School library management system software

1. LibraryAdmin - MarvelSoft Library Management Software documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21.1 Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21.2 Administrator Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

1.2.1 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21.2.2 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.2.3 Creating Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61.2.4 Creating Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.2.5 Creating Class . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111.2.6 Creating Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131.2.7 Creating Class Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151.2.8 Creating Caste Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191.2.9 Creating Caste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221.2.10 Promoting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241.2.11 Widgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

1.3 Managing Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321.3.1 Setting Number of Books borrowed and time duration limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321.3.2 Creating Book Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351.3.3 Creating Book Authors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 371.3.4 Creating Book Vendors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 401.3.5 Creating Book Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 431.3.6 Creating Book Publishers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 461.3.7 Adding Book details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 491.3.8 Updating all books referrence id's . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

1.4 Managing Students and Staff details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 561.4.1 Adding Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 561.4.2 Adding Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 591.4.3 Updating Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 621.4.4 Updating Student Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

1.5 User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 741.5.1 Adding book stock details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 741.5.2 Searching book details in the library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 791.5.3 Searching Student details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 831.5.4 Issuing Books to Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 901.5.5 Collecting issued books from Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 941.5.6 Finding Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 961.5.7 Issuing Books to Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 981.5.8 Un-Returned Book Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

1.6 Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1051.6.1 Exporting Staff details as Excel document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1051.6.2 Exporting Students details as Excel document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1081.6.3 Exporting Students details as Pdf document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1111.6.4 Generating Student ID Card Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1121.6.5 Generating Students Count Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

1.7 Help / Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1161.8 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Nov 04, 2012( )view changeupdated by Ranganath ShivaramAdding book stock details

Nov 04, 2012( )view changeupdated by Ranganath ShivaramAdding Book details

Nov 04, 2012( )view changeupdated by Ranganath ShivaramSearching book details in the library

Nov 04, 2012( )view changeupdated by Ranganath ShivaramSearching Student details

Nov 04, 2012( )view changeupdated by Ranganath ShivaramAdding Student Records

Nov 04, 2012( )view changeupdated by Ranganath ShivaramCollecting issued books from Students

Nov 04, 2012( )view changeupdated by Ranganath ShivaramIssuing Books to Students

Nov 04, 2012( )view changeupdated by Ranganath ShivaramFinding Staff Details

Nov 04, 2012( )view changeupdated by Ranganath ShivaramIssuing Books to Staff

Nov 04, 2012( )view changeupdated by Ranganath ShivaramUn-Returned Book Details

Nov 04, 2012( )view changeupdated by Ranganath ShivaramManaging Students and Staff details

Nov 04, 2012( )view changeupdated by Ranganath ShivaramIndex

Nov 04, 2012created by Ranganath ShivaramTable of Contents

Nov 04, 2012updated by Ranganath ShivaramLibraryAdmin

Nov 04, 2012( )view change

updated by Ranganath ShivaramLibraryAdmin - MarvelSoft Library Management Software documentation

LibraryAdmin - MarvelSoft Library Management Softwaredocumentation

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Table of Contents

Administrator GuideSettings

Move Mouse Pointer over Options , Click on Settings

Update School Master

User can enter the School details in School Master. The details added in the school master will be replicated in thereports.

Enter all the details of your school.Click on update. You will get message. School Details Updated Successfully

Click on Switch Academic Year to Create & Switch Academic Year

User can create academic year and Switch to new academic year on completion of current academic year in thistab.

Enter the profile dates of new academic year.Enter number of tests and terms that will be conducted in new academic year.Click on Add. You will get message. Added Successfully

Steps for Switching to new academic will be updated in later secession.

Update Settings

User can enable the columns which they want to be displayed in Student / Staff menu.

Check the columns which need to be enabled in the student / staff menu.Click on Update button. You will get the message.Updated Successfully

OptionsClick on Option menu

Help

Users can click on to know how to add /edit /delete records in Library Admin. Help

Settings

Library Admin Basic Settings

Users

Admin as an authority to create users with applicable login's by assigning the authority depending on the staffdesignation.

Logout

User can logout at the end of the day. Once the user clicks on logout, he will be taken to the Library Admin loginscreen.

Creating UsersMove Mouse over Options, Click on Users menu

Admin can create login's for staff by creating users in User master. The users can login to Library Admin withspecified rights of viewing the Menu's. Depending on the designation of the staff, Admin can assign the authority tothe staff in this menu.

Step 3: Once you click on Add, Add/Edit Users window will be shown as below

In the Add / Edit user dialog, you need to provide the details as show in the screen.

Enter the User name.Enter the password.Re-Type the password.Select the .StaffCheck mark Enable. This indicates that user has been given authority to login. User cannot login if Enable isnot marked.Select the authority from the list depending on the designation of the staff.

Finally, Click on button to create a user. Once the data is saved you will see a Add User Successfully added. Repeat the above steps to add all the Users in your School. Once all the users are added click on message Close

button to close the Add/Edit window.

The Users Master will look as shown below.

Edit or Delete a record

You can edit and change the added record by clicking on Edit icon in Action column.

You can delete the record if created duplicated or not required by clicking on delete icon in Action column.

Creating Subject

Step 1: Goto Masters, Click on Subject menu

Declaration of is required to specify which are the subjects taken in the respective classes.Subject

Subjects are used in Marks Card module which is included in the higher version of School Admin.

To Add Students in a Virtual Class ( ), You must first create a subject to create Class Subject. OnceClass Subjectsyou create subjects then you can create Class subjects a virtual class in School Admin Lite.

Step 2: Once you click on Subject menu in the masters, Subject master will be opened as shown below.

click on button to add new subject. In the subject table it will show all the subjects previously created.Add

Step 3: Once you click on Add, Add/Edit Class window will be shown as below

In the Add / Edit class dialog, you need to provide the details as show in the screen.

Subject Name is the Name of the subject, for example English , Kannada , Mathematics etc.,

Short Name is to use the Subject name in short, for example Eng , Kan ,Maths etc.,

Sort Order is the order in which sequence the subjects have to be listed. By sort order value we can haveseparation of subjects between core subjects ie Part-A subjects(Ex : Kannada, English ,Mathematics ) and minorsubjects Part-B subjects(Ex : Moral Science, General Knowledge).

As we have said above, the separation of subject by sort order will be helpful while entering Marks Card of studentwhich is included in higher version of School Admin.

Finally, Click on button to create a subject. Once the data is saved you will see a Add Subject Successfully added. Repeat the above steps to add all the Subjects in your School. Once all the subjects are added click on message C

button to close the Add/Edit window.lose

The Subject Master will look as shown below.




Creating Class

Step 1: Goto Masters , Click on Class menu

Declaration of class is required to specify number of classes present in the school.

To Add Students in a ( ), You must first create a class to create Class Subject. Once you create a class then youVirtual Class Class Subjectscan add section into respective classes.

Step 2: Once you click on Class menu in the masters, class master will be opened as shown below.

click on button to add new class. In the class table it will show all the classes previously created.Add

Step 3: Once you click on Add, Add/Edit Class window will be shown as below

In the Add / Edit class dialog, you need to provide the details as show in the screen.

