SCHEDULE OF TENDER (SOT): a) TENDER NO. NO : T/ LBS4/23/2017/E b) MODE OF TENDER e-tender System (Online Part I - Techno-Commercial Bid and Part II – Price Bid through http://www.mstcecommerce.com/auctionhome/kopt/indexchpt.jsp of MSTC Ltd. The intending bidders are required to submit their offer electronically through e-tendering portal. No physical tender is acceptable by Chennai Port Trust. c) E-Tender No. MSTC/SRO/CHENNAI PORT TRUST/40/Chennai/17-18/4507 d) Date of NIT available to parties to download 31.05.2017 from 17.30 hrs e) Offline Pre-Bid Meeting date & Time 24/05/2017 f) Site inspection date and time 24/05/2017 to 04/06/2017 g) i) Earnest Money Deposit The intending bidders should submit Earnest Money of Rs.8800( Rupees eight thousand eight Hundred Only) for shop about 12 sq. mtrs to The Chairman Chennai Port Trust along with, their offer otherwise their offer will be summarily rejected. The bidders are advised to deposit Earnest Money through ECS (RTGS/NEFT) in favour of Chennai Port Trust, Rajaji SalaiComplex directly into the designated bank account. Details of the bank account is appended hereunder. Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529 Concerned tenderers must ensure that the remitting bank positively enters their name and System Generated E - Tender no. in the ‘Sender to Receiver’ column at the time of making payment of earnest money by RTGS/NEFT. Tenderers should deposit Earnest Money before filling and submission of bids. Details of Earnest money remitted should be entered by the participating Tenderers in the space provided in the etender as indicated hereunder : a) Name of remitting Tenderers : b) E- Tender No. : MSTC/SRO/CHENNAI PORT TRUST/40/Chennai/17-18/4507 c) Amount remitted : d) Remittance Bank Details: e) U.T.R No. : f) Date: ii) Tender/Bid Document Cost The intending bidders should submit the tender cost of Rs.525/- (Rupees Five Hundred and Twenty Five only) (non-refundable) as per the payment mode as mentioned above along with their offer otherwise their offer will be summarily rejected. Tenderers should deposit bid document fee before filling and submission of bids. Details of Tender Cost remitted should be entered by the participating Tenderers in the space provided in the e- tender as indicated hereunder :
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
SCHEDULE OF TENDER (SOT): a) TENDER NO. NO : T/ LBS4/23/2017/E b)
MODE OF TENDER
e-tender System (Online Part I - Techno-Commercial Bid and Part II – Price Bid through http://www.mstcecommerce.com/auctionhome/kopt/indexchpt.jsp
of MSTC Ltd. The intending bidders are required to submit their offer electronically through e-tendering portal. No physical tender is acceptable by Chennai Port Trust.
c) E-Tender No. MSTC/SRO/CHENNAI PORT TRUST/40/Chennai/17-18/4507
d) Date of NIT available to parties to download
31.05.2017 from 17.30 hrs
e) Offline Pre-Bid Meeting date & Time
24/05/2017
f) Site inspection date and time 24/05/2017 to 04/06/2017
g)
i) Earnest Money Deposit
The intending bidders should submit Earnest Money of Rs.8800( Rupees eight thousand eight Hundred Only) for shop about 12 sq. mtrs to The Chairman Chennai Port Trust along with, their offer otherwise their offer will be summarily rejected.
The bidders are advised to deposit Earnest Money through ECS (RTGS/NEFT) in favour of Chennai Port Trust, Rajaji SalaiComplex directly into the designated bank account. Details of the bank account is appended hereunder.
Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI
A/c No : 10885904367 IFS Code :SBIN0018529
Concerned tenderers must ensure that the remitting bank positively enters their name and System Generated E - Tender no. in the ‘Sender to Receiver’ column at the time of making payment of earnest money by RTGS/NEFT. Tenderers should deposit Earnest Money before filling and submission of bids. Details of Earnest money remitted should be entered by the participating Tenderers in the space provided in the etender as indicated hereunder : a) Name of remitting Tenderers :
b) E- Tender No. : MSTC/SRO/CHENNAI PORT TRUST/40/Chennai/17-18/4507 c) Amount remitted : d) Remittance Bank Details: e) U.T.R No. : f) Date:
ii) Tender/Bid Document Cost
The intending bidders should submit the tender cost of Rs.525/- (Rupees Five Hundred and Twenty Five only) (non-refundable) as per the payment mode as mentioned above along with their offer otherwise their offer will be summarily rejected.
Tenderers should deposit bid document fee before filling and submission of bids.
Details of Tender Cost remitted should be entered by the participating Tenderers in the space provided in the e- tender as indicated hereunder :
2
a) Name of remitting Tenderers :
b) E- Tender No. : MSTC/SRO/CHENNAI PORT TRUST/40/Chennai/17-18/4507 c) Amount remitted : d) Remittance Bank Details: e) U.T.R No. : f) Date:
h) Last date of submission of EMD & Bid Document fee at CPT.
05/06/2017 14.00 hrs
i) Date of Starting of e-Tender for submission of on line Techno-Commercial Bid and price Bid at
31.05.2017 from 11.00 hrs. At http://www.mstcecommerce.com/auctionhome/kopt/indexchpt.jsp
j) Date of closing of online e-tender for submission of Techno-Commercial Bid & Price Bid.
05/06/2017 14.00 hrs
k) Date & time of opening of Part-I (i.e. Techno-Commercial Bid) Date of opening of Part II i.e. Price Bid shall be informed separately
06/06/2017 15.30 hrs
3
IMPORTANT INSTRUCTIONS TO E-TENDER
This is an e-tender event of ChPT. The e-tender service provider is MSTC Ltd., No. 69, 2nd floor Leelavathi Building, Armenian Street, Chennai - 600001.
Tenderers willing to participate in this tender are required to go through the entire tender document.
1. Process of E-tender:
A) Registration: (i) The process involves registration of bidders with MSTC e-tender portal which is free of cost. For this purpose, any willing bidder is required to apply online through the MSTC website www.mstcecommerce.com/auctionhome/ChPT/indexchpt.jsp as per details given in this tender document. (ii) Only after registration, the bidder(s) can submit his/their bids electronically. Electronic bidding for submission of Techno-Commercial Bid as well as Price Bid over the internet will be done. The bidder should possess at least Class II signing type digital certificate (Bids will not be recorded without Digital Signature).
(iii) Any willing bidder not yet in possession of at least Class II signing type digital certificate, would be required to obtain the same at their own cost and arrangement prior to participation in the instant tender.
(iv) Bidders are to make their own arrangement for bidding from a P.C. connected with Internet. Neither ChPT nor MSTC shall be responsible for making such arrangement.
SPECIAL NOTE: BOTH PRICE BID AND TECHNO-COMMERCIAL BID ARE TO BE SUBMITTED ON-LINE AT www.mstcecommerce.com/auctionhome/ChPT/indexchpt.jsp
1) Bidders are required to register themselves online with
www.mstcecommerce.com/auctionhome/ChPT/indexchpt.jsp → Registration → Register as Bidders’ Filling in details and creating own user-id and password→ Submit.
2) Bidders will receive a system generated mail confirming their registration in their e-mail ID which will be provided during filling in the registration form. This email shall be forwarded to the contact persons of MSTC as mentioned below. Bidders are requested to submit bid keeping sufficient time in hand. They should not wait for last minute to avoid any problem. In case of any clarification, bidders are advised to contact CPT/MSTC (before the scheduled time of the e- tender). Contact person (CPT): 1. Mr.N.K.Venkatesan
Sr. Dy. Manager(Admn) Chennai Port Trust Ph. No. 9176244777
2.
Contact person (MSTC):
4
1. Mrs. E. BABITHARANI, CHIEF MANAGER. PH: (044) 25272998, 25222842, (EXTN 17) Mob:09444976359
E-Mail Id: [email protected]
B) System Requirement: i) Windows 7 & above Operating System / Windows 8 ii) IE-7 and above Internet browser. iv) Signing type digital signature v) JRE software to be downloaded and installed in the system. To enable ALL active X controls and disable ‘use pop up blocker’ under Tools →Internet Options→custom level.
The system requirements are as follows:
Operating System- Windows 7 and above
Web Browser- Preferred IE 7 and above.
Active-X Controls Should be enabled as follows:
Tools =>Internet Options =>Security =>Custom Level => Enable all Active-X Controls
=>Disable “Use Pop-up Blocker”
Java (Latest is JRE 8 Update 131 – File name Windows X-86 Offline)
To disable “Protected Mode” for DSC to appear in The signer box following settings may be applied.
Tools => Internet Options =>Security => Disable protected Mode If enabled- i.e,
Remove the tick from the tick box mentioning “Enable Protected Mode”.
Other Settings:
Tools => Internet Options => General => Click On Settings under “browsing history/ Delete Browsing History” => Temporary Internet Files => Activate “Every time I Visit the Webpage”.
For details, refer to the “Bidder Guide” and a video guide available under “View Video” Link.
5
2. Format of Bid: (A) Part I Techno-Commercial Bid will be opened electronically on specified date and time as given in the Tender Notice. Bidder(s) cannot witness electronic opening of bid since the same is not a public event. (B) Part II Price Bid: All the Techno-Commercially qualified bidders shall have to participate in the e-auction for which date & time will be intimated separately. Once the e-auction amongst the qualified tenderers is over, Price Bids of those bidders shall be opened electronically. Thereafter, the highest rate amongst all the rates received through the e-auction and the Price Bids shall be accepted as a H1 bid for the tender for the concerned plot.
All entries in the tender (both Techno-commercial Bid and Price Bid) should be entered online without any ambiguity.
The process involves Electronic Bidding for submission of Techno Commercial Bid as well as Price Bid. Note : (i) Any necessary notice/ addendum/ extension notice/ corrigendum to the tender would also be hoisted in the e-tendering portal of M.S.T.C under the “Notification” Link (ii) E-tender cannot be accessed after the due date and time mentioned in this Tender Notice,
unless extended further with due notice in the website. (iii) Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be quoted should be in Indian Rupee as per UOM indicated in the e-tender floor/tender document.
