School Forms Spread sheet.xlsx

School Form 1 (SF 1) School Register(This replaced Form 1, Master List & STS Form 2-Family Background and Profile)

School ID Region Division District

School Name School Year Grade Level Section

LRN RELIGION

ADDRESS NAME OF PARENTS GUARDIAN (If not Parent) REMARK/S

Barangay Municipality/ City Province Name Relationship

NAME(Last Name, First Name, Middle Name)

Sex (M/F)

BIRTH DATE (mm/

dd/yy)

AGE as of 1st Friday

of June BIRTH PLACE

(Province)MOTHER TONGUE

IP (Specify Ethnic

Group)

Contact Number (Parent

/Guardian)(nos. of years as per

last birthday)

House # / Street/Sitio/

Purok

Father (1st name only if family name identical to

learner) Mother (Maiden: 1st Name,

Middle & Last Name)(Please refer to the

legend on last page)

LRN RELIGION




Sex (M/F)

BIRTH DATE (mm/

dd/yy)


of June BIRTH PLACE


IP (Specify Ethnic

Group)



last birthday)


Purok





List and code of Indicators under REMARK column Prepared by: Certified Correct:Indicator Code Required Information Indicator Code Required Information BoSY EoSY

Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity CCT Recipient CCT CCT Control/reference number & Effectivity Date MALE

Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Balik-Aral B/A Name of school last attended & Year FEMALE(Signature of Adviser over Printed Name) (Signature of School Head over Printed Name)

LRN RELIGION




Sex (M/F)

BIRTH DATE (mm/

dd/yy)


of June BIRTH PLACE


IP (Specify Ethnic

Group)



last birthday)


Purok





Dropped DRP Reason and Effectivity Date Learner With Dissability LWD SpecifyTOTAL

Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) Accelarated ACL Specify Level & Effectivity Data BoSY Date: EoSYDate: BoSY Date: EoSYDate:

School Form 2 (SF2) Daily Attendance Report of Learners(This replaced Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID School Year Report for the Month of

Name of School Grade Level Section

(1st row for date, 2nd row for Day: M,T,W,TH,F)

ABSENT TARDY

MALE | TOTAL Per Day

LEARNER'S NAME (Last Name, First Name, Middle Name)

Total for the Month REMARK/S (If DROPPED OUT, state reason,

please refer to legend number 2.If TRANSFERRED IN/OUT, write the name of

School.)


ABSENT TARDY




School.)

FEMALE | TOTAL Per Day

Combined TOTAL PER DAY

GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE Month:

1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. M F TOTAL

2. Dates shall be written in the preceding columns beside Learner's Name.* Enrolment as of (1st Friday of June)

3. To compute the following:

a. Percentage of Enrolment =Registered Learner as of End of the Month

x 1002. REASONS/CAUSES OF DROP-OUTS

Enrolment as of 1st Friday of June a. Domestic-Related Factors

b. Average Daily Attendance = Total Daily Attendance a.1. Had to take care of siblings

Number of School Days in reporting month a.2. Early marriage/pregnancy

c. Percentage of Attendance for the month =Average daily attendance

x 100a.3. Parents' attitude toward schooling

Registered Learner as of End of the month a.4. Family problems

b. Individual-Related Factors Average Daily Attendance

b.1. IllnessPercentage of Attendance for the month

b.2. Overageb.3. Deathb.4. Drug Abuse

6. Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period b.5. Poor academic performanceDrop out

* Beginning of School Year cut-off report is every 1st Friday of School Calendar Days b.6. Lack of interest/Distractionsb.7. Hunger/Malnutrition

Transferred outc. School-Related Factorsc.1. Teacher Factor

Transferred inc.2. Physical condition of classroomc.3. Peer influenced. Geographic/Environmental I certify that this is a true and correct report.

d.1. Distance between home and school

d.2. Armed conflict (incl. Tribal wars & clanfeuds) (Signature of Teacher over Printed Name)

No. of Days of Classes:

Summary for the Month

blank- Present; (x)- Absent; Tardy (half shaded= Upper for Late Commer, Lower for Cutting Classes)

Late Enrollment during the month (beyond cut-off)

Registered Learner as of end of the month

Percentage of Enrolment as of end of the month

4. Every End of the month, the class adviser will submit this form to the office of the principal for recording of summary table into the School Form 4. Once signed by the principal, this form should be returned to the adviser.

