SAU 55 PROVIDES ADMINISTRATIVE SERVICES TO BOTH THE HAMPSTEAD SCHOOL DISTRICT AND THE TIMBERLANE REGIONAL SCHOOL DISTRICT SAU BOARD MEETING November 13, 2019 SAU Office 7:00 p.m. 30 Greenough Road Plaistow, NH 03865 Dr. Kimberly Farah, Chair Dr. Earl Metzler, Superintendent Brian Boyle, Vice Chair 7:00 pm 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Meeting Minutes (6 sets) 5. 2020-21 Proposed SAU Budget 6. Superintendent’s Goals 7. Assistant Superintendent Hiring Process 8. Business Operations Coordinator Job Description 9. Policy BDD – Board-Superintendent Relationship 10. Audit Update 11. Administrator’s Report 12. Adjournment UPCOMING MEETINGS DATE MEETING TYPE LOCATION TIME December 4 Public Hearing on Budget SAU 7:00 pm TBD Spring Re-organizational Mtg SAU 7:00 pm
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SAU BOARD MEETING - Timberlane Regional School District Documents... · 2019. 12. 5. · SAU 55 PROVIDES ADMINISTRATIVE SERVICES TO BOTH THE HAMPSTEAD SCHOOL DISTRICT AND THE TIMBERLANE
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SAU 55 PROVIDES ADMINISTRATIVE SERVICES TO BOTH
THE HAMPSTEAD SCHOOL DISTRICT AND THE TIMBERLANE REGIONAL SCHOOL DISTRICT
SAU BOARD MEETING November 13, 2019 SAU Office 7:00 p.m. 30 Greenough Road Plaistow, NH 03865
Dr. Kimberly Farah, Chair Dr. Earl Metzler, Superintendent Brian Boyle, Vice Chair
7:00 pm 1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Meeting Minutes (6 sets)
5. 2020-21 Proposed SAU Budget
6. Superintendent’s Goals
7. Assistant Superintendent Hiring Process
8. Business Operations Coordinator Job Description
9. Policy BDD – Board-Superintendent Relationship
10. Audit Update
11. Administrator’s Report
12. Adjournment
UPCOMING MEETINGS DATE MEETING TYPE LOCATION TIME
December 4 Public Hearing on Budget SAU 7:00 pm
TBD Spring Re-organizational Mtg SAU 7:00 pm
AGENDA INFORMATION SHEET November 13, 2019
1-3. OPEN MEETING
Self-explanatory.
4. APPROVAL OF MEETING MINUTES – ACTION
Six sets of minutes up for approval from the October 2nd and 16th meetings.
5. 2020-21 PROPOSED SAU BUDGET – ACTION
Board to finalize the budget and take action to move it forward to public hearing on December 4th.
6. SUPERINTENDENT’S GOALS – ACTION
Dr. Metzler to present final draft of goals for board approval.
7. ASSISTANT SUPERINTENDENT HIRING PROCESS – ACTION
The board to finalize the hiring process. Discussion was held at the Oct 2nd meeting to consider waiving policy and modifying the screening process.
8. BUSINESS OPERATIONS COORDINATOR – INFORMATION/ACTION
The board instructed the BOC job description be revised to align with business office needs with additional managerial responsibilities.
SCHOOL ADMINISTRATIVE UNIT (SAU) SCHOOL BOARD A. SAU SCHOOL DISTRICTS: The School Districts of Timberlane and Hampstead shall
constitute SAU #55.
B. SAU BOARD: The combined school boards of the school districts.
C. VOTING RIGHTS:
RSA 194-C:7 Representation. Every school district maintaining one or more public schools shall be entitled to 3 votes on the joint board of school administrative units, plus additional votes as provided in RSA 194-C:8. Districts not maintaining schools shall have one representative on said joint board, who shall be entitled to one vote. Each school district board member present shall be entitled to have a proportionate share of the school district’s votes provided that the total votes per district shall be equally divided among said district’s board members present and cast as each member present decides on any issue.
