment. Some of their duties are
delegated to Pro Deans or Associate Deans who oversee faculty
matters such as undergrad-uate learning and teaching, curriculum
design, advising, and postgraduates. Professor Douglas Philp is the
current Dean ofScience.
The University currently has 19 Academic Schools, ranging from
Art History to Psychology and Neuroscience, as well as anumber of
cross-discipline or cross-institutional research Centres and
Institutes that promote research collaboration andpostgraduate
training.
There are about 20 Service Units that maintain the
infrastructure of the University and provide academic support. The
unitsthat sta and research students are most likely to encounter
are: Admissions, CAPOD (Centre for Academic, Professional
andOrganisational Development), Estates, Finance, Human Resources,
IT Services, Library, Registry, Student Services.
Additional Information for all Sta
CAPOD
The University Centre for Academic, Professional and
Organisational Development (CAPOD) provides support for staand
students in a variety of ways. In particular their website includes
details of their regular (usually) half-day courses on top-ics
ranging from Eective lecturing to Dealing with bad behaviour, as
well as other useful online material.
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Academic Reviews
The University Academic Review and Development scheme requires
all members of sta to be reviewed annually by theirline manager -
for most sta this is the Head of School, but for research
assistants it is their supervisor. Currently the reviewconsists of
completing a form summarising activity since the previous review,
which is the basis for a meeting with the linemanager. This will
involve a discussion about progress and a look ahead to activities
in the next year. The line manager com-pletes a section at the end
of the form and reports to HR that the review has been completed.
The review and form remainconfidential between the reviewer and
reviewee. For new starts, the Academic Review and Development
scheme replaces theformer Probation scheme (for details see the
link).
Leave
The University provides guidance on Annual Leave, to cover
holidays, etc..
There are arrangements for Special Leave to cover a range of
circumstances, including Carers Leave, Compassionate Leave,leave to
carry out Public Duties, etc..
The University has policies for leave relating to family matters
including Maternity Leave, Paternity Leave and ParentalLeave.
Academic sta may apply for paid Research Leave or Research
Impact Leave for one semester in every eight semesters
ofemployment. This must be taken in consultation with the Head of
School and Head of Division to ensure that the sta mem-bers duties
can be covered. Applications should be made six months before the
start of the leave period. Research leave maynot be taken at the
end of a sta members employment by the University.
Academic Promotions
Promotion within the University is based on outstanding
performance in one or more of the following areas: (i) Research
andScholarship, (ii) Teaching and Pedagogical Activities, (iii)
Impact, Outreach, Knowledge Transfer and Technology Transfer,
and(iv) Service and Leadership. There are three tracks: Education
and Research Focused (Lecturer, Senior Lecturer, Reader,
Profes-sor), Education Focused (Associate Lecturer, Lecturer,
Senior Lecturer, Professor) and Research Focused (Research Fellow,
SeniorResearch Fellow, Grade 8 Research Fellow, Grade 9 Research
Fellow).A promotions round takes place each year, and applications
are assessed by two panels: Arts/Divinity and
Science/Medicine.Promotions are made on the basis of evidence
provided on the application form and references from external and
internalreferees (including the Head of School).The timetable and
details vary a little each year, but around the new year, sta are
notified through the Head of School ofdetails of the forthcoming
promotion rounds. Full details and forms are available on the
promotions website including the sortof evidence required for
promotions at each level. Sta considering promotion are strongly
advised to discuss the matter withthe Head of School and other
senior sta before applying. There is a rigid deadline for
applications early in the New Year,and after obtaining references,
the panels meet in June, with decisions communicated to applicants
in early July. Unsuccessfulapplicants can seek feedback on their
applications, and there is an appeals process.
Regrading
The University Grading Review Policy and Procedure applies to
sta in roles not covered by the academic promotions process.The
grade (and consequently salary) of such sta is determined by the
range of activities that they are involved in and if theactivities
of a sta member change then a higher grade may be appropriate. A
sta member seeking a grading review shouldfirst discuss this with
their line manager. The Head of School will be expected to have
discussed with the Principals Oce thechanges in roles in the School
leading to a possible regrading before an application is made. The
Head of School submits aHead of School Comments Form and then the
role holder submits a Role Outline Document or Record of Evidence
in supportof a regrading case. Such applications may be made in any
month of the year. Submissions are reviewed by a panel compris-ing
at least two Role Analysts and a representative from the
appropriate trade union. Applicants are normally notified of
theoutcome within 3 months of the application, and there is an
appeals procedure.
