For more notes contact: [email protected]
SAP - FI NOTESINDEX - CUSTOMIZING How to Start the Server Define
Company Define Company Code Assign Company Code to Company Define
Business Area Define Chart Of Accounts Assign Company Code to Chart
Of Accounts Define Account Group Define Retained Earning Account
Define Fiscal Year Variant Assign Company Code to Fiscal Year
Variant Posting Periods Assign Variants to Company Code Open &
Close Posting Period Define Document Type & Number Ranges
Define Tolerance Groups Define Tolerance Groups for Employees
Define Field Status Groups Enter Global Parameters Assign Field
Status Variant to Company Code Or Vice Versa. How to Create a
Session Define Consolidated Business Area Assign Business Area to
Consolidating Business Area Maintain Financial Management Area
Assign Company Code to Fm Area
For more notes contact: [email protected]
For more notes contact: [email protected]
TRANSACTION CODES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
19 20 21 22 23 OXO2 Ox03 Ox16 OXO3 OBY7 OB62 OBD4 OB53 OB29 OB37
OBBO OBBP OB52 FBN1 OBA0 OBA4 OBC4 OBY6 OBC5 CUSTOMIZING Define
Company Define Company Code Assign Company Code to Company Define
Business Area Define Chart Of Accounts Assign Company Code to Chart
Of Accounts Define Account Group Define Retained Earning Account
Define Fiscal Year Variant Assign Company Code to Fiscal Year
Variant Posting Periods Assign Variants to Company Code Open &
Close Posting Period Define Document Type & Number Ranges
Define Tolerance Groups for GL Accounts Define Tolerance Groups for
Employees Define Field Status Groups Enter Global Parameters Assign
Field Status Variant to Company Code Or Vice Versa. Define
Consolidated Business Area Assign Business Area to Consolidating
Business Area Maintain Financial Management Area Assign Company
Code to Fm Area
For more notes contact: [email protected]
For more notes contact: [email protected] TO START THE
SERVER Double Click on SAP R/3 Management Console Go to action on
menu bar Select Start Server will be in grey and it turns to yellow
and to green color Then expand the tree Double click on the WP
Table We will find the status of the parameters in run mode. Wait
till they turn to wait mode. Click refresh to come to wait mode
quickly. Then minimize the screen. Then double click the SAP Logon
In logon client is 800 (always work on this) Give User Name and
Password. For closing SAP click stop in the same way where we found
start. DEFINE COMPANY Path: SPRO>IMG>Select Enterprise
Structure > Definition>Financial Accounting > Define
Company Go to New Entries Fill in All Columns Only Alpha is Allowed
INDIA is define as IN English as EN Currency INR Save Server Types
1.Development Server 2.Quality Server 3.Production Server
DEFINE COMPANY CODE Path: SPRO>IMG>Enterprise
Structure>Definition>Financial Accounting> Edit, Copy,
Delete, Check Company Code Double click on Edit, Copy, Delete,
Check Company Code Go to New Entries Use only Numeric1111 Fill in
All IN Country INR Currency EN Language Save Note: The Edit Address
Screen has to be created in all three servers. Company Global
Industries Ltd. Search GIS (Always) Short name of the company name
Continue Save Time zone not required
For more notes contact: [email protected]
For more notes contact: [email protected] COMPANY CODE
TO COMPANY Path: SPRO>IMG>Enterprise
Structure>Assignment>Financial Accounting> Assign Company
code to Company Go to Position Give 1111 It is on the top Give GIL
Save DEFINE BUSINESS AREA (EXAMPLE BRANCH ACCOUNTS) Path: SPRO>
IMG>Enterprise Structure >Definition>Financial Accounting
> Define Business Area Go to New Entries GILD Delhi Business
Area Save We can add any number of business areas. No need of
Assigning company code to business area. DEFINE CHART OF ACCOUNTS
(THIS IS THE LIST OF GL ACCOUNTS) Edit Chart of Chart of Account
List Path: SPRO>IMG>Financial Accounting>GL Accounting
> GL Accounts Master Records>Preparation>Edit Chart of
Accounts List Go to New Entries Give Chart of Accounts1111 GIL
Description English Maint. Language 6 SIX Digit length of account
number Note: In SAP max length of GL account number is 10 ASSIGN
COMPANY CODE TO CHART OF ACCOUNTS Path: SPRO>IMG>Financial
Accounting>GL accounting> GL accounts> Master records
>Preparations>Assign Company Code to Chart of Accounts Give
1111 Save DEFINE ACCOUNT GROUP Path: SPRO>IMG> Financial
Accounting>GL Accounting> GL Accounts> Master
Records>Preparations>Define Account Group Go to New Entries
1111 Chart of Accounts 1112 SHCP (Share Capital) Use 1 Series
100001 to 100099 1111 RSPO (Reserves and Surplus) Give 100100 to
100199 Current Assets CUAS 200000 to 200099 Save
For more notes contact: [email protected]
For more notes contact: [email protected]: GL accounts are
to be created in all 3 Servers. Give as many as GL Accounts in Real
Time Scenario. DEFINE RETAINED EARNING ACCOUNT Path:
SPRO>IMG>Financial Accounting>GL Accounting > GL
Accounts Master Records>Preparations>Define Retained Earnings
Account (Retained earning means Net Profit or Loss) Give chart of
Accounts 1111 Note: System defined P&L Statement is x 100100
give from Reserves & Surplus Group Save System gives a Message
in yellow a/c 100100 not created in chart of accounts 1111 Then
Save DEFINE FISCAL YEAR VARIANT Maintain Fiscal Year Variant Note:
System defined fiscal year variance K1 K2 K3 K4 are meant for
calendar year. V3 is meant from APR to MAR. V6 is meant for JUL to
JUN and V9 is meant for OCT to SEP. 12 Regular plus (V3) and 4
extra (V6) for finalizing accounts. Path: SPRO>IMG>Financial
Accounting>Financial Accounting Global setting>Fiscal
Year>Maintain Fiscal Year Variant Select V3 Double click on
periods Interview Question: Year shift -1 : as B/s is for 2004 and
as we are taking 2005 also we are giving like that. Go to new
entries Month Day Period Year Shift 1 31 10 -1 2 28 11 -1 3 31 12
-1 4 30 1 0 5 31 2 0 6 30 3 0 7 31 4 0 8 31 5 0 9 30 6 0 10 31 7 0
11 30 8 0 12 31 9 0 Double click on period text Go to new Entries
Language EN Period 1 (posting period) Txt 4 Text April Like wise
create for 12 months
For more notes contact: [email protected]
For more notes contact: [email protected]: Short end
Fiscal year is used when the Fiscal Year is less than 12 months (in
case of new company) ASSIGN COMPANY CODE TO FISCAL YEAR VARIANT
Path: SPRO>IMG>Financial Accounting>Financial Accounting
Global settings>Fiscal Year>Assign company code to Fiscal
Year Variant Give V3 for our Company name (GIL) Save POSTING
PERIODS Define variants for open posting periods Path:
SPRO>IMG>Financial Accounting>Financial Accounting Global
settings>Document Posting Periods>Define Variants for Open
Posting Periods New Entries Variant 1111 Name Posting period
variant for GIL Save ASSIGN VARIANTS TO COMPANY CODE Path:
SPRO>IMG> Financial Accounting>Financial Accounting Global
settings> Document posting period>Assign variants to company
code Give variant 1111 Save OPEN & CLOSE POSTING PERIOD Path:
SPRO>IMG> Financial Accounting>Financial Accounting Global
settings> Document>Posting Period>Open and Close Posting
Periods Go to New Entries Give variant 1111 F4 Library Icon F4 and
click + variant A Assets D Customers K Vendors M Materials S V
Note: Keep Blank From account to To account From period 1 Year 2004
to period 12 Year 2004 From period 13 Year 2004 to period 16 Year
2004 Only in 13th month JEs can be passed. Save In real time period
is open for 1 month. 1 to 1, 2 to 2 etc., DEFINE DOCUMENT TYPE
& NUMBER RANGES Path: SPRO>IMG>Financial
Accounting>Financial Accounting Global settings> Documents
Document Header Define document types Note: Document type SA GL
accounts DR Customer Invoice
For more notes contact: [email protected]
For more notes contact: [email protected] KR KZ AA AF
Customer Payment Vendor Invoice Vendor Payment Asset Posting
Depreciation Posting
Select SA Select details icon Number Range 01 (system given)
Click on number range info Give company code 1111 Select Change
Intervals Select Insert Intervals Type 01 Year 2004 From number 1
to number 10000 Note: If you activate external check box we have to
give numbers manually for documents postings. Insert or Current
number shows what all posted Save Note: These number ranges are to
be created in 3 servers. These cannot be transported. DEFINE
TOLERANCE GROUPS (Tolerance Group is meant for restricting Exp.
