SBMS Induction Booklet for General Staff. - The University of ...

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Head of School: Professor Wally Thomas

School Manager: Dr John Shaw

September 2010

There is a copy of this handbook available online with active links at:

www.uq.edu.au/sbms

Staff Induction Handbook

School of Biomedical Sciences

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Dear,

Welcome to the School of Biomedical Sciences within the Faculty of Science at the University of

Queensland. We hope your employment with the University is one that will be satisfying and

productive.

To assist you in a smooth transition into your new workplace, the following induction guide has been

developed. This handbook contains information on the School of Biomedical Sciences, the Faculty of

Science and the University, and aims to highlight important policies and procedures that govern your

employment.

If you have any questions or would like further information contact your local HR Officer, Lia

Gardiner at [email protected]. You may also contact the Faculty of Science HR team on 3346 7447

or alternatively via email at [email protected].

We would also like to draw your attention to the Human Resources page within the Faculty of

Science Intranet. This site provides information on a variety of areas such as pay, leave, staff

development and UQ policies. To visit the site, please go to:

http://www.science.uq.edu.au/intranet/index.html?page=119211&pid=119194.

Again, welcome to the School of Biomedical Sciences, within the Faculty of Science, and

congratulations on your employment.

Warm regards,

Professor Wally Thomas

Head of School

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Table of Contents

1. YOUR DETAILS ................................................................................................................................. 6

2. UNIVERSITY STRUCTURE ................................................................................................................. 6

3. FACULTY OF SCIENCE OVERVIEW .................................................................................................... 7

4. SCHOOL OF BIOMEDICAL SCIENCES ................................................................................................ 8

5. HUMAN RESOURCES- POLICIES AND PROCEDURES ........................................................................ 9

Enterprise Agreements ....................................................................................................................... 9

Fairness and other values ................................................................................................................... 9

Pay ....................................................................................................................................................... 9

Superannuation .................................................................................................................................. 9

Employee Self Service (ESS) .............................................................................................................. 10

Salary Sacrificing ............................................................................................................................... 10

Occupational Health & Safety (OHS) – “Safe Science” ...................................................................... 10

Employee Assistance ......................................................................................................................... 10

6. PROFESSIONAL AND GENERAL RESEARCH STAFF ......................................................................... 11

Recreation Leave ............................................................................................................................... 11

Personal Leave .................................................................................................................................. 11

Working Conditions .......................................................................................................................... 11

Lunchbreaks ...................................................................................................................................... 12

Flexitime ............................................................................................................................................ 12

Overtime ........................................................................................................................................... 12

Timesheets ........................................................................................................................................ 12

Probation .......................................................................................................................................... 13

Performance Appraisals .................................................................................................................... 13

Vaccinations / Health Surveillance.................................................................................................... 14

Room Bookings ................................................................................................................................. 14

Equipment/Computers ..................................................................................................................... 14

Contacts ............................................................................................................................................ 14

7. RESEARCH ADMINISTRATION ....................................................................................................... 15

OHS Online Training Modules ........................................................................................................... 15

TEDI Training Courses ....................................................................................................................... 15

Handbook of University Policies and Procedures ............................................................................. 16

UQ Occupational Health Nurse Advisors .......................................................................................... 16

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Radiation Safety Guidelines .............................................................................................................. 16

Injury, Illness, and Incident Reporting System .................................................................................. 17

Risk Assessment Database ................................................................................................................ 17

Environmental Management System (EMS) ..................................................................................... 17

Drugs and Poisons ............................................................................................................................. 17

Chemical Waste Disposal .................................................................................................................. 17

Research grant administration and infrastructure ........................................................................... 18

Grant Transfers ................................................................................................................................. 18

Human Ethics .................................................................................................................................... 18

UQ New Staff Research Start-up Fund (UQNSRSF) ........................................................................... 19

Other Internal Grant Schemes .......................................................................................................... 19

Research Office Email Bulletins ........................................................................................................ 19

Postgraduate procedures for new staff ............................................................................................ 19

Further Information .......................................................................................................................... 20

8. FINANCE ........................................................................................................................................ 21

UniFi .................................................................................................................................................. 21

Campus Travel ................................................................................................................................... 21

9. PROFESSIONAL DEVELOPMENT .................................................................................................... 22

Online Inductions .............................................................................................................................. 22

Orientation for Academics New to UQ ............................................................................................. 22

Library Training ................................................................................................................................. 23

SBMS Weekly Seminar Series............................................................................................................ 23

10. ST LUCIA CAMPUS ..................................................................................................................... 24

Banking .............................................................................................................................................. 24

Chapels .............................................................................................................................................. 24

Childcare ........................................................................................................................................... 24

Libraries ............................................................................................................................................. 24

Museums ........................................................................................................................................... 24

Coffee Shops ..................................................................................................................................... 25

Eateries ............................................................................................................................................. 25

Health ................................................................................................................................................ 25

Newsagency ...................................................................................................................................... 25

Post Office ......................................................................................................................................... 25

Restaurants ....................................................................................................................................... 25

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Parking .............................................................................................................................................. 25

Public Transport ................................................................................................................................ 26

Uni Safe Buses ................................................................................................................................... 26

11. FACILITIES .................................................................................................................................. 27

Location ............................................................................................................................................. 27

Phones and faxes .............................................................................................................................. 27

Email Signature ................................................................................................................................. 27

Booking Rooms ................................................................................................................................. 28

Staff cards ......................................................................................................................................... 28

Subscribing to Mailing Lists ............................................................................................................... 28

Photocopiers/scanners/printers ....................................................................................................... 28

Wireless Connection ......................................................................................................................... 28

Virtual Private Network (VPN) .......................................................................................................... 29

Lunchroom ........................................................................................................................................ 29

Amenities .......................................................................................................................................... 29

Vending Machines ............................................................................................................................. 29

After Hours Access ............................................................................................................................ 29

Stationery .......................................................................................................................................... 30

Mail/Pigeon Holes ............................................................................................................................. 30

Name/Title for tag for Office Doors/Business Cards ........................................................................ 30

12. USEFUL INFORMATION ................................................................................................................... 31

Emergency Procedures ..................................................................................................................... 31

UQ Fire & Evacuation Procedures and Floor Plans ........................................................................... 31

First aid/medical emergency ............................................................................................................ 31

Ergonomics and Rehabilitation ......................................................................................................... 32

UQ Wellness Program ....................................................................................................................... 32

Equity ................................................................................................................................................ 32

INDUCTION CHECKLIST ......................................................................................................................... 33