Class is the Name of the class, for example for LKG, UKG, I-STD, II-STD etc.,

Weight indicates the level of the class which will be used by the software for its internal uses. for example if thereare 10 - classes in a School, lowest class will have the Weight as 1 and the highest class will have the weight valueas 10. This helps to display class in an order.

Strength value will be used in the Higher versions of SchoolAdmin. In the Lite Edition you can give any value ofyour choice say 50. This value is not used in SchoolAdmin Lite Edition.

Finally, Click on button to create a class. Once the data is saved you will see a Add Class Successfully added. Repeat the above steps to add all the Classes in your School. Once all the classes are added click on message Cl

button to close the Add/Edit window.ose

The Class Master will look as shown below.




Creating Section

Step 1: Goto Masters , Click on Section menu

Declaration of Sectionis required to specify number of Section present in a Class.

To Add Students in a ( ), You must first create a section to create Class Subject. Once you create a section inVirtual Class Class Subjectsrespective classes you need to create subjects.

Step 2: Once you click on Section menu in the masters, class master will be opened as shown below.

click on button to add new Section. In the section table it will show all the sections previously created.Add

Step 3: Once you click on Add, Add/Edit Section window will be shown as below

In the Add / Edit section dialog, you need to provide the details as show in the screen.

Section is the Name of the section present in a class, for example for A, B , C etc.,

Finally, Click on button to create a section. Once the data is saved you will see a Add Section Successfully added. Repeat the above steps to add all the Sections in your School. Once all the sections are added click on message C


The Section Master will look as shown below.

Creating Class Subject

Step 1: Goto Masters , Click on Class Subjects menu

Declaration of class subject is required to specify number of virtual classes present in the school. Unless classsubject is created user cannot add the students to their respective class in School Admin Lite.

To Add Students in a ( ), You must first create a Class subject . Once you create aVirtual Class Class Subjectsclass subject a virtual class then you can add students into respective classes.

Step 2: Once you click on Class Sucject menu in the masters, class subject master will be opened as shown below.

click on button to add new class subject. In the Class subject table it will show all the class subjects previouslyAddcreated.

Step 3: Once you click on Add, Add/Edit Class Subject window will be shown as below

In the Add / Edit class subject dialog, you need to provide the details as show in the screen.

Select Class is the class for which user is creating a virtual class.

Select Section is the section which are present in the virtual class.

Select Subjects are the subject which are present in respective virtual Class.

Select the subject which are present in the class and click on .Copy

If user has selected wrong subject which is not in the respective selected class, select the copied subject and clickon . Remove

Finally, Click on button to create a Class Subject. Once the data is saved you will see a Add Class Subject . Repeat the above steps to add all the Class subjects in your School. Once all theSuccessfully added message

class subjects are added click on button to close the Add/Edit window.Close

The Class Subject Master will look as shown below.

How to EDIT or DELETE record



Creating Caste Category

Step 1: Goto Masters , Click on Caste Category menu

Declaration of Caste Category is required to specify for which category the caste belongs to.

To Add first we need to add which helps to group castes under respective Caste category.Caste Caste category

Step 2: Once you click on Caste Category menu in the masters, Caste category master will be opened as shown below.

click on button to add new caste category. In the caste category table it will show all the caste categoriesAddpreviously created.

Step 3: Once you click on Add, Add/Edit Caste category window will be shown as below

In the Add / Edit caste category dialog, you need to provide the details as show in the screen.

Caste Category name is the name of the category. Example : GM, 2A, 2B, SC, ST

Caste Category is mandatory while adding caste. Therefore if the user does not know the Castecategory, they can create a dummy category say NA so that they can add caste.

Finally, Click on button to create a caste category. Once the data is saved you will see a Add Caste category. Repeat the above steps to add all the caste categories in your School. Once all theSuccessfully added message

caste categories are added click on button to close the Add/Edit window.Close

The Caste category Master will look as shown below.




The page How to Edit or Delete a record does not exist.

Creating Caste

Step 1: Goto Masters , Click on Caste menu

Declaration of Caste is required to specify for which caste the student belongs to. We can get a report of studentswith respect to the Caste / Caste category which is included in higher version of School Admin.

Step 2: Once you click on Caste menu in the masters, Caste master will be opened as shown below.

click on button to add new caste . In the caste table it will show all the castes previously created.Add

Step 3: Once you click on Add, Add/Edit Caste window will be shown as below

In the Add / Edit caste category dialog, you need to provide the details as show in the screen.

Caste name is the name of the caste. Example : Lingayat, Brahmin , Christian , Muslim ,SC etc.,

Caste Description is the details of that particular caste , which is not mandatory to give details.

Caste Category Is the category to which the caste belongs to.

If the user does not know the caste category, they can create a dummy caste category say NA

Finally, Click on button to create a caste . Once the data is saved you will see a Add Caste Successfully added. Repeat the above steps to add all the castes in your School. Once all the castes are added click on message Clos

button to close the Add/Edit window.e

The Caste Master will look as shown below.




The page How to Edit or Delete a record does not exist.Promoting Students

Promote Students Menu

When the school completes the Academic year, you need to switch for coming (next) academic year in Settings-Cre

1. 2. 3.

. Therefore you need to promote the students for respective higher class before you switch toating Academic Yearnext academic year. Once you promote the students to their respective class and switch for next year, you will beable to see the students in higher classes and students those who are not promoted / given TC will be left back inprevious year.

Steps to Transfer StudentsYou need to Promote the students in from higher class to lower class. Example : IX to X , VIII to IX , VII to VIII ....Pre KG to LKG.

Therefore you need to empty the Higher class first.

Go to . StudentsSelect the Higher class in your school.Click on filter button. You will get all the students present in that class.

4. Edit student record and go to Student History tab as shown in above image.

1.

5. Check mark . If you have issued TC certificate for the respective student check mark Has Student Transferred. Click on update button.Has Furnished Certificates

Edit all the records of the higher class as said in above steps.

Steps to Promote StudentsSelect the class and section from which the students to be promoted and select the class and section towhich the student are to be promoted.

2. Do not select if the student is detained / left the school. If all the students are promoted , click on Select Alloption.

3. Click on Update button.

Promote all the Students in the same manner. And then switch to next year in .Settings

Note

If new class / section is added in your school. First create and then promote thevirtual classstudents.

Widgets

Click on Widgets

Users can add Holidays and Thoughts in Widget.

Click on Holiday

You will get the holiday menu as shown below. Where the user can add all the holidays given in their respectiveschool.

Once you click on Add, Add/Edit Holiday window will be shown as below

In the Add / Edit holiday dialog, you need to provide the details as show in the screen.

Enter the holiday name.

Select the holiday date.

Enter the description of the holiday if required.

Finally, Click on button to create a holiday. Once the data is saved you will see a Add Holiday Successfully added. Repeat the above steps to add all the Holiday in your School. Once all the holidays are added click on message Cl

button to close the Add/Edit window.ose

The Holiday Master will look as shown below.

Click to add Thoughts

You will get the thoughts menu as shown below. Where the user can add the thoughts which will be displayed onDashboard.