Credit Limit for Debtors) Path: SPRO>IMG> Financial
Accounting> GL Accounts> Business Transactions> Open item
clearing> clearing differences> define tolerance groups for
GL a/cs Go to new entries Company Code 1111 Keep Tolerance Group
Blank Name of the tolerance group is GIL (Global Industries Ltd)
Note: Until and unless tolerance groups are defined system is not
going to accept any posting. For tolerance group table is 3043G
Save DEFINE TOLERANCE GROUPS FOR EMPLOYEES (END USERS) Path
SPRO> IMG> Financial Accounting> GL Accounts> Business
Transactions> Open item clearing> clearing differences>
define tolerance groups for employees Go to New Entries Company
Code 1111 Keep Tolerance Group Blank Amount per document : system
accepts 13 digits. So give all 9s max. Amount for open item a/c It
will accept 11 digits. So give all 9s. Note: Open item means
pending balances Ex: Cash Discount per line item is 3%) Save
For more notes contact: [email protected]
For more notes contact: [email protected] FIELD STATUS
GROUPS Path SPRO> IMG> Financial Accounting> Financial
Accounting Global settings> Document> Line Item>
Controls> Maintain Field Status Variant Select 0001 Select copy
as Icon on F6 Change 0001 Change FSIV to 1111 Field status name as
GIL System messages whether to copy all. Say copy all System says
it copies 41 parameters. (They are 41 parameters in toto) Save
Select 1111 Double click on Field Status Groups It displays 41
field status groups Double click on G001 Double click on General
data Make text as Req. Entry Save Double click on G001 Double click
on additional account assignment Make Business Area as required
entry Save Double click on G005 Double click on General Data Make
text as Req. Entry Go back using Green Arrow. Double click on
additional a/cs assignments. Make Business Area as Req. Entry Save
ENTER GLOBAL PARAMETERS Path: SPRO> IMG> Financial
Accounting> Financial Accounting Global settings> Company
Code> Enter Global Parameters Select our company code 1111 Go to
details Icon or F2 Click on Field Status Variant It is showing
blank as we have not assigned the company code. Keep the item as it
is. Select Business Area for Financial Statements Select propose
Fiscal Year Select Negative Postings allowed Select cash management
activated Save
For more notes contact: [email protected]
For more notes contact: [email protected] FIELD STATUS
VARIANT TO COMPANY CODE OR VICE VERSA. Path SPRO> IMG>
Financial Accounting> Financial Accounting Global settings>
Document Line Item> Controls> Assign Company Code to Field
Status Variant Click on 1111 In the field status variant column
give 1111 Save Go back to old screen Field status variant is
populated. HOW TO CREATE A SESSION On top system select (pull down
menu) create session or click on create new session icon. If we
want the present screen to remain and go to new session give /O and
transaction code. If we dont want to retail the present screen and
want to go to SPRO screen the use /NSPRO Note: You can operate six
sessions at a time. DEFINE CONSOLIDATED BUSINESS AREA Path SPRO>
IMG> Enterprise Structure> Definition> Financial
Accounting> Maintain consolidation Business Area Go to new
entries Give any thing or give 1111 for consolidated business area
Description as consolidation of business area Save ASSIGN BUSINESS
AREA TO CONSOLIDATING BUSINESS AREA Path:SPRO> IMG>
Enterprise Structure> Assignment> Financial Accounting>
Assign Business Area to Consolidating business area. Give GLIC for
1111 1111 for GILD Save MAINTAIN FINANCIAL MANAGEMENT AREA Path
SPRO> IMG> Enterprise Structure> Definitions> Financial
Accounting> Maintain Financial Management Area Go to new entries
Give 1111 in Fin Area FM area text give FM area for GIL Currency
INR Save
For more notes contact: [email protected]
For more notes contact: [email protected] COMPANY CODE
TO FM AREA Path SPRO> IMG> Enterprise Structure>
Assignment > Financial Accounting> Assign company code to FM
Area Select our company code 1111 type 1111 for FM Area Text GIL
Save This ends with the primary steps for customization. After this
only all other modules MM, SD etc., will work.
For more notes contact: [email protected]
For more notes contact: [email protected]
GL MASTER INDEX Creation of GL Master Posting of a Transaction
How to View the Document How to View the GL Balances GL Master
Change How to Block GL A/C How to Unblock GL A/C Parking Document
How to Complete or Delete Parked Document Hold Document How to
Complete / Delete Hold Document How to Unlock the Locked Screen
Assigning Tax Procedures to our Country Assign Country to
Calculation Procedure Recurring Document Define Number Ranges
Creation of Recurring Document Posting of a Recurring Document to
Batch How to Process the Batch Creation of Sample Document Define
Number Ranges Creation of Sample Document Posting of a Document by
taking Sample Document as Reference Display of Sample Document
Reversal Individual Reversal Mass Reversal Accrued / Deferral
Document How to Create a Reversal Reason Code GL Master Record
Change Foreign Currency Postings. Define Translation Ratios for
Currency Transaction Enter Exchange Rates Posting of a Transaction
with Giving Rate Assigning Exchange Rate Type to the Document
Posting without Giving Rate
For more notes contact: [email protected]
For more notes contact: [email protected]
TRANSACTION CODES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
FS00 F-02 FB03 FS10N F-65 FBV0 FBN1 FBD1 F.14 F-01 F-02 FBM3 FB08
F.80 OB07 OBB5 OB08 OBS7 GENERAL LEDGER Creation of GL Master
Posting of a Transaction How to View the Document How to View the
GL Balances Parking Document How to Complete or Delete Parked
Document Define Number Ranges Creation of Recurring Document
Posting of a Recurring Document to Batch Creation of Sample
Document Posting of a Document by taking Sample Document as
Reference Display of Sample Document Individual Reversal Mass
Reversal Foreign Currency Postings. Define Translation Ratios for
Currency Transaction Enter Exchange Rates Assigning Exchange Rate
Type to the Document
For more notes contact: [email protected]
For more notes contact: [email protected]
CREATION OF GL MASTER This is one of the Important Roles of FICO
Consultant. In the real time we will have more than 900 GL
Accounts. Note: GL a/cs are to be created in all 3 servers.
Transaction Code FS00 Path: SAP Entry Access (Main
Menu)>Accounting>Financial Accounting>General
Ledger>Master Records>Individual Processing>Centrally (If
we give Transaction code in command field we will get required
field) Give Company Code Go to new session Go to System on Menu Bar
Create a New Session Go to OBD4 (use transaction code) We have
created Current Asset, Share Capital etc., earlier. Go to GL a/c on
Menu Bar Select Create Give a/c Group Share Capital Select B/S item
Once given con not be changed. Short test Equity Share Capital Long
Text Equity Share Capital a/c Go to Control Data Tab Give Currency
INR Select only balances in local currency Select Line Item Display
Sort Key give 001 or 002 or 003 (in general) we gave 002 Select
Create Bank Interest Tab Give Field Status Group as G001 Save Give
F4 to view the a/cs created GL a/c No.100002 Go to With Template
(to copy the 100001) Give a/c No.100001 Company Code 1111 Change
the description to Preference Share Capital (all other things will
be populated as it is copied) Save GL a/c No.100100 Click create
Icon Give a/c Group Reserves & Surplus Select B/S a/cs Give
Short Text and Long Text Select Control Data Currency INR Only
Balances in Local Currency
For more notes contact: [email protected]
For more notes contact: [email protected] Item Display
Sort Key G001 Go to Bank/Interest/Create Tab Filed Status Group is
G005 Save Create a/c No.200005 a/c Group Current Assets B/S a/cs
Short Text SBI, Give Long Text Control Data Give INR Only Bal in
local currency Line item display Sort Key 002 Click on Bank
Interest Field Status Group G0005 Relevant to Cash Flow Save
POSTING OF A TRANSACTION Path: Accounting>Financial
Accounting> General Ledger> Document Entry>General Posting
Transaction code is F-02 (Transaction codes are defined by SAP. We
have 70826 Transaction Codes) Give Document Date F4+F2 for Current
Date Document Type is SA Company Code 1111 System will pickup
posting data, we can change also. Period not given. System picksup
automatically. Note: Posting Key 40 is GL Debit and 50 is GL Credit
Press F4 Click Right tick Double Click Go to OB52 Posting Period as
it gave message and we have opened 8. Save. Give amount 2500000
Business Area GILC Value Date F4 F2 Text Equity Share Capital
received Give Posting Key 50 Give Equity Share Capital a/c Give *
in amount column System will copy what we gave earlier. Business
Area GLIC In text column give +
For more notes contact: [email protected]
For more notes contact: [email protected]: Before posting
the document check up whether the entry is passed correctly or not.
We have to simulate the document. To simulate the document go to
Menu Bar and click Simulate. Save HOW TO VIEW THE DOCUMENT
Transaction Code is FB03 Path: Accounting>Financial
Accounting> General Ledger>Document>Display Click Document
List to know the documents available. Give Company Code Give Fiscal
Year 2004 Give Document Type SA Execute Give Document No.1 and to
view the document entered. HOW TO VIEW THE GL BALANCES Transaction
Code is FS10N Path: Accounting > Financial Accounting>
General Ledger>Account Display Balances Give GL a/c No.100001
Give Company Code Give Fiscal Year Execute Give 200005 to view Bank
a/c GL MASTER CHANGE Note: We can change only description. We
cannot change Group, GL a/c No. Company Code. Go to FS00 Screen
Click Change Button or GL a/c and Change (pull down menu) Save HOW
TO BLOCK GL A/C Go to FS00 Give GL a/c number, which we want to
block Go to GL a/c on Menu Bar Select Block Select Blocked for
Posting Save HOW TO UNBLOCK GL A/C Go to FS00 Give a/c no. which is
to be unblocked Go to GL a/c on Menu Bar Select Block Deselect the
blocked for posting Save
For more notes contact: [email protected]
For more notes contact: [email protected]
PARKING DOCUMENT Path: Accounting> Financial Accounting>
General Ledger> Document Entry> General Document Parking
Transaction Code is F-65 (This is generated but not taken into GL
a/cs. It is kept aside) Give document date F4 F2 Document Type SA
Give Company Code Currency INR Posting Key 40 Debit Bank A/c Give
Amount Give Business Area GLIC Type Text Parking of a Document
Credit 50 * Value Date Text + Go to document on Menu Bar Select
Park Document It says Document 2 1111 Parked. We can check the
balances. It will not effect the balances. HOW TO COMPLETE OR
DELETE PARKED DOCUMENT Path: Accounting> Financial
Accounting> General Ledger> Document> Parked Documents>
Post/Delete Transaction Code FBV0 Click Company Code 1111 Give
Fiscal Year 2004 Note: To know the documents available go to
document list. Click Document List. Give Company Code Give Fiscal
Year Click Execute Give Document No. Go to Document on Menu Bar. We
can Delete or Complete. Give Value Date Business Area 1111 Gives a
message preliminary document is posted. HELD DOCUMENT Note: Held
document is for a Shorter period a day and this is done when things
are not sure about the transaction. Go to F-02 (GL Posting) Give
Document Date. Give GL a/c No.200005
For more notes contact: [email protected]
For more notes contact: [email protected] amount Give
Business Area GILC Value Date and text also fill in. Go to Document
on Menu Bar and lick hold. If it is giving any error then, Note: Go
to Transaction Code SE38 and Enter. Give Programes RFTMPBLU Execute
Select No Termination for Read Error. Execute Save. Go to Document
Select Hold. System asks for Temporary Document No. Give G1 Select
Hold Document Messages that Document G1 was held HOW TO COMPLETE /
DELETE HELD DOCUMENT Go to F-02 (GL a/c Posting). Give Document
Date Select Hold Document Give Number G1 Click Delete It prompts
Say Yes. Note: The difference between Indian Company and Foreign
Companies is GAAP. USGAAP, UKGAAP. Only difference is in
depreciation. They taken positive figure but we dont. HOW TO UNLOCK
THE LOCKED SCREEN Go to Transaction Code SM12 in commercial field
Click List Go to lock Entry Delete ASSIGNING TAX PROCEDURES TO OUR
COUNTRY Path: SPRO> IMG> Financial Accounting> Financial
Accounting Global Settings> Tax on Sales/Purchases> Basic
Settings> Check Calculation Procedure Double Click on Define
Procedures Go to New Entries Give TAXINJ ( Tax Indian Jurisdiction)
Description Sales Tax India Save ASSIGN COUNTRY TO CALCULATION
PROCEDURE Path: SPRO> IMG> Financial Accounting> Financial
Accounting Global Settings> Tax on Sales/Purchases> Basic
Settings> Assign Country to Calculation Procedure Go to position
Give Country IN Give TAXINJ in Procedure
For more notes contact: [email protected]
For more notes contact: [email protected]
RECURRING DOCUMENT Note: Amount and ate s fixed for the payment
Ex: Leave Expenses, HP Installments, Rent, Interest. Steps: 1)
Define Number Ranges 2)Create Recurring Document 3)Posting of
Recurring document to Batch 4) Processing of a Batch 5) [Creation
of GL a/cs] 6) How to view Recurring Document Note: System defined
Number range for Recurring Document is x1. DEFINE NUMBER RANGES
Path: SPRO> IMG> Financial Accounting> Financial
Accounting Global Settings> Document> Document Number
Ranges> Define Document Number Ranges. Transaction Code is FBN1.