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1. YOUR DETAILS Employee number: Telephone number: Internal Dialling: External Dialling: Your fax is: (07) 3365 1766 Fax is located in Skerman Building Reception Area (Building 65, Level 3) Your Room Number is: Your Supervisor’s contact details are:

2. UNIVERSITY STRUCTURE The University of Queensland (UQ) is one of Australia's premier learning and research institutions. It is the oldest university in Queensland and has produced generations of graduates who have gone on to become leaders in all areas of society and industry. The University of Queensland has 4 locations; St Lucia, Ipswich, Gatton and Herston, and comprises seven Faculties and six Institutes. Details of the Faculties and Institutes, and the respective Executive Deans and Directors are as follows:

Faculty Executive Dean

Arts Professor Richard Fotheringham

Business, Economics and Law Professor Tim Brailsford

Engineering, Architecture and Information Technology

Professor Graham Schaffer

Health Sciences Professor Nick Fisk

Natural Resources, Agriculture and Veterinary Science

Professor Roger Swift

Science Professor Stephen Walker

Social and Behavioural Sciences Professor David De Vaus

For more information see www.uq.edu.au

Institutes Directors Australian Institute for Bioengineering and Nanotechnology

Professor Peter Gray

Diamantina Institute for Cancer, Immunology and Metabolic Medicine

Professor Ian Frazer

Institute for Molecular Bioscience Professor Brandon Wainwright

Institute for Social Science Research Professor Mark Western

Queensland Brain Institute Professor Perry Bartlett

Sustainable Minerals Institute Professor Chris Moran

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3. FACULTY OF SCIENCE OVERVIEW

Based at the St Lucia campus in Brisbane, the Faculty of Science is recognised as a powerhouse for some of the world’s leading scientists, teachers, science programs and commercial outcomes. The Faculty unites the disciplines of biomedical and biological sciences, chemistry, earth sciences, geographical planning, maths and physics, and marine and environmental sciences. It aims to focus on learning and research in the areas of climate change, sustainability and other vital scientific areas, and develop strong links between the enabling and applied sciences. The development of alternative sources of fuel, better treatment for illness, eradication of disease and rehabilitation of the environment are just some of the groundbreaking projects UQ scientists and graduates are working on today. The Faculty has a distinguished international record and a range of unique features as evidenced by the following:

The University of Queensland was ranked as the top international academic institution, in a 2010 survey conducted by science magazine The Scientist.

Ranked 28 in Life Sciences and Biomedicine in the prestigious 2009 UK Times Higher Education Supplement's annual top 100 ranking of universities in the world.

Ranked in the top 3 Australian institutions in the fields of molecular biology/genetics, biology and biochemistry, chemistry, pharmacology, microbiology, ecology/environment, and plant and animal science, according to total citations based on papers published and cited in Thomson Reuters-indexed journals between 2003-2007.

Boasts Australia’s most extensive marine science teaching and research facilities, with field stations on the Great Barrier Reef (Heron Island), Low Isles and Moreton Bay (North Stradbroke Island).

Features commercial aquaculture facilities.

Houses Australia’s most comprehensive range of electron optical instrumentation, within UQ’s Centre for Microscopy and Microanalysis.

The Faculty of Science was created in January 2009 by the reorganisation of the Faculty of Biological and Chemical Sciences and parts of the Faculty of Engineering, Physical Sciences and Architecture. It is one of the largest and most diverse Faculties within The University of Queensland and within the Science Faculties across Australia. It consists of the following Schools and University Centres:

School of Biological Sciences (SBS)

School of Biomedical Sciences (SBMS)

School of Chemistry and Molecular Biosciences (SCMB)

School of Earth Sciences (SES)

School of Geography, Planning and Environmental Management (GPEM)

School of Mathematics and Physics (SMP)

Centre for Microscopy and Microanalysis (CMM)

Centre for Integrated Preclinical Drug Development (CIPDD/TetraQ)

ARC Centre of Excellence for Integrative Legume Research (CILR)

Terrestrial Ecosystem Research Network (TERN)

Centre for Biological Information Technology (CBIT)

Clinical Medical Virology Centre (CMVC)

Australian Equine Genetics Research Centre (AEGRC)

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4. SCHOOL OF BIOMEDICAL SCIENCES

The School of Biomedical Sciences at The University of Queensland is an acknowledged leader in biomedical sciences in Australia. Our University is typically placed around 30 in the world’s top 100 for biomedicine, according to The Times Higher Education World University Rankings. Our School’s research strengths include cell and developmental biology; cell physiology; morphological and functional anatomy; molecular pharmacology; and neuroscience. Our interests encompass animal behaviour; the biology of disease; drug development; marine science; neural regeneration; neuropathology; and pedagogical studies. Our School comprises 40 full-time academic staff including seven Professors, seven Associate Professors, nine Senior Lecturers, 10 Lecturers and seven Associate Lecturers. There are 10 Research Only staff appointments and the School is home to a number of prestigious Research Fellows funded by UQ, and externally by the NH&MRC, the ARC, and various other bodies. Academic staff members' excellent performance in research and teaching is reflected in the continuous growth in external competitive research funding and awards for teaching excellence. In addition to our full-time faculty, we have up to 40 affiliated academic staff involved in the School’s teaching and research activities. In recent years the School has strengthened its research base with professorial appointments in a diversity of fields including Biophysics, Cell Physiology, Comparative Physiology, Developmental Biology, Endocrinology, and Pharmacology. The School's 39 professional staff members provide managerial, administrative and technical support in the areas of academic services, buildings and facilities, business development, finance and performance reporting, human resources, marketing and communications, occupational health and safety and teaching and laboratory services. We support more than 200 honours and postgraduate students and teach in excess of 10,000 students annually across 14 degree programs. The school has a presence in 4 building across the St Lucia Campus

Skerman Building (‘Skerman’, Bld 65)

Sir William MacGregor Building (‘MacGregor’, Bld 64)

Ritchie Research Laboratories (‘Ritchie’, Bld 64A)

Otto Hirschfield Building (‘Otto’, Bld 81). Our vision is to attract the best and brightest academics in biomedical sciences to UQ and educate the next generation of science leaders in Australia. Take a tour of the School of Biomedical Sciences... www.uq.edu.au/sbms.

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5. HUMAN RESOURCES- POLICIES AND PROCEDURES All University policies and procedures can be found on the UQ Web Site. From the UQ Home Page (www.uq.edu.au) go to ‘Current Staff’, then click on “Policies and Procedures”. For information relating to enterprise agreements, salaries, superannuation, leave etc click on “Human Resources”. It is important that you familiarise yourself with the University’s policies and procedures. Some important information contained within these policies has been highlighted below.