Once you click on Add, Add/Edit Thoughts window will be shown as below

In the Add / Edit thought dialog, you need to provide the details as show in the screen.

Enter the thought.

Finally, Click on button to create a thought. Once the data is saved you will see a Add Thought Successfully. Repeat the above steps to add all the Thought in your School. Once all the holidays are addedadded message

click on button to close the Add/Edit window.Close

The Thoughts Master will look as shown below.

Click on Dashboard, you will view the dashboard as shown below




Managing LibrarySetting Number of Books borrowed and time duration limits

Step 1: Goto Library Masters , Click on Book Limit menu

To Issue Books for Students / Staff you need to specify the limitation of books to be issued. The setting up of book limit is done in Book Limitmenu.

Flow of issuing Book to Students / Staff

1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

1. 2.

For issuing Book, follow the below stepsAdd .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book VendorsAdd .Book LocationsAdd .BookAdd .StockUpdate .LimitIssuing .Books to StudentsIssuing .Books to Staff

Step 2: Once you click on Book Limit menu in the Library Master, Book Limit master will be opened as shown below.

Steps:

Enter the number of books to be issued maximum.Enter how many days the book receiver can keep the book with them selves.

If Book receiver does not return the book within the duration mentioned above, the book will beconsidered as due book. On this the librarian can collect the due from the book receiver.

3. Click on Update button. You will get message. Successfully Updated

The Book Limit Master will look as shown below.

Creating Book Category

Step 1: Goto Library Masters , Click on Book Category menu

To Add Book in Library module, You must first create category. Users can make a list of all the book categories and then add all thecategories at once in Book Category.

Flow of adding Book to Library

1. 2. 3. 4. 5. 6.

1. 2. 3.

For adding Book, first create Book Category

Add Book Category.Add Book Publishers.Add .Book AuthorsAdd . Book VendorsAdd .Book LocationsAdd .Book

Step 2: Once you click on Book Category menu in the Library Master, Category master will be opened as shown below.

click on button to add new category. In the Category table it will show all the categories previously created.Add

Step 3: Once you click on Add, Add/Edit Category window will be shown as below

In the Add / Edit category dialog, you need to provide the details as show in the screen.

Enter Category name.Enter description of the category.Click on Add. You will get message.Added SuccessfullyRepeat the above steps to add all the Category in your School. Once all the category are added click on Clos

button to close the Add/Edit window.e

The Book Category Master will look as shown below.




Creating Book Authors

Step 1: Goto Library Masters , Click on Book Authors menu

1. 2. 3. 4. 5. 6.

To Add Book in Library module, You must first create authors. Users can make a list of all the book authors and then add all them at once inBook Authors .


For adding Book, first create Book Publishers

Add .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book VendorsAdd .Book Locations

6.

1. 2.

Add .Book

Step 2: Once you click on Book Authors menu in the Library Master, Authors master will be opened as shown below.

click on button to add new author. In the Authors table it will show all the authors previously created.Add

Step 3: Once you click on Add, Add/Edit Authors window will be shown as below

In the Add / Edit publisher dialog, you need to provide the details,

Enter Authors name, address, state, city, zip code, mobile no, telephone no.Click on Add. You will get message.Added SuccessfullyRepeat the above steps to add all the Authors in your School. Once all the authors are added click on Closebutton to close the Add/Edit window.

The Book Authors Master will look as shown below.




Creating Book Vendors

Step 1: Goto Library Masters , Click on Book Vendors menu

1. 2. 3. 4. 5. 6.




Add .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book VendorsAdd .Book Locations

6.

1. 2.

Add .Book

Step 2: Once you click on Book Vendors menu in the Library Master, Vendors master will be opened as shown below.

click on button to add new vendor. In the Vendors table it will show all the vendors previously created.Add

Step 3: Once you click on Add, Add/Edit Vendors window will be shown as below

In the Add / Edit vendor dialog, you need to provide the details,

Enter Authors name, address, state, city, zip code, mobile no, telephone no.Click on Add. You will get message.Added SuccessfullyRepeat the above steps to add all the Vendors in your School. Once all the vendors are added click on Closebutton to close the Add/Edit window.

The Book Vendors Master will look as shown below.




Creating Book Locations

Step 1: Goto Library Masters , Click on Book Location menu

1. 2. 3. 4.

5.




Add .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book Vendors

5. 6.

1. 2. 3.

Add .Book LocationsAdd .Book

Step 2: Once you click on Book Locations menu in the Library Master, Book locations master will be opened as shownbelow.

click on button to add new book location. In the Book Locations table it will show all the book locationsAddpreviously created.

Step 3: Once you click on Add, Add/Edit Book Location window will be shown as below

In the Add / Edit vendor dialog, you need to provide the details,

Enter Name of the book location.Enter details / information of the book location.Click on Add. You will get message.Added SuccessfullyRepeat the above steps to add all the library book locations in your School. Once all the locations are addedclick on button to close the Add/Edit window.Close

The Book Locations Master will look as shown below.




Creating Book Publishers

Step 1: Goto Library Masters , Click on Book Publishers menu

1. 2. 3. 4.

5.

To Add Book in Library module, You must first create publisher . Users can make a list of all the book publishers and then add all thepublishers at once in Book Publishers .



Add Book .CategoryAdd Book Publishers.Add .Book AuthorsAdd . Book Vendors

5. 6.

1. 2.


Step 2: Once you click on Book Publishers menu in the Library Master, Publishers master will be opened as shownbelow.

click on button to add new publisher. In the Publishers table it will show all the publishers previously created.Add

Step 3: Once you click on Add, Add/Edit Publisher window will be shown as below

In the Add / Edit publisher dialog, you need to provide the details,

Enter Publisher name, address, state, city, zip code, mobile no, telephone no.Click on Add. You will get message.Added SuccessfullyRepeat the above steps to add all the Publishers in your School. Once all the publishers are added click on C


The Book Publishers Master will look as shown below.




Adding Book details

Step 1: Goto Library Masters , Click on Books menu

1. 2. 3. 4.

5.

User can add all the library books in this module. Here they can fetch the added books according to category, book ID, reference ID, location,author and all the books.



Add .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book Vendors

5. 6.


Step 2: Once you click on Books menu in the Library Master, books master will be opened as shown below.

click on button to add new books. In the Books table it will show all the books previously created.Add

Step 3: Once you click on Add, Add/Edit Books window will be shown as below

In the Add / Edit Books dialog, you need to provide the details,

1. 2.

3. 4. 5.

6.

7.

Enter book title.Select Book category, author , publisher, location from the list which you have already added in respectivemenus.Enter the reference no.Enter the description of the book.If the book is for reference only, you need to check mark . Is Reference Book

You will not be able to issue the book which are for reference.

Upload book photo.

should be in jpg, gif, png, bmp format . jpeg format is not supported.Book Photo

.Student Photo file size must be less than 25KB

Click on Add. You will get message.Added SuccessfullyRepeat the above steps to add all the Books in your School. Once all the books are added click on buttCloseon to close the Add/Edit window.

The Books Master will look as shown below.

Fetching Add Books




Updating all books referrence id's

Step 1: Goto Library Masters , Click on Update All Book menu

User can Change the Reference Book ID in case entered wrongly for n number of books in the master.