3. Remittance of Tender Fee & EMD: As per Clause g (i) and g(ii) in Schedule of Tender
(above)
4. Submission of on-line bid: As per Annexure-III 4.1 The bidder(s), who have submitted the above fees, can only submit their Techno Commercial
Bids and Price Bid through internet in MSTC website www.mstcecommerce.com→Lease of Property →ChPT → Login →Click for Auctions→ Stage I Bid Submission→ Live Auctions →Selection of the live event→ Techno Commercial and Price Bids.
4.2 The bidder should allow to run Java Enryption Applet by accepting the risk and clicking on run. This exercise has to be done twice immediately after clicking on the Techno-Commercial bid. If this application is not run, the bidder will not be able to save/submit their bid and will get the error messages.
4.3 After filling in the Common Terms bidder should click ‘save’ for recording their Commercial bid. Then the link for Techno-Commercial Bid would be activated and the bidder should click on ‘save’ for recording their Techno-Commercial bid subsequently. Once the same is done, the Price Bid link becomes active and the same has to filled in and then bidder should click on “save” to record their price bid. Once both the Techno-Commercial bid & Price bid are saved, the bidder can click on the “Submit” button to register their bid.
4.4 Bidder’s alertness / duty:
6
4.4. 1
There is no provision to take out the list of prospective bidders downloading the tender document from the website mentioned in NIT. Hence, it is not possible for CPT to intimate each of them individually at every intermediate stage. As such, all prospective bidders are requested to see the website once again before the due date of tender opening to ensure that they have not missed any extension or any other notice/ corrigendum/ addendum/ clarifications, if any, uploaded against the said tender, after downloading the tender document. The responsibility of downloading the subsequent item, if any, will be the sole responsibility of the prospective bidders.
4.4. 2
All correspondence to the bidder(s) after participation in the tender shall be sent by e-mail only during the process till finalization of tender by CPT. Hence, the bidders are required to ensure that their e-mail ID provided is valid and updated at the stage of their registration with MSTC (i.e. Service Provider). Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate).
4.5 Uploading of documents: Bidders are advised to use ‘Attach Docs’ link in the bidding floor to upload documents in document library. Multiple documents can be uploaded. Maximum size of single document for uploading is 4 MB. For further assistance, instructions of Vendor Guide are to be followed.
4.6 No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-tender floor by any bidder confirms his automatic acceptance of all the terms & conditions for the tender including those contained in the extension or any other notice/ corrigendum/ addendum/ clarifications, if any.
4.7 Price Bid submission: As per Annexure-III
5. E-auction: At the stage of e-auction amongst the techno-commercially qualified bidders, the bidders shall only quote the total bid value.
6. Price bid opening:
All the Techno-Commercially qualified bidders shall have to participate in the e-auction for which date & time will be intimated separately. Thereafter, Price Bid will be opened electronically. It is then that the higher bid out of the highest Price Bid and highest Auction bid shall be accepted as the H1 bid for the tender for the plot concerned.
NOTE:
(a) A bid can be edited and documents can be uploaded any number of times before the final submission of bid (i.e. before clicking on Sign & Encrypt). Once the bid is submitted by clicking on Final Submission, further editing is not allowed.
However, deletion of the bid, followed by resubmission of the bid, with no additional amount of EMD and tender fee, is allowed upto the closing time of the tender.
(b) After the closing time of event has passed, no bid will be accepted by the system. Hence, bidders are advised to make final submission of their bids well within time.
(c) In all cases, bidders should use their own ID and Password alongwith Digital Signature at the time of submission of their bid.
7
(d) During the entire e-tender-cum-e-auction process, the bidders will remain completely anonymous to one another and also to everybody else.
(e) The e-tender floor shall remain open from the pre-announced date & time and for such duration as mentioned above.
(f) All electronic bids submitted during the e-tender process shall be legally binding on the bidder.
(g) ChPT reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part, as the case may be, without assigning any reason thereof.
8
CHENNAI PORT TRUST
No.1 Rajaji Salai Chennai – 600 001
TENDER NO : T/ LBS4/23/2017/E
e-Tender cum e-Auction for Allotment of Port Buildings /
Shops in Rajaji Salai and Shops at Tondiarpet Housing
Colony on ‘as is where is’ condition on Annual lease basis for
a initial period of 10 years for Port related activities / Office
accommodation floor wise /Any commercial activities to
willing Tenderers including the Importers / Exporters / Port
Users / Trade / others etc., fulfilling the bidding criteria.
CIVIL ENGINEERING DEPARTMENT
NO. T / LBS4 / 23 / 2017 / E
THROUGH MSTC E-Tender Cum Forward online Auction MODE
Due Date of online submission : 15.00 Hrs. on 05.06.2017
Due Date & Time of bid submission : 15.30 Hrs. on 06.06.2017
CHENNAI PORT TRUST ONLINE BID REFERENCE
TENDER NO. T/LBS4/23/2017/E Dated:11.05.17
e-Tender cum e-Auction for Allotment of Port Buildings/ Shops in Rajaji
Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition
on Annual lease basis for a initial period of 10 years for Port related
activities / Office accommodation floor wise /Any commercial activities to
willing Tenderers including the Importers / Exporters / Port Users / Trade /
Others etc., fulfilling the bidding criteria.
MSTC e-Tender Cum online Forward Auction MODE
www.mstcecommerce.com
PERIOD OF DOWNLOADING BIDDING DOCUMENT : FROM 15/05/17 TO 05/06/17 TIME & DATE OF PRE BID MEETING : 24/05/17 TIME 11.30 HOURS LAST DATE & TIME FOR ONLINE SUBMISSION OF BID: 05/06/17 TIME 15.00 HOURS TIME & DATE OF OPENING OF TECHNICAL BID: 06/06/17 TIME 15.30 HOURS TIME & DATE OF OPENING OF PRICE BID/ : INTIMATED LATER AUCTION PLACE OF OPENING : CHENNAI PORT TRUST, OF TECHNICAL BID 3rd FLOOR, ADMINISTRATIVE OFFICE BUILDING, No.1, RAJAJI SALAI, CHENNAI – 600 001.
CHIEF ENGINEER
CHENNAI PORT TRUST (Mention the description & Area of the item as applicable–Refer Table, Annexure I & II) [OFFER FOR
1. Item No. 1 & 2 (Building / Shops)...................] 2. Mention the Name of the building……… 3. Which floor …….. 4. Area offered…… 5. Quoted Reserve Price ……..
Note: Highest Reserve Price quoted only Valid
10
Notice Invitation Tender thro’ e-portal mode
CHENNAI PORT TRUST
CIVIL ENGINEERING DEPARTMENT
No.1 Rajaji Salai,
Chennai – 600001 Tenders are invited through e-portal under two cover system for the allotment of Buildings / Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise / Any Commercial activities to willing tenderers including the Importers / Exporters / Port Users / Trade / others etc., who are fulfilling the following bidding criteria by e-Tender cum e-auction method. Estimated Cost: -- EMD: Earnest Money Deposit will be equal to 10% of the
annual reserve price of the respective items (Building/ Shops) (as indicated in Annexure).with the offer for each item (Building/ Shops)
Minimum Eligibility Criteria: (i) Company having registered under companies Act / any business entity / person having a office premise in India / The Port users / Banks / Service providers for Port & other infrastructures / Business entities legally acceptable to the land of the law and indented to carrying business in India predominantly Port related activities.
ii) Average annual Turn over as.30% of the tender value (ie 30% of two annual reserve lease fee). Further, Notarized copy of profit and loss account of the bidder for each of the three years authenticated by a chartered accountant or the income tax return each of the three years has to be furnished by the tenderer towards proof for financial eligibility
The complete tender document can be downloaded from Chennai Port Trust website: www.chennaiport.gov.in under e-procurement portal. The cost of tender document is Rs.525/- (inclusive of VAT at 5%). The scanned copy of the DD instrument towards the cost of tender document and EMD drawn in favour of “The Chairman, Chennai Port Trust” shall be uploaded in the tender document- while submitting the tender electronically in the e-procurement Portal. The original demand draft should be reached Ch.P.T before opening the bid. Non submission of DD instrument in original to Ch.P.T may lead to disqualification of bids. OR PAYMENT CAN BE DEPOSITED TO CHENNAI PORT TRUST A/C GIVEN BELOW:
Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
Note: The tenderers are required to pay Rs.525/- towards cost of tender document failing which their tender will be rejected.
Down loading period of bid document : 15.05.2017 to 05.06.2017
Date of pre bid meeting : 24.05 2017 at 11.30 hrs
Start date & time for online bid submission
30.05.2017 at 12.00 hrs
Last date & time for online bid submission
05.06.2017 at 15.00 hrs
Date & Time of opening of bid 06.06.2017 at 15.30 hrs
For details, visit our web site www.chennaiportgov.in & http://www.mstcecommerce.com
T/LBS4/23/2017/E CHIEF ENGINEER
11
NIT FOR PRESS
Chennai Port Trust Civil Engineering
Department Notice for e-tender
“Premises on Rent” Tender No.T/ LBS4/ 23/17/E
Bids are invited online under two cover system for “Allotment of Port Buildings/ Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years”. For details visit our website:-
www.chennaiport.gov.in, www.mstcecommerce.com
Chief Engineer
12
Tender No. T /LBS4/23/2017/E
CHENNAI PORT TRUST
e-Tender Cum e-auction for “Allotment of Buildings / Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise / Any Commercial activities to willing tenderers including the Importers / Exporters / Port Users / Trade / others etc., who are fulfilling the following bidding criteria”.
MSTC e-Tender Cum online Forward Auction
www.mstcecommerce.com
VOLUME I
Page No.
1. Notice Inviting Online Tender 6
2. Instructions to online bid submission 9
3. Details of Area & Instructions to Bidders 14
4. Conditions of Tender 19
5. Condition of Lease & Scope of Contract 28
6. Evaluation Criteria 34
7. Appendix – I Format 35
8. Appendix – II Format 36
9. Token Confirmation of Price Schedule 37
10. Appendix – III (Cover II) Format 38
11. Schedule of Drawings 39
13
CHENNAI PORT TRUST NOTICE INVITING ONLINE TENDERS TENDER NO. T/LBS4/23/2017/E
e-Tender cum e-Auction for Allotment of Buildings / Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise / Any Commercial activities to willing tenderers including the Importers / Exporters / Port Users / Trade / others etc., who are fulfilling the following bidding criteria.