Additional Information for Sta and Postgraduates Involved in
Research
Seminars
All members of the School are welcome to attend any
seminars.
There are several series of seminars. Regular seminars are
organised by each division: Applied Mathematics Seminars,
PureMathematics Colloquia, and Statistics Seminars. Many of the
research groups also hold regular seminars: Solar and
Magneto-spheric Theory, Vortex Dynamics, Algebra and Combinatorics,
Analysis, CREEM, and video-linked NCSE (National Centre
forStatistical Ecology). Details of the various seminar programmes
may be accessed via this link. If you want to suggest
seminarspeakers (or even speak yourself) contacts the appropriate
seminar organiser, listed on Who Does What.
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PURE
Pure is the Universitys web-based research information system,
which collates research-related outcomes, including publica-tions,
datasets, research projects, grants, impact opportunities, and
other professional activities. In particular it is used as
arepository for papers under the open access arrangements.
Researchers are responsible for keeping their own pages up to
date,by adding papers and other activities as they occur. In
particular, author accepted versions of papers should be added
imme-diately on acceptance, and further bibliographic details can
be added when papers are published. In theory Pure can link
withother University systems as well as external databases.
Open Access
RCUK, HEFCE and SFC have recently introduced policies for Open
Access which will be applied at the next Research Excel-lence
Framework (REF). In order to be eligible for the next REF the
policy requires peer-reviewed articles and conference pro-ceedings
to be deposited in an institutional repository within three months
of being accepted for publication. Moreover, manyfunding bodies
e.g., EPSRC and EU have specific requirements in relation to open
access provision of funded research. Furtherdetails are available
from here.
Summary- For most sta the main point to remember is to upload
your Author Accepted Manuscript in Pure as soonas possible along
with the date of acceptance. This can either be done manually or by
emailing the necessary information(manuscript with date of
acceptance) to [email protected]. Library sta will get
back to you if more information isrequired.
REF
The Research Excellence Framework (REF) (formerly the Research
Assessment Exercise (RAE)) is conducted about every sixyears. It
assesses the research of all universities in the UK in all subject
areas, with research funding to universities dependingon the
outcome. The previous REF was in 2014 with the School assessed
under the Mathematical Sciences Unit of Assessment.The next REF is
likely to be in 2021 with the results released in December 2021.
Some details of the format and the rules forREF2021 are yet to be
confirmed, but some initial decisions have already been made.In the
2014 REF, sta submitted up to 4 published papers or other research
output for the panel to assess for research quality,with each
submitted paper rated 1*, 2*, 3* or 4*. Departments also provided
an Environment Statement and an Impact State-ment as well as
several Impact Case Studies, all of which were also rated 1*, 2*,
3* or 4*. The results were published as profiles,indicating the
percentage of research rated at each level.
Additional Information for Sta and Postgraduates Involved in
Teaching
Director of Teaching Room Phone E-mailAntonia Wilmot-Smith 331
MI ext. 3228 [email protected] of Postgraduate
Studies Room Phone E-mailJames Mitchell 308 ext. 3722
[email protected]
General information
Lecturers for each module are decided in April/May of the
preceding academic year, following consultation involving Heads
ofDivision. Those new to teaching a module are strongly encouraged
to discuss the teaching arrangements with sta who havetaught the
module in previous years.
Syllabuses - Module syllabuses are available here. For
sub-honours modules (1000, 2000 level) minor changes can be madeby
the lecturers but significant changes should be discussed with the
Director of Teaching (DoT) due to potential impact onother modules
and to avoid conflicts with consumer protection legislation. For
honours modules there may be more flexibil-ity in interpretation of
the syllabus but discussion with the DoT and Division Head is still
advised if any major changes arecontemplated, to avoid conflicts
with consumer protection legislation. Any significant changes of a
module syllabus has to beapproved by the Universitys Curriculum
Approvals Group (CAG) using the correct formal procedure.
MMS - The Module Management System (MMS) is a on-line tool
designed in-house to assist in the managing and adminis-trating of
modules, and to ensure compliance with various Institutional and
Governmental regulations. MMS includes facilitiesfor making
available course materials on-line, submitting work, recording
tutorial attendances, etc.. Sta automatically have ac-cess to MMS
pages for the modules that they teach, but can, by arrangement with
computer ocers, have read-only access tocourse materials for other
modules. Further details on MMS are available on this page and you
can log on here.