Give Company code 1111 Select Change Intervals Go to Insert
Intervals Give Number Range x1 From No.11001 To No.12000 Year 2004
Save CREATION OF RECURRING DOCUMENT TC Code FBD1 Path:
Accounting> Financial Accounting> General Ledger> Document
Entry> Reference Documents> Recurring Entry Document First
Run on 01.04.2004 Last Run 31.03.2005 Interval in month 01 (i.e,
Monthly) Run Date 01 to 31 (But it displays 01 only) Document Type
SA Posting Key 40 A/c No.100111 Bank Give Amount Business Area GILC
Please pass JE Expenses DR Expenses Payable CR Pass this in GL and
do this. Give Text Give Posting Key 50 Give Account * for amount
Business Area GILC Give + in Text Column
For more notes contact: [email protected]
For more notes contact: [email protected] OF A
RECURRING DOCUMENT TO BATCH Transaction Code is F.14 Path:
Accounting> Financial Accounting> General Ledger> Periodic
Processing> Recurring Entries> Execute Give Company Code 1111
Document No.11001 Fiscal Year 2004 Document Type SA Settlement
Period 01.04.2004 Click Execute System gives a message Session
SAPF120 was created Save HOW TO PROCESS THE BATCH Go to system on
Menu Bar Select Services Select Batch Input Select Sessions Select
SAPF120 Session Select Process Select Display errors only Check
FS10N for verifying the ledger balances Give GL a/c No.100000 Give
Company Code Give Fiscal Year Execute CREATION OF SAMPLE DOCUMENT
It is a Template Steps: 1) Define Number Ranges 2) Creation of
Sample Documents 3) Posting of a Entry by taking Sample Document as
reference 4) Display of Sample Document 5) [Creation of GL
Accounts] DEFINE NUMBER RANGES Note: System defined Number Range
for Sample Document is x2 Go to Transaction Code FBN1 (Number
Ranges) Give Company Code 1111 Select Change Intervals Select
Insert Intervals Give x2 Fiscal Year 2004 Give Number Range
Interval 12001 to 13000 Save
For more notes contact: [email protected]
For more notes contact: [email protected]
CREATION OF SAMPLE DOCUMENT Transaction Code is F-01 Path:
Accounting> Financial Accounting> General Ledger> Document
Entry> Reference Documents> Sample Document Give Document
Date Give Posting Key 40 Give Salaries a/c Give Amount Give
Business Area GILC Give Text Salaries for the month Posting Key 50
Give Salaries Payable a/c * for Amount + in Text Column Save
POSTING OF A DOCUMENT BY TAKING SAMPLE DOCUMENT AS REFERENCE Go to
F-02 (Give in command field) Give Document Date Go to Document on
Menu Bar Select Post with Reference Give Document No.12001 It picks
up A/c No. Save DISPLAY OF SAMPLE DOCUMENT Transaction Code is FBM3
Path: Accounting> Financial Accounting> General
Ledger>Document> Reference Documents> Sample Document >
Display Give Company Code Give Fiscal Year Click on Document Give
Company Code and Fiscal Year again Execute Double Click Number to
view the Entry Note: How to change the Sample Document. Transaction
Code is FBM2 To delete the Sample Document Transaction code is
F.57
For more notes contact: [email protected]
For more notes contact: [email protected] 1)
Individual Reversal 2) Mass Reversal 3) Accrual / Deferred Reversal
4) Reversal of Reversal Note: Reversal of Reversal is not possible
in SAP INDIVIDUAL REVERSAL Transaction Code is FB08 Path:
Accounting> Financial Accounting> General Ledger>
Document> Reverse> Individual Reversal Give Document No.10001
Give Company Code Give Fiscal Year Give Reversal Reason 01 To view
the document to be reversed select display before reversal Give
Document No Save MASS REVERSAL (In real time scenario this is not
allowed to the end users) Transaction Code is F.80 Path:
Accounting> Financial Accounting> General Ledger>
Document> Reverse> Mass Reversal Give Document No.10001 Give
Company Code Give Fiscal Year Note: While we are going for Mass
Reversal Document Nos. should be in Sequential Order. Document Type
is SA (Document Type for the GL Accounts) Select Test Run Execute
We can see what we have reversed. Remove the Test Run Execute
ACCRUED / DEFERRAL DOCUMENT Path: Accounting> Financial
Accounting> General Ledger> Periodic Processing>
Closing> Valuate> Enter Accrued / Deferral Document TC Code
is FBS1 It means Income / expenditure pertaining to particular
period should be accounted for in the same period. As we have
monthly B/S we pass o/s expenses every month and should reverse
next month. But in SAP it makes reversal entries automatically.
Prepaid is to be passed thru JE. Give Document Date F4 F2 Document
Type SA Company Code 1111
For more notes contact: [email protected]
For more notes contact: [email protected] Currency INR
Reversal Reason 01 (In current month) Reversal Date Actual Payment
/ Receipt Date Posting Key 40 for Debit Give Salaries a/c Debit
Give amount Give Business Area GILC Give Text Salaries for the
month Posting Key 50 for Credit Give Salaries Payable a/c * for
amount Business Area GILC + for Text Save HOW TO CREATE A REVERSAL
REASON CODE Path: SPRO> IMG> Financial Accounting> General
Ledger Accounting> Business Transactions> Adjustment Posting
/ Reversal> Define Reasons for Reversal Go to New Entries Take
next number 08 Reason Code Wrong Entry for text Select Negative
Posting GL MASTER RECORD CHANGE Note: We can not change GL a/c.
Company Code and Account. FOREIGN CURRENCY POSTINGS. System defined
Bank Buying Variant is G and System defined Bank Selling Variant is
B for average the variant is M For paying Vendors/Customers average
is used G for exports i.e, Buying and B is for imports i.e., for
Selling Steps: 1) Check exchange rate types. Transaction Code is
OB07 Path: SPRO> General Settings> Currencies> Check
Exchange Rate Types> Go to New Entries> Give Exrt type G
Usage Bank Buying for B Usage Bank Selling For M Usage Average
Save
For more notes contact: [email protected]
For more notes contact: [email protected] TRANSLATION
RATIOS FOR CURRENCY TRANSACTION Transaction Code is 0BB5 Path
SPRO> IMG> General Settings> Currencies> Define
Translation Ratios for Currency Translation Say Yes for the message
Go to New entries. Give exchange rate type G from INR to USD valid
from 01.04.04 Ratio from 1 to Ratio 1 B from INR to USD valid from
01.04.04 Ratio from 1 to Ratio 1 M from INR to USD valid from
01.04.04 Ratio from 1 to Ratio 1 Again give G from USD to INR valid
from 01.04.04 Ratio from 1 to Ratio 1 B from USD to INR valid from
01.04.04 Ratio from 1 to Ratio 1 M from USD to INR valid from
01.04.04 Ratio from 1 to Ratio 1 Save ENTER EXCHANGE RATES
Transaction Code is OB08 Path: SPRO> IMG> General
Settings> Currencies> Enter Exchange Rates Go to new Entries
Give Exchange Rate G Date 01.04.04 From INR to USD 45 Direct
Quotation Give Exchange Rate B, Date 01.04.04 From INR to USD, 43
Director Quotation Give Exchange Rate M, Date 01.04.04 From INR to
USD, 45 Director Quotation Again, Give Exchange Rate G, Date
01.04.04 From USD to INR, 45 Director Quotation Give Exchange Rate
B, Date 01.04.04 From USD to INR, 43 Director Quotation Give
Exchange Rate M, Date 01.04.04 From USD to INR, 45 Director
Quotation Indirect Quotation is for Fraction or Percentage. It is
better we give Direct Quotation always, in real time situation.
POSTING OF A TRANSACTION WITH GIVING RATE Go to F-02 (posting) Give
Date Give Company Code Currency USD Rate 48 Give Bank Account Say
Yes for message Give amount Business Area GILC Posting Key 50
amount 1000 USD * for Amount + for Text It displays amount in local
currency Save
For more notes contact: [email protected]
For more notes contact: [email protected] EXCHANGE
RATE TYPE TO THE DOCUMENT Go to OBS7 (Document type and number
Range) Default values can be give. B or G or M for a particular
type of document. Even though we define here, we can give rate and
it will take it. Save POSTING WITHOUT GIVING RATE TC Code is F-02.
(GL a/c posting) Give Date Type SA Currency USD a/c SBI Posting Key
40 10000 USD Business Area GILC Text Post Key 50, a/c Share Capital
Enter * for Amount Business Area GILC give + for text Amount in
local currency is picked up (average) Save.