Enterprise Agreements To access the Enterprise Agreement please visit: http://www.uq.edu.au/current-

staff/index.html?page=8599&pid=0

Fairness and other values It is recommended that you read UQ’s policies on fairness and other values as identified below.

Code of Conduct o Link: http://www.uq.edu.au/hupp/index.html?page=24987

Internet Code of Practice o Link: http://www.uq.edu.au/hupp/index.html?page=25322

Performance Management and Grievance Procedures o Link: http://www.uq.edu.au/hupp/index.html?page=25278&pid=25282

Staff Appraisals o Link: http://www.uq.edu.au/hupp/index.html?page=25279

Ethical Conduct in the Workplace o Link: http://www.uq.edu.au/hupp/index.html?page=24986&pid=24963

Administrative Accountability o Link: http://www.uq.edu.au/hupp/index.html?page=24997&pid=24963

Equity o Link: http://www.uq.edu.au/hupp/index.html?page=25005&pid=24963

Privacy o Link: http://www.uq.edu.au/hupp/index.html?page=24999&pid=24997

Pay

The University pays employees on a fortnightly basis. (Once every 2 weeks)

Please ensure you have completed a “Method of Salary Payment” form and “Tax File Number Declaration” form. Forms can be obtained from the SBMS HR Office, or Payroll. Should any of these details change, please complete another form and return via internal mail to Payroll, level 4, J.D. Story building.

Superannuation

For information regarding superannuation, please contact x52539 or x53444.

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Superannuation booklets can be obtained from Faculty HR or the Superannuation section located at level 4, J.D. Story building.

Employee Self Service (ESS) The Employee Self Service system allows staff members to:

View and print payslips.

View and update emergency contact details.

View leave balances and apply for some types of leave.

View details relating to their position.

View upcoming training.

To log in to ESS, use your UQ username and password.

Link: http://www.uq.edu.au/current-staff/

Salary Sacrificing To find out more about salary sacrificing and associated benefits please visit

http://www.uq.edu.au/current-staff/?page=10555

Occupational Health & Safety (OHS) – “Safe Science” UQ is committed to providing the highest level attainable for OHS for all staff, students, visitors & volunteers. You will be required to complete an online OHS induction module as well as our comprehensive SBMS induction and a local workarea induction. Link to :

UQ OHS Policy http://www.uq.edu.au/ohs/pdfs/ohspolicy.pdf

UQ OHS Unit http://www.uq.edu.au/ohs/

Faculty of Science Safety Management System http://www.science.uq.edu.au/intranet/index.html?page=119202&pid=119200

SBMS OHS http://www.uq.edu.au/sbms/?page=64551&s=9b671f8adeeebe077a38d9003d8e8f25

Employee Assistance

The Employee Assistance Program is a professional, confidential counselling service for UQ

employees and their immediate family members. The free of charge service is provided by an

independent company called Davidson Trahaire Corpsych. All counsellors are qualified and

experienced professionals, who can deal with an extensive range of issues. For more information

contact: ph: 1300 360 364 or via the web at www.davcorp.com.au

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6. PROFESSIONAL AND GENERAL RESEARCH STAFF

This information is relevant for all staff employed on a Hew level (ie ALL General staff and

Research Assistants)

Recreation Leave

Staff are entitled to accrue 20 days recreation leave for each year of service.

A maximum of 40 days recreation leave can be accrued.

Staff should discuss with their supervisors when leave can/cannot be taken.

To apply for recreation leave please log on to ESS and lodge your application. This will then be forwarded to your supervisor for approval.

For assistance using ESS contact the ITS help desk on x56000.

Link: http://www.uq.edu.au/hupp/index.html?page=25255&pid=25173

Personal Leave

Staff are entitled to a total of 10 days cumulative Personal Leave (Sick and Carer’s) per year, with a further 5 days of non-cumulative Carer's Leave per year.

If you are unwell and unable to attend work you should contact your direct supervisor immediately to notify them of your absence.

Please note that for absences of more than 3 days you are required to provide a medical certificate to your supervisor.

To apply for sick leave please log on to ESS.

Information on carer’s leave is also available under the Personal Leave Policy (see link below).

Staff who become ill during a period of Recreation Leave may claim sick leave instead of Recreation Leave for the period of the illness. A medical certificate must be submitted covering the period of the illness.

Link: http://www.uq.edu.au/hupp/index.html?page=50238&pid=25173

Working Conditions

Standard working hours for professional staff are 7 hours 15 minutes per day, normally worked between the hours of 8 am and 6 pm.

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Lunchbreaks

An employee who is employed for at least six hours, will be allowed an unpaid break of 45 minutes

for a meal, to be taken either between the commencement of the fourth hour and the completion of

the fifth hour of such employment, or between 12pm and 2.00 pm. A minimum lunchbreak of 30

minutes must be taken.

All employees who work a minimum of 7 hours 15 minutes consecutive ordinary hours (excluding

the meal break) on any one day will receive a rest pause of ten minutes’ duration in the first half and

the second half of the period worked.

Flexitime

The policy on flexitime allows for staff to work variable hours within the relevant spread of hours set out above in agreement with their supervisor. This allows staff to accumulate additional hours (a maximum of 7 hours and 15 minutes or “one standard day”). These accumulated hours can be taken at suitable periods as agreed with your supervisor.

Note: Flexitime is not available for staff at HEW Level 8 and above, and is a privilege, not a right.

Overtime

Overtime in the normal sense applies to extra hours that staff are instructed to work by their supervisors beyond 7 hours and 15 minutes per day. The directions should be given in advance of the extra work being done and it should be made clear whether:

i) the extra hours will be paid at the overtime rates set out in the policy; or ii) time off in lieu of overtime will be taken at a suitable time. This ‘time off in lieu’ will be

at the same rate as overtime pay.

Note: Overtime is not normally available for staff at HEW Level 8 and above.

More information can be found on the UQ Web Site:

http://www.uq.edu.au/hupp/index.html?page=25173

Timesheets Identify with your supervisor or HR if you are to use a Flex timesheet or Standard Hours timesheet.

Discuss the following with your supervisor:

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Hours of work

Span of Hours, and

Overtime

Further information is available at http://www.uq.edu.au/hupp/index.html?page=25239&pid=2517

Professional staff at HEW levels 1-7 are required to complete timesheets.