Examinations - Each module is assessed using some combination of
written examination, continuous assessment, class tests,projects or
laboratory work, as specified in the module details and course
catalogue. It should be noted that the overall as-sessment for a
given module as specified in the course catalogue can only be
changed via the same process that applies tochanges of the syllabus
of module, i.e. via CAG (again, we have to be compliant with
consumer protection legislation). Themodule coordinator has overall
responsibility for the assessment, assisted by other members of the
module teams and some-times additional helpers. A timetable is
circulated early each year giving deadlines for setting, checking
and submitting marks
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and for the examiners meetings. It is very important that these
deadlines are adhered to. Each module has a moderator whochecks the
questions and discusses their standard with the setter. After
assessments are marked, the moderator checks the ad-dition of
marks, samples the marking and discusses any scaling needed with
the module coordinator, both before and afterthe statistical
comparison of marks between papers. The module coordinator reports
on the paper to the Module Board, con-sisting of the Head of School
or deputy, an external examiner, the module coordinator and the
moderator, which provisionallyapproves the grades. The grades are
confirmed at the Sub-Honours or Honours Module Board, before being
finally ratified bythe Dean. Detailed instructions on examination
procedures are circulated to sta involved in exams each
semester.Note that, within the School, modules are marked as a
percentage for Sub-Honours and out of 50 for Honours. These
marksare converted to the University Common Reporting Scale which
has a 0-20 grade using conversion scales that are dierent
for1000-Level, 2000-Level and Honours.
Exams archive - Past exams together with solutions can be made
available to students through the exams archive and staare
encouraged to ensure that a reasonable selection of past papers are
available for their modules. Contact Tricia Heggie foruploading
relevant material.
Support for students - Students who have problems relating to
non-academic matters, for example personal, financial orhealth,
should be advised to contact the Advice and Support Centre or
Student Services.
Timetables - The current academic year timetable and the
provisional timetable for the next academic year are available
here.
Useful administrative information and links for teaching may be
found here.
Sub-Honours
For sub-honours modules (which often have more than one
lecturer) one of the lecturers is designated Module
Coordinator(MC). The MC has overall responsibility for the teaching
and administrative arrangements, including continuous
assessment,practicals and exam setting. A secretary is assigned to
each module, currently Niki Stalker (1000 level) and Valerie
Sturrock(2000 level). At the beginning of each semester an email is
sent out to all module coordinators (including Honours lecturers)to
ask what their needs are in terms of assistance with teaching their
module (note that it may not be possible to meet all
re-quests).
Tutorials - Sub-honours modules are supported by tutorials,
which range from small groups of 8-10 students to larger groupsor
examples classes. Arrangements vary between modules, and tutorials
or classes may be weekly or bi-weekly. Tutors, whoare either sta
members of research students are allocated at the start of each
semester by the Head of School in consultationwith Division Heads.
Postgraduate tutors are paid for tutorial and preparation and
marking time on a fixed scale.
Academic Alerts - Academic Alerts are a way of helping students
who are having trouble coping with their studies, such asmissing
deadlines for handing in work, or missing compulsory tutorials.
They are primarily used for sub-honours modules.The aim of the
Alert system is to help students by flagging up problems before
they seriously aect grades. Academic Alertsare primarily issued by
the Module Coordinator, who has responsibility for monitoring
student performance, but also occasion-ally by other ocers, and
will tell students what is wrong and what they are required to do
(e.g., attend classes in future). Seehere for further details.
Computer Practicals are held in the computer classroom for most
sub-honours modules, and are generally introduced by alecturer with
postgraduate supervisors in the classroom to assist students.
Class Tests - Sub-honours modules include class tests (or
sometimes other forms of continuous assessment) which counttowards
the final grade for the module. Module coordinators should be aware
that extra rooms may be required for tests tospread students out
and to allow for students with special needs such as extra
time.
Honours
Honours modules typically allow more flexibility in terms of
content than sub-honours modules and teaching and assessmentmethods
vary between modules. Typically there is a single lecturer who also
acts as module coordinator and takes tutorials forthe module (for
large modules postgraduates may be appointed to assist).
Reading Parties - Reading Parties, at which students in their
penultimate year give short talks, take place over two daysaround
the end of February in the second semester. Honours lectures are
cancelled on the mornings of the talks to enable thetalks to take
place (tutorials normally proceed as usual). A group of about 30
students opt to travel to the Burn for two days togive their talks
in a country mansion about an hours coach journey from St Andrews,
whilst the remainder give their talks inthe Mathematical
Institute.