RSA 194-C:8 Weighted Voting. In all votes regarding school administrative unit affairs, including organizing of such unit school board and selection of officers, each district shall be entitled to one additional vote for each 16 pupils residing in that district and enrolled in schools under the administrative unit. A balance of 8 or more students shall entitle that district to an additional vote. Less than 8 students would have no net effect on a district’s vote. Enrollments shall be based on the average daily membership in residence of each district for the school year which ended in the preceding June. Weighted votes shall only be used upon the demand of a majority of the members of any board present and voting in the school administrative unit. The school board members present at a school administrative unit school board meeting shall be entitled to cast the entire number of votes assigned to their school districts, provided that each representative present shall be entitled to a proportionate share of the total to be cast as provided in RSA194-C:7.
1. Elect, when necessary, a Superintendent.
2. Act upon the Superintendent’s nomination for SAU professional staff. For the purpose of clarification, professional staff shall include the Superintendent, the Assistant Superintendent, the Business Administrator and the Human Resource Director.
D. VACANCY ON THE BOARD: Any vacancy on the SAU Board shall be filled in accordance with the statute governing the Board of the school district of the resigned member.
E. ELECTION OF SAU PROFESSIONAL STAFF: When a vacancy occurs in the SAU professional staff as provided in paragraph C.2., the Chairman of the Board shall establish a screening committee consisting of one Board member from each of the school districts. The Chairman of the screening committee shall be appointed by the SAU Board Chairman and the Superintendent of Schools shall serve on the committee (except if the Superintendent’s position is being vacated).
F. EMPLOYMENT OF OFFICE PERSONNEL: All other SAU personnel shall be recommended for employment by their immediate supervisor and approved by the Superintendent of Schools.
G. MEETINGS:
1. Annual: The SAU Board shall meet annually between April 1 and June 1 in each year, at a time and place fixed by the Chairman. The Board shall organize by electing the following officers: The Board shall elect the professional staff members for the next fiscal year and fix the salaries of all SAU personnel.
a. Chairman
b. Vice Chairman
c. Treasurer
d. Assistant Treasurer
2. Semi-Annual: The SAU Board shall hold a meeting between October 15 and December 15 in each year for the purpose of preparing a recommended budget for the next fiscal year for the expenses of the SAU.
3. Evaluations: The SAU Bard shall evaluate the Superintendent as per policy CBI and procedure CBI-R. The evaluation process shall begin in May and shall be completed in a timely fashion in order to give the Superintendent enough time to develop his/her goals so that they align with the new fiscal year.
4. Budget Hearing - Public: There shall be held, within the SAU at a time and place specified by the SAU Board Chairman, a public hearing upon the recommended
budget. The SAU Board shall adopt a budget, following the public hearing, for the next fiscal year.
5. Special Meetings: The SAU Board may hold special meetings at the call of the Chairman or at the request of any one of the member school boards. Notification of Meetings and Procedure:
a. Except in emergencies, written notice of each meeting is expected from the Superintendent’s office well in advance of the appointed time and legally posted in accordance with RSA 91-A:2.
b. The public budget hearing shall be held in an appropriate facility centrally located.
c. An agenda shall be prepared by the Superintendent of Schools for each Board member prior to the meeting. Items will not be included for action of the SAU Board at a meeting unless submitted to the Superintendent of Schools four days prior to the day of the meeting.
d. The SAU Board may go into non-public session by a majority vote of the members, in accordance with RSA 91-A:3.
e. A caucus of reasonable duration may be called by any one of the member boards. The SAU School Board will recess while individual boards are holding a caucus.
H. ANNUAL AUDIT: The SAU Board shall authorize an audit of the SAU accounts annually.
I. NON-DISCRIMINATORY POLICY: The SAU Board does not discriminate on the basis of race, religion, color, gender, sexual orientation, age, marital status, disability, or nationality or ethnic origin, in the educational programs or activities which it operates and that are required by Titles VI and IX.
J. ADMINISTRATIVE AUTHORITY: The Superintendent of Schools is the chief executive officer of the school districts and, in his absence, the Assistant Superintendent will act as deputy chief administrative officer with the same power and responsibilities as vested in the Superintendent.