1.1 Online tenders through e-procurement mode are invited by Chennai Port Trust from reputed Tenders for “e-Tender cum Auction for Allotment of Buildings / Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise / Any Commercial activities to willing tenderers including the Importers / Exporters / Port Users / Trade / others etc., who are fulfilling the following bidding criteria.” under two cover systems.
1.2 The tender document through e-procurement mode is open from 15.05.17 to 05.06.17 can be downloaded from the Ch.P.T official website and through e-procurement portal link.
1.3 One set of tender document consists of two volumes (Volumes-I & II). Volume-I (Technical Bid) comprises all technical & commercial offer documents including sketch and Volume-II (Price Bid) comprises all Price bid documents.
1.4 The complete tender document including sketch can be downloaded from Chennai Port Trust website: www.chennaiport.gov.in and MSTC portal www.mstcecommerce.com and submit as tender offer on or before the due date and time of submission. They shall have to pay Rs.525/-inclusive of VAT (Rupees Five Hundred and twenty five only), towards the cost of tender in the form of DD instrument. The Tenderer shall upload the scanned copy of the DD instrument towards the cost of tender set as proof of payment in the tender document - Technical bid while submitting the tender electronically in the www.mstcecommerce.com Portal. The DD instrument in original shall be forwarded along with EMD to reach the Ch.P.T before opening the technical bid. Mere uploading of proof of DD towards cost in the www.mstcecommerce.com or Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
and non submission in original to Ch.P.T may lead to technical disqualification of bids.
1.5 Earnest Money Deposit will be equal to 10% of the annual reserve price of the respective items (Building/ Shops) (as indicated in Annexure) with the offer for each item (Building/ Shops) as ‘Earnest Money Deposit’
14
(EMD) in the form of Banker’s Cheque/Demand Draft issued by any Scheduled Bank of India drawn in favour of ‘The Chairman, Chennai Port Trust’, payable at Chennai Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below:
Bank Details: Bank Name :STATE BANK OF INDIA
Branch :SME BRANCH, CHENNAI A/c No : 10885904367
IFS Code :SBIN0018529
Tenderer intending to participate in the tender for more than one items (Building/ Shops), shall have to deposit EMD separately in the respective offer for each item (Building/ Shops) (Appendix - I). The tender offer shall have to be submitted by the Tenderer only through MSTC e-Tender Cum online Forward e-Auction as explained in the tender document.
1.5.1 The EMD shall be submitted in the form of Demand Draft/ pay order/Bankers Cheque from any Nationalized Bank/ Schedule bank drawn in favor of ‘The Chairman, Chennai Port Trust’ payable at Chennai-600001 or as per the bank details given above.
1.5.2 The proof of EMD shall be uploaded as a scanned copy of the instrument through MSTC e-Tender Cum online Forward e-Auction under the Tender Document – Technical Bid while submitting tender electronically in the MSTC portal www.mstcecommerce.com The original EMD must reach Chennai Port Trust in corresponding address before opening of Technical Bid as per the date and time given in this tender. Mere uploading of EMD document in the portal and non-submission of the original EMD by DD or NEFT as per bank the details given above at the address given below before the Technical Bid opening date & time will lead to technical bid opening disqualification of the bid by the bidder:- Superintending Engineer (LBS), No.1, Rajaji Salai, 3rd Floor, Administrative Office building Chennai Port Trust, Chennai – 600 001. The original EMD instrument (DD/BC) should be sealed in an envelope can also be dropped in the Tender Box kept at the above address. Or Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
The tender offer shall have to be submitted by the Tenderer only through MSTC e-Tender Cum online Forward e-Auction as explained in the Tender Document.
1.6 The offer (both Technical- & Price) must be valid for a minimum of 120 days from the last date of online submission of offer; otherwise the offer shall be rejected as non-responsive.
1.7 Biding is open to all eligible bidders meeting the eligibility criteria as defined in Clause 10 of Details of area/EMD/instruction (Instructions to Bidders) and bidders are advised to note the minimum qualification
15
criteria specified below to qualify for the award of the contract. Average annual financial turnover during the last three years ending 31st March 2016, should be at least 30% of the Two Reserve Annual lease fee.
1.8 The Employer/Board do not bind themselves to accept the highest or any tender and reserve the right to accept any tender in part or to reject any tender without assigning any reason there for.
1.9 The prospective Tenderer shall submit queries if any through e-tendering portal addressed to the Chief Engineer, Chennai Port Trust, Chennai in connection with this tender well in advance, so that the queries can be clarified. The bidders queries will be clarified through e-procurement portal.
1.10 The due date of online submission of offers will be 05.06.17 at 15.00 hrs, unless otherwise notified. In the event of changes in the schedules, the Chief Engineer, Chennai Port Trust notifies the same only through www.chennaiport.gov.in and MSTC portal www.mstcecommerce.com
1.11 If the offers are not received according to the instructions detailed here above, they shall be liable for rejection.
CHIEF ENGINEER
CHENNAI PORT TRUST
16
CHENNAI PORT TRUST
e-Tender cum e-Auction for Allotment of Buildings / Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise / Any Commercial activities to willing tenderers including the Importers / Exporters / Port Users / Trade / others etc., who are fulfilling the following bidding criteria.
INSTRUCTIONS FOR ONLINE BID SUBMISSION
I Bidders to follow the following procedure to submit the bids online through the MSTC portal http://www.mstcecommerce.com
1. Bidder should do the registration in the tender site using the ‘Click
here to Enroll’ option available. 2. Then the Digital signature of MTNL/SIFY/TCS/nCode/eMudhra or
any Certifying Authority is to be registered after logging into the site.
3. Bidder can use update standard documents in advance as required for various e-tenders and use them during bid submission as per NIT. This will facilitate the bid submission process by reducing time.
4. Bidder may read the e-tenders published in the Port web site and download the required documents/tender schedules for the interested tenders.
5. Bidder then logs into the site using the secured login by giving the user id/password chosen during registration and password of the DSC/e-token class-III.
6. Only one DSC/e-token class-III should be used for a bidder and should not be misused by others. If a bidder uses more than one DSC token, the bid would summarily rejected.
7. Bidder should read the tender schedules carefully and submit the documents as asked, otherwise, the bid will be rejected.
8. If there are any clarifications, this may be clarified through online. Bidder should take into account of the Addendums published before submitting the bids through online.
9. Bidder must prepare the bid documents to be submitted in advance as indicated in the tender and it should be in required format. If there is more than one document, they can be clubbed together.
Bidder should submit the EMD as specified in the e-tender by Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details
given below: Bank Details:
Bank Name :STATE BANK OF INDIA
Branch :SME BRANCH, CHENNAI A/c No : 10885904367
17
IFS Code :SBIN0018529
10. The original should be posted/couriered/given in person to the specified location as per Tender Document, latest by the date and time of bid submission.
11. Bidder selects the interested tender by using search option & then moves it to the ‘My Favorites Folder’.
12. From the ‘My Favorites Folder’ he selects the tender to view all the details indicated.
13. The Bidder should reads the terms & conditions and accepts the same to proceed further to submit the bid.
14. The Bidder has to select the payment option as offline to pay the EMD and tender document cost as applicable.
15. The details of the DD instrument / any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the bid submitted will not be acceptable.
15 (a).
EARNEST MONEY DEPOSIT
As Indicated in NIT 1.5
MODE OF PAYMENT
OF EMD
In the form of Demand Draft /pay order/ Bankers Cheque from Nationalized Bank/Scheduled Bank drawn in favour of ‘The Chairman, Chennai Port Trust’ payable at Chennai – 600 001. Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529 Bidder of this tender shall upload a scanned copy as proof of EMD instrument in the Tender Document – Technical Bid while submitting the tender electronically in the e-procurement Portal. The original EMD instrument must reach the Chennai Port Trust, Chennai in corresponding address before opening of technical bid as per the date and time given in this tender. Mere uploading proof of EMD instrument in the portal and non-submission of the original EMD instrument at the address given before the technical bid opening date and time will lead to technical disqualification of the bid by the bidder. Original EMD instrument (DD/ pay order/ BC) or thro’ NEFT as given
16 The Bidder has to enter the password of the DSC/e-token and the required bid documents have to be uploaded one by one as indicated.
17 The rates should be quoted in www.mstcecommerce.com by bidders who are qualified in technical and commercial bids using DSC/e-token.
17.1 The item rate is to be indicated against each lot.
18
17.2 The rate will be applicable to the lot against which the rate is quoted.
17.3 The figures entered in the column notified as Rates will have automatic conversion to words in next column and thereafter the amount is calculated with multiplication of rate and quantity. This would be carried forward until end of BOQ and the total amount is calculated automatically and Tenderer need not insert anything other than rate in figures.
17.4 The e-tendering system will give a successful bid updation message and then a bid summary will be shown with the bid no., the date and time of submission of the bid and all other relevant details. The bidder has to submit the relevant documents required as indicated in the cover content. In case of any irrelevant files, the bid will be rejected.
18 The bid summary has to be printed and kept as an acknowledgement as a token of the submission of the bid.
19 The bid summary will act as a proof of bid submission for a tender floated and will also act as an entry point to participate in the bid opening date.
20 For any clarifications with the eTender Inviting Authority (TIA), the bid number can be used as a reference.
21 Bidder should log into the site well in advance for bid submission so as to submit the bid in time (i.e.) on or before the bid submission time. If there is any delay, due to other issues, bidder only is responsible.
22 Each document to be uploaded online for the tenders should be less than 2 MB. If any document is more than 2 MB, it can be reduced by scanning at low resolution and the same can be uploaded. However, if the file size is less than 1 MB the transaction uploading time will be very fast.
23 The time settings fixed in the server side & displayed at the top of the tender site, will be valid for all actions of requesting, bid submission, bid opening, etc., in the e-procurement system. The bidder should follow this time during bid submission.