For more notes contact: [email protected]
For more notes contact: [email protected] PAYABLE INDEX
Creation of Account Groups Creation of Number Ranges for Vendor a/c
Groups Assign Number Ranges to Vendor a/c Groups Define Tolerance
Groups for Vendors Create Sundry creditors gl account Creation of
Vendor Master Record Define Number Ranges for Posting Invoice
Posting How to View Party a/c How to make Payment Discount on
Purchases Creation and Assigning Cash Discount (Income) Advance to
Parties Creation Of GL Account Link Between Reconciliation Account
and Special GL account Down Payment Entry Transfer of Amount from
special GL Account to Normal GL Account by clearing special GL
Account Clearing of Normal Item Statement of Account Request for
Correspondence Maintain Statement
For more notes contact: [email protected]
For more notes contact: [email protected] CODES 1 2
3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 OBD3 XKN1 OBAS OBA3 XK01 FBN1
F-43 FBL1N F-53 OBXU OBYR F-48 F-55 F-44 OB78 FB12 F.64 ACCOUNTS
PAYABLE Creation of Account Groups Creation of Number Ranges for
Vendor a/c Groups Assign Number Ranges to Vendor a/c Groups Define
Tolerance Groups for Vendors Creation of Vendor Master Record
Define Number Ranges for Posting Invoice Posting How to View Party
a/c How to make Payment Creation and Assigning Cash Discount
(Income) Link Between Reconciliation Account and Special GL account
Down Payment Entry Transfer of Amount from special GL Account to
Normal GL Account by clearing special GL Account Clearing of Normal
Item Statement of Account Request for Correspondence Maintain
Statement
For more notes contact: [email protected]
For more notes contact: [email protected] PAYABLE This
is dealt by MM people usually. But we should now the flow of MM.
One word in MM is MRP-Material Requirement Planning. Vendor Master
need not be created in real time scenario. But, we should have
knowledge. Steps: 1) Creation of a/c Groups Exp: a) Material
suppliers b) Service Providers Material suppliers are called MM
Vendors. Service Providers are called FI Vendors. 2) Creation of
Number Ranges for a/c Groups 3) Assign Number Ranges to Vendor
Account Groups. 4) Tolerance Groups for Vendors 5) [Creation of GL
accounts] Create Inventory a/c and Sundry Creditors a/c minimum. 6)
Creation of Vendor Master 7) Define Number Ranges for Vendor
Postings 8) Posting of a Document or Purchase Invoice. CREATION OF
ACCOUNT GROUPS TC Code is OBD3 Path: SPRO> IMG> Financial
Accounting> Accounts Receivable & Accounts Payable>
Vendor a/cs> Master Data> Preparations for Creating Vendor
Master Data> Define a/c Groups with Screen Layout(Vendors). Go
to New Entries Give GILM. Name MM Vendors for GIL Double Click on
company code Data. Double Click on Accounts Management. Make
Reconciliation a/c as Required Entry Save Go to New Entries Account
Group GILS Name FI Vendors for GIL Double Click on company code
Data Double Click on Accounts Management. Make Reconciliation a/c
as Required Entry Save Note: 1) You cant post directly to
Reconciliation a/c 2) Definition of Reconciliation a/c. It is an
a/c which is parallel to GL a/c CREATION OF NUMBER RANGES FOR
VENDOR A/C GROUPS TC Code is XKN1 Path: SPRO> IMG> Financial
Accounting> Accounts Receivable & Accounts Payable>
Vendor a/cs> Master Data> Preparations for Creating Vendor
Master Data> Create Number Ranges for Vendor a/cs. (we wont get
the company code here) Select Change Intervals Select Insert
Intervals Give 04 or the next range based on the existing range)
From 300000 to 300100 Again go to Insert Intervals Give 05 Number
Range from 300100 to 300200 Save
For more notes contact: [email protected]
For more notes contact: [email protected]
ASSIGN NUMBER RANGES TO VENDOR A/C GROUPS TC Code is OBAS Path:
SPRO> IMG> Financial Accounting> Accounts Receivable &
Accounts Payable> Vendor a/cs> Master Data> Preparations
for Creating Vendor Master Data> Assign Number ranges to Vendor
a/c Groups. Go to Position Type GILS On Number Range Give Number
Range Save DEFINE TOLERANCE GROUPS FOR VENDORS TC Code is OBA3
Path: SPRO> IMG>Financial Accounting> Accounts Receivable
& Accounts Payable> Vendor a/cs> business
Transactions> Open Item Clearing> Clearing Differences>
Define Tolerances for Customers / Vendors. Go to New Entries Give
Co Code 1111 Keep Tolerance Group as Blank. Tolerance Group for
Vendors Save CREATION OF GL ACCOUNTS Go to OBD4 Check the Range Go
to FS00 Give 100320 GL A/c No. Give Company Code Select Create
Button a/c GMP Current Liabilities Balance Sheet a/c Text Sundry
Creditors Select Control Data Tab Check Reconciliation a/c with
Vendors Line Item Display Sort Key 012 (Vendor Number). Select
Create Bank Interest Tab Field Status Group G067. Note: For all
Reconciliation a/cs we have to assign G067 field Status Group.
Vendor Master and Customer Master are called the Sub Ledgers. We
are not checking the Check Open Item and Check only balance in
local currency as it picks up from the Vendor Master. If we pass
Inventory DR Vendor CR system picks it up as Inventory DR Vendor
(Reconciliation) a/c CR Sundry Creditors CR. But the first Credit
Vendor (Reconciliation) a/c is not posted in GL.
For more notes contact: [email protected]
For more notes contact: [email protected] CURRENT ASSETS
CUAS a/c Group. Name Current Assets from a/c 200000 To 200099 Save
Go to FS00 Give a/c No.200010 A/c Group Current Assets In real time
Inventory a/cs will be so many like Raw material 1, Raw material 10
Packing Material, Stores & Spares Press control data Tab Give
Company Code Short text B/s Item Sort Key 012 Line Item Display
Local Currency Save CREATION OF VENDOR MASTER RECORD Transaction
Code XK01 Path Accounting> Financial Accounting> A/cs
Payable> Master Records> Maintain Centrally> Create Note:
Transaction Code XK02 is to change the Vendor Master Transaction
Code XK03 is to view the Vendor Master Transaction Code XK04 is to
view the changes which are made to the existing Vendor Master
Transaction Code XK05 is to block / unblock the Vendor Master Give
Company Code 1111. Give a/c Group F4 Give GILM Take Company Name
ZZZZ Industries Limited Search Item ZZZ. Give address. Country IN
If the Vendor is our Customer as well give the same Code in
Customer. Bank Dates Column of the Vendor for automatic Payment.
There are two types of Payment. One is Online and the other is
Cheque Payment. Give Reconciliation a/c No. which is 100320 Sundry
Creditors Sort Key 012 Cash Management Group A1 Domestic Payment
Payment Terms 0001. Tolerance Group Keep Blank Check Double Invoice
(Sys checks if Inv No. is repeated in Entry) Dunning Procedure is
to remind the Vendor Save.
For more notes contact: [email protected]
For more notes contact: [email protected]
DEFINE NUMBER RANGES FOR POSTING Note: For Vendor Master
Document Types Document Type is KR, Number Range for it is 19
Description is Vendor Invoice Document Type is KZ, Number Range for
it is 15 Description is Vendor Payment Document Type is KA, Number
Range for it is 17 Description is Vendor Document (For Internal
Transfers) Document Type is KG, Number Range for it is again 17
Description is Vendor Credit Memo Go to FBN1 Give Company Code 1111
Select Change Intervals Select Insert Intervals Give 19 in Number
Range Give Year 2004 From No.13001 to 14001 Again go to Insert
Interval Give Number Range 15 Year 2004 Number Range 14001 to 15000
. Again go to Insert Interval Give Number Range 17 Year 2004 Number
Range 15001 to 16000 Save INVOICE POSTING Transaction Code is F-43
Path: Accounting> Financial Accounting> A/cs Payable>
Document Entry> Invoice General Give Document Date F4 F2 Note:
Posting Key 25 is Debit for Vendor Posting, Posting Key 31 is
Credit for Vendor Posting. Give Posting Key 31 Give Vendor a/c
No.300000 Give amount 150000 Give Business Area GILC Give Text
Purchase Invoice Give Posting Key 40 Give Inventory a/c 200010 *
amount Business Area GILC + for Text Simulate Save
For more notes contact: [email protected]
For more notes contact: [email protected] TO VIEW PARTY A/C
Transaction Code FBL1N Path: Accounting> Financial
Accounting> A/cs Payable> Account> Display / Change Line
Item Give Vendor a/c 300 000 Company Code 1111 Select Open Items
Execute HOW TO MAKE PAYMENT Transaction Code is F-53 Path:
Accounting> Financial Accounting> A/cs Payable> Document
Entry> Out going Payment> Post Give Document Date Type KZ is
automatically picked up. Bank a/c SBI a/c Give Business Area Amount
150000 Text Payment Give Vendor a/c No. Select Process Open Items
Note: Which ever Invoice amount is going to be paid should be in
Blue Color It will not save and it says it is not cleared. So,
click on the Invoice which we want to clear. We can Simulate Save
Go to F-53 Give F4 F2 for date Give Bank a/c Give 100000 for amount
Give Business Area GILC Give Text A/c Vendor a/c 300000 Select
Process Open Item Select Partial Payable Double click on Payment
amount field. It shows 250000 and it changes to 100000. Go to
Document Simulate Save Go to FBL1N to view the Ledger a/c Select
Open Item Select Clear Item to see all items. Go to FS10N Sundry
Creditors 100320 to view the a/c
For more notes contact: [email protected]
For more notes contact: [email protected] DISCOUNT ON
PURCHASES Go to F-43 Vendor Invoice For this take document date as
25.11.04 and take the posting date also same. Posting key 31 Vendor
Account 300000 Amount 20000 Payment terms 002 (14 days 3% discount)
Days 14 Discount 3 Text Purchase Invoice Posting Key 40 Inventory
Account It gives a message that Terms of Payment Changed Say Yes *
for amount Business Area GILC + for text save Payment F-53 Give
Date Bank account number Business Area Give Net Amount 19400
(20000-600 3% of 20000) Give text Payment Account number 300000
Click Partial Payment Click on Payment Amount It changes to
assigned Invoice figure. FOR CREATION AND ASSIGNING CASH DISCOUNT
(INCOME) Process Open Items New session OBXU (for assigning cash
discount received account) Give Chart of account Save the rules
(First screen) Select accounts (Creating other income group and
create GL account namely other income before we do the above step)
Assign account number Save ADVANCE TO PARTIES It is called Down
Payment. It is called as special GL account Steps: 1. (Creation of
GL Accounts) i.e. Advance to Parties Account 2. Link Between
Reconciliation Account and Special GL account 3. Posting of Invoice
F-43 4. Transfer of Amount from special GL Account to Normal GL
Account by clearing special GL Account 5. Clearing Normal
Account
For more notes contact: [email protected]
For more notes contact: [email protected]
CREATION OF GL ACCOUNT Go to FS00 It falls in Current Assets
Group. Hence Give GL Account Number 200030 Select Create Button
Group Current Assets Check Balance Sheet Item Name Advance to
Parties Account Select Control Data Tab Reconciliation a/c is
vendors dont check only balances in local currency, open item Check
line item display Sort Key 012 Select Create Bank Interest tab Give
Group G067 Save (even if we give G067 it is not reconciliation
Account as it is a Special GL account) LINK BETWEEN RECONCILIATION
ACCOUNT AND SPECIAL GL ACCOUNT Note: System Defined Special GL
Indicator is a Transaction Code is OBYR Path: SPRO> IMG>
Financial Accounting> Accounts Receivable and Accounts
Payable> business Transactions> Down Payment made> Define
Alternative Reconciliation Account for Down Payments Double click
on Special GL Indicator a give Chart of Accounts 1111 Give
reconciliation account number 100320 (Sundry Creditors) 200030
Special GL Account Advance to Parties Account Save DOWN PAYMENT
MADE ENTRY Transaction Code is F-48 Path: Accounting> Financial
Accounting> Accounts Payable> Document Entry> Down
Payment> Again Down Payment. Give Document Date Account Vendor
account number 300000 Type a Special GL Account Give Bank Accoun
Give Business Area Amount 1000000
For more notes contact: [email protected]
For more notes contact: [email protected] Advance Payment
* for amount Business Area + for text Simulate Note: Posting Key 29
is debit for special GL for vendors. It shows 29A. A is the key for
Special GL account Go to F-43 (Purchase Invoice Posting) Give
Document Date Give vendor a/c number Amount 500000 Business Area
Text Posting Key 40 Inventory Account * for amount Business Area +
for text Save TRANSFER OF AMOUNT FROM SPECIAL GL ACCOUNT TO NORMAL
GL ACCOUNT BY CLEARING SPECIAL GL ACCOUNT Transaction Code is F-55
Path: Accounting> Financial Accounting> Accounts Payable>
Document Entry> Down Payment> Clearing Observe KA for
internal transfer. Give Document Date Give vendor a/c number
Relevant Invoice number is displayed here Give fiscal year Give
Text Transfer of Advance amount Select Process Down Payments Give
Amount we want to transfer 500000 Save CLEARING OF NORMAL ITEM
Transaction code is F-44 Path: Accounting> Financial
Accounting> Accounts Payable> Account> Clear Give vendor
Account number Select Process Open Items Click on amounts of KR and
KA (we have to clear here now after doing the earlier step Save
For more notes contact: [email protected]
For more notes contact: [email protected] OF ACCOUNT
Transaction Code is OB78 Steps: 1) Assign Programme for
correspondence type Path: SPRO> IMG> Financial Accounting>
A/cs Receivable & Payable> Vendor Accounts> Line
Items> Correspondence> Carry out and check settings for
correspondence> Assign programme for correspondence types.
