SAP mm module

Project System Module (PS)

11

Projects System ModuleBasics

SAP Project System Module

Project System Module (PS)

22

Project Identification

WHAT IS A PROJECT ?

Projects are tasks with special characteristics. They are generally complex, unique, & involve high degree of risk. They have precise goals which are agreed as per Contract. They are limited in duration and are cost and capacity intensive. They are subject to definite set of quality requirements. They are mostly of strategic importance for Client executing them.

PROJECTS IN MCGM PERSPECTIVE

Construction Works (Buildings / Bridges / Drainage System, etc). One time Repair works. Construction of Trenches. Treatment of Ward level & Departmental Projects is different in

MCGM SAP Process.

Project System Module (PS)

33

Dept. Level Projects

DEPARTMENTAL PROJECTProject Criteria

BOQ

MEASUREMENT BOOK

RUNNING BILLS

VALUE DURING PROJECT IS ACCOUNTED AS CWIP (CAPITAL WORK IN PROGRESS)

Project System Module (PS)

44

Ward & Hospital Projects

WARD NORMALLY ONLY CWC CONTRACTS

TRENCHING WO

HOSPITALS CWC CONTRACTS

LARGE SUPPLY

INSTALLATION PROJECTS

EXCEPTIONS

PURE PROCUREMENT OF STOCK OR ASSET ---------

PURE MAINTENANCE WORK OR AMC (HIRING OF VEHICLES, REPAIR OF AC’s)

SMALL REPAIR WORKS & PATTY WORKS OF HOSPITAL

Project System Module (PS)

55

Project System ProcessProject StructuringProject Structuring

Block EstimateBlock Estimate

Detail EstimateDetail Estimate

Project BudgetingProject Budgeting

Work Order ProcessWork Order Process

Executed work detailsExecuted work details

Payment CertificationPayment Certification

Period-End ProcessPeriod-End Process

Payment ProcessingPayment Processing

Notification ProcessNotification Process

Service Entry sheetService Entry sheet

Project System Module (PS)

66

Project Structuring

IDENTIFICATION OF PROJECT

CREATION OF PROJECT IDENTIFICATION OF PROJECT DEFN. (THE NEXT AVAILABLE NO.) PROJECT DESCRIPTION TYPE OF PROJECT CAPITAL PROJECT MAINTENANCE PROJECT BUSINESS AREA START DATE LONG TEXT

Project System Module (PS)

77

Project Coding

PROJECT NUMBERING THE 1ST ## 3 LETTERS IDENTIFIES THE RESPECTIVE DEPT.S AND

WARDS.

THE NEXT ## 2 LETTERS ARE FOR THE SPECIFIC FISCAL YEARS

THE LAST ## 3 LETTERS ARE THE SERIAL NUMBER OF THE PROJECT

BUSINESS AREA BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000, 5000

IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT ZONES ---1000

IF OUTSIDE CITY LIMIT-----------------------------------------------------------5000

FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS

Project System Module (PS)

88

Project Coding Mask

Project System Module (PS)

99

Project coding

Project System Module (PS)

1010

Project Builder

Project System Module (PS)

1111

Nomenclature Nomenclature Project Description

Project Creation

Project System Module (PS)

1212

Proposed Project Definition

Next Available No. in Series

Project System Module (PS)

1313

Project Profile

Project System Module (PS)

1414

Basic Data for Project

Project System Module (PS)

1515

Project Creation….

Project Structuring : WBS Elements

The project is structured with multiple wbs elements at 2nd Level if :

If the value of the project is more than Rs. 100 Cr,

If sections of the projects are using different rebate percentages/charges.

If sections of the projects are using different budget allocations.