24 All the data being entered by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during bid submission & cannot be viewed by any one until the prescribed date & time of bid opening.
25 The confidentiality of the bid is maintained since the secured Socket Layer 128 bit encryption technology is used. Data storage encryption of sensitive fields is done.
26 Any document that is uploaded to the server is subjected to symmetric encryption using a generated symmetric key. Further this key is subjected to asymmetric encryption using buyers public keys. Overall, the submitted tender documents become readable only after the tender opening by the authorized individual.
27 For any queries related to portal, the bidders are asked to contact MSTC, Southern Regional Office, No.69 Leelavathi Building, Armenian
19
Street, Chennai, or mail to [email protected] & Mail [email protected] or by phone 1-800-233-7315 well in advance.
28 Tenderer is required to submit their tender through online in the form of Two Cover System on or before schedule bid due date of closing and time as notified in NIT. The tender received after the due date and time will not be entertained.
29 Tender Document can be submitted online only in the designated MSTC portal www.mstcecommerce.com on or before the due date and time. The time of opening of technical bid will be as notified in the NIT.
30 Tenderer should submit the tender as per specification of work, drawings and in accordance with the instructions to bidders, General Conditions of Contract.
II. COVER – I DETAILS: TECHNICAL BID
This shall contain the following:- 1. Scanned self attached Copy of two demand drafts towards EMD and e-
Tender document Cost. 2. Scanned self attached copy of documents as per condition of e-Tender
(Technical Bid Cover-I). 3. Scanned Copy of Form of Bid, Contractors Bid and letter of
Submission. The original Demand Draft /pay order/ Banker’s Cheque towards EMD and Tender document cost must reach MSTC LTD in above address before opening of online Technical Bid as per the date and time given in this e-tender. The evidence of RTG payments duly be remitted to MSTC Ltd. before commencement of technical bid opening.
COVER – II DETAILS: PRICE BID (BOQ) – Price Schedule The bidder should be quote the Price in column specified for rate in www.mstcecommerce.com Any indication of ‘Quoted price’ in the online technical bid documents shall lead to rejection of the bid outright. For evaluation purpose the uploaded offer documents will be treated as authentic and final. No hard copy shall be submitted for reference purpose. The price bid submitted through e-procurement mode only will be taken up for the purpose for evaluation as the case to case may be.
III. EVALUATION PROCESS:
1) A proposal shall be considered responsive if –
a. It is received by the proposed Due Date and Time. b. It is Digitally Signed. c. Contains EMD and cost of the tender document (wherever
applicable). d. It contains information in formats specified in the e-Tender
Document. e. It mentions the validity period as set out in the document.
20
f. It provides the information in reasonable detail. The Port Trust reserves the right to determine whether the information has been provided in reasonable detail.
g. There are no significant inconsistencies between the proposal and the supporting documents.
h. The Technical qualification conforms to as specified in the qualification criteria of General Rules and directions for the guidance of the Tenderer.
i. The Port Trust reserves the right to reject any tender which in its opinion is non-responsive and no request for alteration, modification, substitution or withdrawal shall be entertained by the Port Trust in respect of such Tenders.
j. The Port Trust would have the right to review the Technical Qualification and seek clarifications wherever necessary.
2. Since the tender involves selection based on pre-qualification criteria and technical specification, the Chief Engineer will examine and seek clarification if any and list out the firms, which are found technically suitable and Cover-II Price Bid of such tenders only will be opened and EMD will be returned to the disqualified tenderers. a. The date and time will be intimated to tenderers whose offers are
found suitable and Cover – II of such tenderers will be opened on the specified date and time.
b. The cost of stamping Agreement must be borne by the successful Tenderer.
c. Tenderers should obtain temporary pass from the Port Asst. Traffic Manager (Central Pass Section) near Anchor Gate Hospital or from the SE(LBS), 3rd Floor, Administrative Office Building, Chennai Port Trust, Rajaji Salai, Chennai – 600 001 to gain entry into the Trust’s premises if necessary.
d. The Fax/E-Mail offers will be treated as defective, invalid and rejected. Only detailed complete offers received through online prior to closing time and date of the tenders will be taken as valid.
CHIEF ENGINEER
CHENNAI PORT TRUST
21
DETAILS OF AREA/(SoR)/ANNUAL LEASE FEE /EMD AND INSTRUCTIONS
Name of work :
e-Tender cum e-Auction for Allotment of Port Building/ Shops in Rajaji Salai, Shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise /Any commercial activities to willing Tenderers including the Importers / Exporters / Port Users fulfilling the bidding criteria.
Invitation of offer: - Sealed tenders are invited under Two cover system from the
willing tenderers for the allotment of areas described below:
(Areas for 10 years’ on Annual Lease fee basis)
ANNEXURE- I FOR ITEM .NO.1 (BUILDINGS AT RAJAJI SALAI)
Floor wise / Area wise Details of RCC commercial buildings at Rajaji Salai
Item No
Place Description
Area in
sq.m
Classifi cation
Purpose of lease
Reserve Price in terms of lease fee (Rs. Per calendar month or
part thereof
Reserve Annual
Lease fee (in Rs.)
EMD
1 Commercial office building (outside of the port) at Rajaji Salai
Covered RCC office
building
Office accommodation for port related activities/ Govt. / Private office/ laboratories/ Sales Office/ Banks/ Hospitals/ Dispensaries/ Pharmacies/ Office for any activities permissible under law except storage of goods.
609/- per one sq.m or
part thereof
a Diabetic Speciality complex Ground floor 668 48,81,744 488200
First floor 668 48,81,744 4,88,200
Second floor 668 48,81,744 4,88,200
Third floor 668 48,81,744 4,88,200
Fourth floor 668 48,81,744 4,88,200
Fifth floor 668 48,81,744 4,88,200
South Annexe Ground floor 620 45,30,960 4,53,100
First floor 544 39,75,552 3,97,555
Second Floor
544 39,75,552 3,97,555
22
North Annexe
Basement 187 13,66,596 1,36,660
Ground floor 153 11,18,124 1,11,800
First floor 187 13,66,596 1,36,660
Second Floor 187 13,66,596 1,36,660
Third Floor 187 13,66,596 1,36,660
Car park 112 Covered space
For parking of vehicles
1826/- per ten sq.m. or
part thereof
2,62,944 26,300
176 Open space
For parking of vehicles
11,564/- per 100 sqm or
part thereof
2,77,536 27,750
b Central Documentation complex
Basement 760 55,54,080 5,55,400
Mezzanine floor
212 15,49,296 1,55,000
First Floor 811 59,26,788 5,92,700
Second floor 504 36,83,232 3,68,300
Third floor 817 59,70,636 5,97,100
c Anchor Gate Building
First Floor 360 26,30,880 2,63,100
d Main Building (Annex)
Ground Floor
Shop 1 17 1,24,236 12,400
Shop 2 22 1,60,776 16,100
Shop 3 17 1,24,236 12,400
First Floor
North side 91 6,65,028 66,500
South side 72 5,26,176 52,600
Second Floor
North side 109 7,96,572 79,700
South side 89 6,50,412 65,100
ANNEXURE- II FOR ITEM .NO.2 (SHOPPING UNITS)
Floor wise / Area wise Details of RCC commercial building for shops at Tondiarpet Housing colony (12 shops)
2 Floor wise / Area wise Details of THC shops
Covered RCC
building (GF+
FF-Each floor
contains 6 shops
For office/ shops any commercial
activities permissible as per
the rule except liquor
609/- per one sq.m. or
part thereof
a In Ground floor
1) Shop Unit 1 15 1.09,620 11,000
23
2) Shop Unit 2 15 1.09,620 11,000
3) Shop Unit 3 15 1.09,620 11,000
4) Shop Unit 4 17 1,24,236 12,400
5) Shop Unit 5 13 95,004 9,500
6) Shop Unit 6 12 87,696 8,800
b In first floor
7) Shop Unit 7 15 1.09,620 11,000
8) Shop Unit 8 15 1.09,620 11,000
9) Shop Unit 9 15 1.09,620 11,000
10) Shop Unit 10 17 1,24,236 12,400
11) Shop Unit 11 .
13
95,004 9,500
12) Shop Unit 12 12 87,696 8,800
Note: Table Indicates Floor wise area details given in separate
Annexure-I for item No 1 (for buildings / shops) & Annexure-II for item No.2 (shops)
A tenderer intending to bid for more than one item buildings/ shops should submit (Upload) separately sealed offer complete in all respects for each item (Buildings / Shops) by remitting separate tender fee & EMD for each tender document
2. Tender Fee & EMD: Tender document cost of each offer for each item (Buildings/ Shops) shall contain tender fee of Rs.525/- (Rupees Five Hundred and Twenty Five only) including 5% VAT and Earnest Money Deposit fixed at 10% of the Reserve Annual Lease Fee for the respective areas (Banker’s Cheque / Demand draft) as stated in the above table and Annexure I & II. The EMD be payable either by Demand Draft or by Pay Order or by Banker's Cheque drawn in favour of “The Chairman, Chennai Port Trust” from any Nationalized/Schedule Bank (except Cooperative Banks) payable at Chennai- 600 001. Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
3. Completeness of offer: Each offer shall be completed in all respects
so far as the contents of both Cover – I and Cover – II are concerned. 4. Tender Fee: 4.1 The tender document may be downloaded from Chennai Port Trust’s
(CHPT’s) website www.chennaiport.gov.in / www.mstcecommerce.com For downloading the tender document from ChPT website:- The Tender Fee (non-refundable) of 525/- (Rupees Five Hundred and Twenty Five only) including 5% VAT for each item (Buildings/ Shops) may be deposited in the form of Banker’s Cheque/Demand Draft to be issued by
24
any Scheduled commercial Banks of India drawn in favour of ‘The Chairman, Chennai Port Trust’, payable at Chennai or Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
4.2 The original Receipt of cash deposit or the original Banker’s
Cheque/Demand Draft in case of tender document downloaded from website shall have to be enclosed along with the tender/offer in Cover – I without which no tender document shall be accepted. Tenderer intending to participate in MSTC e-Tender Cum online Forward e-Auction for more than one item of (Buildings/ Shops), shall have to deposit tender fee separately in the respective offer for each item. (Appendix -1)
4.3 Tender / offer without the tender fee as above or deposited in any other form (say, by A/C Payee cheque) shall not be considered and will be invalid.
