1 Time Management - 1
1
Time Management - 1
2 SAP AG 1999
SAP Time Management: Overview
Record... Valuate... Use...working times
Time Accounts CapacityPlanning
Cross-ApplicationTime Sheet
EmployeeSelf-Services
Time Administrators
Time RecordingSystems
Incentive WagesPayroll
Cost Assignment
ActivityAllocation
Training andEvents
Management
Working time regulations,
attendances/absences,substitutions
Working time regulations,
attendances/absences,substitutions
3 SAP AG 1999
ShiftPlanning
TimeEvaluation
IncentiveWages
TimeRecording
Options in SAP Time Management
Cross-ApplicationTime Sheet
4
The Time Management component offers us support in performing the Planning, Recording and Evaluation of employees’ time data by:
Creating work schedules.
Creating attendance, absence types.
Creating quotas.
Quota accrual.
Objective
5
SAP AG 1999
Time Recording Methods
Work schedule =Actual and
plannedDoctor's appt 11:00 14:00 2.5 hrs
Record only deviations to work schedule
Record all times
Attendance 08:00 11:00 3 hrs
Doctor's appt 11:00 14:00 2.5 hrs
Attendance 14:00 17:00 3 hrs
Recorded times =Actual
Work schedule =Planned
Procedure for recording actual times:-Automatic Recording – Front-end time recording system, uploaded
and proceed in SAP Time evaluation. Manual Recording - Recorded in Attendances IT 2002.
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SAP AG 1999
Runstatistics
Determinepay
Recording Employee Time Data
Early
Absences
Attendances
Substitutions
Others
Payment
Managetime
accountsEntitlement= n days/
hours
Entitlement= n days/
hours
7 SAP AG 1999
SAP Time Management: Required Infotypes
Org. Assignment
Absence Quotas
Time RecordingInfo
Personal Data
NameDate of birth
12
9
6
3
11
7 58 4
101
2
Employees
Always mandatory
For time evaluationonly
Planned Working Time
00070001
0002
0050
2006
8
SAP AG 1999
Personnel Subarea
Availability
Early
Late
Night
Off
Work schedules,daily work schedules Public holiday
calendar
20002000
Attendances/absencescounting
Substitutions
Attendance/absence quotas
Personnel Subareas: Control Indicators
9 SAP AG 1999
Personnel Subarea Grouping for Work Schedules
Personnel Subarea0001
Personnel Subarea0001
Personnel Subarea0002
Personnel Subarea0002
Personnel Subarea0003
Personnel Subarea0003
Grouping forWork Schedules
01
Work Schedules NormalFlextime4-day model
NormalRotating shift
02
10
SAP AG 1999
1
Employee subgroupgrouping for:
Work schedules
Time quotas
Temporaryemployees
Others Salaried employees
Trainees
OthersHourly-wageearners
Grouping forWork Schedules
Grouping forWork Schedules
2
Rotating shift Normal
FlextimeOthers
1
Grouping forTime QuotasGrouping forTime Quotas
Employee Subgroup Groupings
11 SAP AG 1999
Creating Work Schedules
Monthly Work SchedulesMonthly Work Schedules
Work Schedule RuleWork Schedule Rule
Period Work SchedulesPeriod Work SchedulesDay TypesDay Types
BreakBreakSchedulesSchedules
Public HolidayCalendar
Public Holidays
GeneratesGenerates
Variant RulesVariant Rules
Daily Work SchedulesDaily Work Schedules
Planned Working TimePlanned Working TimeInfotype (0007)Infotype (0007)
VariantsVariants
12 SAP AG 1999
Work Schedules
66 77 1313 1414 2020 2121 2727 2828
Calendar
Working Time
Shift6:00 a.m. - 2:30 p.m.
Flextime7:00 a.m. - 6:00 p.m.