Step 2: Once you click on Update All Books menu in the Library Master, it will be opened as shown below.

1. 2.

Update Books on Filter Type

User can fetch and update the library book records on filter type,

Book IDReference IDBook CategoryAuthorLocationAll

In the below example the book record is updated on category.

Steps:

Select the category.Click on Filter. You will get the book records as shown below.

3. Enter the correct Reference ID.

4. Click on Update button. You will get message. The changed Reference ID image is asUpdated Successfullyshown below.

Managing Students and Staff detailsAdding Staff Details

Step 1: Goto Admin Master, Click on Staff menu

Staff module

User can add all the staff in their School in staff module.

This help in maintaining the record of all the staff in your School.

You can also Export the Staff report to maintain yearly records.

Info

Maintaining Staff records is mainly useful for Salary Payment , Staff Leave Management , StaffSMS Module . Salary module , Staff Leave Management , Staff SMS Module is included in theHigher version of School Admin

Step 2: Once you click on Staff menu in the masters, staff master will be opened as shown below.

click on button to add new student. In the Student table it will show all the students previously added.Add

Step 3: Once you click on Add, Add/Edit Staff window will be shown as below

In the Add / Edit staff dialog, you need to provide the details as show in the screen.

Add the details of the staff.(*)mark in front of any label means that field is mandatory , user has to enter the information for those label.

Fill all the required details and mandatory details of the staff.

Finally, Click on button to create a staff. Once the data is saved you will see a Add Staff Successfully added. Repeat the above steps to add all the staff in your School. Once all the staff are added click on butmessage Close

ton to close the Add/Edit window.

Adding Staff Additional DetailsHow to Filter Staff on Staff TypeExporting Staff Report in Excel

The Staff Master will look as shown below.


The page How to Edit or Delete a record does not exist.User cannot / should not delete staff . As delete of staff may cause loss of data.

User should cross check once all the staff are added by filtering on Staff Type. As theycan confirm number of staff present in respective staff type by last Serial no or byExporting report.

Adding Student Records

Step 1: Goto Student Info , Click on Students menu

Declaration of student is required to specify which class the student belongs.

To Add in a ( ), You must first create Class Subject. Once you create aStudents Virtual Class Class Subjectsvirtual class ie class subject then you can add students into respective classes.

Step 2: Once you click on Students menu in the masters, student master will be opened as shown below.

click on button to add new student. In the Student table it will show all the students previously added.Add

Step 3: Once you click on Add, Add/Edit Students window will be shown as below

In the Add / Edit student dialog, you need to provide the details as show in the screen.

Add the details of the student.(*)mark in front of any label means that field is mandatory , user has to enter the information for that label.

Have a note that Date of birth should be above two and half years for a student to join to the School.

Fill all the required details and mandatory details of the student.

Finally, Click on button to create a student. Once the data is saved you will see a Add Student Successfully. Repeat the above steps to add all the students in your School. Once all the students are addedadded message

click on button to close the Add/Edit window.Close

Adding Student DetailsSearching Student detailsGenerating Student Report

The Student Master will look as shown below.

Note

User cannot / should not delete student once Fee payment is done for the student orattendance is given for the student. As delete of student may cause loss of data.

User should cross check once all the students are added by filtering on class and section.As they can confirm number of students present in respective class-section by last Serialno or by Exporting report.

Updating Staff DetailsPersonal Details

Add the personal details as shown in the image.

User has to fill the mandatory fields. Other fields can be filled by user if they have information.

Transport Slab helps you to track in which bus the Staff is coming in. If you do not have Transportation facility , noneed to enter this field.

should be in jpg, gif, png, bmp format . jpeg format is not supported.Staff Photo

.Staff Photo file size must be less than 25KB

Click on button inside Add staff photo. Select the photo where you saved all the staff photo in a folder.Add

Click on upload. You can be able to see the photo of the staff.

Info

Transport Slab is used in Transportation module to track the staff traveling by your School bus.Tranportation Module is included in Upgraded version of SchoolAdmin Lite.

Address Details

Fill the Address details as shown in the image.

User can select the State and City from the list. If you do not find state or city in the list, please enter manually.

1. 2. 3.

Experience Details

Fill the Experience details has shown in the image.

User can fill these details if they have the information, else later they can collect the information from the staff andupdate the experience details .

When a staff Leaves your School and Request for a Experience Certificate, you can record the staff leavingdetails in the Experience Details Tab by filling the below information.

Once the School has given the Experience certificate to the staff, click on the Has furnished Certificate,HasleftTransferred check box.Click on update. Once we update these details. The SchoolAdmin will not carry forward the staff who haveleft the school, when we create a next Academic Year. And the staff who have marked Has Left The Job willnot be visible in the Next Academic Year.

Subject Details

User can assign the subjects taken by the respective staff.

Select the subjects.Click on CopyIf you have selected wrong subject, select the copied subject and click on .remove

Salary Details

User has to enter the PF number.

Current Salary of the respective staff.

Previous Salary of the staff if they have worked in any other institution before or for the last year.

Info

In SchoolAdmin Lite you will only be able to store these information. If you need to maintainsalary structure, income and deduction details to generate salary statement and pay-slip youneed to purchase SchoolAdmin Premium edition.

Bio Data

User can enter the Basic details / Bio data of the Staff.

This is not mandatory. Finally Click on Add button. You can see the Success Message and Staff will be created.

Updating Student DetailsPersonal Details

Add the personal details as shown in the image.

User has to fill the mandatory fields. Other fields can be filled by user if they have information.

Student ID is the auto generated number.

Joining is from which class the student is studying in your school.Class

Class is the current class in which the student has joined.

Select the and if you have defined Fee structure in School Admin. Else User need not Fee slab Transport slabselect Fee and Transport slab.

After defining Fee structure in SchoolAdmin Lite you can assign slabs to all students in Slab Student Slab section.is defined for grouping and collecting fees for all the student.

should be in jpg, gif, png, bmp format . jpeg format is not supported.Student Photo

.Student Photo file size must be less than 25KB

Click on button inside Add student photo. Select the photo where you saved all the student photo in a folder.Add

Click on upload. You can be able to see the photo of the student.

Address Details

Fill the Address details as shown in the image.

User can select the State and City from the list. If you do not find state or city in the list, please enter manually.

Demography Details

Fill the Demography details has shown in the image.

User can fill these details if they have the information, else later they can collect the information from the studentand update the demography.

Student History Details

We are adding the student to I Std in the example as shown in the figure.student add

In the student history tab, for the columns Previous Leaving Date (Previous School), Previous School Name andPrevious School TC No, Enter the Previous School details of the Student.

Current School Leaving Date, Current School TCNo, Has furnished Certificate,Has Student Transferred details youcan update when this particular student leaves your School. While Adding a new students you can leave thesecolumns Blank.

When a student Leaves your School and Request for a Transfer Certificate, you can record the studentsleaving details in the Student history Tab by filling the below information.