5. In case of any discrepancy between the content of the Tender Document submitted by the tenderer which is downloaded from ChPT’s website and the master copy of the Tender Document available in the office of the Superintending Engineer (LBS), ChPT, the latter shall prevail and shall be binding on the Tenderer.
6. Earnest Money: 6.1 Earnest Money Deposit will be equal to 10% of the annual reserve
price of the respective items (Buildings/ Shops) (as indicated in Annexure I & II).with the offer for each item (Buildings/ Shops) as ‘Earnest Money Deposit’ (EMD) in the form of Banker’s Cheque/Demand Draft issued by any Scheduled Bank of India drawn in favour of ‘The Chairman, Chennai Port Trust’, or any other acceptable mode payable at Chennai. Tenderer intending to participate in the tender for more than one items (Buildings/ Shops), shall have to deposit EMD separately in the respective offer for each item (Buildings/ Shops). (Appendix - I)
6.2 Tender / offer without the EMD as above or EMD deposited in any other form (say, by A/c Payee cheque) shall not be considered.
6.3 Tenderers who have deposited EMD alone will be allowed to participate in the e-tender cum e-auction.
6.4 The tenderers are advised to enclose an advance stamp receipt duly signed along with the Bank details, viz., Name and branch of the Bank, Account Number, Type of Account and IFSC & MICR code to enable the Ch.P.T. to refund the EMD amount through ECS to the unsuccessful tenderers.
6.5.1 No interest shall be paid on the EMD from the date of its receipt till it is being refunded.
7. Mandatory obligation: Tender Fee and EMD shall be submitted in Cover – I of the tender for each item (Building/ Shops) without which
25
no tender document shall be accepted. In case of the unsuccessful tenderers, the EMD will be refunded without interest to their bank account through ECS, after finalization of the tender. Therefore, the tenderers are requested to furnish the Bank details along with a cancelled cheque leaf to facilitate refund of EMD. In case of the successful tenderers, the EMD shall be adjusted with Security Deposit. In fact, mere submission of offer will not mean that a particular offer will be automatically considered qualified and the bid will be entertained. This is, however, subject to Clause No.14 of the Conditions of Tender.
8. Inspection of site: The tenderer or his authorized representatives or agents will be granted permission to enter upon the premises and Building / Shops for the purpose of site inspection but on the condition that the tenderer/ authorized representatives or agents shall indemnify in writing to The Chief Engineer against any loss to Trust property or against any liability in respect thereof. Prospective tenderers are advised to contact the Superintending Engineer, Lands & Buildings Section at Phone No. 044-25362201 extn: 2645, or No.9176244777 regarding arrangement of site inspection. No cost incurred by the tenderers in preparing their offer or attending inspection of the site will be reimbursed by the ChPT.
9. Deemed inspection: Irrespective of participation in the site-inspection, the tenderers shall be deemed to have inspected the respective items (Building/ Shops) before submission of offer and to have considered all relevant aspects necessary for submission of offer.
10. Eligibility Criteria: Note1:Company having registered under companies Act / any business
entity / person having a office premise in India / The Port users / Banks / Service providers for Port & other infrastructures / Business entities legally acceptable to the land of the law and indented to carrying business in India predominantly Port related activities.
Note2:Average annual Turn over shall be 30% of the tender value (i.e. 30% of two annual reserve lease fee). Further, Notarized copy of profit and loss account of the bidder for each of the last three years authenticated by a chartered accountant or the income tax return each of the three years has to be furnished by the tenderer towards proof for financial eligibility.
26
CONDITIONS OF TENDER Contents of offer: The following documents shall have to be submitted along with the tender for each items (Buildings/ Shops):-
Technical - Bid [Cover – I] :- (a) The original Receipt of Tender fee, if deposited in cash or the original
Banker’s Cheque / Demand Draft towards the Tender fee in case the tender document is downloaded.
(b) The EMD in the form of Banker’s cheque / Demand Draft issued by a Scheduled Bank of India drawn in favour of “The Chairman, Chennai Port Trust payable at Chennai and the advance stamp receipt for refunding EMD. The APPENDIX – I enclosed herewith (indicating particulars / details of the Tender Fee & Earnest Money deposit) is to be filled up and submitted along with the covering letter of the offer] Each page of this tender document, including addendum, if any, is to be duly signed and stamped as a token of having read all the pages and confirmation of having agreed to the same.
(c) The blank space at the bottom of page 1 (i.e., offer for the item (Buildings/ Shops) ……..) of this tender document shall have to be filled in by the tenderer. As far as the format for the “Price Schedule” as contained in this tender document is concerned, the relevant page is to be attached in blank form (i.e. without any indication of value) and by scoring out diagonally - duly signed and stamped – as a token of confirmation of having quoted in Cover – II according to the given format of the Price Schedule (Appendix – III).
(d) Papers indicating profile of the tenderer (i.e. details of tenderer) (e) Self attested copy of I.T. PAN Card/ TAN. (f) Self attested copy of Service Tax registration certificate, if applicable.
(Otherwise to mention ‘Not Applicable’) (g) Self attested copy of VAT registration certificate, if applicable.
(Otherwise to mention ‘Not Applicable’) (h) Self attested copy of Audited Balance Sheet and Profit & Loss Account
with Audit Report for the last three financial years ending 31st March 2016.
(i) Self attested copy of Current IT Return for the last Assessment Year.. (j) Self attested copy of valid Professional Tax Challan, if applicable.
(Otherwise to mention ‘Not Applicable’) (k) Self attested copy of Partnership Deed (in case the tenderer is a
partnership firm) or self attested copy of Memorandum of Association and Articles of Association/ Bye laws along with certificate of incorporation (in case the tenderer is a company). This is not applicable for a proprietorship firm and in that event, the same is to be clearly stated in the covering letter of the offer.
(l) Self Attested papers to indicate the status of the firm, name and designation of the proprietor/partners/ directors/major share holders etc. with profit sharing ratio and/or share holding pattern certified by authorities concerned or Chartered Accountant/Company Secretary.
27
(m) Original Power of Attorney in favour of the person signing the tender document, if the tender is not signed by the proprietor / partner / authorized signatory, as the case may be.
(n) Format of undertaking to be submitted by the tenderer is attached as APPENDIX – II and the same should be duly filled in, signed and stamped.
(o) A copy of the Addendum (if issued pursuant to the pre-bid meeting or otherwise), any notice etc. – duly signed and stamped as a token of confirmation of having read all the pages and agreed to the same.
(p) The self attested copy of the drawing for the particular area, out of the drawings uploaded separately with this tender document. However, the self attested copy of other drawings shall not have to be enclosed.
(q) Any other documents/ papers/ forms / formats) duly signed and stamped or duly filled in, signed and stamped, as may be indicated by ChPT in the website before the pre-bid meeting.
Price Bid [Cover – II] :- APPENDIX – III
1. Pre-bid meeting
The bidder or his official representative is invited to attend a pre-bid meeting which will take place at the office of the Superintending Engineer, Lands & Buildings Section 3rd floor, Administrative office Building, Rajaji Salai, Chennai Port Trust, Chennai at 11.30 Hrs on 24.05.17.
The purpose of the meeting will be to clarify issues and to answer question on any matter that may be raised at that stage.
The bidder is requested to submit any questions through MSTC website: www.mstcecommerce.com or email ID [email protected] before pre-bid meeting. Any queries received after pre bid meeting will not be accepted.
Minutes of the meeting, including the text of the questions raised (without identifying the source of enquiry) and the responses given, will be furnished expeditiously on Ch.P.T web site and e-procurement portal. Any modification of the bidding documents which may become necessary as a result of the pre-bid meeting shall be made by the Chief Engineer exclusively through the issuance of an addendum and not through the minutes of the pre-bid meeting and shall be hosted on Ch.P.T web site and www.mstcecommerce.com. The responsibility of downloading such addendum from Ch.P.T web site and e-procurement portal fully lies with the bidder.
Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.
In this connection, prospective tenderers may send advance queries to the Contact Officer Superintending Engineer, Lands & Buildings Section at Phone No. 044- 25362201 extn: 2645 or No. 9176244777 & email ID [email protected] by email. ChPT will be at liberty to amend the tender document and issue addendum, if needed, pursuant to such pre-bid meeting or otherwise. The same, if issued,
28
shall be part and parcel of the tender document and shall be hoisted in ChPT’s website. Besides, any other addendum, if issued, shall also be hoisted in ChPT website and also in www.mstcecommerce.com and the same shall likewise be part and parcel of the tender document. Accordingly, the prospective tenderers are advised to visit the website upto the date (or revised date, if any) of submission of tender regularly.
2. Tender fee: As stated at para 4 of the Tender Notification. 3. Earnest Money: As stated at para 6 of the Tender Notification. 4. Validity: The offer shall be kept valid for a period of 120 (one hundred
and twenty days) from the date of opening of the technical bid of the tender. The above validity period is, however, subject to extension, if agreed to by the tenderers in response to any request made by ChPT.
5. Format and signing of Bid 5.1 The Bid shall be in online mode in www.mstcecommerce.com 5.2 The Bid shall contain no alterations or additions, except those comply
with instructions issued by the Employer. 6. Sealing and Marking of Bids 6.1 The bidder shall put original bid security document as per EMD Clause hereof in one envelope and properly seal and mark as “Bid Security”. In addition the bidder shall put DD / Pay order towards cost of tender documents as per clause 1.4 of Notice Inviting Tender, hereof in one envelope and properly sealed and mark as “Cost of tender documents”. Both can be deposited by NEFT /RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
These two envelopes then put inside one outer envelope and sealed, duly marking the outer envelope as “Bid Security and cost of tender documents”.