Legal References: RSA 194-C:5 RSA 194-C:10 RSA 194-C:9 NHDOE Administrative Rules 302.01 (h) Duties of School Superintendent
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School Administrative Unit 55 Hampstead and Timberlane Regional School Districts
Business Operations Coordinator Full time position
SAU 55 Administrator benefits
Salary range $70K - $90K.
Reports to: CFO / Business Administrator Qualifications:
1. Bachelor’s Degree in Business Administration or Accounting 2. Minimum of five years’ experience in accounting or finance with at least one year
of supervisory experience 3. Experience in physical plant operation and project management preferred 4. Such alternatives to the above as the Superintendent finds appropriate and
acceptable Roles and Responsibilities: Provide direct assistance and support for the CFO/Business Administrator in the following: 1. Reporting directly to the CFO/Business Administrator:
a. Maintain general ledger and financial records of the SAU and two school Districts
b. Submit financial information to the Superintendent and Assistant Superintendent
c. Assist with presentation of financial statements as needed d. Assist with preparation of finance and operational aspects of District
Annual Reports e. Prepare District Management Discussion and Analysis component for
Districts’ Auditor’s Reports f. Maintain Districts’ capital asset programs g. Support and monitor the adherence of Board policies related to the
finances of the districts h. Monitor financial accounting procedures
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2. Assist with preparation, entry and reporting of budgets and prepare documents and spreadsheets for documenting and presenting the budgets
3. Monitor budgetary control over all purchases and approve all purchase orders. 4. Recommend updates as appropriate to financial accounting procedures within the
guidelines of NH Financial Accounting Handbook for Local Education Agencies, as amended
5. Assist with preparation and submission of financial information (MS-24 and MS-25, and all others) in a timely manner, to the NH Department of Revenue Administration and the NH Department of Education
6. Work on active projects (building and others) approved by administration 7. Provide District Treasurers with data on activity, review monthly Treasurer reports
and reconcile to financial system 8. Review student activity accounts and other District checking accounts 9. Assist the CFO / Business Administrator and auditors with the annual SAU and
District audits as needed. 10. Serve as directed by the Superintendent of Schools and CFO / Business
Administrator.
Assist in the oversight of the following departments: a. Facilities
1. Work with Facilities Director to identify and prioritize projects based on maintenance and capital improvement schedule
2. Develop and manage project budgets 3. Monitor district projects from RFP through completion 4. Oversee coordination of improvements and maintenance for athletic
fields and outdoor learning spaces b. Maintenance
1. Assist in overseeing all aspects of the maintenance and custodial departments, particularly budget and needs planning
c. Food Service 1. Monitor Food Service activity and fiscal performance 2. Assist in annual Food Service Program audits
d. Transportation 1. Assist in overseeing regular and special transportation operational
needs for multiple districts 2. Assist in driving continuous process and operational efficiency in regular
and special transportation
School Administrative Unit #55
Policy Code: BDD
Adopted: 11-12-02
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BOARD-SUPERINTENDENT RELATIONSHIP The Board believes that the legislation of policies is the most important function of a School Board and that the execution of the policies should be the function of the Superintendent. Delegation by the Board of its executive powers to the Superintendent provides freedom for the Superintendent to manage the schools within the Board’s policies and frees the Board to devote its time to policy-making and appraisal functions. The Board holds the Superintendent responsible for the administration of its policies, the execution of Board decisions, the operation of the internal machinery designed to serve the school programs, for keeping the Board informed about school operations and problems, and for satisfactory fulfillment of the duties required by statute and regulations of the State Board of Education. The Board will strive to procure, when a vacancy exists, the best professional leader available for the head administrative post. The Board as a whole, and individual members, will:
1. Give the Superintendent full administrative authority for properly discharging his/her professional duties, holding him/her responsible for acceptable results.
2. Act upon matters of employment or dismissal of school personnel only on the
recommendation of the Superintendent.
3. Hold all meetings of the Board in the presence of the Superintendent except when his/her contract and salary are under consideration.
4. Refer all complaints to the Superintendent and discuss them only at a regular meeting
after failure of administrative solution.
5. Strive to provide adequate safeguards around the Superintendent and other staff members to the end that they can live happily and comfortably in the community and discharge their educational functions on a thoroughly professional basis.
6. Present personal criticisms of any employee directly to the Superintendent.