Enter the School leaving date.Enter the Student School TcNo - Tranfer Certificate number being issued to this student.Once the School has given the TC certificate to the student , click on the Has furnished Certificate,HasStudent Transferred check box.Click on update. Once we update these details. The SchoolAdmin will not promote the students who haveleft the school, when we create a next Academic Year and Promote the Students. And the students who havemarked as TC Transfered will not be visible in the Next Academic Year.

Note

In SchoolAdmin Lite 6.0 Edition, You will not be able generate Transfer Certificate Report as it isa Limited Edition.

To Generate the Transfer Certificate you must upgrade to the Higher Version of SchoolAdmin.Contact MarvelSoft for more details.

Grade History Details

When you first time add students to SchoolAdmin, there will not be any entries in the Grade History Tab. Gradehistory gets created when we promote students to the next class in next academic year. Grade history record issystem generated entry. For the Student Priya there is no Grade History entry.

The reason can be -Your School (You) started using the SchoolAdmin Lite from this Academic Year or This is anewly admitted Student for the current year.

Grade History tab is useful to find out how the student has been promoted across academic years. If astudent is studying in your institution for more than one academic year, then you will have records forevery promoted academic year in the Grade history table as shown in the above figure for studentKruthi. In the example shown, Kruthi student was in UKG in 2011-2012 academic year and in 2012-13Kruthi is in I STD.

Grade History is also helps in deleting a student record in the present academic year, when you issueTC to the student for Last Academic Year . You may get into this situation during theafter Promotionsbeginning of the Academic Year, where you may not have the details of who will be leaving the Schoolbefore promotion and switching to next year..

TC Details

When a student Leaves your School and Request for a Transfer Certificate, you can record the studentsleaving details in the TC Details Tab by filling the information as shown in above image.

Click on update. Once we update these details. The SchoolAdmin will not promote the students who have left theschool, when we create a next Academic Year and Promote the Students.

Help

The details given in help, helps the user to add student following a proper procedure.

User GuideAdding book stock details

Step 1: Goto Library Masters , Click on Book Stock menu

To issue a book to Students / Staff you need to have the stock of the book. Therefore user has to add the stock of the book in this menu.

User can update the stock when ever they receive new stock.

Flow of Issuing Book to Students / Staff

1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

1. 2. 3.

For issuing Book, follow the below stepsAdd .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book VendorsAdd .Book LocationsAdd .BookAdd Stock.Update .LimitIssuing .Books to StudentsIssuing Books to Staff.

Step 2: Once you click on Book Stock menu in the Library Master, Book Stock master will be opened as shown below.

Steps to update stock on CategorySelect the category under which the book belongs to.Click on Filter.You will be able to view the book list under the selected category as shown below.

http://www.pgsinfo.com:4000/display/LA/Creating+Book+Category


http://www.pgsinfo.com:4000/display/LA/Creating+Book+Publishers

http://www.pgsinfo.com:4000/display/LA/Creating+Book+Authors

http://www.pgsinfo.com:4000/display/LA/Creating+Book+Vendors

http://www.pgsinfo.com:4000/display/LA/Creating+Book+Locations

http://www.pgsinfo.com:4000/display/LA/Adding+Books

http://www.pgsinfo.com:4000/display/LA/Issuing+Books+to+Students

http://www.pgsinfo.com:4000/display/LA/Issuing+Books+to+Staff

4. Click on Edit icon . You will get the Purchase panel opened as shown below.

5. Enter the Purchase date, vendor, quantity, price.

6. Click on Purchase button. The stock will gets added successfully.

1. 2.

7. Click on Close button.

You will be able to see the Stock table as shown below.

Steps to Update Stock on IDEnter the Book ID.Click on Filter. You will get the book.

3. Click on Edit

4. Enter the stock details and click on Purchase button.

5. Finally click on Close.

Searching book details in the library

Fetch Books on Filter TypeUser can fetch the added books in the library on,

BOOK IDReference IDCategoryAuthorLocationALL

1. 2. 3.

Steps to fetch books on Filter Type

Select the Filter Type.Enter the ID / Category name / Location name /Author name.Click on Filter.You will be able to fetch the data wrt to the filter type as shown below,

1. 2. 3.

4.

Export Report

User can export book report on the filter type. This will help you to maintain record of all the books which are in yourlibrary.

Steps to export report

Select the filter type.Select the filer on name / ID.Click on Filter. You will fetch the book records.

Click on Export button . You will get a dialog box to save the report. Click on OK.Report look as shown below

Edit Document

Bharatiya Vidya Bhavan Kodagu VidyalayaAFFILIATED TO CBSE AFFILIATION No: 830150, NEW DELHISiddapur RoadBook Details of the Academic Year-2012-2013

Book Id Reference No Title Author1 8676 Eng comm Suha Ravi

3 8677 Eng communicative Rachna jain

4 8678 Me 'n' Mine M.M Sharma

5 8676 Macmillan English Tina Rita Ann

6 8677 LIVING ENGLISH N K Aggraval

7 5760 Scholastic Dictionary Scholastic

8 6957 Scholastic dictionary Sue young

9 8680 grammer&compostion

N.D .V Prasad Roa

10 3939 Ind &british English Priya hosali

11 8681 Pratical englishgrammer

A.J.Thomsan

13 8683 Pratical englishgrammer3

A.V. Martinet

14 8684 Dictionary of idioms Marvin Terban

15 8685 English grammar J.K.Gangal

16 8686 Simple englishgrammer

P.C. WERN

17 8687 Interact in english Authors

18 8687 Interact in english Authors

19 8688 eng communicative Suha Ravi

20 806 Grammar andwriting

Authors

21 8689 Xam idea Authors

The above report is restricted to 8 columns of data. You will get all the details of the book in theactual report.

1. 2.

Searching Student detailsClass

User can Filter Student on Selecting Class.

Select the class.Click on Find button.

Example : If I Std has Section A and Section B. Filtering on will help you to fetch all the students of both ClassSection A and B of Class I Std.

Class - Section

1. 2. 3.

1. 2. 3. 4.

User can Filter Student on Selecting Class and Section .

Select the class.Select Section.Click on Find button.

Example : If I Std has Section A and Section B. Filtering on will help you to fetch all the Class - Section ( I Std A ) students of Section A of I Std.

Class - Section - Student

User can Filter Student on Selecting Class , Section and Student .

Select the class.Select Section.Select Student.Click on Find button.

If you want to update individual record of a student. You can find the Student by name edit the student details andupdate the details.

1. 2.

Student Id

User can find the student by Student Id.

If User does not know which class the Student belongs to they can find student by entering the Student Id.

Enter the Student Id.Click on Find button.Hence the user can get to know for which class and section the student belongs to.You can edit and updatethe Student details.

Admission Number

1. 2. 3.

1. 2. 3.

User can find the student by Admission number.

If User does not know which class the Student belongs to they can find student by entering the Admission Number.

In Search Student By select .AdmissionNumberEnter the Admission Number .Click on Find button.Hence the user can get to know for which class and section the student belongs to.You can edit and updatethe Student details.

Application Id

User can find the student by Application number.

If User does not know which class the Student belongs to they can find student by entering the ApplicationNumber.

In Search Student By select .ApplicationIDEnter the Application Number .Click on Find button.Hence the user can get to know for which class and section the student belongs to.You can edit and updatethe Student details.