6.2 The envelopes shall a) be addressed to “The Chief Engineer, Chennai Port Trust, No.1
Rajaji Salai, Chennai-600 001” or MSTC Ltd. b) bear the following identification:
Bid for “e-Tender cum e-Auction for Allotment of Port Buildings/ Shops in Rajaji Salai and shops at Tondiarpet Housing Colony on ‘as is where is’ condition on Annual lease basis for a initial period of 10 years for Port related activities / Office accommodation floor wise /Any commercial activities to willing Tenderers including the Importers/Exporters/Port Users/Trade/Other etc., fulfilling the bidding criteria”
Bid Reference No: T/LBS/23/2017/E DO NOT OPEN BEFORE (15.30HRS & DATE: 06.06.17) Name and Address of the Bidder
29
The Tender complete in all respect should reach (Tender
No.T/LBS/23/2017/E) the office of The Superintending Engineer
(LBS), 3rd floor of Administrative office building, Chennai Port Trust,
No.1 Rajaji Salai, Chennai-600 001 upto 15.00 hrs on 06.06.17 and
open at 15.30 hrs. on the same date in presence of the tenderers who
may wish to be present.
6.3 In addition to the identification required in Sub-Clause 19.2, the inner envelopes shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared late, pursuant to Clause 21, or the bid is declared non responsive. If the outer envelopes are not sealed and marked as above, the Chief Engineer will assume no responsibility for the misplacement or premature opening of the Technical bid and Financial bid.
6.4 Tender document including quoted bid price have to be submitted online only before deadline for online submission of bid.
For evaluation purpose the uploaded offer documents will be treated as authentic and final. Any documents submitted in the form of hard copy except DD instrument shall be treated as irrelevant.
7 Deadline for online Submission of Bids 7.1 The completed bid shall be submitted in the electronic form by 15.00
Hrs. on 05.06.17 only through e-procurement portal. 7.2 The Employer may extend the deadline for submission of bids by
issuing an amendment in accordance with Clause 10, in which case all rights and obligations of the Employer and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended.
7.3 The bids should be quote in www.mstcecommerce.com website only. Any indication of ‘Quoted price’ in the online technical bid documents shall lead to rejection of the bid outright. For evaluation purpose the uploaded offer documents will be treated as authentic and final. No hard copy shall be submitted for reference purpose. The bid submitted through e-procurement mode only will be taken up for the purpose for evaluation. The uploaded Port Tender Document will be treated as authentic tender and if any discrepancy is noticed at any stage between the Port’s tender document and the one submitted/uploaded by the tenderer, the conditions mentioned in the port’s uploaded document shall prevail. Besides, the tenderer shall be liable for legal action for the lapses.
8. Late Bids 8.1 The tenderer should ensure that their tender is received online at
Ch.P.T before the deadline prescribed in Clause 20 The time that is displayed from the server clock at the top of the
tender Portal, will be valid for all actions of requesting bid submission, bid opening etc., in the e-Procurement portal. The bidders should adhere to this time during bid submission.
Submission of the EMD & Cost of Tender Document: The offers sealed as stated above shall have to be submitted in the designated tender box kept at the office of the Superintending Engineer (LBS),
30
located at 3rd floor of the Old Administrative office building of Chennai Port Trust at No.1, Rajaji Salai, Chennai – 600 001 up to 03.00 p.m. on 06.06.2017 and the same shall be opened at “15.30 hrs” on the same day. No tender document received after the aforesaid scheduled time & date shall be considered and no request/ communication from the end of any tenderer shall be entertained by ChPT in connection with late submission of bid.
9. Opening of technical bid of the tender: Technical bid (Cover – I) of the Tenders will be opened on 06/06/2017 at the Superintending Engineer (LBS), located at 3rd floor of the Old Administrative office building of Chennai Port Trust at No.1, Rajaji Salai, Chennai – 01, in presence of the willing tenderers or their authorized representatives. On the due date and time as specified in Clause 20, the Employer will first open Technical bids of all bids received online (except those received late) including resubmitted pursuant to clause 22 in presence of the Bidders or their representatives who choose to attend. In the event of specified date for bid opening declared as holiday by the Employer, the bid will be opened at the appointed time and location on the next working day.
9.1 If all Bidders have submitted unconditional Bids together with requisite Bid security, then all Bidders will be so informed then and there. If any Bid contains any deviation from the Bids documents and / or if the same does not contains Bid security in the manner prescribed in the Bid documents, then that Bid will be rejected and the Bidder informed accordingly.
9.2 The date and time of opening of price bid (cover-II) shall be intimated to the qualified tenderers based on the evaluation of the technical bid. The price bid (cover-II) of such eligible tenderers shall be opened on the specified date and time in the presence of the qualified tenderers or their authorized representatives.
10. Process to be Confidential Information relating to the examination, clarification, evaluation and comparison of bids and recommendations for the award of a Contract shall not be disclosed to bidders or any other persons not officially concerned with such process until the award to the successful bidder has been announced.
11. Clarification of Bids 11.1 To assist in the examination and comparison Bids, the Employer may,
at his discretion, ask any bidder for clarification of his Bid, including breakdown of unit rates. The request for clarification and the response shall be in writing or by cable, but no change in the price or substance of the Bid shall be sought, offered, or permitted except as required to confirm the correction of arithmetic / typing errors discovered by the Chief Engineer in the evaluation of the Bids in accordance with Clause 27.
11.2 Subject to Sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his bid from the time of the online bid opening to the time the contract is awarded. If the Bidder wishes to bring
31
additional information to the notice of the Chief Engineer, he should do so in online mode /writing only.
11.3 Any effort by the Bidder to influence the Chief Engineer’s bid evaluation, bid comparison, or contract award decisions, may result in the rejection of his bid.
12. Examination of Technical Bids and Determination of Responsiveness of Technical Bid
12.1 Prior to detailed evaluation of Technical Bids, the Employer will determine whether each the bid (a) meets the eligibility criteria defined in clause 4 (b) has been properly signed by an authorized signatory(accredited representative) holding Power of Attorney in his favour. The Power of Attorney shall interalia include a provision to bind the bidder to settlement of disputes clause; (c) is accompanied by the required Bid Security and cost of tender document; (d) is responsive to requirements of the bidding documents.
12.2 A substantially responsive Technical and financial Bid is one which conforms to all the terms, conditions and specification of the Bidding documents, without materials deviation or reservation. A materials deviation or reservation is one (a) which affects in any substantial way the scope, quality or performance of the Works; (b) which limits in any substantial way; the Employers’ rights or the Bidder’s obligations under the contract; or (c) whose rectification would affect unfairly the competitive position of other Bidders presenting responsive Bids.
12.3 If a Technical Bid is not substantially responsive, it will be rejected by the Employer. The financial bid of those bidders whose Technical bid has been determined to be non- responsive shall not be opened in online mode.
13 Correction of Errors (in Price Bid) 13.1 Not applicable for online tenders. 14. Evaluation and Comparison of Bids 14.1 The Employer will evaluate and compare only the Bids determined to
be responsive in accordance with Clause 26. 15. Interruption of activities: In the event of any unforeseen
circumstances such as holidays, bandhs, strikes, transport dislocation etc. on the scheduled day of pre-bid meeting / submission of offers / opening of technical part or price part of the tender, such activity shall take place at the same venue and at the same time on the next working day of ChPT.
16. Contact Officer: Further details/clarification, if required, will be available from Superintending Engineer (LBS) for leasing of Lands & Buildings Section at Phone No.044-25362201 Extn: 2645 or No.9176244777 & email ID: [email protected] .
17. Right of acceptance: Chennai Port Trust reserves the right to accept or reject any or all tenders without assigning any reason thereof.
18. Offer Preparation Cost: The Tenderer shall be responsible for all the costs associated with the preparation of its offer and its participation in the tender. ChPT will not be responsible in any manner for such costs, regardless of the conduct or outcome of the tender process.
19. Evaluation / Auction: (Cover II- Price bid)
32
19.1 Only those technically qualified bidders of the tender, who have quoted more than the reserve Price in the Price Schedule, would be allowed to take part in the e- auction for that particular item (Buildings / Shops). In case there is only one technically qualified bidder for any item (building/shops), there will not be any requirement for e- auction for that particular item. The Bidder who quoted highest value for a floor in a building premise, the same value will be taken for the bidder who quoted less for the other floor in the same premises. e-auction
(a) After opening of commercial bids, Building/shop will be put on e-auction and the tenderers, whose commercial bids have been opened will be eligible to participate in the e-auction also.
(b) After opening of commercial bids, the total of the reserve price and the highest premium over and above the reserve price received for any particular plot will become the reserve price of that particular plot for e-auction and the participant bidders have to quote over and above that revised reserve price for getting that plot.
(c) The time of Ninety (90) minutes shall be granted for e-auction. In case if any tenderer submits his offer during the last five minutes before the prescribed time of 90 minutes getting over, the time for offer shall be automatically extended for further eight minutes and such time can further be extended in the similar fashion. If no tenderer shall submit the further offer in the extended time, the auction shall be closed automatically.
(d) The minimum increment in the offer shall be in multiple of Rs.10=00 (Rupees Ten Only) per sq.mt. in respect of the plot and increment in offer below Rs.10=00 shall not be considered for e-auction or e-tender..
19.2 Normally the price quoted by (H1) Highest Bidder can be fixed as a base price for auction and for award the Trust have right to fix the base price of space floor wise, location wise subject to out come of the bidding process.
19.3 The Reserve Price quoted by the H1 (highest) tenderer in the price Schedule shall be the floor price for all the eligible tenderers in the auction for that particular items (Buildings / Shops) having a lease period of 10 years.
19.4 The date, time and other details of Auction will be intimated to the tenderers qualified to participate in the auction, in advance. The authorized representative attending the auction process should submit an authorization letter to be issued by the competent authority of the tenderer authorizing him to attend the auction process and offer bids shall be permitted to participate after due verification and Port have every right to reject such authentication also. A copy of the Photo Identity Card (like PAN, Voter Identity Card, Passport) of the authorised representative attending the auction, should be submitted on the day of auction. Original of both the documents should also be made available on the day of auction, for verification.