Professional staff at HEW level 8 and above and academic staff are not required to keep timesheets.

To access the timesheets templates, visit: http://www.uq.edu.au/current-staff/index.html?page=10998&pid=10376 (The timesheets are located below the heading “Attendance Records”).

Please ensure you sign your timesheet each fortnight and submit to your supervisor for their approval. Once approved your timesheet should be given to HR for record keeping purposes.

If you are on a flexitime work arrangement you must negotiate days off with your supervisor. Note: flexitime is a privilege, not a right.

Link for information on attendance records: http://www.uq.edu.au/hupp/index.html?page=25241

Probation The purpose of the probation period is to:

Provide the supervisor with a structured means of evaluating and providing feedback to new staff.

Provide staff members with the opportunity to adjust to their new work environment and work procedures through effective supervision, guidance and support.

Determine whether the overall work performance of the staff member meets the requirements of the University for confirmation.

The standard periods of probation for professional staff are:

3 months for HEW Levels 1 to 7

6 months for HEW Levels 8 to 10

Performance Appraisals

Performance appraisals are conducted on an annual basis, due by 21 October each year. This is a

chance for your manager to discuss your performance, both in terms of strengths and weaknesses,

and to identify training opportunities. Moreover, this can be an opportunity for you to provide

feedback and discuss opportunities for training/career development. It is strongly encouraged that

all professional staff complete the TEDI course, ‘Preparing for your Performance Appraisal’ prior to

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undertaking an appraisal. Please register your attendance at: http://www.uq.edu.au/staffdev/.

Staff who will be performing performance appraisals are required to attend ‘Leadership and

Management’. More information is available through the TEDI website.

Vaccinations / Health Surveillance

Depending on the nature of the hazards you are working with you may be required to obtain

vaccination or undergo a health surveillance program. Further details will be given at OHS Induction.

Room Bookings

It is recommended in the first instance that you contact the School administration staff when

planning on booking rooms for internal job related purposes. They can provide you with access to

the intranet’s online booking system. However, for external purposes, such as a society meeting,

room bookings can be made on the services and facilities website:

http://www.uq.edu.au/services/room-bookings

Equipment/Computers

To order computers or laptops for your lab or a student, please contact Science IT who can help

arrange this [email protected].

If you are bringing a laptop or computer with you, you will need to contact Science IT to gain access

to key shared drives and to organise appropriate internet access. You will also need to contact them

once your new computer equipment arrives – [email protected] or (07) 334 68666

SBMS has considerable scientific Instrumentation and equipment for researchers to use. Please

contact SBMS Equipment Officer Dan Sangermani [email protected] for more details and see

list of equipment / facilities in attachment on the SBMS intranet

http://www.uq.edu.au/sbms/Equipment/School_Equipment_List_August_2009.pdf.

If you require laptops or pointers for academic use, please see Skerman reception, or email

[email protected] to be set up in the booking system.

Contacts A Professional Staff Organisation chart is included in this pack, it lists the name, title and contact

details for all SBMS Professional staff. You may also choose to use the phonebook included in your

pack to look up SBMS Staff. You may also access UQ Contacts http://www.uq.edu.au/contacts/ to

access specific University staff.

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7. RESEARCH ADMINISTRATION

This information is for all Research and Academic Staff, some Professional staff might also find this

useful.

OHS Online Training Modules It is mandatory for all research staff to undertake the following online training modules if relevant:

Lab safety

Compressed gases

Field safety

Fire safety The training modules can be found on the Faculty Intranet at:

http://www.science.uq.edu.au/intranet/index.html?page=125921&pid=0

TEDI Training Courses The Teaching and Educational Development Institute (TEDI) conducts the following training courses

for staff, including mandatory and optional OH&S training including:

Working with Biological material- This course is mandatory for staff working on biological material in certified facilities.

Working with Quarantine material- If you work with quarantine material there are requirements under Federal law which must be adhered to. This course outlines these requirements and in particular the requirements for working in Quarantine Approved Premises.

Environmental Management System Overview- The University's Environmental Management System includes procedures that everyone (particularly those working with hazardous materials) must follow to ensure that the University meets its environmental responsibilities and works towards keeping the environmental impacts of its activities to a minimum.

Environmental management- This session will provide information on the correct procedures to follow for spills and other emergency situations that may arise when working with hazardous materials, particularly chemicals, and infectious and contaminated substances.

Obligations for Managers- This course is mandatory for general staff supervisors. The course aims to give participants the tools necessary to meet their obligations under the Workplace Health and Safety Act and focuses on action planning, auditing and performing risk assessment.

Risk Assessment - This course will show participants how to perform risk assessments and to manage the risks in their workplace by using the UQ web-based risk assessment and management database. Risk assessment is an essential tool for managing occupational health and safety risk in the workplace.

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The institute also conducts training programs in the area of research including:

Essential knowledge for research management

Introduction to research commercialisation

Enhancing your Research Higher Degree (RHD) advisory skills Register your attendance through the TEDI website: www.tedi.uq.edu.au/sdh

Handbook of University Policies and Procedures For more information on Workplace Health and Safety, or any other UQ policies, consult the Handbook of University Policies and Procedures available at: http://www.uq.edu.au/hupp/index.html

OR

UQ Occupational Health & Safety Unit

http://www.uq.edu.au/ohs/

UQ Occupational Health Nurse Advisors Occupational Health is the promotion and maintenance of the highest degree of physical, mental

and social well-being of workers in all occupations by preventing departures from health, controlling

risks and the adaptation of work to people, and people to their jobs. If you are working with animals,

or require assistance or information regarding to Occupational Health, contact the UQ Occupational

Health Nurse Advisors:

Robyn Buck

Phone: 336 54883

Fax: 336 51577

Mobile: 0401 141 852

Email: [email protected]

Fiona Coulthard

Phone: 336 54883 / 336 56210

Fax: 336 51577

Email: [email protected]

Radiation Safety Guidelines

Information on general radiation safety guidelines, personal radiation monitoring, transport of radioactive materials, management of unsealed radioactive wastes and radioactive spills emergency response plan can all be found on the website: http://www.uq.edu.au/ohs/general-radiation-safety-guidelines

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Injury, Illness, and Incident Reporting System It is imperative that all workplace injuries are reported promptly. To report an injury, illness or incident, use the University Reporting System, available at: https://www.risk.admin.uq.edu.au/uq-injury/forms/default_content.asp

Risk Assessment Database Risk assessment is an essential tool for managing occupational health and safety risk in the workplace. To perform risk assessments and to assist in the management of workplace risks, please use the UQ web-based risk assessment and management database.

