SAP NEW GL CONFIGURATION_DOCUMENT_SM

\ New GL Configuration Document

NEWGL_CONFIG 1/23 Nirav Vallabh. 09/16/08

Revision History Date Author Description 09/16/2008 Nirav Vallabh Original Configuration Detail Document – Change

request 3124



1. All GL Accounts will need to be Profit Center relevant. Field Status Groups will need to be modified to make profit center required in all Balance sheet accounts.

Summary of configuration changes (Change request 3124):

a. Changed field status group Z005, Z008, Z009 and Z011 to make profit center required field. The remaining field status groups do not need any change because cost object will derive profit centers automatically.

b. Created a new fields status group Z007 (Trading partner required & Profit center optional) for automatic inter-company clearing account (240050) in all company codes.

c. Created a new field status group Z006 (Profit center optional) and derive default profit center from FAGL3KEH transaction table. Example is ICA Rollover account 259900 in all company codes.

2. Review GL accounts mapped in 3KEH transaction and need to copy the relevant entries to a new table. The T8A30 table will be replaced with a new table in the SAP New GL. New transaction FAGL3KEH will be used to define default profit centers.

a. Added default profit centers for each company codes. 3. Segments have to define based on the segment reporting requirements

and assign them to appropriate profit center. Decision is made to use 1 for Homes and 2 for corporate segments.

Profit Center

Company Code Segment

1003 5350 1 1004 5288 1 1005 5352 1 1011 5000 1 1015 5358 1 1020 5356 1 1022 5030 1 1055 5026 1 1060 4008 1 1064 4009 1 1071 4045 1 1072 4036 1 1123 5000 1 4854 5000 1 4855 5000 1 4947 5000 1 5166 7142 1 5167 7143 1 5168 7144 1



5169 7145 1 5170 7146 1 5195 4466 1 5196 4467 1 5197 4468 1 5198 4469 1 5256 4483 1 5265 7157 2 5266 7158 2 5267 7159 2 5268 7160 2 5279 7162 2 5280 7163 2 5269 7161 1

4. Configure new GL functionalities – Splitting, GL account mapping,

scenarios, document types, posting key field status group, etc. a. Activated document splitting by profit center and each document

will be balanced by profit center using a zero balance clearing account.

b. Business transaction variant is assigned to all custom document types.

c. All GL accounts are mapped to an item category. d. Activated real time integration from CO to FI e. Copied splitting method 12 to Z12 (Splitting: Customer, Vendor,

Tax, Money, Company Code Clearing and follow up costs) f. Assigned document splitting rule to business transactions. g. Created two new clearing accounts – 235990 for CO to FI clearing

account, 235991 for Auto document split clearing account for New GL and 235992 used to post an offset when both AR & AP are posted in one FI document using document “YF”. Then extend this new GL account to all SAP company codes.

5. Defined default profit centers by company code using FAGL3KEH

transaction. This default profit center is used, when the system automatically posts entries to inter-company auto clearing account (240050).

6. Check validation rules defined for certain project types using GL account sets.

7. Need to convert/migrate production data into new GL using SAP migration cockpit and this itself is a small project.



8. Check substitution rules and see whether it can be deleted or need some changes.

9. Make sure that one company to one company code relationship exists for inter-company transactions. It is a prerequisite for New GL.

10.Have gone through the financial statement groups with the users and decided that profit center is needed at all financial statement levels. It is also decided that to use a profit center (currently one profit center is defined per company code) belong to the company code for document splitting and existing production interfaces.

11.As part of blue printing, we identified programs that uses GLT0, GLPCA

and GLPCT tables and those programs will be changed to utilize New GL tables.

12.It is important to make sure that partner profit center field is populated

for intra-company transactions. 13.As part of blue print session, it is decided by the users that we will use

auto clearing account in SAP New GL, so that every document will be balanced at profit center level. This will help Centex in the future, in case the division bank accounts are combined to a few.

14. Test and validate all scenarios mentioned in the unit test script. These scenarios are used in production (SAP) today. New processes defined as part of ACE Financials will be tested as part ACE financials integration testing phase.

15. It is decided to deactivate classic GL after the end of fiscal year 2009. So

transactions will be posted only to the new GL tables from fiscal year 2010.

16. Use document type “YF” to post both vendor and customer in one FI

document using an offsetting balance sheet account. System will use the profit center from the offset account and move it to the open item line item.

17.Load New GL migration cockpit in Development

Migration and Related Decision Points:

18.Create migration plan for each fiscal year variant and execute steps

mentioned in the cockpit.



19.SAP will perform scenario validation in unit testing phase and test

validation at the end of second integration test cycle. 20.It is decided to company profit center (defined in SAP production client) to

update FI documents as part of SAP New GL migration. This rule is applied only when there is no profit center in FI document.

21.User will sign off on migration validation at the end of cycle 3 and

production cutover. They will compare the GL balance before and after migration activities.

22.Users will also sign off on integration testing on business transactions

(configuration related) at the end of cycle 3 and production cutover. D01 Client 100 – Change Document Number 3124

















The current field status groups for GL accounts are : G045 Goods/invoice received clearing accounts G052 Accounts for fixed asset retirement G056 Amortization accounts Z001 P/L:Cost Center & Internal Order Opt Z002 P/L: Internal Order Required Z003 P/L: WBS Required Z004 Profit Center Required (no Cost Object) Z005 B/S: Line Item Text & PRCTR Required Z006 B/S: Line Item Text, TP, PRCTR Optional Z008 B/S: Trading Partner & PRCTR Required Z009 No Cost Obj or Text - PRCTR Required Z010 B/S: Reconciliation accounts Z011 B/S: Cash Operating-Bank&PRCTR Required Z012 P/L: WBS and Realtor Vendor # Required Z013 P/L:Cost Center& Internal Order Required Z031 B/S: Advances/Deposits from Cust-WBS Req





















SAP NEW GL CONFIGURATION_DOCUMENT_SM

Documents

gl configuration

profit center

gl accounts

fi document

profit center

gl tables

company code

company codes