WATERTOWN CITY SCHOOL DISTRICT SMART SCHOOL PROJECT PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017 Page 1 of 16 WATERTOWN CITY SCHOOL DISTRICT SCHOOL AND COMMUNITY WORKING TOGETHER SMART SCHOOLS PROJECT PROPOSED SCOPE OF WORK BCA PROJECT NO. 2017-100 NOVEMBER 2, 2017 Prepared By: & 327 Mullin Street 2136 Five Mile Line Road Watertown, NY 13601 Penfield NY, 14526 315-782-8130 585-377-1850 www.thebcgroup.com www.ecctechnologies.com
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SCHOOL AND COMMUNITY WORKING TOGETHER Area Network / Network Switches 2.4. Uninterruptable Power Supplies ... District Wide Nortel Telephone System with Shoretel VOIP Equipment that
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WATERTOWN CITY SCHOOL DISTRICT
SMART SCHOOL PROJECT
PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017
Page 1 of 16
WATERTOWN CITY SCHOOL DISTRICT SCHOOL AND COMMUNITY WORKING TOGETHER
SMART SCHOOLS PROJECT
PROPOSED SCOPE OF WORK BCA PROJECT NO. 2017-100
NOVEMBER 2, 2017
Prepared By:
&
327 Mullin Street 2136 Five Mile Line Road
Watertown, NY 13601 Penfield NY, 14526
315-782-8130 585-377-1850
www.thebcgroup.com www.ecctechnologies.com
WATERTOWN CITY SCHOOL DISTRICT
SMART SCHOOL PROJECT
PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017
Page 2 of 16
Table of Contents
Purpose Pg. 3
1. Telephone System Pg. 4
1.1. Current Telephone System
1.2. Trunk & Station Cabling
1.3. Telephone Service
1.4. Recommendations
2. Network Assessment for VOIP & IP Security Pg. 5
2.1. Purpose
2.2. District Wide Area Network
2.3. Local Area Network / Network Switches
2.4. Uninterruptable Power Supplies (UPS)
3. Video Surveillance System Pg. 7
3.1. Current Video Surveillance System
3.2. Video Surveillance System Upgrade
4. Door Access Control Pg. 9
4.1. Current Door Access Control System
4.2. DAC Recommendations
5. Visitor Entrances Pg. 11
6. Visitor Sign-In & Badging Pg. 15
7. Automated Lockdown / Mass Notification Pg. 15
Appendix:
Proposed Smart Schools Project – Capital Construction Cost Analysis, dated November 2, 2017
WATERTOWN CITY SCHOOL DISTRICT
SMART SCHOOL PROJECT
PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017
Page 3 of 16
PURPOSE:
Technology & Security Assessments are an important planning tool to understand and document the current state
of various technology based building systems and end user equipment that supports the curriculum,
administration, operations and safety. The New York State Smart Schools Bond was approved in November of
2014 and includes $3,663,924 in Smart Schools funding for the Watertown City School District.
Technology Instructional Plans and Smart Schools Implementation Plans require school districts to submit a scope
of work of proposed Technology and Security improvements that the Smart School funding will be utilized for.
This assessment will provide a detail description of existing systems with recommendations and associated capital
construction cost budgets that will support the Smart School Implementation Plan submission process.
This assessment can also be utilized to augment the District’s Building Condition Survey and Five-Year Plan. The
majority of the recommendations for technology and security improvements can also access NYSED Capital
Construction Aid, BOCES, E-rate and Operational funding. Each of these funding categories will be reviewed to
determine the most beneficial manner in which to fund the various improvements.
Facilities to be included in Assessment:
• High School
• Case Middle School
• Wiley Intermediate School, District Office and Storage Facility
• Knickerbocker ES
• North ES
• Ohio ES
• Sherman ES
• Starbuck ES
• Massey Maintenance Facility, Garage and Storage Building
WATERTOWN CITY SCHOOL DISTRICT
SMART SCHOOL PROJECT
PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017
Page 4 of 16
1. District Telephone System
1.1 Current Telephone System
The District is comprised of following facilities:
• High School
• Case Middle School
• Wiley Intermediate School, District Office and Storage Facility
• Knickerbocker ES
• North ES
• Ohio ES
• Sherman ES
• Starbuck ES
• Massey Maintenance Facility, Garage and Storage Building
All facilities, except for the recently acquired Massey Maintenance facility, are part of the District Wide Nortel
Telephone System. The Nortel telephone system very old and Nortel was acquired by Avaya many years ago.
Parts are no longer available for the Nortel system and most repairs need to be accomplished by using salvaged
parts. Nortel Digital Telephones are located in offices and standard analog telephones are installed in all
classrooms and instructional spaces.
The Massey Maintenance Facility has a newer ShoreTel VOIP Telephone system that is interconnected to the
District Wide Nortel Telephone System with Shoretel VOIP Equipment that is located in the HS. Shoretel VOIP
Telephones are installed in the offices. ShoreTel was just recent purchased by Mitel.