33
19.5 The final reserve price (H1) is arrived from 1. Quoted price 2. Auction price – Whichever is higher for each item. Incase of single qualified bid auction will not be held. However highest quoted rate will be the base price for award of contract subject to acceptance or other wise the bid will be summarily rejected.
20. Substitution, Withdrawal of Tender: The tenderers may substitute or withdraw their offer after submission, provided that written notice of the substitution or withdrawal is received by ChPT before the due date of submission of offer or any extended date. No offer shall be substituted or withdrawn by any tenderer after the Due Date of submission of offer or any extension thereof.
21. Amendment of Tender Document: At any time prior to the due date for submission of tender, ChPT may, for any reason, whether at its own initiative or in response to queries raised /clarifications sought by the tenderer(s) during the pre-bid meeting or otherwise, modify the Tender Document by issuance of Addendum in official website of ChPT [www.chennaiport.gov.in] or in www.mstcecommerce.com. In order to afford prospective tenderer(s) a reasonable time to take Addendum into account, or for any other reason, ChPT, at its discretion, may extend the due date of submission of offer through appropriate notification in the official website www.chennaiport.gov.in or www.mstcecommerce.com .
22. Tests of Responsiveness:
a) Prior to evaluation of Technical bid of the tender, ChPT will determine whether each offer is responsive to the requirements of the tender document. An offer / tender shall be considered responsive if the tender: -
i) Is received by the due date (including extended period, if any). ii) Is signed, sealed and marked as stipulated in the tender document. iii) Is accompanied by all the forms and formats dully filled in/ executed,
as the case may be. iv) Contains all the information as requested in the tender document. v) Does not show inconsistencies between the offer and the supporting documents. vi) Is accompanied by Tender Fee and EMD in the form as specified in
this tender. b) Clarifications:
To assist in the process of evaluation of Tender, ChPT may, at its sole discretion, ask any tenderer to provide relevant documents / details, seek clarifications in writing from any tenderer regarding their offer. The request for providing such relevant details / documents and / or clarification and the response shall be in writing through post or by facsimile (CE’s Fax No. 044-25360968).
c) Confidentiality: Information required by ChPT from the tenderer(s) for the purpose of examination, evaluation etc. will be kept in confidence by ChPT and ChPT will not divulge any such information unless it is ordered to do so by any authority that has power under the law to require its release.
34
Employer’s Right to accept any Bid and Reject any or All Bids
The Employer reserves the right to accept or reject any bid and to
cancel the bidding process and reject all bids, at any time prior to
award of Contract, without thereby incurring any liability to the
affected bidder of the grounds for the Employer’s action.
35
CONDITIONS OF LEASE & SCOPE OF CONTRACT
Not with standing anything contained in the tender document, ‘Policy Guidelines for Land Management by Major Ports, 2014 and its amendments and as notified by Ministry of Shipping, Govt. of India from time to time shall prevail in case of any dispute as to the interpretation of any terms of this tender. 1. Vacant area details: The allotment of port (Building / Shops) each
one of these will be on 10 yearly lease fee on ‘as is where is’ condition for the purposes, as mentioned in the Notice.
2. Applicability of the Chennai Port Trust’s Scale of Rates: The operational conditions for the allotted area under lease basis stipulated under the Scale of Rates will be applicable for all the leased space outside the Custom Bound Port Area. This tender cum auction is for 10 years lease and the successful bidder has to pay annual lease fee every year in advance. For these tendered areas, the annual escalation is 5% on the quoted rate (Every January) in respective of the change in the base Scale of Rates for the Port. One time refundable security deposit of 24 months Lease Fee will be collected. The Highest Reserve Price quoted will be the base rate for auction subsequently. The highest Reserve Price obtained in final auction will be considered for allotment. In case of single qualified bidder, bid auction will not be held.
3. Sub-Let: No subletting / transfer or parting with possession of the leased areas will be allowed.
4. No lessee shall convert the space allotted to him / them into area except with the written permission of the Ch.P.T. The Ch.P.T. in addition to his lease fees leviable for such space, levy penalty as per the Scale of Rates on his failure to obtain the prior written permission from CHPT, licensor. In case the lessee’s request for conversion into area is accepted, the lessee has to remit the rate as applicable for such category of the land / space / any development thereon.
5. Goods stored under the leased space shall be at the entire risk and responsibility of the lessee. The CHPT will not in any way take responsibility for pilferage, theft, fire or loss thereof. The lessee shall post their own watch to safeguard the goods stored at their allotted space and to prevent any unauthorized occupation of such space by others.
6. The lessee shall agree to comply with all rules or directions issued by the CHPT from time to time. Should the lessee neglect to comply with such rules or directions, the CHPT may terminate the lease
7. Disputes: In the event of any disagreement/dispute between ChPT and the successful tenderer, disputes shall be resolved by adjudication as per Public Premises (Eviction of Unauthorized occupants) Act, 1971 including any amendment thereof.
8. Jurisdiction of Court: Besides what has been stated above, in case any dispute remains unresolved, the same shall be under the jurisdiction of appropriate courts in Chennai only.
36
9. Cleanliness: The successful tenderer shall be responsible for keeping the allotted areas clean to the satisfaction of ChPT and pollution-under-control as per applicable norm of State / Central Pollution Control Board and other statutory authorities during the entire lease period.
10. Applicable charges: During the currency of the lease, the lessee or his authorized agent shall be liable to pay the lease fee charges as per the Allotment Order and to maintain the deposit account(s) with ChPT if any as required.
11. After expiry/termination of lessee or forfeiture of lessee on account of change of user assignment, etc., if the lessee continues to occupy it unauthorized, the lessee shall be liable to pay penalty for wrongful use and occupation as prescribed in the Scale of Rates till the vacant possession is obtained.
12. Permission for construction: No permanent construction / installation within leased area shall be allowed unless otherwise permitted by the competent authority by duly following the procedures thereof. General repair and maintenance work, without changing the characteristics, of the existing mechanical/electrical equipments may be allowed with prior written permission (including terms and conditions and required payment) of Chief Engineer, ChPT. However, the same shall be removed at the lessee’s cost on expiry of the lease period.
13. The successful tenderer should bear the cost of infrastructure, if required, for the power connectivity / water supply to their leased plot with prior written permission of appropriate ChPT authority.
14. Indemnity: The lessee shall at his own expenses pay compensation for any injury, loss or reinstate and make good to the satisfaction of ChPT for loss or damage accrued to any property or rights of ChPT whatever, or any third party arising out of or in any way in connection with the lease and further, the lessee shall indemnify ChPT against all claims enforceable against ChPT or which would be so enforceable against ChPT as applicable, in respect of any such injury (including injury resulting to death), loss or damage to any person whomsoever or property including all claims which may arise under the Workmen’s Compensation Act or otherwise.
15. Terms of payment: (i) The successful tenderer shall make full payment towards (a) security
deposit- one time refundable security deposit of 24 months Lease Fee shall be paid within 7 working days from the date of issuance of offer letter by Ch.P.T. (b) The advance annual lease fee with applicable taxes for the first year of lease shall be paid along with the Security Deposit, as stated above. The advance annual lease with the applicable escalation for the 2nd year onwards shall be paid before commencement of that year in advance to the expiry of the respective current year.
Subclause for (i)
37
“The payment shall be made through Online /RTGS / Electronic transfer to Ch.P.T’s Bank account. Through NEFT/RTGS thro’ bank to Ch.P.T as per bank details given below: Bank Details: Bank Name :STATE BANK OF INDIA Branch :SME BRANCH, CHENNAI A/c No : 10885904367 IFS Code :SBIN0018529
The break up details like lease fee, service tax, TDS etc, shall be furnished to AO (Rent) within 3 days of remittance”.
(i) An annual escalation of 5% (Compoundable) will be effected on the lease fee quoted by the successful bidder during the lease period of 10 years, irrespective of any change in the reserve price recommended by TAMP on the Scale of Rates during the lease period of 10 years.
(ii) The belated payment of Annual Lease Fee shall attract penal interest as per scale of rates from the due date till the date of payment.
(iv) In the event of delay in making the payment as stated above, the ChPT will have the right to cancel the allotment of the areas apart from forfeiting the Security Deposit and initiating the action under the provisions of the Public Premises (Eviction of Unauthorized Occupants) Act, 1971.
(v) The currency of payment shall be in INR. (vi) The tax components will be as in vogue from time to time. The same
has to be paid by the lessee along with the lease fee for onward remittance to the concerned authority.
16. The sequence of activities as enumerated in the clause shall be as follows:
(a) Issuance of offer letter / Allotment order by ChPT to the successful tenderer
(b) Acceptance of the said offer letter by the successful tenderer along with payment of security deposit and Advance annual lease fee as mentioned in clause 17 below.
(c) Acknowledging the allotment order by the successful bidder will be treated as taken possession of the space for the purpose of the tender.
17. Security Deposit: The successful tenderer shall deposit a sum equivalent to 24 months lease fee as Security Deposit by “on line/RTGS” transfer to Ch.P.T’s Bank Account before taking over possession of allotted areas and the same shall be paid within 7 working days from the date of issuance of offer letter by Ch.P.T. The Security Deposit will not carry any interest. In the event of cancellation of lease to the allottee, the Security Deposit and the applicable lease fee shall be adjusted against the dues payable by the bidder to the Licensor, if any.
18. Purpose: If the allotted area is not utilized for the purpose it has been allotted, the Lease is liable for termination and the Security Deposit shall be forfeited.
19. Way leave: For installation of permanent pipelines, other service lines etc. through ChPT estates outside the leased lands/structures, way
38
leave permission from Mechanical & Electrical Engineering Department of ChPT will have to be separately obtained.
20. Electricity:
(a) A separate electrical meter shall be provided by EME Dept and electrical meter cost will be charged to the lessee and the Lessee shall pay the consumption charges on or before 10th of every month and as directed / to the finance department of CHPT.:
The Electrical charges are subject to revision from time to time by Chief Mechanical Engineer and the Lessee is liable to pay at the revised rate as charged by Chief Mechanical Engineer. The non-remittance of above charges by the Lessee within the specified period shall attract penal interest as applicable per annum as per SoR from the due dates and also liable for disconnection.
