SAW Plan Presentation.ppt

Safety And Wellness

Plan

2006 - 2007

2

ensures that Antelope View Charter School staff is prepared

for the many aspects of responding to a critical incident involving their school or student

teacher populations.

A Crisis Management Plan…

3

Agenda Crisis Management Team

Staging

Procedures

4

A Crisis Management Team (CMT) The membership of AVCS’s CMT consists of an

immediately accessible core group of school personnel who have the knowledge and skills to handle an emergency situation. A wide range of members for the CMT have been selected to ensure the various aspects of crisis planning can be accomplished.

Members of the team are trained to identify alarming changes in student behavior and community events or incidents that could affect the school. Action is taken to address the needs of the school population.

5

Specific staff have specific CMT roles – The AVCS Role List is as follows:

Incident Commander – Mary Navarro (Principal), alternates: Lyn McCarty, Nanci Rose, and Clif Castro

Student Accounting Coordinator and Recorder/Communication – Judy Shira (School Secretary), alternates: Ann Decker, Nanci Rose, and Kevin Shira

Police and Fire Liaison – Sandi Cooke (Administrative Assistant), alternates:

Staff Assignments at the School Site: Ann Decker (Accounts Manager), alternate: Nanci Rose, Clif Castro, and Elizabeth Hernandez

Staff Assignments at a Staging Area: Lyn McCarty (Vice Principal), alternates: Greg Baumann, Tina Degan-Henslee

Parent Reunion Organizer and Information and Media Representative: Nanci Rose (Coordinator), alternates: Lyn McCarty, Clif Castro, Kevin Shira

Security: Michael Tadros (Custodian), alternates: Clif Castro and Kevin Shira

Counseling: Greg Baumann (Guidance Counselor), alternates: Lyn McCarty, Nanci

6

INCIDENT COMMANDER The incident commander is the overall

leader during an emergency incident. The incident commander makes decisions based on the information and suggestions being provided from other members of the crisis team. This role may be combined with a liaison role but should not be combined with any other active role during a critical incident.

7

STUDENT ACCOUNTING COORDINATOR This team member is responsible for

ensuring all teachers have an accurate accounting of students and for coordinating efforts in accounting for missing or extra students. Much of this role involves planning for an incident and communicating with the faculty on the importance of removing rosters during an emergency so student accountability can take place.

8

OFF-SITE EVACUATION COORDINATOR The duties of this position focus on

organizing the off-site evacuation location during an emergency situation. This includes planning the movement of the students to the location and assisting with accounting of the students once they are moved; planning for the use of a location, and planning the evacuation route to safely move the students.

9

LAW ENFORCEMENT AND FIRE LIAISON When the local police and fire departments

respond to a school incident, they will immediately require contact with a school official.

Contact between the school operations and those of the law enforcement/fire operations must be maintained throughout the incident.

10

LAW ENFORCEMENT AND FIRE LIAISON When the local police and fire departments

respond to a school incident, they will immediately require contact with a school official.

Contact between the school operations and those of the law enforcement/fire operations must be maintained throughout the incident.

11

PARENT REUNION COORDINATOR Parent contact should be expected and planned

for by giving specific directions to the parents as they arrive in the area. A well-informed member of the crisis team will be at a central location and coordinate the activities at this

site coordinate with the media liaison for information that

can be released to the parents communicate with the evacuation, student accounting,

and off site staging personnel to facilitate children coming to the reunion location to join their parents

12

PUBLIC INFORMATION OFFICER (PIO) Local media will respond to events that occur at

schools and representatives from community relations will respond to the school during a major incident; the PIO will prepare information for public release draft the parent letter that should go home with each

student explaining what took place at the school make sure the media does not gain access to students

or faculty during the incident serve as the staff liaison by providing information to

staff members about the incident

13

COMMUNICATIONS/ RECORDER COORDINATOR This person will make sure the various

school offices receive notification and updates about the event and that any needed resources are requested.

When an event first occurs, the communications person should confirm that 911 has been called or place the call.

During the event, this person should keep a detailed record of the events, decisions, and actions including annotation of time. This record will help ensure all critical tasks

have been completed

14

SECURITY COORDINATOR This person handles incidents that occur

around the school building but do not directly involve school personnel.

A violent crime or other situation near a school may require the staff to quickly secure the school from outside intruders. developing specific assignments for school

personnel during such an emergency creating a check system to make sure the

school is secure acting as a liaison with the agency handling

the local event

15

STAFF ASSIGNMENT COORDINATOR The role of this position is to use available

personnel to assist with carrying out the core functions associated with an incident. Any teacher not assigned students during an

incident and any personnel arriving at the incident should report directly to this person.

This person will keep a roster of assignments and make requests to administrative offices for additional resources.

16

COUNSELING Available resources should be identified

and used on a regular basis when the first sign of depression, anger, or other alarming changes in a student is observed.

During a crisis, the CMT member responsible for counseling must quickly organize a counseling program to help students, parents, faculty, and the community to heal from the incident.

17

Staging Area Considerations

During a crisis, the expected response by the media, community residents, and parents will create chaos if a plan is not in place.

Every school must be prepared for the possibility of an evacuation during an emergency or crisis.

The logistics of moving a student population must be planned and fully understood by all those responsible for the safety and security of children.

18

OFF-SITE EVACUATION OF STUDENTS Nearby locations where faculty and

students can be moved safely away from danger have been identified as Lone Oak Park or the athletic field located on the CHS

campus to the rear of AVCS buildings. These locations should be used anytime

students need to be moved a safe distance from the school buildings.

19

MEDIA STAGING The public relations manager will meet the

media on the west side of the parking lot adjacent to CHS’s parking lot and use the grassy area there and asphalt just on the other side of the grassy area as a staging location.

20

BUS STAGING AREA The school’s off-site evacuation location is

large enough to handle school bus traffic. There is no need for a second area to be used if students are going to be dismissed from a location other than the primary school building.

There is a plan for requesting sheriff assistance that will be needed to control traffic near the park.

21

COMMAND POST Sheriff and fire departments will establish

a command post for their operations during a school-based incident and will require communication with a school command post for information and planning.

The school command post is located near the school but out of the direct danger zone, in the Center High School Theater light and sound booth.

22

PARENT REUNION AREA The Antelope Community Library on

the corner of Antelope and Walerga has been identified as a parent reunion area in cases that involve violence and risk of injury to students.

This location can support many parents and vehicles, provide shelter and offer some isolated quiet areas.

23

What to do…

What to do!

24

Procedures for everything!

Lockdown Critical Response Activity in The Vicinity Bomb Threat Bus Accident Biochemical Hazard Death/suicide Earthquake Fire Drills Gas Odor Hostage Situation

Hostile Visitor Medical Emergency Missing Student Public Demonstration Severe Weather

Tornado Flood Smoke

Sexual Assault Shooting or Stabbing Student Disruption Weapon