5. The adviser will extend neccessary intervention including but not limited to home visitation to learner/s that committed 5 consecutive days of absences or those with potentials of dropping out

Number of students with 5 consecutive days of absences:


ABSENT TARDY




School.)

d.3. Calamities/Disasterse. Financial-Related Attested by:

School Form 2: Page 2 of ________e.1. Child labor, workf. Others (Signature of School Head over Printed Name)

School Form 3 (SF3) Books Issued and Returned(This replaced Form 1 & Inventory of Text Book)

School ID School Year

School Name Grade Level Section

NO.

Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title

Date Date Date Date Date Date Date Date

Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned

LEARNER'S NAME (Last Name, First Name, Middle

Name)

REMARK/ACTION TAKEN (Please refer to the


NO.





Name)



TOTAL FOR MALE | TOTAL COPIES

TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES

GUIDELINES: In case of losses/unreturned, please provide information with the following code: Prepared By:1. Title of Books Issued to each learner must be recorded by the class adviser.2. The Date of Issuance and the Date of Return shall be reflected in the form.3. The Total Number of Copies issued at BoSY shall be reflected in the form. (Signature over printed name)

4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form. Date BoSY:____________ Date EoSY: ___________

A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=NegligenceB. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012.

NO.





Name)



5. All textbooks being used must be included. Additional copy/ies of this form may use if needed. School Form 3: Page 2 of ________

B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012.

School Form 4 (SF4) Monthly Learner's Movement and Attendance(This replaced Form 3 & STS Form 4-Absenteeism and Dropout Profile)

Region Division DistrictSchool ID

School Name School Year Report for the Month of

NAME OF ADVISER SECTION

ATTENDANCE DROPPED OUT TRANSFERRED OUT TRANSFERRED IN

Daily Average (B) For the Month (B) For the Month (B) For the Month

M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY:

KINDER

GRADE 1/GRADE 7

GRADE 2/GRADE 8

GRADE 3/GRADE 9

GRADE 4/GRADE 10

GRADE 5/GRADE 11

GRADE 6/GRADE 12

TOTAL FOR NON-GRADED

TOTALGUIDELINES: Prepared and Submitted by:

1. This forms shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.

2. Furnish copy to Division Office: a week after June 30, October 30 & March 313. Only teachers who are handling advisory class shall be reported. May use additional copy/ies of this form if needed. (Signature of School Head over Printed Name)

GRADE/ YEAR LEVEL

REGISTERED LEARNER (As of End of the

Month) Percentage for the Month

(A) Cumulative as of Previous Month

(A+B) Cumulative as of End of the

Month(A) Cumulative as of Previous Month

(A+B) Cumulative as of End of the

Month(A) Cumulative as of Previous Month

(A+B) Cumulative as of End of the Month

4. Small school that has one section per grade/year level is not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only accomplish the summary column per grade/year level.

School Form 5 (SF 5) Report on Promotion & Level of Proficiency(This replaced Forms 18-E1, 18-E2, 18A and List of Graduates)

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

LRN

as of End of the current SY

SUMMARY TABLE

STATUS MALE FEMALE TOTAL

PROMOTED

*IRREGULAR

RETAINED

LEVEL OF PROFICIENCY

MALE FEMALE TOTAL


GENERAL AVERAGE

(Numerical Value in 3 decimal places for honor learner, 2 for

non-honor & Descriptive Letter)

ACTION TAKEN: PROMOTED,

*IRREGULAR or RETAINED

INCOMPLETE SUBJECT/S (This column is for K to 12 Curriculum and

remaining RBEC in High School. Elementary grades level that still implementing RBEC need not to fill up this column)

Completed as of end of current SY

BEGINNNING (B: 74% and

below)

DEVELOPING (D: 75%-79%)

APPROACHING PROFICIENCY

(AP: 80%-84%)

PROFICIENT (P: 85% -89%)

ADVANCED (A: 90% and above)

LRN



GENERAL AVERAGE








TOTAL MALE

PREPARED BY:

Class Adviser

(Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head


REVIEWED BY:


Division Representative

GUIDELINES:

1. For All Grade/Year Levels

ADVANCED (A: 90% and above)

2. To be prepared by the Adviser. Final rating per subject area should be taken from the record of subject teacher. The class adviser should make the computation of General Average.