1. 2. 3.

Student Name

User can find the student by Student Name.

If User does not know which class the Student belongs to they can find student by entering the IfStudent Name. the User does not know the full name of the student, they can enter the Starting Letter (Case Sensitive) and click onfind. You will get the Students with the Letter or name you have entered irrespective of Class and Section.

In Search Student By select .StudentNameEnter the Student Name.Click on Find button.

Hence the user can get to know for which class and section the student belongs to. You can edit and updatethe Student details.

1. 2. 3.

Father Name

User can find the student by Father Name.

If User does not know which class the Student belongs to they can find student by entering the If theName. Father User does not know the full name of the parent , they can enter the Starting Letter (Case Sensitive) and click on find.You will get the Students with the Letter or father name you have entered irrespective of Class and Section.

In Search Student By select .FatherNameEnter the Father Name.Click on Find button.


1. 2. 3.

Mobile Number

User can find the student by mobile Number.

If User does not know which class the Student belongs to they can find student by entering the If. Mobile Numberthe User does not know the full mobile number , they can enter the Starting Number and click on find. You will getthe Students with the mobile number you have entered irrespective of Class and Section.

In Search Student By select .MobileNoEnter the mobile number.Click on Find button.


Issuing Books to Students

Step 1: Goto Library Masters , Click on Library Management menu

Users can Issue book for students in Library Management after adding the book and updating stock.


1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

1. 2.

For issuing Book,follow the below steps

Add .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book VendorsAdd .Book LocationsAdd .BookAdd .StockUpdate .LimitIssuing .Books to StudentsIssuing Books to Staff.

Steps to Issue Books for Students

Library Management menu looks as shown below,

Select class , section, student.Click on button. Panel pops up, add the book which has to be issued to the student. AddBook








http://www.pgsinfo.com:4000/display/LA/Setting+Book+Limit

http://www.pgsinfo.com:4000/display/LA/Issuing+Books+to+Staff

NoteUser can find the book by entering reference Id and clicking on find button or byselecting book by Book category.If you have not updated the stock in you will not be able to issue book.Book StockIf the stock is below 3 books, you will get intimation message saying the book stock isless.If there is no Stock , you will not be able to issue book.You cannot issue more than the .book limit

3. Select the book and click on Add button.

1.

4. Click on Issue Book button. You will get message.Book Issued Successfully

Collecting issued books from Students


Steps for Returning Books of StudentsSelect the Class, Section, Student name. You will be able to view all the books issued to the selected studentas shown below.

2. Check mark the book to be returned.

1.

3. Click on Return Book button. You will get message.Returned Book Successfully

If the Student has not returned the book within the duration. You will get message when you select the student.Hence by this information you can collect the due amount from the student and take the book from student.

Steps for Returning Books of StaffSelect the Job Type and staff name. You will be able to view all the books issued to the selected staff asshown below.

2. Check mark the book to be returned.

1.

2.

3. Click on Return Book button. You will get message.Returned Book Successfully

If the Staff has not returned the book within the duration. You will get message when you select the staff . Hence bythis information you can get back the book from the staff.

Finding Staff Details

Filter on Staff Type

User can filter Staff on selecting Staff Type.

This helps you to know how many Staff are there in respective Staff type. Hence you can have the Staff report withrespect to the Staff Type.

Select the Staff Type.

2.

1. 2. 3.

1. 2.

Click on . You can see the list of Staff in Staff type.Find HIGHSCHOOL

You can take the report of HIGHSCHOOL staff.

Select Staff type.Click on Find.Click on Export.Exporting Staff Report in Excel

User can fetch School Staff

This helps you to know how many Staff are there in in your School. This helps you to maintain the Staff record ofyour school.

Select the Staff Type - .ALLClick on .FindYou can see all the Staff irrespective of the Staff type.

1. 2. 3.

You can take the report of ALL staff in your School irrespective of any Staff Type.

Select Staff type as ALL.Click on Find.Click on Export.Exporting Staff Report in Excel

Reset

Reset is used to refresh the Staff table and staff type. You can click on reset button and select staff type to find thestaff list.

Issuing Books to Staff

Step 1: Goto Library Masters , Click on Staff Reference Books menu

Users can Issue book for Staff in Staff reference books after adding the book and updating stock.


1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

1. 2.

For issuing Book,follow the below steps

Add .Book CategoryAdd .Book PublishersAdd .Book AuthorsAdd . Book VendorsAdd .Book LocationsAdd .BookAdd .StockUpdate .LimitIssuing .Books to StudentsIssuing Books to Staff.

Steps to Issue Books for Staff

Library Management menu looks as shown below,

Select Job type and staff name.Click on button. Panel pops up, add the book which has to be issued to the staff. AddBook








http://www.pgsinfo.com:4000/display/LA/Setting+Book+Limit

NoteUser can find the book by entering reference Id and clicking on find button or byselecting book by Book category.If you have not updated the stock in you will not be able to issue book.Book StockIf the stock is below 3 books, you will get intimation message saying the book stock isless.If there is no Stock , you will not be able to issue book.You cannot issue more than the .book limit

3. Select the book and click on Add button.

1.

2.

4. Click on Issue Book button. You will get message.Book Issued Successfully


Un-Returned Book DetailsStudent Pending Book Details

Steps to fetch student records who have not returned the book

Select the class , section.

User can fetch unreturned book records on Class, Class-Section, Class-Section-Student.

Click on filter. You will get the book unreturned records.

1. 2.

3.

Export Student Unreturned books reportSelect Class, Section.Click on Filter button. You will be able to fetch the records as shown above.

Click on Export button . You will get the report as shown below,

Edit Document

Bharatiya Vidya Bhavan Kodagu VidyalayaAFFILIATED TO CBSE AFFILIATION No: 830150, NEW DELHISiddapur RoadReturn Book Details

Student Name Grade Section Issued On Issued Till Book Name

Affan Ahamed M.V I STD A 9/24/2012 9/30/2012 International dictionaryK. Trisha Appanna I STD A 9/24/2012 9/30/2012 EncyclopediaAshmith K.N. I STD A 9/24/2012 9/30/2012 The EarthJoanna SijoKunnumpuram

I STD A 9/24/2012 9/30/2012 IDIOMS-BOOK

1.

2.

B. V . Threya I STD A 10/3/2012 10/9/2012 IDIOMS-BOOKK.A.ThanishPoovanna

I STD A 10/3/2012 10/9/2012 Eng communicative

K.Teertha Poovaiah I STD A 10/3/2012 10/9/2012 International dictionary

Staff Pending Book Details

Steps to fetch student records who have not returned the book

Select the job type.

User can fetch unreturned book records on job type and Staff name.

Click on filter. You will get the book unreturned records.

1. 2.

3.

1. 2.

3.

Export Staff Unreturned books reportSelect Job typeClick on Filter button. You will be able to fetch the records as shown above.