Project System Module (PS)

1616

Accessing the Project

Put no. of required project

Project System Module (PS)

1717

Creation Of WBS Elements

Level 1 WBS

Level 2 WBS

Click on WBS Element Overview

Project System Module (PS)

1818

WBSe Parameters

Cost center

G/L A/C, FA & F

Project System Module (PS)

1919

Project Estimation

• Carrying out Block EstimateCarrying out Block Estimate

• Carrying out Detail Estimate per Carrying out Detail Estimate per WBS element with Schedule WBS element with Schedule items with measurement detailsitems with measurement details

Block EstimateBlock Estimate

Detail EstimateDetail Estimate

Project System Module (PS)

2020

Project Estimation

Project System Module (PS)

2121

GREY AREA

Detail of activity

Summary

Project Estimation..

Project System Module (PS)

2222

Claim_Notification Process

Project System Module (PS)

2323

Notification Process

Project System Module (PS)

2424

Notification Process..

Details date , Time & the concerned person.

Project System Module (PS)

2525

Document Mgmt. System

Project System Module (PS)

2626

DMS- In Project / WBS

Document

Project System Module (PS)

2727

DMS-In Notification

Project System Module (PS)

2828

Notification Process : Business Workplace

Business Workplace

Project System Module (PS)

2929

Business Workplace for Claim

Project System Module (PS)

3030

Double Click to open

Business Workplace for Claim..

Project System Module (PS)

3131

Save after giving comments

Business Workplace : Inbox..

Project System Module (PS)

3232

Login ID

Business Workplace : Forwarding

Project System Module (PS)

3333

Notification Process**

Project System Module (PS)

3434

Estimation–Deviation

Project System Module (PS)

3535

Approval Still PendingQuantity yet to get updated

Estimation–Deviation..

Project System Module (PS)

3636

Details of Deviation

Business Workplace : Inbox

Project System Module (PS)

3737

Estimation – after Approval

Notification No. after approval

Project System Module (PS)

3838

Project Budgeting• Allocate Overall and Annual Allocate Overall and Annual Budget for the ProjectBudget for the Project

• Check the fund, fund center and Check the fund, fund center and functional area for the Project functional area for the Project WBS elementsWBS elements

• Release the budgetRelease the budget

• Release the WBS elementsRelease the WBS elements

Project BudgetingProject Budgeting

THE BUDGET WILL BE ALLOCATED BY THE

EE ------------------IN DEPT LEVEL

AE-------------------IN THE WARD LEVEL

THE BUDGET WILL BE RELEASED BY THE ACCOUNTS OFFICER

Project System Module (PS)

3939

Basis for Allocation

Budget Allocation is determined based on Following :

Estimated Value of the Project

Contractors rebate (if applicable),

Water / Sewerage Ch/ Supervision Charges, etc.,

Contingencies (if applicable).

Budget for the respective Project will be booked in the Liability Register which shows outstanding liability.

Budget Allocation

Project System Module (PS)

4040

Budgeted Amount to be Released

Budget Allocation.. CJ30

Project System Module (PS)

4141

Budget Allocation.. CJ30

Project System Module (PS)

4242

Liability Register :ZPS_LBR

Project System Module (PS)

4343

Liability Register..

Project System Module (PS)

4444

Work Order Structure

WO STRUCTURES

AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS ELEMENTS

QUANTITY ---- UNPAID,

EXT.SER.NO.------PAID UP TO 31ST MARCH

IF COMPLETE PAID QTY.------- PUT 0.001 IN QUANTITY COLUMN.

Project System Module (PS)

4545

T CODE----ME21N

TYPE------- PROJECT WORK ORDER(ZTPS) PUT VENDOR CODE ACCOUNTING ASSIGNMENT-------P ITEM CATEGORY -------------------D SHORT TEXT -----------------------WBS ELEMENT MATERIAL CODE -------------------PROJECT WORK PLANT STORAGE LOCATION---------------0001 PURCHASING ORGANISATION-----MCGM PURCHASE GROUP

Work Order Structure..

Project System Module (PS)

4646

G/L A/C

Work Order Structure..ME21n

Project System Module (PS)

4747

Variation In Work Order

Project Work Orders

IF THERE ARE MORE THAN 1 WBS THE work order SHOULD HAVE AS MANY HEADER ITEMS AS WBS ELEMENTS , UNDER WHICH SERVICES ARE SPECIFIED.