3. On the summary table, reflect the total number of learners promoted, retained and irregular ( *for grade 7 onwards only) and the level of proficiency according to the individual general average

4. Must tallied with the total enrollment report as of End of School Year GESP /GSSP (BEIS)

5. Protocols of validation & submission will remain under the discretion of the Schools Division Superintendent

LRN



GENERAL AVERAGE








TOTAL FEMALE

COMBINED School Form 5: Page 2 of ________


School Form 6 (SF6) Summarized Report on Promotionand Level of Proficiency

(This replaced Form 20)

School ID Region Division

School Name District School Year

SUMMARY TABLEGRADE 1 /GRADE 7 GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 / GRADE 12 TOTAL

MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL

TOTAL

Prepared and Submitted by: Reviewed & Validated by: Noted by:SCHOOL HEAD DIVISION REPRESENTATIVE SCHOOLS DIVISION SUPERINTENDENT

GUIDELINES:

1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in each data field.2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP

Nos. of BEGINNNING (B: 74% and below)

Nos. of DEVELOPING (D: 75%-79%)

Nos. of APPROACHING PROFICIENCY

(AP: 80%-84%)

Nos. of PROFICIENT (P: 85% -89%)

Nos. of ADVANCED (A: 90% and above)


School Form 7 (SF7) School Personnel Assignment List and Basic Profile(This replaced Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,

Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID Region Division

School Name District School Year

(A) Nationally-Funded Teaching & Teaching Related Items (B) Nationally-Funded Non Teaching Items (C ) Other Appointments and Funding Sources

Teaching

Sex

EDUCATIONAL QUALIFICATION * Daily Program (time duration)

Minor

Ave. Minutes per Day


Title of Plantilla Position (as appeared in the appointment

document/PSIPOP)Number of Incumbent

Title of Plantilla Position (as appeared in the appointment

document/PSIPOP)Number of Incumbent

Title of Designation (Designation as

appeared in the contract/document: Teacher, Clerk, Security Guard, Driver

etc.)

Appointment: (Contractual, Substitute,

Volunteer, others specify)

Fund Source (SEF, PTA,

NGO's etc.)

Number of Incumbent

Non-Teaching

Employee No. (or Tax Identification

Number -T.I.N.)

Name of School Personnel (Arrange by

Position, Descending) Fund

SourcePosition/

Designation

Nature of Appointment/ Employment

Status

Subject Taught (include Grade &

Section), Advisory Class & Other Ancillary

Assignment

Remark/s (For Detailed Items,

Indicate name of school/office, For IP's

-Ethnicity)Degree / Post

GraduateMajor/

SpecializationDAY

(M/T/W/TH/F)

From (00:00)

To (00:00)

Total Actual Teaching Minutes

Assignment per Week

Sex


Minor


Number -T.I.N.)



SourcePosition/

Designation


Status



Assignment




GraduateMajor/

SpecializationDAY

(M/T/W/TH/F)

From (00:00)

To (00:00)


Assignment per Week






GUIDELINES: Submitted by:

(Signature of School Head over Printed Name)

1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during SY, updated Form 19 must submit to the Division Office .

2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. This form shall also serve as inventory list of school personnel.

Sex


Minor


Number -T.I.N.)



SourcePosition/

Designation


Status



Assignment




GraduateMajor/

SpecializationDAY

(M/T/W/TH/F)

From (00:00)

To (00:00)


Assignment per Week

3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported. Updated as of: ___________________________4. * Daily Program Column is for teaching personnel only.

School Form 7, Page 2 of ________

School Forms Spread sheet.xlsx

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