20002000
The work schedule is based on a valid public holiday calendar
13 SAP AG 1999
Public Holidays and Public Holiday Calendar
Determine Public Holiday Classes
Personnel Time ManagementWork Schedules
-> Public holidays
-> Public holiday calendar
20002000
CAB Company
14 SAP AG 1999
Public Holiday Calendars
20002000
Pub. Holiday Calendar
New Year's DayEpiphanyGood FridayEaster SundayEaster MondayIndependence Day
Pub. Holiday Calendar
AR ArgentinaAT AustriaCA CanadaDK DenmarkGE United Kingdom
MX Mexico
Personnel SubareaHeadquarters
MX Mexico
Maintain Public Holidays
With fixed dateWith fixed day of week from dateDistance to Easteris Easter Sundayis a movable holiday
15 SAP AG 1999
Holiday class blank “Not a holiday”Holiday class blank “Not a holiday”
Holiday class 1 “Full-day holiday”Holiday class 1 “Full-day holiday”
Holiday class 2 “Half-day holiday”Holiday class 2 “Half-day holiday”
. . .. . .
DEUTSCHEMARK
DEUTSCHEMARK
BonusesLeave
Determining Public Holiday Classes
affects
16 SAP AG 1999
19991999
200200
Personnel SubareaGroupingCountry A
Personnel Subarea GroupingCountry B
Public Holiday CalendarCountry A
Public Holiday CalendarRegion B
Assigning Public Holiday Calendars
17 SAP AG 1999
Work Schedule Levels
OFFOFF
OFFOFF
NN
NN
NN
NN
NN
OFFOFF
OFFOFF
LL
LL
LL
LL
LL
20002000
EARLY
LATE
NIGHT
OFF
EARLY
LATE
NIGHT
OFF
EARLY
NIGHT
OFF
EARLY
LATE
NIGHT
OFF
LATE
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
LATE
EARLY
NIGHT OFF
Mo Tu We Th Fr Sa Su
Month(s)
Day
Work Pattern(4 weeks)
Early shift: 6:00 a.m. to
2:00 p.m.
18 SAP AG 1999
Daily Work Schedules and Variants
Personnel Time ManagementWork Schedules
Personnel Subarea Groupings
Daily Work Schedules
CAB Company
Work SchedulesWork Schedules
Early
Daily Work SchedulesDaily Work Schedules
Late
Night
Flex
Flex A
Define Break Schedules
Define Rules for Variants
Define Daily Work Schedules
19 SAP AG 1999
Public H
oliday
8 hours
4 hours
Regular daily work schedule
Variant always used before public holidays
Daily Work Schedules and Variants
20 S A P A G 1 9 9 9
B r e a k S c h e d u l e sB r e a k S c h e d u l e s
S t a r t E n d U n p a i d P a i d A f t e r( n o . h r s )
R e f T i m e T y p e 1
1 2 : 0 0
9 : 3 0
2 2 : 0 0
1 3 : 0 0
1 0 : 0 0
2 2 : 1 0
1 : 0 0
0 : 2 5
0 : 2 5
0 : 1 7
4 . 0 0
O
F i x e d B r e a k
V a r i a b l e B r e a k
D y n a m i c B r e a k
O v e r t i m e B r e a k
B r e a k S c h e d u l e s
21
Fixed breaks: These are defined for a certain time period and can only be used by employees during this period of time.
Variable breaks: These are taken during a specific time interval. Employees themselves determine the start and end of the break taken within this time interval.
Dynamic Breaks: Employees are entitled to breaks after working a certain number of hours.
Break Schedules
22 SAP AG 1999
Start ofStart ofworking timeworking time
Start ofStart ofcore timecore time
Start ofStart ofcore timecore time
End ofEnd ofworking timeworking time
End ofEnd ofcore timecore time
End ofEnd ofcore timecore time
Tole
ranc
e
Tolerance
12
9
6
3
11 1
7 58 4
210
Daily Work Schedules
23 SAP AG 1999
Time Wage Types Absence Counting
DEUTSCHEMARK
DEUTSCHEMARK
Valuation BasisValuation BasisDaily Work Schedule Class (0 - 9)Daily Work Schedule Class (0 - 9)
Daily Work Schedule Classes
24 SAP AG 1999
Day Types and Selection Rules
Personnel Time ManagementWork Schedules
...
