School of Computing Graduate Student Session What You Need to Do to Graduate This Term And Other Important Information September 5, 2014 15/2203 12:00.

School of ComputingGraduate Student

SessionWhat You Need to Do to Graduate This Term

And Other Important InformationSeptember 5, 2014

15/220312:00 PM

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Topics Research

Requirements

Deadlines

Thesis Write-ups Thesis defense Data flow Editorial requirements Plagiarism The role of your thesis advisor Where to find help Forms Signature pages

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ResearchSelect Thesis Advisor

Listen during course work Identify common areas of interestExtend knowledge base slightly

Secure Prospectus

Select committee members

Set up meetingsThe thesis is your responsibility

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Deadlines and Critical Times

Deadline to apply for graduation The third Friday of the semester (September 12)

Applications are available on the web or from the One Stop Student Services Center. Students may apply online in MyWings by signing into Student Self-Service, then selecting Student Records, then Graduation Application.

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Deadlines and Critical Times

Deadline for presentation of a thesis defense Friday, 6 weeks before the end of the term The final draft of the thesis write-up is due the day

presented Thesis or Dissertation track, s/he should visit the UNF

Graduate School Thesis and Dissertations Procedures and Timeline site to plan accordingly: http://www.unf.edu/graduateschool/student_resources/Thesis_and_Dissertation_Procedures.aspx.

Date by which thesis must be in the Graduate SchoolFriday, 2 weeks before the end of the term (Dec. 1)

Date by which thesis must be in the library Friday, following final exams

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Thesis DefenseThesis defenses are conducted in open

forum before the thesis committee and must be held on or prior to the deadline set by the Graduate School for the termThesis is graded pass/fail as determined by

the thesis committeeThe final draft of the thesis write-up is due the

day of the defense in hard copy form for submission to the Director of the School of Computing

At least 5 School of Computing Graduate Faculty members must be in attendance

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Data Flow

Your idea SoC Graduate faculty agrees to work with you

With thesis advisor/committee Establish thesis committee

3 graduate faculty 1 of whom is thesis advisor

Develop and present prospectus

to committee

Proposal form* to Graduate Dean Do the work keeping

advisor/committeeinformed

continued

Committee doesnot approve

Committeeapproves

*on grad school web siteSchool of Computing

Create/refine an idea

Data Flowthis term

Complete work for thesis keeping advisor/committee informed

Provide committee thesis write-up draft

With thesis advisor & thesis committee (8-9 weeks before commencement)

Final draft

Thesis defense

College review

University review

Student, thesis advisor/committee

At least 5-6 weeks before commencement **

** Graduate School deadline

School Director

College Dean

Graduate Dean

School review

Final copies

LibraryGRADUATE

Thesis advisor approves

Committee approves

Director approves

* If the final draft isreturned to the thesis

Advisor by a reviewer, graduationwill likely be delayed and

in some cases thepresentation repeated

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PlagiarismPlagiarism is a form of academic

dishonesty basically characterized by incorporation of someone else’s work in your own without proper acknowledgement Implies you are claiming original authorship for work not your

own If plagiarism is found to be present, it can result in harsh

penalties ranging from severe reduction in grade to expulsion to criminal prosecution If employed, it can result in loss of job, limiting prospects of re-employment

elsewhere

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Plagiarism (cont)Self-Plagiarism is re-use of your own work

already submitted for another purpose without revealing that fact Submission of a project already completed for an employer Submission of a second Masters thesis substantially taken from a

first Masters thesis Submission of a paper already submitted for another class

ACM (October, 2006) has published a Policy and Procedures on Plagiarism, including a policy for self-plagiarism

(http://www.acm.org/pubs/plagiarism%20policy.html)

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ConsiderationsWholesale copying and pasting together paragraphs

from multiple sources, so-called content scraping, even with acknowledgement, is not an acceptable practice Word for word text used in-line should be enclosed in quotes, with a citation Full paragraphs incorporated into your work should be offset and indented,

with a citation

Work paraphrased from a source should acknowledge the reference or references it is taken from Paraphrasing is more than changing a word or two, it is rewriting in your own

words When you have read from multiple sources and written your own

opinions, you should still include these sources in your Bibliography even though there’s no expectation that you specifically cite them This provides the answer to the question: “I wonder if they’ve read what X

has to say about this?”