Click on Export button . You will get the report as shown below,

Edit Document

Bharatiya Vidya Bhavan Kodagu VidyalayaAFFILIATED TO CBSE AFFILIATION No: 830150, NEW DELHISiddapur RoadReturn Book Details

Staff Name Job Type Designation Issued On Issued Till

Gowramma. B K NURSERY TEACHER 9/25/2012 10/1/2012Gowramma. B K NURSERY TEACHER 9/25/2012 10/1/2012GAINA NURSERY TEACHER 9/25/2012 10/1/2012Nishad Sulthana NURSERY ASSTTEACHER 9/25/2012 10/1/2012Bharathy K. K. NURSERY ASSTTEACHER 10/2/2012 10/8/2012Rekha K.K. NURSERY ASSTTEACHER 10/3/2012 10/9/2012

Generating ReportsExporting Staff details as Excel document

Staff MenuUser can export the Staff details in a report format.

This will be useful for the School to maintain record of all Staff with respect to the Staff Type or ALL staff. By thisuser can even get to know the number of staff present in respective staff type and in total number of staff in yourschool.

We have already shown how to add staff, once all the staff 's are added in Staff module you can export the staffdetails.

Steps to Export All Staff Details present in your SchoolSelect the Staff Type as ALL.Click on Find button. You will be able to see all the Staff present your school.

Click on Export button.

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2. 3. 4.

4. Click on OK button.

5. You will be able to view the report as shown below.

Edit Document

MarvelSoft High School

#384 , 19G Main, 1st Block ,Rajajinagar

Staff Details of the Academic Year-2012-13

Employee Id Staff Name Gender Date Of Birth Qualification1 Avinash Male 4/23/1980 M Sc

2 Shreya Female 8/25/1983 M Sc

3 Ranganath Female 7/15/1980 BE

4 Ragini Female 5/21/1986 B Sc

5 Karthik Male 7/24/1985 M Sc

11 Suprabha Female 7/24/1982 MA

Steps to Export Staff Details on Staff Type in your SchoolSelect the Staff Type example HIGHSCHOOL.

Click on Find button. You will be able to see all the Staff present in Staff type HIGHSCHOOL in your school.

Click on Export button.Dialog box opens. Click on OK buttonYou will be able to view the report as shown below.

Edit Document

1. 2.

3.

Edit Document

MarvelSoft High School

#384 , 19G Main, 1st Block ,Rajajinagar

Staff Details of the Academic Year-2012-13

Employee Id Staff Name Gender Date Of Birth Qualification4 Ragini Female 5/21/1986 B Sc

5 Karthik Male 7/24/1985 MA

8 Sharath Male 1/22/1980 B Sc

11 Suprabha Female 7/24/1982 MA

14 Nandini Female 3/20/1985 MA

15 Sawathi Female 5/24/1987 MA

In this tutorial , the above report is restricted to display only 10 rows and columns for thisexample.

When you export directly from SchoolAdmin Lite you will get all the columns and rows in theexported excel report without any restrictions.

Exporting Students details as Excel document

Students Menu

User can export the Student details in a report format.

This will be useful for the School to maintain record of all Student with respect to the Class and Section. By this usercan even get to know the number of students present in respective class.

We have already shown how to add students, once all the students are added in a class you can export the studentdetails.

Steps to Export Student Details

Select the Class and Section.Click on Find button. You will be able to see all the students present in respective class and section you haveselected.

Click on Export button.

4. Click on OK button.5. You will be able to view the report as shown below.

Edit Document

MarvelSoft High SchoolEnter School Name#384 , 19G Main, Rajajinagar

Student Details of the Academic Year-2012-13

Student Id Admn No Class Section Student Name DOB Gender1 101 I Std A Kruthi Shetty 7/31/2007 Girl

3 103 I Std A Priya Patil 7/19/2007 Girl

2 102 I Std A Sujay 7/27/2007 Boy

8 235 I Std A Aryan 4/24/2007 Boy

1. 2. 3.

20 237 I Std A Kanasu 2/2/2000 Girl

13 333 I Std A Keerthi 7/27/2007 Girl

15 125 I Std A Kishore 5/7/2007 Boy

The above report is restricted to display only 12 rows and 10 columns.

User can get important details of all the student in School Admin Lite actual report.

Exporting Students details as Pdf document

Goto Students Information, click on Student Report menu

User can generate students report in this menu. They can maintain the record of student report.

Click on Student Report menuSelect the class , section or class.Click on Preview. You will be able to see the preview of the student report.User can take the report in PDF / Word / Excel format.

You need flash player installed to preview ppt and pdf files

Generating Student ID Card Report

Goto Students Information, click on Student ID Card menu

User can generate students ID card in the menu. They can issue the ID card to the students.

http://www.adobe.com/go/getflashplayer

1. 2.

Click on Student ID Card menuSelect the class , section, student name.Click on Preview. You will be able to see the preview of the student ID card.

User can edit the details of the student if needed any changes in . And then take theStudentsPDF / Word / Excel copy of the student ID card in Student ID Card menu.

You need flash player installed to preview ppt and pdf files

Generating Students Count Report

Goto Students Information, click on Student Count Report menu

User can generate students count report in this menu. This will help your school to record the count of students in

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1. 2.

every academic year and trace the improvements.

Click on Student Report menuClick on Preview. You will be able to see the preview of the student count report.User can take the report in PDF / Word / Excel format.

Help / Navigation

Library Admin DashBoard Widget Option

Holidays

Thoughts

Index

Space Index

0-9 ... 0 A ... 5 B ... 0 C ... 13 D ... 0 E ... 3

F ... 1 G ... 3 H ... 1 I ... 3 J ... 0 K ... 0

L ... 1 M ... 2 N ... 0 O ... 1 P ... 1 Q ... 0

R ... 0 S ... 4 T ... 1 U ... 5 V ... 0 W ... 1

X ... 0 Y ... 0 Z ... 0 !@#$ ... 0

0-9 A

Adding Book detailsStep 1: Goto Library Masters , Click on Books menu

User can add all the library books in this module. Here

they can fetch the added books according to category,

book ID, reference ID, location, author and all the

books. Flow of adding Book to Library

Adding book stock detailsStep 1: Goto Library Masters , Click on Book Stock

menu To issue a book to Students / Staff you need

to have the stock of the book. Therefore user has to

add the stock of the book in this menu. User can

update the stock when ever they receive new sto

Adding Staff DetailsStep 1: Goto Admin Master, Click on Staff menu Staff

module User can add all the staff in their School in staff

module. This help in maintaining the record of all the

staff in your School. You can also Export the Staff

report to maintain yearly records. M

Adding Student RecordsStep 1: Goto Student Info , Click on Students menu

Declaration of student is required to specify which class

the student belongs. To Add Students in a Virtual

Class (Class Subjects), You must first create Class

Subject. Once you create a virtual class ie

Administrator Guide

B C

Collecting issued books from StudentsSteps for Returning Books of Students Select the

Class, Section, Student name. You will be able to view

all the books issued to the selected student as shown

below. 2. Check mark the book to be returned.