Day Types
Define selection rules
Define day types
Define special days
CAB Company
20002000
1011 1Work on public holidaysWork on public holidaysWork on public holidays
Paid on public holidays?Paid on public holidays?Paid on public holidays?
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SAP AG 1999
Day TypesDay Types MeaningMeaning
blank
1
2
3
. . .
Work/paid
. . .
Off/paid
Off/unpaid
Off/special day
DEUTSCHEMARK
DEUTSCHEMARK
Defining Day Types
26 SAP AG 1999
DEUTSCHEMARK
Day type 3
Example:Thursday Public holidayFriday Bridge dayRule 01Assignment inwork schedule
Determining Special Days
27 SAP AG 1999
Defining Work Schedules: Work Schedule Rules
Work Schedule Rule
Averageworking time
Day type rule
Reference dateReference datein periodin period
work work scheduleschedule
Starting pointin period
work schedule
Infotype 0007Default Values
with holiday classGives day type
Rule01
Weekday
b 1 2 3 4 5 6 7 8 91 1 1 1 1 1 1 1 1
Saturday
b 1 2 3 4 5 6 7 8 91 1 1 1 1 1 1 1 1
Sunday
b 1 2 3 4 5 6 7 8 91 1 1 1 1 1 1 1 1
20002000Reference dateReference date
Monday,Monday,Oct. 16, 2000Oct. 16, 2000
Grpg PWS PWS text Wk no. 01 02 03 04 05 06 07
01 Flex Flextime 001 FLEX FLEX FLEX FLEX FLEX OFF OFF01 M3 3-shift operation 4W 001 F-11 F-11 F-11 F-11 F-11 F-11 OFF01 M3 3-shift operation 4W 002 S-11 S-11 S-11 S-11 S-11 OFF N-1101 M3 3-shift operation 4W 003 N-11 N-11 N-11 N-11 N-11 OFF OFF01 M3 3-shift operation 4W 004 OFF OFF OFF OFF OFF OFF OFF
Starting point 009
28 SAP AG 1999
OffOff
OffOff
LL
LL
LL
LL
LL
OffOff
OffOff
NN
NN
NN
NN
NN
7
NTu
8
NWe
9.
NTh
10
N
11
OffSa
12
Off
13
E
14
ETu
15
EWe
16
ETh
17
EFr
18
OffSa
...Pub.Hol.
Pub.Hol.
Pub.Hol.
Work Schedules
Manually or individual BATCH = several
EmployeeSubgroupGrouping
Public HolidayCalendarPersonnel SubareaGrouping
Work Schedule Rule19991999
Work Schedules
A
B
29 S A P A G 1 9 9 9
O f f
W h e n d o e m p l o y e e s h a v e t o w o r k a n d w h e n a r e t h e y o f f ?
= 0
( d e r i v e d f r o m p u b l i ch o l i d a y c l a s s )
b l a n k O f f1 , 2 , 3 . . .
D a y T y p e
= 0
W o r k
P l a n n e d H o u r s
D e t e r m i n i n g W o r k d a y s
30 SAP AG 1999
PublicHoliday
Calendar
Employee subgroup groupingPublic holiday calendarPersonnel subarea groupingsWork schedule rule
Public holiday calendar
Personnel subarea groupings
Workschedule
rule
Periodwork
schedule
Dailywork
schedule
Employee subgroupgrouping
Time InfotypesIT 2nnn
Organizational Assignment
Planned Working Time
IT 0001
IT 0007
20002000
Planned Working Time
Workschedules
31