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Checking…The School of Computing will be utilizing

Safeassign within Blackboard

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The Role of Your Thesis Advisor

Your work is to be your own The faculty resource is for review and advice You should have regular, on-going meetings with your thesis

advisor (and thesis committee) while your work is in progress

Your thesis advisor is a published authority, and as such is expected to be able to assist you with content Faculty time for editorial assistance is limited Write-ups returned during the review process reflect

negatively on those who have approved the write-up to that point

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Requirementsto be cleared to graduate this term

Must have applied to graduate

Program of study must have been completedCourses must have grades of B or better (1 C)Graduate GPA must be 3.0 or higherAll incomplete grades must have been resolvedThesis write-up must have been accepted for UNF

Library archive

Any outstanding financial obligations to UNF (e.g., library fines, parking tickets) must have been paid

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Graduate School Thesis Requirements

After the prospectus has been accepted by the thesis committee, a Proposal Filing Form is to be submitted to the Graduate Dean.The form is on the Graduate School’s website

Download, complete, and submit electronically to the Graduate School as a PDF file

Due at the time of prospectus presentationThe Graduate School will not process thesis

submissions for which this form is not on file

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Editorial Requirements The final draft

Formatted according to School of Computing Thesis Guidelines

http://www.unf.edu/ccec/computing/Policies___Guidelines.aspx Observes commonly accepted standards for technical writing

ACM (Association for Computing Machinery)

A Manual for Writers of Term Papers, Theses, and Dissertations (Turabian – Bookstore)

Handbook of Technical Writing (St. Martin’s Press)

Science and Technical Writing (Routledge)

Submissions after deadline Graduation usually delayed to subsequent term

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Editorial Requirements (cont) Submissions with significant deficiencies, either editorial

or content Submission returned to thesis advisor to resume work with

student to make corrections On resubmission of the work, the review process is started over from the

beginning, behind all other work already in review – in some instances the presentation may need to be repeated

Reviewers may suspend their review at any point they determine a write-up needs to be returned If only the errors noted by such a reviewer are corrected, the paper will

probably be returned again, and with admonishment

If a write-up is returned to the thesis advisor, graduation in the current term cannot be assured

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Where to Find HelpUNF Graduate School

Professional editors

School of Computing Web Page: Graduate Program Tab

School of Computing Masters Thesis Guidelines

http://www.unf.edu/ccec/computing/Policies___Guidelines.aspx

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Where to Find Help (cont)School of Computing Web Page: Items of

Interest Tab Common Errors in English Website

(http://www.wsu.edu/~brians/errors/index.html)

Reference texts Handbook of Technical Writing by Alred, Brusaw, and Oliu

(St. Martin’s Press) Science and Technical Writing by Rubens (Routledge) For general questions

Chicago Manual of Style (University of Chicago Press) A Manual for Writers of Term Papers, Theses, and Dissertations (Turabian)

ACM examples

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Forms

Thesis CIS 6970 Enrollment

Form

(http://www.unf.edu/ccec/computing/Policies___Guidelines.aspx)

every term enrolled

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Forms

Thesis Graduate School Proposal Filing Form

(http://www.unf.edu/graduateschool

/student_resources/Forms.aspx)

With acceptance of prospectus

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Signature Pages

For both thesis submissions Turn in 2 signature pages with final draft

Final draft on regular paper

Signature pages on thesis paper

Thesis signature page is included within http://www.unf.edu/ccec/cis/SoCdocs/SoCThesisTemplate.doc

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CDs

Required CD copies For each bound copy of your thesis

you must include a CD with (one or more) pdf files containing your write-up It is suggested that you use the

indexing feature of Adobe Acrobat to index your write-up for professional appearance

For thesis you must also prepare 1 additional CD for the UNF Graduate School electronic archive

Each CD must have a printed label formatted as specified in the School of Computing thesis guidelines

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Acknowledgement These slides were initially created by Professor

Emeritus Dr. Charles Winton, retired and edited by Dr. Roger Eggen who is entirely responsible for their content.

Thank you for your attention.

Any questions?

Dr. Roger Eggen

School of Computing