Both of these telephone systems operate over the Campus and District Wide Area Network.
1.2 Telephone Cabling
The current telephone systems in all of the facilities, except Massey Maintenance, utilizes non-data grade
extension cabling that will not support Voice Over IP (VOIP) telephones. The existing telephone cabling appears to
be in poor condition and should be removed in its entirety and a new house telephone cabling system should be
installed to support the minimal analog circuits in many of the facilities. The only facilities in which the existing
house telephone cabling should remain are Wiley, Case MS, Starbuck and Massey.
If the District proceeds with a new VOIP / Unified Communications telephone system then the existing LAN cabling
would be utilized to connect the new VOIP telephones. Any analog circuits to support elevators, fax machines,
dialers or similar devices would have new cabling installed in most facilities to ensure system reliability. The
current cabling for analog devices at Wiley, Case MS, Starbuck and Massey will be re-used.
There are several layers of telephone cabling in most of the buildings as Centrex telephone services and previous
telephone systems were cabled in most buildings. The demolition cost includes removing all of this unused and
abandoned telephone equipment and cabling.
WATERTOWN CITY SCHOOL DISTRICT
SMART SCHOOL PROJECT
PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017
Page 5 of 16
1.3 Telephone Services
Verizon is the telephone service provider for the district facilities.
1.4 Recommendations:
A. Install new VOIP telephone system, voice mail, unified communication and associated IP
telephones for all district facilities. The new VOIP telephone system will be interconnected over
the District’s Campus IP network and WAN to outlying facilities. The majority of the telephones
will be connected to the data cabling and there will be limited areas that will require the new
LAN cabling to be installed to support VOIP telephones. All of the Classroom analog wall phones
would be removed and new IP Desk Phones would be provided.
B. Remove the old telephone cabling and multiple installation of Bell Telephone (now Verizon)
Centrex telephone switches in the following facilities:
1. High School
2. Knickerbocker ES
3. North ES
4. Ohio ES
5. Sherman ES
2. Network Assessment for VOIP & IP Security
2.1 Purpose
The computer network in all schools and the bus garage is now utilized for much more than transmitting
administrative and educational data. These are very important applications and the network is also used
for other applications that are associated with life safety. These include fire alarm, direct digital control,
Emergency Alert, IP based Security and Surveillance Systems and VoIP telephones will use this same
network. Therefore, it is important to review the overall network and determine if there are
improvements that could be implemented to make it more reliable to support critical and potentially life
safety applications. The existing network has been assessed to determine if the proper horizontal (copper)
and backbone (fiber optic) cabling is in place plus all of the necessary network switches with Power over
Ethernet (POE) capabilities. The network architecture is also reviewed to determine if there are multiple
network segments, Virtual LANs (VLans), Quality of Service (QOS) and Routing features to provide the
necessary bandwidth for each application and also have redundancy in the network.
2.2 District Wide Area Network:
The Watertown City School District has three major facilities (HS, Case MS and Wiley) on a common
campus which will have new Single Mode Fiber interconnecting all of the respective IP Networks. This
will allow for 10 Gigabit Ethernet (10GE) backbone connections between that campus facilities that will
support the future VOIP & IP Security improvements.
The District has just entered into a contract with Westelcom for a 10GE Wide Area Network (WAN) for all
of the off-campus facilities. Therefore, this new WAN upgrade will support the future VOIP & IP Security
improvements.
WATERTOWN CITY SCHOOL DISTRICT
SMART SCHOOL PROJECT
PROPOSED SCOPE OF WORK – NOVEMBER 2, 2017
Page 6 of 16
2.3 Local Area Networks / Network Switches:
The Watertown City School District is implementing a $1M Network Switch Replacement project that will
be complete by January of 2018. The new Cisco network switches will support 10GE switching
capabilities between telecom closets and between buildings. The new switches include Power Over
Ethernet (POE) on all switch ports that are required for a VOIP Telephone System and IP Security
improvements. Therefore, the District will not have to improve the switches in most facilities.
The following buildings still need new POE Switches to be purchased and installed to support VOIP & IP
Security Improvements:
1. Starbuck ES (E-rate Funding will also be pursued for new switches at Starbuck ES)
Costs do not include Construction Contingency and Incidental costs.
Notes:
1. New Network Switches are based on Cisco 4500X / 2960X architecture with 10GE backbones between closets and buildings.
2. HS / Wiley / Knick / North / Ohio / Sherman - Network Switches, Video Surveillance, Door Access Control and Perimeter Monitoring will be part of 2016 Tech & Security CIP.
3. Case MS - Network Switches, Video Surveillance, Door Access Control and Perimeter Monitoring will be part of 2017 Case MS CIP. Smart Schools Capital Construction Cost: 2,876,290$
4. District will submit a 2018 E-rate Application to sucure Funding for UPS at all schools and network switches at Starbuck. These item will be also include in Smart Schools Funding request. 5% Construction Contingency: $143,815