SAP SD sales integration

04/10/2007

SAP Training : SD10

Sales and Integration

Agenda

IntroductionThird-party processing with shipping notificationThird-party processing without shipping notificatio nBought-In ItemConsignment processingCross-Company Code sales processing

Introduction

In this “unit” we will go through different scenario s in which we will underline the integration between SD and modul es as MM and FI.

Introduction – Third-party processing with shipping notification

In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. In this scenario, the shipping notification is entered as a dummy goods receipt in consumption. For this, the customer invoice can be created before receiving the incoming invoice from the vendor.

Introduction – Third-party processing without shippi ng notification

In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you.In this scenario, the external supplier sends no shipping notification. The vendor’s invoice updates the billing quantity, so the customer cannot be billed until after the vendor’s invoice has been entered.

Introduction – Bought-in Item

In the Bought-In Item scenario, the material required by the customer is not subject to your inventory management. The material is procured specifically for one customer creating a purchase requisition directly from the sales order. Later the purchase requisition is converted into a purchase order which will be delivered by an external supplier. The supplier first sends the material to your warehouse. There it is treated as sales order stock. Shipping processing is then completed entirely from your own shipping point.

Introduction – Consignment processing (1)

Introduction – Consignment processing (2)

Introduction – Cross-Company code sales processing

A customer orders goods from the sales organization of their vendor. The vendor has a production/warehouse plant that belongs to a different company code. The goods are produced or kept in the other company code and directly delivered from the production/warehouse plant to the customer. The delivery is billed twice: the first time, to create the customer invoice, and the second time, to carry out inter-company billing. The customer pays their invoice by transferring the amount to the bank account. A manual account statement is posted, the open item on the customer’s account is cleared. The same is done between the two company codes.

Third-party processing with shipping notification

What are the steps?

1. Create Sales Order (VA01)2. Purchase Order Processing (ME21N)3. Goods Receipt Based on Shipping Notification (MIG O)4. Billing Processing (VF01)5. Invoice Verification (MIRO)

Data to be used :

BP01Purchase OrganizationC8000Supplier01Division:01Distribution channel:BP01Sales organization:BP03Shipping PointBP03PlantC6100PayerC6100Ship-to party:C6100Sold-to party:C20020Material:DataObject

Create a sales order (1)

SAP Menu : Logistics → Sales and Distribution → Sales → Order → CreateTransaction : VA01

Create a sales order (2)

The system generates a purchasing requisition when you s ave your sales order

Purchase order processing (1)

In the document overview by selecting the right variant the system displays the purchasereq just created.

To create a purchase order in reference to the purchase req. You have to drag it and drop it in the basket

SAP Menu : Logistics → Materials Management → Purchasing →Purchase Order → Create → Vendor/Supplying Plant KnownTransaction code : ME21N

Purchase order processing (2)

Goods receipt based on shipping notificationYou receive a shipping notification from your vendor informing you that the material has been shipped to the customer. In this example, to acknowledge the requirement of the order items to be processed we make an entry of dummy goods receipt. Goods receipt is not posted on stock, but into consumption directly.

SAP Menu : Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → For Purchase Order → PO Number KnownTransaction code : MIGO

Press [ENTER]

Billing process

In this scenario the shipping notification from the vendor is required for the billing process.So now we will create an invoice in reference to a sales document type

Invoice verfication

The Invoice Verification component is part of the Ma terials Management (MM) system. It provides the link between the Materials Ma nagement component and the Financial Accounting and Controlling components.SAP Menu : Logistics → Materials Management → Logistics Invoice Verification →Document Entry → Enter InvoiceTransaction code : MIRO

Document flow and Purchase order history

Third-party processing without shipping notificatio n

What are the steps?

1. Create Sales Order (VA01)2. Purchase Order Processing (ME21N)3. Invoice Verification (MIRO)4. Billing Processing (VF01)

Data to be used :

BP01Purchasing OrganizationC8000Supplier01Division:01Distribution channel:BP01Sales organization:BP03Shipping PointBP03PlantC6100PayerC6100Ship-to party:C6100Sold-to party:C20040Material:DataObject

Create a sales order (1)

SAP Menu : Logistics → Sales and Distribution → Sales → Order → CreateTransaction : VA01

Create a sales order (2)

The system generates a purchasing requisition when you s ave your sales order

Purchase order processing (1)

In the document overview by selecting the right variant the system displays the purchasereq just created.