Select SAP06 (Account Statement Select Copy as button or F6 Give
Company Code (If we go for New Entries see that Name of Print
Programme RFKORD10 Name of the Variant SAP06 should be there). Save
REQUEST FOR CORRESPONDENCE Transaction Code is FB12 Path:
Accounting> Financial Accounting> Accounts Payable>
Account> Correspondence> Request Give Company Code Select
SAP06 As we require Vendor give Vendor No.300000. Postings from
01.04.04 to till date or the date we want to see the report System
says Accounts Statement was requested MAINTAIN STATEMENT
Transaction Code F.64 Path: Accounting> Financial Accounting>
Accounts Payable> Account> Correspondence> Maintain Give
SAP06 for correspondence, Give Company Code Fiscal Year Execute
Double Click on Dates Continue Output device LP01
For more notes contact: [email protected]
For more notes contact: [email protected] BANKS
INDEX
Creation of House Bank Creation of Cheque Lot Manual Cheque
Updation Display Cheque Register Cheque Encashment Unused Cheques
Cancellation Issued Cheque Cancellation Cancel Payment How to
Create Void Reason Code TRANSACTION CODES HOUSE BANKS SL TC Code
Transaction 1 FI12 Creation of House Bank 2 FCHI Creation of Cheque
Lot 3 FCH5 Manual Cheque Updation 4 FCHN Display Cheque Register 5
FCH6 Cheque Encashment 6 FCH3 Unused Cheques Cancellation 7 FCH9
Issued Cheque Cancellation 8 FCH8 Cancel Payment 9 FCHV How to
Create Void Reason Code
For more notes contact: [email protected]
For more notes contact: [email protected] BANKS Note: In
SAP operating Banks of the client are called House Banks. If we
have 10 Banks Accounts, we should create 10 GL a/cs and 10 House
Banks. Steps: 1) (Creation of GL a/cs) (Ex: ICICI Bank Account) 2)
Creation of House Banks and assigning GL accounts 3) Creation of
Cheque Lot 4) Purchase Invoice Posting F-43 (This we are taking as
we need to show payment) 5) Outgoing Payment F-53 6) Manual Cheque
updation 7) Cancellation of Payment (Cheque cancellation along with
entry reversal) 8) Cheque Register Display CREATION OF HOUSE BANK
Path: SPRO> Financial Accounting> Bank Accounting> Bank
Accounts> Define House Banks Transaction Code is FI12 Give
Company Code 1111 Go to New Entries House Bank SBI Bank Country IN
Bank Key Give Bank No. Give Communication Details. Select Create
Button Give Bank Name fully Region AP Give full address details
Continue Double Click on Bank Accounts Go to New Entries Account ID
CURR (Current Assets) If we have many give CURR1, CURR2 Give OD
account if we have. Description Current a/c with SBI Bank Account
No. Give the Number Give GL a/c No. Currency INR Save
For more notes contact: [email protected]
For more notes contact: [email protected] OF CHEQUE
LOT Transaction Code is FCHI Path: SPRO> IMG> Financial
Accounting> Accounts Receivable and Accounts Payable, Business
Transactions, Outgoing Payments, Automatic out going payments,
payment media, cheque management, Define Number ranges for Cheques
Give paying company code 1111 House Bank SBI or F4 Give a/c ID CURR
Select change status Select change button Nothing has happened
Again click on Change Button Now, we get create Button Select
create button Lot No.1 Cheque No.100001 to 1001000 Dont click
non-sequential as usually it is taken sequentially. But, we can not
issue post dated Cheques. First Lot 10 Book Short Info Purchase
Date Give Date Save Go to F-43 (Vendor Invoice) Post Invoice like
we did earlier. Go to F-53 (Paying the Vendor) Do like we did
earlier MANUAL CHEQUE UPDATION Transaction Code is FCH5 Path:
Accounting> Financial Accounting> Accounts Payable>
Environment> Cheque Information> Create> Manual Cheques
Give Payment Document No. Give Paying Company Code Give Fiscal Year
Give House Bank A/c ID CURR Cheque No.100001 Save System says
Cheque 100001 created manually DISPLAY CHEQUE REGISTER Transaction
Code FCHN Path Accounting> Financial Accounting> Accounts
Payable> Environment> Cheque Information> Display>
Cheque Register Give Paying Company Code, House Bank, A/c ID CURR
Execute Observe the fields En-cashed / Void
For more notes contact: [email protected]
For more notes contact: [email protected]
CHEQUE ENCASHMENT Transaction Code FCH6 Path Accounting>
Financial Accounting> Accounts Payable> Environment>
Cheque Information> Change> Additional Information/Cash Give
Paying company code, Give House Bank Give a/c ID CURR Give Cheque
No. Give Cheque Encashment Date Save To check en-cashed or not go
to FCHN CHEQUE CANCELLATION Types: 1) Unused Cheques Cancellation
2) Issued cheque Cancellation 3) Cancel Payments UNUSED CHEQUES
CANCELLATION Transaction Code FCH3 Path: Accounting> Financial
Accounting> Accounts Payable> Environment> Cheque
Information> Void> Unused Cheques. Give Payment Company Code
Give House Bank Give a/c ID CURR Give Cheque No.100002 to 100005
Void Reason Code or F4 04 Click Void System gives a message that
those Cheques are Void. Go to FCHN (Cheque Register Display) Give
Company Code Give House Bank Give a/c ID CURR Execute ISSUED CHEQUE
CANCELLATION Transaction Code FCH9 Path: Accounting> Financial
Accounting> Accounts Payable> Environment> Cheque
Information> Void> Issued Cheques. Give Payment Company Code
Give House Bank Give a/c ID CURR Give Cheque No.100006 Void Reason
Code or F4 04 Click Void
For more notes contact: [email protected]
For more notes contact: [email protected] gives a
message that those Cheques are Void. Go to FCHN (Cheque Register
Display) Give Company Code Give House Bank Give a/c ID CURR Execute
CANCEL PAYMENT Transaction Code FCH8 Path: Accounting> Financial
Accounting> Accounts Payable> Environment> Cheque
Information> Void> Cancel Payment Give Cheque No.100007 Void
Reason Code or F4 04 Reversal Reason 01 Select Cancel Payment Go to
FB03 Give above Document No. Check the entry reversal. HOW TO
CREATE VOID REASON CODE Transaction Code is FCHV Path: SPRO>
IMG> Financial Accounting> Accounts Receivable and Accounts
Payable> Business Transactions> Outgoing Payments>
Automatic Outgoing Payments> Payment Media> Cheque
Management>Define Void Reason Codes Go to New Entries. Give
Reason Code 12 Stop Payment Save
For more notes contact: [email protected]
For more notes contact: [email protected] TAX Check
Withholding Countries Define Withholding Tax Type for Invoice
Posting Define Withholding Tax Type for Payment Posting Define
Withholding Tax Codes Define Formulas for Calculating Withholding
Tax Assign Withholding Tax Types to Company Codes Activate
Withholding Tax Create GL Account Define Automatic Postings
Assigning W/Tax Types to Vendor Master
For more notes contact: [email protected]
For more notes contact: [email protected]
WITHHOLDING TAX CIN is called Country Version India If the
Vendor is not Register Purchaser has to withhold 24% tax in foreign
countries. SAP Labs is still finding the solution for 2% education
cess on Central Excise Duty as it is not populating automatically
even after it is defined. It is to be calculated manually now. In
India Withholding of Tax is taken for the TDS Sections 194C, 194J,
194I, 192 etc., This is to be recovered from the payment only.