http://www.uq.edu.au/ohs/index.html?page=29960

Environmental Management System (EMS) The University of Queensland has adopted a proactive approach to environmental management for

its research, educational and facilities operations

The Environmental Management System (EMS) assists staff in the disposal of all Hazardous Waste.

http://www.pf.uq.edu.au/EmsProcedures.html

Drugs and Poisons The Legislation governing the procurement, storage, use, disposal and record keeping of drugs and

poisons in Queensland is the Queensland Health (Drugs and Poisons) Regulation, 1996. For further

information, consult the Occupational Health and Safety website:

http://www.uq.edu.au/ohs/drugs-and-poisons

Chemical Waste Disposal The Chemical Waste Operating Procedure Manual and helpful points to consider when disposing of chemical waste can be found on the UQ Occupational Health and Safety website: http://www.uq.edu.au/ohs/index.html?page=134244 More information about OH&S can be directed to Robyn Oram or Mary Chua in the SBMS OHS Office. ([email protected]; [email protected] )

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Research grant administration and infrastructure Please contact the following SBMS personnel:

Research Grants Officer – Tim Hazelton [email protected]

OHS/Biosafety Manager – Robyn Oram [email protected]

Quarantine Officer – Mary Chua [email protected]

Grant Transfers

If you hold grants that need to be transferred to UQ please contact Tim Hazelton and he will liaise

with the appropriate Research Office staff to initiate the transfer requests. Be aware that the

transfer of ARC and NHMRC grants and Fellowships can be a very long and drawn out process so

initiating requests before arriving at the School is advised. Please also note that for NHMRC and ARC

grant transfers UQ Ethical Clearances (if required for the project) need to be in place before the ARC

or NHMRC will approve the transfer (See the ethics section below for more details). In some

instances, if salaries are to be paid from a grant requiring transfer it may be possible for SBMS to set

up a temporary account. Contact the SBMS Finance Manager for further information.

Animal Ethics

Projects requiring ethical approvals will need to submit a new UQ-specific ethics application before

any work with animals can be conducted within the School. To expedite the grant transfer process

and or to transfer animals into UQ animal houses it may be possible to have your existing clearances

from other Institutional Committee’s ratified (though you will still need to submit a full application

to UQ) for more information on this ratification process please contact UQ’s Animal Welfare Unit

Coordinator Ms Ann Higgins [email protected], +61 7 336 52713. To determine which

Animal House is the best fit for the work you are doing you should contact UQ Biological Resources

Director, Mr Jo Culican [email protected] +61 7 334 63863.

Human Ethics Applications for Human Ethics are able to be submitted at any time. See the UQ Human Ethics pages

and, if you have queries please contact Human Ethics Unit Coordinator Michael Tse

[email protected] +61 7 336 53924

OGTR Clearance

If you require OGTR clearances for your projects please contact the SBMS Safety/Biosafety Manager

Robyn Oram, [email protected], +61 7 336 53221

Material Transfer Agreements (MTAs)

To transfer materials into UQ, Intellectual Property and licensing issues may be applicable in which

case a material transfer agreement may be required. You should contact the UniQuest Manager of

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Innovation and Commercial Development (MICD) in the Faculty of Science to discuss these

requirements.

UQ New Staff Research Start-up Fund (UQNSRSF) If your appointment is Academic Level A, B or C and is for at least a three year term, you may be

eligible to apply for a UQNSRF. These are $12,000 grants ($6000 from Faculty and $6000 from

Central UQ sources).

The general aims of the Scheme are -

(1) to encourage new members of staff to develop an independent research project; and

(2) to provide limited seed funding as a means of generating future external research support.

You must apply within 6 months of initial appointment to be eligible for this scheme. Examples of

successful applications are available upon request (speak to Tim Hazelton).

Other Internal Grant Schemes A list of other internal research funding schemes can be found

http://www.uq.edu.au/research/rid/grants-internal-schemes These include UQ Postdoctoral

Research Fellowships, UQ Postdoctoral Research Fellowships for Women, UQ Research Excellence

Awards, UQ Early Career Researcher Grants, UQ Firstlink Grants & UQ Travel Awards for

International Collaborative Research.

Research Office Email Bulletins The Research and Innovation Division (R&ID) is in the UQ Research Office. You should visit their

website frequently to ensure you get important emails pertaining to research matters (grant

opportunities, final/progress report reminders etc) http://www.uq.edu.au/research/rid/rrtd-about

Postgraduate procedures for new staff

Students undertaking Postgraduate study through the School of Biomedical Science have the

opportunity to be part of an active and vibrant research culture that values its postgraduate student

population.

The Research Higher Degree program is run through the UQ Graduate School, supporting the Doctor

of Philosophy (PhD) and the Master of Philosophy (MPhil) Degree’s. The application process for both

Domestic and International students can be found at: http://www.uq.edu.au/grad-school/ or

contact the SBMS Postgraduate Administrator, http://www.uq.edu.au/sbms/postgraduate-contacts.

The RHD unit offers scholarship support to both Domestic and International students. The

scholarships are offered in rounds, four times a year. A list of available scholarships and application

deadlines are available at http://www.uq.edu.au/grad-school/index.html?page=9258

Postgraduate students are expected to complete three milestones throughout their candidature.

This process was set in place to monitor each candidate's progress to facilitate a timely, quality

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completion. You can find more detailed information on the Milestone Guideline policy at:

http://www.uq.edu.au/sbms/postgrads/Milestones_Policy_Guidelines_March_2010.pdf

If you have any further questions regarding the Postgraduate Program, please contact the SBMS

Postgraduate Coordinator.

Further Information Further information about all the topics covered here, including links to important website and

policies and procedures can be found on the School’s intranet

http://www.uq.edu.au/sbms/new-staff-research-info-63988

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8. FINANCE

UniFi UniFi is the University’s finance system and should be used if you:

Manage a budget.

Manage a grant.

Manage a project.

Process or approve financial transactions.

Request or purchase goods and services – internally or externally.

Generate invoices or sell goods or services. For further information, the SBMS Finance team at [email protected] should be your first point of contact. The will help you set up accounts, and ensure you are following correct UniFi procedures when ordering consumables etc.