Senior Honours Projects - In the final year of each degree
programme, each student completes an Honours project module,MT4599
for BSc/MA degree programmes and MT5999 for MMath (and MPhys)
programmes. This involves a substantial writtendissertation and a
15 minute oral presentation. Sta are requested to submit titles and
brief descriptions of projects they arewilling to supervise in
March of the preceding academic year. Students then decide which
projects they would like to take andare allocated one of their
choices. Further details including the project booklets for the
current academic year are availablehere.
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Data protection
The University of St Andrews is legally obliged to comply with
the provisions of the Data Protection Act 1998 (the Act).
Infor-mation as to the consequences and implications of this fact
for University sta is available from here.
Additional Information for Research Postgraduate Students
Director of Postgraduate Studies Room Phone E-mailJames Mitchell
308 ext. 3722 [email protected]
Postgraduate Information - A great deal of information for
postgraduates is available on the School, University and CAPODweb
sites, along with links to further useful sites.
Supervisors - Research students are allocated either to a
supervisor and second supervisor or to two joint supervisors. It
ispossible to change supervisors during the course, for example
because a students interests change or because of incompatibil-ity
between student and supervisor.
CAPOD Courses - New research students must attend two CAPOD
induction courses. CAPOD also run a GRADskills Pro-gramme which
oers a wide range of short course on topics such as thesis writing
or presentation skills, and many others.
SMSTC - The Scottish Mathematical Sciences Training Centre
(SMSTC) puts on video-linked courses given by lecturers inmaths
departments across Scotland. Students supported by certain of the
research councils must take several SMSTC modulesin their first
year of study, with light-touch assessments for each module.
Annual Review Research students usually undergo a progress
review towards within each year of their study. Specific detailsof
the process will be communicated to each student at the start of
each academic year by the Director of Postgraduate Stud-ies. Full
details of the university regulations relating to Postgraduate
Reviews and other information can be found here.
Seminars - Postgraduate students are welcome to attend any
seminars, see seminars. In particular they are expected to at-tend
their Division and Research Group or Centre seminars, see this link
for programmes.
Research Groups - Postgraduate students are very strongly
encouraged to play a full part in their Research Group or
Centre,including attending, and contributing talks to, seminars,
interacting formally and informally with sta and other students
inthe group, and joining in social activities. Students are
encouraged to use the common rooms for tea, coee or just to
meetother members of the School.
Teaching - Research postgraduate students may be oered the
opportunity to take tutorials, supervise computer practicals
orundertake marking. This is regarded as very good experience for a
future career. For some postgraduates, teaching may be acondition
of their continued funding. Postgraduates must attend certain
mandatory courses before being allowed to engage inteaching
activities. Specific details of the process will be communicated to
each student before the start of their studies by theDirector of
Postgraduate Studies and/or the school administrators. See this
link and teaching for more information on teaching.
Email Aliases
Note that email aliases may change soon as a university system
is adopted.
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Contact group E-mail AliasAll Sta, Postgraduates & Visitors
[email protected]
All Secretaries [email protected] Academic
Sta (Includes Teaching Fellows)
[email protected] Teaching Sta
[email protected] Research Sta
[email protected] Honorary Research Sta
[email protected] Postgraduate Students
[email protected] Computing and
Scientific Ocers [email protected] Applied Sta,
Postgraduates & Visitors [email protected] Applied
Academic Sta (Includes Teaching Fellows)
[email protected] Applied Teaching Sta
[email protected] Applied Research Sta
[email protected] Applied Honorary Research
Sta [email protected] Applied
Postgraduate Students [email protected]
Applied Visitors [email protected] Pure Sta,
Postgraduates & Visitors [email protected] Pure Academic
Sta (Includes Teaching Fellows)
[email protected] Pure Teaching Sta
[email protected] Pure Research Sta
[email protected] Pure Honorary Research Sta
[email protected] Pure Postgraduate Students
[email protected] Pure Visitors
[email protected] Statistics Sta, Postgraduates
& Visitors [email protected] Statistics Academic Sta
(Includes Teaching Fellows)
[email protected] Statistics Teaching Sta
[email protected] Statistics Research Sta
[email protected] Statistics Honorary
Research Sta [email protected]
Statistics Postgraduate Students
[email protected] Statistics Visitors
[email protected] members of CREEM
[email protected] seminar mailing
[email protected] Observatory mailing
[email protected] members of School based in Mathematical
Institute [email protected] members of School
based at Scott Lang (Observatory) [email protected]
Members of the School Sta Council [email protected]
Not to be confused with [email protected] - the contact
email address for the School monitored by the secretaries.
Additional contacts which may be of use are to be found here
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