There will no case of recovering tax from Vendors or Customers. TDS
a/c is usually TDS Recovered Payable a/c CENVAT (earlier VAT or
MODVAT) is nothing but Single Point Tax in Central Excise. Central
Excise Duty is to be paid before the material is dispatched. The
Entry is Central Excise Deposit a/c DR CR Bank a/c After the
Dispatch the Entry is Central Excise Duty Paid DR CR Central Excise
Deposit When we are buying material and using as Raw Material in
our factory if the material is 100000 and Cenvat is 16000 then the
Entry is Inventory a/c DR 100000 Excise Duty Set Off a/c DR 16000
Vendor a/c CR 116000 To Set Off the Entry is Central Excise Duty
Paid DR 16000 Excise Duty Set Off a/c 16000 When we utilize the
Inventory-Raw Material Raw Material Consumed a/c DR Inventory CR
Steps CHECK WITHHOLDING COUNTRIES Path is SPRO, IMG> Financial
Accounting> Financial Accounting Global Settings> Withholding
Tax> Extended Withholding Tax> Basic Settings> Check
Withholding Tax Countries Go to New Entries Country IN Withholding
Country IN Description INDIA Save DEFINE WITHHOLDING TAX TYPE FOR
INVOICE POSTING Path is SPRO> IMG> Financial Accounting>
Financial Accounting Global Settings> Withholding Tax>
Extended Withholding Tax> Calculation> Withholding Tax
Types> Define Withholding Tax Types for Invoice Posting Give
Country Key IN Go to New Entries Give Withholding Tax Type as G1
(we can give any thing) Description 16% Excise Duty Select Gross
Amount
For more notes contact: [email protected]
For more notes contact: [email protected] Rules
Withholding Tax Common rounding Groups Select Post with Tax amount
Select No accumulation In Control Data Select With Tax Base Manual
Select manual with Tax amount 0 Select No Certificate Numbering
Save Go to Next Entry Icon Give G2 2% Education Cess Select Gross
Amount All other types same as G1
DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTING Path is SPRO>
IMG> Financial Accounting> Financial Accounting Global
Settings> Withholding Tax> Extended Withholding Tax>
Calculation> Withholding Tax Type> Define Withholding Tax
Type for Payment Posting Give Country Key IN Go to New Entries Give
G3 Withholding Tax Type Description 2% u/s.194c Contractors Select
Gross Amount Rounding Rule With Tax Comm.round Cash Discount only
W/tax prior to cash discount. Click Post with Tax amount No
accumulation Withholding base manual manual w/tax amount No
certificate numbering Save Go to New Entries G4 Description 2%
Surcharge on TDS Gross amount and all other things same as above
Save DEFINE WITHHOLDING TAX CODES Path: SPRO> IMG> Financial
Accounting> Financial Accounting Global Settings> Withholding
Tax> Extended Withholding Tax> Calculation> Withholding
Tax Codes> Define Withholding Tax Codes Give Country Key IN Go
to New Entries G1 Withholding Tax code Description 16% Excise Duty
Percentage subject to tax 100% (as we gave gross amount) Posting
Indicator 1 (Standard posting) W/tax Rate 16 Save
For more notes contact: [email protected]
For more notes contact: [email protected] Next Entry Give
G2 Give Description 2% Education Cess Percentage subject to Tax 16
(16 as it is on Excise Duty 16%) Tax Rate is 2 Save Next Entry G3 G
Description 2% TDS on Contracts Percentage Subject to Tax 100
Indicator 1 Tax Rate 2 Save Next Entry G4 G Description 2%
Surcharge on TDS of Contracts Percentage subject to Tax 2 Posting
Indicator 1 With Tax Rate 2 Save DEFINE FORMULAS FOR CALCULATING
WITHHOLDING TAX Path: : SPRO> IMG> Financial Accounting>
Financial Accounting Global Settings> Withholding Tax>
Extended Withholding Tax> Calculation> Withholding Tax
Codes> Define Formulas for Calculating Withholding Tax Codes
Give Country Key IN Go to New Entries Currency INR With holding Tax
Type G1, Tax Code G Country IN Valid from 01.04.04 With holding Tax
Type G2, Tax Code G Country IN Valid from 01.04.04 With holding Tax
Type G3, Tax Code G Country IN Valid from 01.04.04 With holding Tax
Type G4, Tax Code G Country IN Valid from 01.04.04 (Transport
Request: While request is coming click create. Give project name as
SPRO W/tax save) Select G1 double click on Formulas for calculating
W/tax System says dont go individually but continue Go to New
Entries Give all 9s for To Base amount 16 W/tax save Go back twice
Select G2 Double click on formulas for calculating W/tax Go to New
entries Give all 9s and 2 for W/tax Save Go back twice Select
G3
For more notes contact: [email protected]
For more notes contact: [email protected] click on
formulas for calculating W/tax Go to New entries Give all 9s and 2
for W/tax Save Go back twice Select G4 Double click on formulas for
calculating W/tax Go to New entries Give all 9s and 2 for W/tax
Save ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODES Path: : SPRO>
IMG> Financial Accounting> Financial Accounting Global
Settings> Withholding Tax> Extended Withholding Tax>
Company Code> Assign W/tax types to company codes Go to New
entries Give company code W/tax type G1 Select W/tax agent W/tax
obligated from 01.04.04 to 31.03.05 Give our tax registration
number for W/tax number Save Go to next entry Give G2, G3, G4 in
the same manner we gave for G1 ACTIVATE WITHHOLDING TAX Path: :
SPRO> IMG> Financial Accounting> Financial Accounting
Global Settings> Withholding Tax> Extended Withholding
Tax> Calculation> Withholding Tax Codes> company code>
Activate extended withholding tax in Extended tax column save
System gives message continue CREATE GL ACCOUNT Number 100330
Current liability Give company code Give text 16% excise duty a/c
B/S item Select Control data tab INR Only balance in local currency
Open item management Line item display Give sort key 0031(Real
time) Select create bank interest tab Give field status group G001
Save
For more notes contact: [email protected]
For more notes contact: [email protected] 100335 Create
using W/template Change text 2% education cess Save Number 100340
Create using W/template Change text 2% TDS on Contractors Save
Number 100345 Create using W/template Change text 2% Surcharge on
TDS Save DEFINE AUTOMATIC POSTINGS Transaction Code OBWW Path: :
SPRO> IMG> Financial Accounting> Financial Accounting
Global Settings> Withholding Tax> Extended Withholding
Tax> Postings> Accounts for withholding tax> define
accounts for W/tax to be paid over Give chart of account 1111
Select debit/credit Select W/tax code Select W/tax type save W/tax
G1 G 100330 100330 W/tax G2 G 100335 100335 W/tax G3 G 100340
100340 W/tax G4 G 100345 100345 Save ASSIGNING W/TAX TYPES TO
VENDOR MASTER Go to XK02 Give Vendor number Select W/tax (Check)
Country IN W/tax type G1 G Check liable G2 G Check liable Save
System gives Message Continue till it takes to next screen Check in
F-43 (Purchase Invoice) We get New screen Say Continue (If you dont
want system to calculate tax automatically remove W/tax G and type
Base Amount and W/tax amount manually) Go to Document Simulate
Click on Blue Color Give Text 16% Excise Duty Next Entry 2% cess
Now all are in grey color save It Wont Save
For more notes contact: [email protected]
For more notes contact: [email protected] saves Could not
determine TDS Certificate number ranges Note: SPRO, IMG, Logistic
General, Tax on goods movement, India, Basic Settings, Maintain
Company Code Settings Go to New Entries Give Company Code Give
Cenvat Document type KR FI Document SA Select Debit Select
Automatic Adjustment Select immediate Credit Give First Month April
Select Rounding Duty on Procurement And Removal Save Go to F-43 and
check now. It will Save
For more notes contact: [email protected]
For more notes contact: [email protected]
ACCOUNTS RECEIVABLE Define Account Groups Create Number Ranges
for Customer Accounts Assign Number Ranges to Account Groups
Creation of GL Accounts Creation of Customer Master Define Number
Ranges for Postings Sales Invoice Posting How To View Customer
Accounts Receipt Entry Advance from Customers Creation of GL
Accounts Link Between Reconciliation a/c and Special GL a/c Advance
Receipt Sales Invoice Posting Transfer of Advance from Special GL
to Normal GL Account by Clearing Clearing of Normal Account
TRANSACTION CODES SL TC Code Particulars 1 OBD2 Define Account
Groups 2 XDN1 Create Number Ranges for Customer Accounts 3 OBAR
Assign Number Ranges to Account Groups 4 XD01 Creation of Customer
Master 5 FBN1 Define Number Ranges for Postings 6 F-22 Sales
Invoice Posting 7 FBL5N How To View Customer Accounts 8 F-28
Receipt Entry 9 OBXR Link Between Reconciliation a/c and Special GL
a/c 10 F-29 Advance Receipt 11 F-22 Sales Invoice Posting Transfer
of Advance from Special GL to Normal GL Account by 12 F-39 Clearing
13 F-32 Clearing of Normal Account
For more notes contact: [email protected]
For more notes contact: [email protected]
ACCOUNTS RECEIVABLE Accounts Receivable is a Subsidiary Ledger
and deals with Sales & Distribution Module. Sales-Domestic,
Sales-Exports, Sales-Internal, Sales-Services are the common
accounts. Steps: 1) Define Account Groups. SD Customer (for
Material), FI Customers (for Services Ex: AMCs) 2) Create Number
Ranges to Customer Account Groups 3) Assign Number Ranges to
Customer Groups 4) (Creation of GL a/cs) 5) Create Customer Master
Date 6) Define Number Ranges for Postings 7) Sales Invoice Postings
8) Receipt Entry Interview Question: (We dont create Tolerance
Group again here as we gave already in Vendor Master Define
Tolerance Groups for Vendors / Customers) DEFINE ACCOUNT GROUPS
Path: SPRO> IMG> Financial Accounting> Accounts Receivable
& Accounts Payable> Customer Accounts> Master Date>
Preparations for Creating Customer Master Data> Define Account
Groups with Screen Layout (Customers) Transaction Code is OBD2 Go