To create a purchase order in reference to the purchase req. You have to drag it and drop it in the basket.

SAP Menu : Logistics → Materials Management → Purchasing →Purchase Order → Create → Vendor/Supplying Plant KnownTransaction code : ME21N

Purchase order processing (2)

Invoice verfication

SAP Menu : Logistics → Materials Management → Logistics Invoice Verification →Document Entry → Enter InvoiceTransaction code : MIRO

Billing process

In this scenario The incoming invoice from the vendo r updates the billing quantity, so that the customer-billing document is only possible after en tering the invoice from the vendor. .So now we will create an invoice in reference to a sales document type

Bought-in Item

What are the steps?

1. Sales Order (VA01)2. Purchase Order (ME21N)3. Goods Receipt (MIGO_GR)4. Delivery Processing (VL01N)5. Billing Processing (VF01)6. Invoice Verification (MIRO)

Data to be used :

BP01Purchasing OrganizationC8000Supplier01Division:01Distribution channel:BP01Sales organization:BP03Shipping PointBP03PlantC6100PayerC6100Ship-to party:C6100Sold-to party:C20030Material:DataObject

Sales Order (VA01)

A purchase requisition is created when you save the sales order.

Purchase Order (ME21N)

Goods Receipt (MIGO_GR)

SAP Menu : Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → For Purchase Order � GR for Purchase Order_______________________________________________________________________A goods receipt is the physical entry of the goods and materials on-stock. The goods receipt usually comes from external suppliers or from in-house production. All goods receipts increase the stock.

In this scenario, the goods receipt is posted to an individual sales order stock. The valuation results from the purchase order.

Overview of the stock (MMBE)

Delivery Processing (VL01N)

Billing Processing (VF01)

Invoice Verification (MIRO)

Consignment processing

What are the steps?

1. Order (VA01)2. Delivery (VL01N)3. Picking (VL02N)4. Goods Issue (VL02N)5. Stock Overview After Consignment Fill-Up (RWBE)6. Order (VA01)7. Delivery (VL01N) Data to be used :8. Picking (VL02N)9. Goods Issue (VL02N)10. Billing (VF01)11. Order (VA01)12. Delivery (VL01N)13. Goods Receipt (VL02N)

01Division:

01Distribution channel:

BP01Sales organization:

BP02Shipping Point

BP02Plant

BP01Plant

C6100Sold-to party:

C6000Sold-to party:

C20011Material:Production plant

Consignment fill-up – Create a sales order (VA01)

Consignment fill-up – Create the delivery (VL01N)

Stock Overview After Consignment Fill-Up (RWBE)

Consignment issue – Create a sales order (VA01)

Consignment issue – Create the delivery (VL01N)

Consignment issue – Create the billing doc. (VF01)

Consignment pick-up – Create a sales order (VA01)

Consignment pick-up – Create the delivery (VL01N)

Stock Overview After Consignment Pick-Up (RWBE)

Cross-Company code sales processing

What are the steps?

1. Sales Order Processing (in Sales Org. BP01) (VA01 )2. Process: Create Delivery (VL01N)3. Create Customer Invoice in the Sales Organization (VF04)4. Display Customer Invoice Details (VF03)5. Create an Invoice (internally) in the Plant execu ting the Delivery (VF04)6. Displaying Details on the Intercompany Billing Doc ument (IV) (VF03)7. Display Details on the Inter-company Billing Docu ment (FB03)

Data to be used :

01Division:01Division:

01Distribution channel:

03Distribution channel:

BP01Sales organization:

BP0XSales organization:BP0XShipping PointBP0XShipping PointBP0XDeliv. PlantBP0XPlant

C6100 or C6000

PayerBP0001PayerC6100Ship-to party:C6100Ship-to party:C6100Sold-to party:BP0001Sold-to party:C20050Material:C20050Material:

Sales CenterProduction plant

Cross-Company code sales processing

Process Flow

Cross-Company sales flow – Sales order (VA01)

Cross-Company sales flow – Delivery (VL01N)

Cross-Company sales flow – Customer invoice (VF04)

Cross-Company sales flow – Intercompany invoice (VF04)