3. Click on Return Book button. You wil

Creating Book AuthorsStep 1: Goto Library Masters , Click on Book Authors

menu To Add Book in Library module, You must first

create authors. Users can make a list of all the book

authors and then add all them at once in Book Authors

. Flow of adding Book to Library For

Creating Book CategoryStep 1: Goto Library Masters , Click on Book Category


create category. Users can make a list of all the book

categories and then add all the categories at once in

Book Category. Flow of adding Boo

Creating Book LocationsStep 1: Goto Library Masters , Click on Book Location




. Flow of adding Book to Library Fo

Creating Book PublishersStep 1: Goto Library Masters , Click on Book

Publishers menu To Add Book in Library module,

You must first create publisher . Users can make a list

of all the book publishers and then add all the

publishers at once in Book Publishers . Flow of addi

Creating Book VendorsStep 1: Goto Library Masters , Click on Book Vendors




. Flow of adding Book to Library For

Creating CasteStep 1: Goto Masters , Click on Caste menu

Declaration of Caste is required to specify for which

caste the student belongs to. We can get a report of

students with respect to the Caste / Caste category

which is included in higher version of School Admin.

Creating Caste CategoryStep 1: Goto Masters , Click on Caste Category menu

Declaration of Caste Category is required to specify for

which category the caste belongs to. To Add Caste first

we need to add Caste category which helps to group

castes under respective Caste category.

Creating ClassStep 1: Goto Masters , Click on Class menu

Declaration of class is required to specify number of

classes present in the school. To Add Students in a

Virtual Class (Class Subjects), You must first create a

class to create Class Subject. Once you create a

Creating Class SubjectStep 1: Goto Masters , Click on Class Subjects menu

Declaration of class subject is required to specify

number of virtual classes present in the school. Unless

class subject is created user cannot add the students

to their respective class in School Admin

Creating SectionStep 1: Goto Masters , Click on Section menu

Declaration of Sectionis required to specify number of

Section present in a Class. To Add Students in a

Virtual Class (Class Subjects), You must first create a

section to create Class Subject. Once you create

Creating SubjectStep 1: Goto Masters, Click on Subject menu

Declaration of Subject is required to specify which are

the subjects taken in the respective classes. Subjects

are used in Marks Card module which is included in the

higher version of School Admin. To Add Stude

Creating UsersMove Mouse over Options, Click on Users menu Admin

can create login's for staff by creating users in User

master. The users can login to Library Admin with

specified rights of viewing the Menu's. Depending on

the designation of the staff, Admin can assig

D E

Exporting Staff details as Excel documentStaff Menu User can export the Staff details in a report

format. This will be useful for the School to maintain

record of all Staff with respect to the Staff Type or ALL

staff. By this user can even get to know the number of

staff present in respective st

Exporting Students details as Excel documentStudents Menu User can export the Student details in a

report format. This will be useful for the School to

maintain record of all Student with respect to the Class

and Section. By this user can even get to know the

number of students present in respectiv

Exporting Students details as Pdf documentGoto Students Information, click on Student Report

menu User can generate students report in this menu.

They can maintain the record of student report. Click

on Student Report menu Select the class , section or

class. Click on Preview. You will be able to

F

Finding Staff DetailsFilter on Staff Type User can filter Staff on selecting

Staff Type. This helps you to know how many Staff are

there in respective Staff type. Hence you can have the

G

Generating Reports Generating Student ID Card Report

Goto Students Information, click on Student ID Card

menu User can generate students ID card in the menu.

Staff report with respect to the Staff Type. Select the

Staff Type. Click on Find. You can

They can issue the ID card to the students. Click on

Student ID Card menu Select the class , section,

student name. Click on Preview. You will be able

Generating Students Count ReportGoto Students Information, click on Student Count

Report menu User can generate students count report

in this menu. This will help your school to record the

count of students in every academic year and trace the

improvements. Click on Student Report menu

H

Help / NavigationLibrary Admin DashBoard Widget Option Holidays

Thoughts

I

Index Issuing Books to Staff

Step 1: Goto Library Masters , Click on Staff

Reference Books menu Users can Issue book for

Staff in Staff reference books after adding the book and

updating stock. Flow of adding Book to Library For

issuing Book,follow the below steps Add Book Cate

Issuing Books to StudentsStep 1: Goto Library Masters , Click on Library

Management menu Users can Issue book for

students in Library Management after adding the book

and updating stock. Flow of adding Book to Library For

issuing Book,follow the below steps Add Book Categor

J K

L

LibraryAdmin - MarvelSoft Library Management Software documentation

Navigate space

M

Managing Library Managing Students and Staff details

N O

OptionsClick on Option menu Help Users can click on Help to

know how to add /edit /delete records in Library Admin.

Settings Library Admin Basic Settings Users Admin as

an authority to create users with applicable login's by

assigning the authority depending on

P

Promoting StudentsPromote Students Menu When the school completes

the Academic year, you need to switch for coming

(next) academic year in Settings-Creating Academic

Year. Therefore you need to promote the students for

respective higher class before you switch to next a

Q

R S

Searching book details in the libraryFetch Books on Filter Type User can fetch the added

books in the library on, BOOK ID Reference ID

Category Author Location ALL Steps to fetch books on

Filter Type Select the Filter Type. Enter the ID /

Category name / Location name /Author name. Click

on

Searching Student detailsClass User can Filter Student on Selecting Class.

Select the class. Click on Find button. Example : If I Std

has Section A and Section B. Filtering on Class will

help you to fetch all the students of both Section A and

B of Class I Std. Class - Section Us

Setting Number of Books borrowed and time duration limits

Step 1: Goto Library Masters , Click on Book Limit

menu To Issue Books for Students / Staff you need

to specify the limitation of books to be issued. The

setting up of book limit is done in Book Limit menu.

Flow of issuing Book to Students / Staff Fo

SettingsMove Mouse Pointer over Options , Click on Settings

Update School Master User can enter the School

details in School Master. The details added in the

school master will be replicated in the reports. Enter all

the details of your school. Click on update.

T

Table of Contents

U

Un-Returned Book DetailsStudent Pending Book Details Steps to fetch student

records who have not returned the book Select the

class , section. User can fetch unreturned book

records on Class, Class-Section,

Class-Section-Student. Click on filter. You will get the

book unreturn

Updating all books referrence id'sStep 1: Goto Library Masters , Click on Update All

Book menu User can Change the Reference Book ID

in case entered wrongly for n number of books in the

master. Step 2: Once you click on Update All Books

menu in the Library Master, it will be opened as

Updating Staff DetailsPersonal Details Add the personal details as shown in

the image. User has to fill the mandatory fields. Other

fields can be filled by user if they have information.

Transport Slab helps you to track in which bus the

Staff is coming in. If you do not have

Updating Student DetailsPersonal Details Add the personal details as shown in

the image. User has to fill the mandatory fields. Other

fields can be filled by user if they have information.

Student ID is the auto generated number. Joining Class

is from which class the student is

User Guide

V W

WidgetsClick on Widgets Users can add Holidays and

Thoughts in Widget. Click on Holiday You will get the

holiday menu as shown below. Where the user can add

all the holidays given in their respective school. Once

you click on Add, Add/Edit Holiday window wil

X Y

Z !@#$

School library management system software

Business

flash player

grade history

cl ose button

case entered

auto generated

marks card

book unreturned

added successfully