to New Entries Give a/c Group GILS Give Name SD Customers for GIL
Double Click on Company Data Double Click on Account Management
Make Reconciliation a/c as required entry Save Go to New Entries
Give a/c Group GILF Give Name FI Customers for GIL Double Click on
Company Data Double Click on Account Management Make Reconciliation
a/c as required entry Save CREATE NUMBER RANGES FOR CUSTOMER
ACCOUNTS Transaction Code is XDN1 Path: SPRO> IMG> Financial
Accounting> Accounts Receivable & Accounts Payable>
Customer Accounts> Master Date> Preparations for Creating
Customer Master Data> Create Number Ranges for Customer Accounts
Select Change Intervals Insert Intervals 14 700000 700100 Again
Select Insert Intervals 15 700101-700200 Save
For more notes contact: [email protected]
For more notes contact: [email protected]
ASSIGN NUMBER RANGES TO ACCOUNT GROUPS Transaction Code is OBAR
Path: SPRO> IMG> Financial Accounting> Accounts Receivable
& Accounts Payable> Customer Accounts> Master Date>
Preparations for Creating Customer Master Data> Assign Number
Ranges for Customer Account Groups Go to Position Give GILF 14 and
15 15 Save
CREATION OF GL ACCOUNTS GO to OBD4 Current Assets 200 000 200
099 Go to FS00 Give 200 040 Create Account Group Current Assets B/S
Item Text Sundry Debtors a/c Select Control Data Tab Currency INR
Reconciliation Customers Line Item Display Give Sort Key 031 DONT
SELECT Only Balances in Local Currency and Open Item Select Create
Bank Interval Tab Give Field Status Group G067 Save Give 300 000
Create Account Group Sales P&L Item Text Sales-Domestic a/c
Select Control Data Tab Currency INR Line Item Display Give Sort
Key 031 Select Only Balances in Local Currency Select Create Bank
Interval Tab Give Field Status Group G029 (Revenue Accounts) DONT
SELECT Open Item (means Pending Balances) Save
For more notes contact: [email protected]
For more notes contact: [email protected] OF CUSTOMER
MASTER Transaction Code is XD01 Transaction Code XD02 is to Change
Customer Master Data Transaction Code XD03 is to View Customer
Master Data Transaction Code XD04 is to view Change made to
Customer Master Data Transaction Code XD02 is to block / unblock
Customer Master Data Path: Accounting> Financial Accounting>
Accounts Receivable> Master Records> Maintain Centrally>
Create Select SD Customer for GIL for a/c Group Title Company Name
YYYY Search YY Give Address Country IN Select Control Data Tab (if
dual select Company Code Data Icon i.e, if Vendor and Customer are
same) Recon Give Sundry Debtors A/c No. Sort Key 031 Select Payment
Transactions Tab 001 Terms Save DEFINE NUMBER RANGES FOR POSTINGS
Go to Transaction Code FBN1 Give Company Code Select Change
Intervals, Select Insert Intervals, Give Number Ranges 14 (the next
serial of the existing) 2004 16001 17000 Insert Intervals 16 2004
17001-18000 Insert Intervals 18 2004 18001 19000 Save SALES INVOICE
POSTING Transaction Code is F-22 Path: Accounting> Financial
Accounting> Accounts Receivable> Document Entry> Invoice
General Give Document Date Give Customer A/c Give Amount Business
Area Text Sales Invoice Posting Key 50 Sales a/c * + Save (If we
dont make field status group as mandatory it will not prompt here
we did not make business area as required entry earlier)
For more notes contact: [email protected]
For more notes contact: [email protected] TO VIEW CUSTOMER
ACCOUNTS Transaction Code FBL5N Path: Accounting> Financial
Accounting> Accounts Receivable> Account> Display / Change
Line Items Give Customer a/c No. Give Co Code Execute RECEIPT ENTRY
Transaction Code is F-28 Path : Accounting> Financial
Accounting> Accounts Receivable> Document Entry> Incoming
Payment Give Document Date Give Bank a/c Business Area Amount Text
Receipt against Invoice Number. Give Customer a/c No. Select
Process Open Items Change Color Save Go to FBL5N Execute to view
the customer a/c ADVANCE FROM CUSTOMERS It is the special GL
Account. System Defined Special GL Indicator is A Steps: 1.
Creation of GL Accounts ( Advance from Customers Current liability
Group) 2. Link Between Reconciliation a/c ( Sundry debtors a/c )
and Special GL Account i.e. Advance from customers 3. Advance
receipt 4. Sales Invoice Posting F-22 5. Transfer of Advance from
Special GL a/c to Normal GL a/c by clearing Special GL a/c 6.
Clearing normal accounts CREATION OF GL ACCOUNTS Go to FS00 (
Current liability 100300 to 399) Give GL a/c number 100355 Give
company code Create Account group current liabilities B/S a/c Text
Advance from customers Select Ctrl tab
For more notes contact: [email protected]
For more notes contact: [email protected] Reconciliation
a/c type customers Line item display Sort key 031 Select create
Bank Interest Field status group G067 Save LINK BETWEEN
RECONCILIATION A/C AND SPECIAL GL A/C Transaction code is OBXR
Path: SPRO> IMG> Financial Accounting> Accounts receivable
and accounts payable> Business transactions> Down payment
received> Define reconciliation a/c for customer down payments
Double click on Special GL Indicator A Give Chart of Accounts 1111
For reconciliation a/c Give Sundry debtors a/c number For Special
GL Account Give advance for customers a/c number Save ADVANCE
RECEIPT Transaction code is F-29 Path: Accounting> Financial
Accounting> Accounts receivable> Document Entry> Down
payment > Again Down payment Give Document Date Give Customer
Account Give Special GL Indicator A Give Bank Account number Give
Business Area Give Amount Give Text Advance from customer, *,
Business area, +, Simulate Save Note: Posting key 19 is customers
Special GL credit SALES INVOICE POSTING Go to F-22 Give Document
Date Give Account number for customer System gives a message that
down payment exists. Give Amount Give text Sales Invoice Posting
key 50 Sales account *, Business area, +, Simulate Save
For more notes contact: [email protected]
For more notes contact: [email protected] OF ADVANCE
FROM SPECIAL GL TO NORMAL GL ACCOUNT BY CLEARING Transaction code
is F-39 Path: Accounting> Financial Accounting> Accounts
receivable> Document Entry> Down payment >Clearing Give
Document Date Give Customer a/c number Give Text Transfer of
advance Select Process down payments Type amount in transfer
posting Save CLEARING OF NORMAL ACCOUNT Transaction code is F-32
Path: Accounting> Financial Accounting> Accounts
receivable> Account> Clear Give Customer account number, Give
Company Code, Select Process open items, Change color for DA and DR
Equal amount Save Go to FBL5N to view
For more notes contact: [email protected]
For more notes contact: [email protected] CALCULATION
Define Interest Calculation Types Prepare Account Balance Interest
Calculation Prepare Account Balance Interest Calculation Define
Time Dependant Terms Enter Interest Values Define Automatic Posting
Account Entry for Loan Receipt Interest Calculation Run
For more notes contact: [email protected]
For more notes contact: [email protected] CALCULATION
Item Interest: Interest is calculated on Gross Invoice Balance
Interest: Banks take day end balance for calculating interest There
are two types of Interests. One is Balance Interest Calculation.
Second one is Item Interest Calculation. System defined Balance
Interest Calculation type indicator is S, For Item Interest
Calculation type indicator is P. Balance Interest Calculation type
is used for GL a/cs. Item Interest Calculation type is used for
Vendors and Customers. Only prerequisite for calculation is
Interest Rate. Steps: DEFINE INTEREST CALCULATION TYPES Transaction
Code is OB46 Path: SPRO> IMG> Financial Accounting> GL
Accounts> Business Transactions> Bank a/c Interest
Calculation> Interest Calculation Global settings> Define
Interest Calculation types Go to New Entries, Give Interest
Indicator G1 (any thing) Name 5% Balance Interest, Interest
Calculation type S Name G2 5% Item Interest P Save PREPARE ACCOUNT
BALANCE INTEREST CALCULATION Transaction Code is OBAA Path:SPRO>
IMG> Financial Accounting> GL Accounting> Business
Transactions> Bank a/c Interest Calculations> Interest
Calculation Global settings> Prepare a/c Balance Interest
Calculation. Go to New Entries G1 Interest Calculation Indicator
Frequency Months Calendar type G Output Control Check Balance plus
Interest Save Next Entry or F8 G2 Frequency 01 Calendar Type G
Balance Plus Interest Check Save
For more notes contact: [email protected]
For more notes contact: [email protected]
DEFINE REFERENCE INTEREST RATES Transaction Code is OBAC Path:
SPRO> IMG> Financial Accounting> GL Accounting>
Business Transactions> Bank a/c Interest Calculations>
Interest Calculation> Define Reference Interest Rates Go to New
Entries Reference Interest Rate G1 Long Text 5% Balance Interest
Short Text same Currency INR Date from 01.04.2004 Save Next Entry
G2 5% Item Interest Date from 01.04.2004 INR Save DEFINE TIME
DEPEDENDANT TERMS Transaction Code is OB81 Path: SPRO> IMG>
Financial Accounting> GL Accounting> Business
Transactions> Bank a/c Interest Calculations> Interest
Calculation> Define Time Dependant Terms. Go to New Entries
Interest Type Indicator G1 INR eff from 01.04.2004 Sequential No.1
for debit and 2 for Credit Give 01 Terms take Debit Interest
Balance Interest Cal Save Next Entry G1 INR 01.04.2004 02 Term
Credit Interest Balance Interest Calculation Save Interest Type
Indicator G2 INR eff from 01.04.2004 Sequential No.01 Terms take
Debit Interest Arrears Interest Save Next Entry G1 INR 01.04.2004
02 Term Credit Interest Arrears Interest Calculation Save
For more notes contact: [email protected]
For more notes contact: [email protected]
TO GET ALL TRANSACTION CODES IN SAP : Give Table Name TSTC We
can give any Table No.