This is to ensure that payment certificates are created properly ----as rebates / additional charges etc. Would be different for different WBSe elements.

FOR RELATED ADDITIONAL WO AS ARBITATION FEES, CONSULTATION FEES-----

A SEPARATE WBS ELEMENT IS TO BE CREATED

WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO ITEM CATEGORY AS (D)]

FOR LS CONTRACT ------------------------- WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO

ITEM CATEGORY AS (D)]

Project System Module (PS)

4848

Consultancy PO .. ME21n

Project System Module (PS)

4949

PO Release .. ME29n

Project System Module (PS)

5050

Work Order Printout.. ZPSWORD

Project System Module (PS)

5151

Project Execution.. ZPSPRO

PHYSICAL PROGRESS

Enter date wise executed Quantities for various Activities.

You can enter executed quantities for the Activity for duration (from / to) also.

You can maintain text description for the entered executed quantity.

Once the executed quantities are saved it cannot be deleted

Project System Module (PS)

5252

Executed Quantity

Details of Execution

Project Execution..ZPSPRO

Project System Module (PS)

5353

Payment Certification

Service Selection

Service Entry Sheet..ML81n

Project System Module (PS)

5454

Services Selected

Service Entry Sheet..ML81n

Project System Module (PS)

5555

T CODE----ML81N

THE SERVICE ENTRY SHEET WILL BE REALEASED BY THE HIGHER AUTHORITY

THE SERVICE ENTRY SHEET WILL BE RELEASED ONLY AFTER THERE IS SUFFICIENT BUDGET AVAILABLE IN BUDCON FOR THE GIVEN COMBINATION.

Release- Service Entry Sheet

Project System Module (PS)

5656

Release of Service Entry Sheet

Release Flag

Project System Module (PS)

5757

Payment Certificate

T CODE----ZPSCERT

DEDUCTIONS

ADDITIONS

OTHER PROJECT COST

PRICE ESCLATION

Project System Module (PS)

5858

Payment Certificate..ZPSCERT

Project System Module (PS)

5959

Deductions WCT

TDS

PENALTY

RECOVERY

ADHOC RECOVERY

DEFERRED PAYMENT

DIFFERENCE IN TAXES

LIQUIDATED DAMAGES

Payment Certificate..ZPSCERT

Project System Module (PS)

6060

ADDITIONS SERVICE TAX

EXCISE DUTY & TAXES

TDS ON MOBILISATION ADVANCE RECOVERY

WITHHELD AMOUNT TO BE RELEASSED

OTHER PROJECT COST SUPERVISION CHAGES

WATER TAXES

SEW. CHARGES

ESCLATION PRICE

LABOUR CHARGES

Payment Certificate..ZPSCERT

Project System Module (PS)

6161

Payment Certificate..ZPSCERT

Project System Module (PS)

6262

Goods Receipt_MIGO

Project System Module (PS)

6363

Payment Processing- MIRO

Project System Module (PS)

6464

MIRO

Project System Module (PS)

6565

MIRO

Project System Module (PS)

6666

Reports on Work

• BOQ Details ...PZSBOQ

• Project Structure..CN41

• PO History.. ME2J

• Change History..ME2J• Budcon ..• Budcon report

Project System Module (PS)

6767

Reports on Work

• Total WO value on GL basis.. ME2J

• Service Entry Sheet Ward Wise

• Status Service Entry Sheet.. ML84

• Status of WBS till date• Project Score Card• Project Cockpit

Project System Module (PS)

6868

Project Cockpit

Project System Module (PS)

6969

Project Score Card

Project System Module (PS)

7070

REPORTS- VENDOR PO VALUE

Project System Module (PS)

7171

Project Structure

Project System Module (PS)

7272

Reports-PO Release status

Project System Module (PS)

7373

PO-Released.. ME80FN

Project System Module (PS)

7474

Thank You