Campus Travel

The University has recently implemented a new system to be used by all staff when arranging travel for work purposes. The system is designed to

To maintain the Safety net of UQ representatives whilst traveling To ensure the Universities funds (public or donated) are spent responsibly and prudently To ensure travelers are well supported during their journey To assist the University in effective crisis response To enable the University to meet it's legislative reporting obligations To minimise paperwork and carbon it produces

To access the system and learn more, please go to http://www.fbs.uq.edu.au/travel-dev/index.html

N.B If fieldwork is being carried out, a fieldwork plan must be submitted to OHS. Please go to

http://www.uq.edu.au/sbms/forms-64551.

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9. PROFESSIONAL DEVELOPMENT The University offers an extensive Staff Development program through the Teaching and Educational

Development Institute (TEDI). Programs include those designed for career advancement as well as

those for performance enhancement.

TEDI training courses are available on the University’s Staff Development website: www.tedi.uq.edu.au/sdh. There are various categories of training through TEDI, including people management, information technology and customer supervisor training. It is strongly encouraged that all supervisors complete ‘UQ Essentials for Staff Supervisors Series’ and all professional staff complete ‘Preparing for your Performance Appraisal’ via the TEDI website.

Online Inductions

As part of your induction, you are required to complete the following online training modules:

OH&S Online Induction: http://elearn.com.au/uq2 Equity Office Online training module 1 ( Modules 1&2 if in a supervisory position):

http://www.uq.edu.au/equity/index.html?page=12190 Annual Fire Safety Training: http://elearn.com.au/uq2/START.htm Privacy at UQ: http://elearn.com.au/uq2/START.htm

Staff Expo

The aim of this session is to welcome to the University all new staff (academic and professional) and

provide an overview of the University’s mission and strategic objectives, history, structure and scope

of operations. It is also an opportunity to meet other new staff and to find out about University

systems and services relevant to you as an employee. It is mandatory to attend this session. To

register your attendance, go to:

http://www.tedi.uq.edu.au/sdh/index.asp?ProgramType=INDUCT&Program=INDUCT&Course=IND00

0

Orientation for Academics New to UQ This induction provides new academic staff with essential information about The University of

Queensland as an organisation, and your role as an academic at UQ. It is designed to complement

induction activities that may take place formally and informally at the departmental and/or faculty

level. Presentations are given by a number of senior staff from across the University, including the

Deputy Vice-Chancellor (Academic); Deputy Vice-Chancellor (Research); President of Academic

Board; and Director of the Teaching and Educational Development Institute. It is mandatory to

attend this session. To register your attendance, go to: http://uq.edu.au/staffdev/

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Library Training The University offers excellent support for research with librarians available online able to assist you

with researching queries, they also offer a variety of training courses. For more information see:

http://www.library.uq.edu.au/asklib/

SBMS Weekly Seminar Series Seminars are held each Friday in the Skerman Seminar Room 305 at 3pm and are a great opportunity

for academic and research staff to listen to a variety of local and international speakers discuss their

current research. It is a great way to hear what other researchers are up to and to possibly see

where collaborations could be formed. Light Refreshments are provided at the end of each seminar

and these are a great opportunity to get to know your fellow researchers. Contact Dr Peter Noakes

([email protected]) or Bacsweet Kaur ([email protected]) for further information.

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10. ST LUCIA CAMPUS The University of Queensland St Lucia campus is one of the largest and most beautiful campuses in

Australia, as such we understand it can be daunting for new staff to navigate their way around.

Therefore, this section will focus on the St Lucia campus facilities and available activities. Please

refer to the following map for locations: http://www.uq.edu.au/maps/pdf/StLuciaMap.pdf

Banking

The University has a variety of banks on campus including ANZ (building 41), The Credit Union

(building 41) and Commonwealth Bank (building 21A) with ATM machines scattered around campus

(refer to map for locations).

Chapels

The Chaplaincy Centre has a team of people from different faith communities who are available to

support staff with a range of needs in personal, family or spiritual life. The Chaplaincy (Chapel in

building 38) is open from 8.30am to 4.30 pm, Monday to Friday. For more information, refer to

http://www.uq.edu.au/chaplaincy/

Childcare

The university has a number of childcare centres on Campus, for children aged 0-5 years of age. For

more information refer to: http://www.uq.edu.au/services/childcare-st-lucia-42673

Libraries

The university has several libraries on the St Lucia campus relating to different subject areas etc. For

more information see http://www.library.uq.edu.au/

Museums

The School of Biomedical Science is home to the Anatomy Museum, and is an excellent source of

specimens. For more information about this museum, as well as other museums open to the public

at the university please see http://www.uq.edu.au/about/?page=34123

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Coffee Shops

The campus has a variety of coffee shops. The most popular cafes are Wordsmiths (building 4),

Merlo (outside building 2), Genies (outside building 80), Nanos (outside building 75), Darwin’s

(outside building 94) and Mr Beans (building 21).

Eateries

The largest eatery in the University is the Main Refectory (building 21) which has, Subway, Sushi and

a Boost bar. However closer to the Faculty of Science building, is the Physiol Refectory which sells

sandwiches, fruit and hot food (building 63A).

Health

The campus also has a Gym, Pharmacy, Doctor, Dentist, Hairdresser, Optometrist, and

Physiotherapist. For more information on these or any other UQ services, refer to:

http://www.uq.edu.au/services/topics

Newsagency

The campus has two newsagencies. The first is located next to the Physiology Refectory (building

63A) and the second next to The Wordsmiths Cafe (building 4).

Post Office

The Post Office is located on the ground floor of building 61.

Restaurants

The Red Room bar/restaurant (building 21) has a great atmosphere with food, drinks and billiards.

However, for something more exclusive, the Staff Club (building 41) serves great food with a view,

catering for staff only. The Wordsmiths Cafe (building 4) also serves great food. For more

information, visit: http://www.uq.edu.au/about/places-to-eat

Parking

Different types of parking are available to staff members at the St Lucia campus. All-day zone

permits enable the permit-holder to park legally if they can find a space, however, they do not

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guarantee that a space will be available. For more information regarding parking at the St Lucia

campus including permits, costs and a parking map visit:

http://www.uq.edu.au/staff/index.html?page=1068

Public Transport

For information on any of the following:

Intercampus Express Bus Service

Bus

Ferry

Bicycle

Taxi

Train

UniSafe Safety Bus

Visit: http://www.uq.edu.au/staff/index.html?page=1068

Or for more information on timetables for Brisbane public transport visit:

www.transinfo.com.au

Uni Safe Buses

The UniSafe program has an escort and free bus service available to staff from 6pm to 11pm. The

bus service provides transport within a 5km radius of the University and within the University. Phone

Security on extension 51234 or free call from any phone on campus on 1800 800 123.