(b). Security Deposit for Electricity (Refundable) The Security Deposit for Electricity charges shall be based on the
assessed electricity consumption by Chief Mechanical Engineer for 3 months which shall be paid by the Lessee before providing power supply. This will not carry any interest. This Deposit or any part of it shall be refunded to the Lessee, after the expiry of Lease period or upon termination of lease for any breach of conditions of Lease, and after adjusting all dues, claims of the Trust.
(C) In addition to the above, 20% Service charges on consumption charges will be made every month and service tax on service charges extra will be levied.
21. Water
a. For water consumption, a separate meter shall be provided by EME Dept and meter cost will be charged to the lessee and the Lessee has to pay the water consumption charges as charged by Chief Mechanical Engineer from time to time and as directed / to the finance department of CHPT. These charges shall be paid by the Lessee every month before 10th of the succeeding month, failing which it will attract penal interest as applicable per annum as per SoR and also liable for disconnection. Further the Lessee should avoid wastage of water in any form.
b. Security Deposit for Water (Refundable) The Lessee shall pay security deposit for water consumption at the
rate of assessed water consumption by Electrical and Mechanical Engineering Department for 3 months. This shall not carry any interest. This Deposit or any part of it shall be refunded to the Lessee after the expiry of Lease period or upon determination of Lease for violation of conditions of lease, and after adjusting dues, claims of the Trust.
22. Any changes by way of partitions with doors, modification / decoration including provision of false ceiling air condition, etc., if required by Lessee will be done at his own cost without any damage to the leased premises only with the prior written approval of the Chief Engineer.
23. Car Parking Area:
39
a. Any Open area available around the building / shops can be shared for parking by all the occupants of the building/ shops without any additional cost.
b. Repair and Maintenance of Open space and Common area and car park: The repair and maintenance of Open spaces and outer sides of shops will be done by the Port at its cost.
24. Repair and Maintenance of floor area allotted: The building/ shops area allotted shall be maintained by the allottees at their cost. If any normal and minor repairs occur and which is not due to the act of the allottee during the currency of Lease period, the allottee shall carryout repairs to the satisfaction of the Trust, failing which the Trust will repair the same at the cost, as decided by the Trust and the Lessee shall pay such cost to the Trust failing which it will be adjusted from the Security Deposit or such their sums lying with the Trust. However, any damages caused by the action of the lessee, the same shall be rectified at his cost. In this connection, the decision of CE is final.
25. Maintenance of Toilets: The common areas and toilets in all floors shall be maintained jointly by the Respective Lessee.
26. Termination of lease: a) Breach of condition of lease / terms shall result in termination. b) Any false declaration either in the tender document or otherwise shall
lead to termination. c) Either party shall be at liberty to terminate the lease at any time by
giving to the other, party three calendar months notice in writing of its or their intention of terminating the same. Settlement thereof will be arrived by both the parties on mutually agreed basis.
d) The leased property can be resumed at any time before the expiry of the lease period if required by the Government / Trust in national interest by the board for its own use with three months notice or on payment of compensation in accordance with the formulations as may be approved by the Government / If the lease is cancelled for not complying with the condition of the lease, no compensation shall be payable by the Port.
27. Sanitation & Fire Service: The successful tenderer will also keep the allotted areas in good sanitary and drainage condition at their own cost. Necessary fire-fighting arrangement has also to be done by him after obtaining ‘No objection’ certificate in writing from Deputy Conservator, Marine Department, ChPT for any such installations.
28. Statutory Clearances: The lessee must obtain all statutory clearances, as may be required as per law(s), from the concerned Ministries/Departments/ Authorities before commencement of activities and thereafter, will follow all safety norms as may be prescribed by the competent authorities.
29. Lease Agreement: The successful tenderer / bidder has to enter into an agreement with the Trust at his cost duly affixing the non judicial stamp of prescribed value in the prescribed format or as prescribed by state government
40
from time to time. This executed agreement along with the subject tender document conditions, all those correspondence letters, note, clarifications if any etc., exchanged between the Lessee and Licensor shall form a part of the agreement and will be a binding contract between the Chennai Port Trust, Licensor and the Lessee.
41
EVALUATION CRITERIA
The tenderers shall quote the Reserve Price, as the case may be, in
rupees, in the format for price schedule of this tender document in such a fashion so that the quoted Reserve Price is more than the indicated reserve Price.
The price covers of only the technically qualified tenderers shall be opened.
Tender shall be evaluated on the basis of the amount to be quoted as per format of price schedule.
The tenderer quoting the highest amount of Reserve Price, as the case may be, shall be considered as the highest tenderer in the price bid.
The Reserve Price, as the case may be, quoted by such highest tenderer would be the floor price for auction for that particular plot.
In the auction, tenderers will be required to bid Reserve Price above
the respective floor Reserve price so fixed. The H1 tenderer of auction will be required to pay annual lease fee as
per the bid in auction, if auction is held. If auction is not required to be held, the H1 tenderer in the tender will be the successful tenderer.
42
(To be uploaded online)
APPENDIX – I
Format for Tender Fee and Earnest Money deposited for participation in the tender for Allotment of Port land / Building/ Shops in Port limits of CHPT on ‘as is where is’ condition on Annual lease basis for a period of 10 years for Port related activities / Office accommodation floor wise/ Any commercial activities to willing Tenderers including the Importers / Exporters / Port Users fulfilling the bidding criteria. (Mention specific item (Building / Shops) ……………………………from the Table of Notification / Annexure I & II
Amount as
Amount in Rs.
Cash Receipt No./ Banker’s Cheque No./ DD No. with
date, as applicable
Name and Branch of Bank in case of
Banker’s Cheque/ DD
Tender Fee
Tender Fee
Tender Fee
EMD
EMD
EMD
(Signature of the tenderer with stamp)
43
(To be uploaded online) APPENDIX - II
FORMAT OF UNDERTAKING TO BE SUBMITTED BY THE TENDERER
I (signatory of this undertaking)…………………son / daughter / wife
of……………… aged about……years, by faith……………by
occupation…………………..,residing at…………………………………, do
hereby solemnly affirm and declare as follows:
I / We am/are a citizen(s) of India; I / We have not been removed/ dismissed from service/employment
earlier; I / We have not been found guilty of misconduct in professional
capacity; I / We am not an un-discharged insolvent; I / We have not been convicted of an offence; I / We have read and understood the terms and conditions contained
in the Tender.No.T/ LBS4/23/2017/E, dated 11/05/2017 and all applicable addenda;
I / We agree to all the terms and conditions contained in the Tender.No.T/LBS4/23/2017/E, dated 11/05/2017 and all applicable addenda ;
I / We have not concealed or suppressed any material information, facts and records and
I / We have made a complete and full disclosure. I / We have not been delisted/debarred/blacklisted by any Govt.
Ministry/ Department / PSU/ Autonomous Body/ Local Authority in connection with our business with them in any manner whatsoever, during last 5 years.
In the above undertaking, ‘I’ stands for the individual or the proprietor and ‘We’ stands for tenderers having other legal status.
Dated: ……………………………. Signature………………………………. Name…………………………………... Address………………………………… SEAL OF THE TENDERER:
44
(To be uploaded online) Token confirmation of price schedule as given in Cover –II.
(To be enclosed in Cover – I) Price Schedule Format for Tender No.T/LBS4/23/17/E, Dated: 11/05/17 To The Chief Engineer, Chennai Port Trust. Sir, We here by submit our price bid
DESCRIPTION OF ITEM
(Building / Shop)
The lease fee quoted above is exclusive of all taxes, duties and charges. Note: [OFFER FOR ………………………………….
1. Item No. 1& 2 (Building / Shops)...................] 2. Mention the Name of the building……… 3. Which floor …….. 4. Area offered…… 5. Quoted Reserve Price …….. 6. The annual lease fee after quoted reserve price is exclusive of all
taxes, duties and charges.
Note: Highest Reserve Price quoted only Valid
Name & Signature of the witness with date
Signature of the Tenderer with stamp & date
Note : This Sheet will be diagonally scored by Tenderer with sign and enclosed with cover – I
45
(To be uploaded online)
APPENDIX-III---(Cover – II)
Price Schedule Format for Tender No.T/LBS4/23/17/E, Dated: 11/05/17 To The Chief Engineer, Chennai Port Trust. Sir, We here by submit our price bid
DESCRIPTION OF ITEM
(Building / Shop)
The Annual lease fee quoted above is exclusive of all taxes, duties and charges. Note:
Fill up the rate in the space below. [OFFER FOR ………………………………….
1. Item No. 1 & 2 (Building / Shops)...................] 2. Mention the Name of the building……… 3. Which floor …….. 4. Area offered…… 5. Quoted Reserve Price ……..
Note: Highest Reserve Price quoted only Valid
Name & Signature of the witness with date
Signature of the tenderer with stamp & date
Note : This format should be submitted separately for each applied Item (Building / Shops).
46
CHENNAI PORT TRUST
CIVIL ENGINEERING DEPARTMENT
e-TENDER cum e-Auction FOR Allotment of Port Building/ Shops in Port
limits of CHPT on ‘as is where is’ condition on Annual lease basis for a
period of 10 years for Port related activities / Office accommodation floor
wise /Any commercial activities to willing Tenderers including the Importers
/ Exporters / Port Users fulfilling the bidding criteria.
Schedule of Drawings
Location plan for
a. Office buildings in Rajaji Salai
b. Shops at Tondiarpet Housing colony.
47
(TO BE TYPED IN THEIR RESPECTIVE LETTER HEAD)
DATE:
ADVANCE STAMPED RECEIPT
Received With Thanks From The Chairman, Chennai Port
Trust Towards Refund Of E.M.D. Of Rs.…………..………/-
(Rupees…………………………………………… Only) For The Tender For
“Allotment of Port (Building/ Shops)…………………………. in Port limits of
CHPT on ‘as is where is’ condition on Annual lease basis for a period of 10
years for Port related activities / Office accommodation floor wise /Any
commercial activities to willing Tenderers including the Importers /
Exporters / Port Users fulfilling the bidding criteria.
One Rupee
Revenue Stamp
Name: ………………….
Address: ……………….
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
Related Documents