There is also a service that departs the Social Sciences and Humanities Library (building 12, map

reference I6) from 6:06pm and circles the campus every 30 minutes. This service runs until 11:05pm

Monday to Thursday during the semester and 6pm till 9pm on Fridays.

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11. FACILITIES

To ease your transition into employment, the following section will address the facilities in the

School of Biomedical Sciences

Location

The School of Biomedical Sciences is located at St Lucia campus and is spread across 4 buildings.

Skerman Building (Bld 65), Sir William MacGregor Building (Bld 64), Otto Hirschfield Building (Bld 81)

and Ritchie Research Laboratories (Bld 64A).

Phones and faxes

To dial a number outside of the University please press 0, then dial the number.

Hold – press “hold” button. To retrieve a call press the flashing light or “recall” button.

Transfer – press “transfer” or “recall” button, dial extension, speak to person or hang up.

To register as the owner of a telephone number please email VoiceOps at [email protected] and state your full name, position and telephone number.

Ensure you set up your voice mail on your telephone. Again for help setting this up please contact VoiceOps.

For external callers to the University the following prefixes will need to be added to the telephone extension number:

For extension 5xxxx, eg. 56789, add 336 = 336-56789

For extension 6xxxx, eg. 67890, add 334 = 334-67890

For extension 1xxxx, eg. 12345, add 338 = 338-12345

From outside Queensland The prefix is 07 eg. 3365 6789 = 07 3365 6789 From outside Australia The prefix from outside Australia is +617 eg. 3365 6789 = 617 3365 6789

More information about voicemail and the use of UQ phones can be found here

http://www.its.uq.edu.au/voicemail-frequently-asked-questions

Email Signature

To set up an email signature, open Microsoft Outlook/Entourage and click, file, new, signature,

signatures, new. It is recommended you copy a colleague’s signature as a template.

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Booking Rooms

To book an external room, you need to contact Central Bookings at [email protected] .

To book a room in any of the libraries, log on to http://www.library.uq.edu.au/.

To book a room within SBMS, you must use the link on the School’s intranet, (Online Bookings

Utilities link). Contact Simone Fox ([email protected] ) for access to the booking system.

Staff cards

To obtain a staff card, first obtain an authorisation form for payment, these forms are handed out at

local SBMS OHS inductions. Take this to Duhig Tower, Level 2, Social Sciences and Humanities Library

(Building 12).

For more information visit:

http://www.uq.edu.au/new-staff/index.html?page=10558&pid=10560

Subscribing to Mailing Lists To subscribe to the mailing lists of SBMS please contact Lia Gardiner HR Officer, [email protected].

Photocopiers/scanners/printers

Photocopiers are located in the Skerman Building Reception area, MacGregor Building Level 3, and

Otto Hirschfield Building tea room. Please contact the administration team ([email protected]) for

access to these photocopiers, you will be provided with a pin number to be used when accessing

these facilities. The copiers in Skerman and Otto both have scanning capabilities. Most individual

laboratories and offices have their own printers, you will need to contact Science IT (SITS ext 65666)

to be linked to the network to print.

Wireless Connection The UQconnect on-campus Wireless Network is available to UQ Staff, Students and Visitor account

holders.

To connect to the UQ Wireless Network you will require:

A wireless enabled laptop - Either a personal laptop or a Library loaned laptop. Or a compatible mobile device such as a PDA, Tablet PC, Mobile Phone, iPhone/iPod touch. A current UQ Staff, Student or Visitor Account Username and Password. To be located within a UQconnect WiFi designated area.

29

The School is currently undergoing upgrades in its wireless capabilities, most of the buildings now

have a strong connectivity to the network.

Virtual Private Network (VPN)

A VPN (Virtual Private Network) allows you to create a secure connection to a private network (such

as the UQnet, which is the University's network) over public access lines. This connection will act as

if it is on the actual private network. This gives you full access to most services found on the private

network (such as certain web pages, share folders etc). To be able to use VPN, you need to install the

VPN Client to the computer(s) you wish to connect from. You can install this on your personal

computer, and you may be able to install this on your Faculty or Departmental computer depending

on its Administrative setup. For more information see http://uqconnect.net/vpn

Lunchroom Coffee and tea making facilities are available in the Skerman reception, MacGregor Tea Room (Level

4, Ritchie Level 2A, and Otto Hirschfield’s tea room (Level 4). All staff have access to free coffee, tea,

sugar, milo, milk and biscuits in these rooms. Also located in each of these rooms are a fridge,

microwave, sandwich press etc available for all staff to use. Please label your food if left in the

communal tea rooms, anything without labels will be thrown out in order to maximise space.

Amenities Bicycle storage facilities are located in Room C103, Ritchie (undercroft), swipecard accessible or the

UQ Bike storage facility next to the Otto Building

http://www.uq.edu.au/sbms/policies

Showering facilities are located in all buildings

Sick room / Parenting Room is located in Room 305, Macgregor.

Vending Machines There are vending machines located in the MacGregor Tea Room, level 4 and also in the physiology

and pharmacology lecture theatre foyer.

After Hours Access After hours access is explained at the SBMS OHS Induction, permission form (in induction pack) to be

signed by Supervisor and/or Head of School. http://www.uq.edu.au/sbms/policies

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Stationery Stationery is ordered through the University’s Property & Facilities Store

(http://www.pf.uq.edu.au/StoresCatalog.html), or Lyreco. Please contact your supervisor for more

information about when orders are made etc.

Academics and Research staff are responsible for ordering their own stationery, please contact

Finance team [email protected]

Mail/Pigeon Holes All academics receive a mailbox in their name in their building. Professional staff and major labs

share group mailboxes. Otto’s mailboxes are located in the tea room and all MacGregor/Skerman

mail comes through the Skerman reception area. The University uses internal mail systems to post

within the University, the office has supplies of internal mail envelopes. You need to cross out the

most recent address and write in the new location and return to the mailroom in your building to

ensure it is delivered. Any outgoing external mail can also be bought to this area and placed in the

‘outgoing’ mailbox.

Name/Title for tag for Office Doors/Business Cards Name tags/signage for office doors can be obtained by contacting your Building’s Property &

Facilities Officer (either Bruno or Neville) with your request.

Business cards and personalised stationery can be ordered through the UQ Printery, please go to the

attached link for more information. http://www.uq.edu.au/services/printery-st-lucia. You should

seek approval from your supervisor before placing orders.

Intranet

The school’s intranet is an extremely valuable resource. The website, whose access is limited to

SBMS staff only, can be accessed through the regular SBMS website http://www.uq.edu.au/sbms/.

Logon to the intranet (link on left hand side), access to this site requires your UQ login authorisation.

There are several important links that appear on the intranet homepage to make it easy to navigate.

Areas covered include Online Bookings, Research, Finance, Human Resources, Student Services,

Teaching and Learning, School Policies & Planning, Occupational Health & Safety and Committees.

This is an extremely important tool and you should take some time to read through the information

contained here.

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12. USEFUL INFORMATION

Emergency Procedures

As part of your induction, you will be required to complete an OH&S Online Induction & Fire Safety

Training. Please familiar yourself with emergency procedures, including nearest exit, fire

extinguisher, fire hose reel, etc. Do not phone 000 in an emergency. Contact security on extension

53333.

UQ Fire & Evacuation Procedures and Floor Plans

To ensure that all occupants of buildings have immediate and full information concerning the evacuation plans and floor diagrams, they can be accessed via the UQ website. It is vital to ensure you familiarise yourself with these plans and diagrams, within the first few days of commencement, to ensure a high level of fire safety is maintained. To access the plans:

Go to the UQ home page

Enter ‘fire plans’ into the search box and select ‘go’

Select ‘P&F- Fire Evacuation Plans- v1.0’

Select the required building

Select the required PDF, fire plan or diagram

Click on your selection to open the file

A list of Fire Wardens and First Aid Information for each Building and Floor is attached.

First aid/medical emergency If there is a medical emergency, contact your local First Aid Officers Mary Chua, ext 51269

(MacGregor, Skerman, Ritchie) and Bruno Rey, ext 52724 (Otto Hirschfeld) or Security on extension

53333 with details of your name, phone number, exact location of injured persons, number of

injured persons and nature of injuries. Security will respond in approximately 5 minutes. Keep

someone by the phone for more information if required. Security will be responsible for contacting

the ambulance (if needed) and taking the injured person to UQ Health Services. First aid kits are

located on each level in every building. Your supervisor will show you your nearest kit and introduce

you to the first aider in your local area. The School also has 2 defibrillators; Otto Hirschfield location

is the Level 4 Tearoom, on top of the fridge. The Macgregor/Skerman/Ritchie location is the Goods

Receiving Area (MacGregor 120D). Use of the defibrillators is included in all senior first aid training

but anyone can and should be able to use them as they give the operator step by step voice

instructions.

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Ergonomics and Rehabilitation The Ergonomics & Rehabilitation Adviser oversees the UQ Musculoskeletal Disorders Strategy and is

responsible for its development, implementation and evaluation including:

Early ergonomics services for musculoskeletal disorders

Participative Ergonomics for Manual Tasks Programs

Ergonomics Design for Construction Projects and Refurbishments

Training Programs in ergonomics for Computer Workstations, Laboratories, and a wide range of work environments.

Information regarding the above strategies, including design and adjustment of computer

workstations, risk management and workplace policies and procedures can be found at the following

link:

http://www.uq.edu.au/ohs/ergonomics-rehabilitation

If you require assistance or information regarding to ergonomics or rehabilitations, contact the UQ Ergonomics & Rehabilitation Adviser: Kris Fraser [email protected].

UQ Wellness Program The University is committed to the ongoing promotion of the good health and wellbeing of staff

through the development and implementation of a staff wellness program – UQ Wellness. The

program includes health and well being activities, health awareness community events, and

lunchbox seminars.

For more information visit www.uq.edu.au/uqwellness

Equity University of Queensland is committed to developing an environment which promotes respect for

persons, integrity and equitable treatment. We believe it is important that staff and students have

an understanding of the many "diversities" of the people who comprise our institution. We have

therefore developed this resource for staff: http://www.uq.edu.au/equity/. The website provides

information related to all aspects of equity including workplace harassment, sexuality, and cultural

diversity.

Lia Gardiner is the SBMS Alley Contract and Discrimination & Harassment Officer. Lia’s role is to be

an initial contact point, “sounding board” if you need an independent person to talk to. All contacts

will be held in strictest confidence. Lia can be contacted on [email protected].

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INDUCTION CHECKLIST

Individual action yes n/a

Meet with HR Manager to complete Admin Induction, arrange SBMS OHS Induction Enroll in SBMS OHS Induction – email [email protected] or Ext 53122

Meet with supervisor to discuss:

Duties

Position description

Expectations

Probation period

Time sheets / hours of work

Training

“Local” induction, UQ Fire Procedures & Risk Assessments

Submit to Faculty HR staff all necessary paperwork for pay to commence (tax declaration form, bank details form, superannuation form, copy of birth certificate/passport and academic qualifications).

Superannuation forms submitted (for queries, telephone Superannuation Section on extension 53444).

Complete online induction training courses:

OH&S Induction

Equity Office Online Training Module 1

Equity Office Online Training Module 2 (if in a supervisory position)

Annual Fire Safety Training

Laboratory Safety

Compressed Gases

Fieldwork

Privacy at UQ

Obtain staff ID card (form given to you at OHS Induction or via Building & Facilities Manager)

Obtain office keys and arrange a name tag for your office door (contact [email protected] where applicable).

NB: Keys to laboratories will not be accessible until after SBMS OHS Induction.

Take ID card to Neville Barry or Bruno Rey (Buildings & Facilities Manger) for encoding building access.

Change phone greeting and name identification (see Voicemail handout)

Advise Voice Operations to update the telephone extension.

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email [email protected]

Set up standard email signature

Email Faculty IT for access to drives and printers ([email protected]).

Set up your email address in the scanner (School and personal)

Set up ESS leave reviewer or leave approver access through HR. (Contact Local HR if necessary)

Enrol in the New Staff Expo.

Local Meeting Checklist

Introduction to Head of School, and PA

Introduction to School Manager

Familiarize yourself with the Finance Officer (MacGregor, 325) [email protected]

Introduction to Reception area: Skerman and Otto. Set up a convenient time to obtain training in the use of SBMS photocopiers, fax machines, laminators etc with SBMS Admin staff. Set up your email address in the scanner.

Meeting with Student Services (teaching academics only): Skerman Level 3: Email Trudi Summerhayes [email protected] to set up appointment

Introduction to Building & Facilities: Neville Barry (MacGregor/Skerman) or Bruno Rey (Otto)

Contact Business & Marketing Manager

Meet with Daniel Sangermani (CALM) and Darryl Whitehead (Histology) and famililiarise yourself with their facilities

Meet with Tim Hazelton regarding research grant administration

Meet with Shannon Rawding to discuss honors and postgraduate student options