SE16
ENTER INTEREST VALUES Transaction Code is OB83 Path: SPRO>
IMG> Financial Accounting> GL Accounting> Business
Transactions> Bank a/c Interest Calculations> Interest
Calculation> Enter Interest Values Go to New Entries Reference
G1 Eff from 01.04.04 Int Rate 5 G2 01.04.04 5 Save Creation of GL
Account Go to OBD4 Go to New Entries Give chart of accounts 1111
Account group INTE Name Interest Expenses From account
400600-400699 Save Go to FS00 Account number 400610 Create account
Group Interest expenses P & L Account Text Interest on loan
Select Ctrl data Tab INR Balance in local currency Line Item Sort
Key 002 Select Create Bank Interest Tab Field status Group G001
Save Go to OBD4 Create account group secured loans Take current
liability Liability series Save Go to FS00 100610 Secured loans b/s
a/c SBI Term loan a/c Select Ctrl data Tab
For more notes contact: [email protected]
For more notes contact: [email protected] Balance in local
currency Open Item Line Item Sort Key 002 Select Create Bank
Interest Tab Field status Group G005 Check relevant cash flow Give
interest indicator G1 Save DEFINE AUTOMATIC POSTING ACCOUNT
Transaction Code is OBV2 Path: SPRO> IMG> Financial
Accounting> GL Accounting> Business Transactions> Bank a/c
Interest Calculations> Interest Postings> Prepare GL Account
Balance Interest Calculations Select Accounts Give Chart of
accounts 1111 Account symbol 2000 Currency INR GL Account number
400610 Account symbol 2002 Currency INR GL Account number 400610
Save Note: 2000 is GL account Interest Paid, 0002 is Interest Paid
Account ENTRY FOR LOAN RECEIPT Go to F-02 Give Document Date
01.11.04 Posting Date 01.11.04 Give Bank Account Give Amount
Business area Text loan Value Date 01.11.04 Posting Key 50 SBI Term
Loan Account *, Business Area, + Value Date 01.11.04 Simulate Save
Loan repayment F-02 Take current Date Give amount Business Area
Value Date
For more notes contact: [email protected]
For more notes contact: [email protected] Loan repayment
Posting Key 50 SBI OD Account Save INTEREST CALCULATION RUN
Transaction Code is F.52 Path: Accounting> Financial
Accounting> General Ledger> Periodic Processing> Interest
Calculation> Balances Give Chart of Accounts Give GL Account
Number 100610 Give Company Code Calculation Period 01.11.04 to
31.12.04 Select Leap Year Select Post also if Value date in past,
Update Execute Go to System Services Batch input Sessions Select
the session RFSZIS00 Select Process Master record Select display
errors only process
For more notes contact: [email protected]
For more notes contact: [email protected]
BILLS OF EXCHANGE Entries for Bills of Exchange in Sap Creation
of GL Accounts Link Between Reconciliation a/c and Special GL a/c
Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting
a/c Sales Invoice Posting F-22 Bills Of Exchange Receipt F-36
Assign Bill Discounting Charges Bank Bill Discounting Reverse
Liability
TRANSACTION CODES SL TC Code Particulars 1 OBYN Link Between
Reconciliation a/c and Special GL a/c 2 OBYK Link Between Bank a/c,
Reconciliation a/c and Bank Bill Discounting a/c 3 F-22 Sales
Invoice Posting 4 F-36 Bills Of Exchange Receipt 5 Assign Bill
Discounting Charges 6 F-33 Bank Bill Discounting 7 F-20 Reverse
Liability
For more notes contact: [email protected]
For more notes contact: [email protected]
BILLS OF EXCHANGE There are two types of Bills of Exchange 1.
Bills Payable 2. Bills Receivable Bill is created under Negotiable
Instruments Act and it can be discounted in bank. Customer has o
sign and accept the terms and then only we can discount the same in
the bank to transfer write this is transfer and sign. It can be
transferred to any one. Contingent liability is created when
discounted. No entries are there for contingent liability. It
should be taken in Notes forming part of P&L and B/S. ENTRIES
FOR BILLS OF EXCHANGE IN SAP 1. Party account debit Sales account
credit 2. For Bills of Exchange Receipt Debit bills of exchange
Credit sundry debtors or Bills of exchange clearing account 3. For
Bills Discounting Debit Bank Debit Interest Credit Bank Bill
Discounting Account 4. For reversal of the liability Debit bank
Bill Discounting Account Credit Party Account (Sundry debtors bills
of exchange clearing account ) Note: W is the Special GL Indicator
for bills of exchange Steps: 1) Creation of GL accounts 2) Link
between Reconciliation a/c and Special GL a/c 3) Link between Bank
a/c, Reconciliation a/c and Bank Bill Discounting a/c 4) Sales
Invoice Posting 5) Bills of Exchange Receipt 6) Assign Bank
Discounting GL a/c 7) Bank Bill Discounting 8) Reversal of
Liabilities CREATION OF GL ACCOUNTS Create 1) Sundry Debtors Bills
of Exchange a/c (Same as Sundry Debtors) (It is also Reconciliation
a/c) 2) Bank Bill Discounting a/c (Liability a/c) 3) Bank Bill
Discounting Expenses a/c Create all the above accounts in GL
Master. Also Create Bank Bills of Exchange a/c For Bank Check Post
Automatically Relevant to Cash Flow Sort Key 031 for Bill
Discounting Charges a/c LINK BETWEEN RECONCILIATION A/C AND SPECIAL
GL A/C Transaction Code is OBYN Path: SPRO> IMG> Financial
Accounting> Bank Accounting> Business Transactions> B/E
Transactions> Bills of Exchange Receivable> Post Bills of
Exchange Receivable> Define Alternative Reconciliation a/c for
Bills of Exchange Receivable Double click on Special GL Indicator
w
For more notes contact: [email protected]
For more notes contact: [email protected] Chart of
Accounts 1111 Reconciliation a/c No. Give Sundry Debtors Account
No. Special GL a/c Give Sundry Debtors Bills of Exchange a/c Save
LINK BETWEEN BANK A/C, RECONCILIATION A/C AND BANK BILL DISCOUNTING
A/C Transaction Code OBYK Path: SPRO> IMG> Financial
Accounting> Bank Accounting> Business Transactions> B/E
Transactions> Bills of Exchange Receivable> Present Bills of
Exchange at Bank> Define Bank Sub-a/cs Go to New Entries. Give
Chart of Accounts 1111. Give Bank a/c Give Regular Bank a/c Usage
Discounting, Special GL Indicator W Customer Reconciliation a/c
Give Sundry Debtors a/c No. Bank Sub Liability Bank Bills of
Exchange a/c Save SALES INVOICE POSTING F-22 01 Customer A/c No. 50
Sales Domestic BILLS OF EXCHANGE RECEIPT F-36 Path: Accounting>
Financial Accounting> Accounts Receivable> Document Entry>
Bills of Exchange> Payment Note: Posting Key 09 is Debit for
Customer Bills of Exchange a/c Posting Key 19 is Credit for
Customer Bills of Exchange. Customer Bills of Exchange a/c Debit
Customer a/c Credit Give Document Date Give Customer Account No.
Give Special GL Indicator W . Give amount Test B/E. Due on Give due
date usually it is 90 days. Grace period 3 days. Select Process
Open Items. Change Color Simulate Save To view B/E outstanding go
to TC Code FBL3N Give GL alc No. Sundry Debtors B/E a/c No.
For more notes contact: [email protected]
For more notes contact: [email protected]
ASSIGN BILL DISCOUNTING CHARGES Path: SPRO> IMG> Financial
Accounting> Bank Accounting> Business Transactions> B/E
Transactions> Bills of Exchange Receivable> Post Bills of
Exchange Receivable> Define Accounts for Bills of Exchange
Transactions. Double click on Bank Discount Charges Give Chart of
Accounts 1111 Account Bill Discounting Charges a/c Save BANK BILL
DISCOUNTING Transaction Code is F-33 Path: Accounting> Financial
Accounting> Accounts Receivable> Document Entry> Bills of
Exchange> Discounting Give document date, usage Discounting Bank
a/c Regular Bank a/c No Business area Amount Net Bank Charges Give
amount manually (both should tally with the Gross amount) Text Bill
Discounting Charges Select Bills of Exchange Give Document No.16008
Give Fiscal Year 2004 Select Bills of Exchange Go to Document
simulate Bank a/c DR Bill Discounting Charges DR Liability BE a/c
CR Save Note While Entering BE Receipt (F-36) Document Number
should be noted. REVERSE LIABILITY Transaction Code is F-20 Path:
Accounting> Financial Accounting> Accounts Receivable>
Document Entry> Bills of Exchange> Reverse Contingent
Liability Give Document Date GL Bank Bill Discounting a/c Usage
Discount Save Note Document No. Go to FB03 and FBL3N and check
For more notes contact: [email protected]
For more notes contact: [email protected] 1) F-22 Sales
Invoice Debit Customer (01) Credit Sales (50) 2) F-36 B/E Receipt
Debit Customer Bills of Exchange a/c (09) Credit Customer (15) 3)
F-33 Discounting Debit Bank Debit (40) Bill Discounting Expenses
a/c (40) Credit Bank Bills Discounting (50) (Liability) 4) F-20 For
Clearing / Reversal of Contingent Liability Debit Bank Bill
Discounting a/c (Liability) (40) Credit Customer B/E a/c (19)
For more notes contact: [email protected]
For more notes contact: [email protected] Define
Dunning Area Define Dunning Procedure - Transaction Code FBMP
Assigning Dunning Procedure to Customer Master It is a German Word,
which means Reminder. There are maximum 9 levels of Dunning
available in SAP. Here level means hierarchy (from bottom to top).
In real time only 4 Dunning Levels are used. At 5th Dunning level
reminder goes to Legal Department. Steps: DEFINE DUNNING AREA Path:
SPRO> IMG> Financial Accounting> Accounts Receivable &
Accounts Payable> Business Transactions> Dunning> Basic
settings for Dunning> Define Dunning Areas. Go to New Entries
Give Company Code Area (Numeric or Alpha) gave 01 Text Dunning for
Domestic Customers of GIL Save System gives a message Dunning
Notices are not yet defined (For Vendors Dunning is done based on
their Delivery Schedules) DEFINE DUNNING PROCEDURE Transaction Code
is FBMP Path: SPRO> IMG> Financial Accounting> Accounts
Receivable & Accounts Payable> Business Transactions>
Dunning> Dunning Procedure> Define Dunning Procedures Go to
New Procedure (Can give Numeric or Alpha for Dunning Procedures)
Gave GIDN Dunning Procedure for GIL Dunning Intervals in days 7 (in
general) No. of Dunning levels 4 Total due from dunning level Dont
define Grace period 3 Interest Indicator Give G2 (only item
Interest Indicator to be given) Select Standard Transaction Dunning
Select Dunning Levels Icon Activate calculate interest from 10, 17,
24 Select always Dun in Legal Dunning Procedure Select Charges Give
Currency INR Dunning Level 1 ( To define 1 to 4) Dunning charges
(either % or amount not both) gave 100 Select Minimum amount Icon
Give Currency INR Dunning Level 1 Minimum % 5 Minimum amount for
Interest 300 (which ever is higher it will be taken) Select Dunning
Texts Give Company Code 1111
For more notes contact: [email protected]
For more notes contact: [email protected] Customer
Continue Select New Company Code Icon Give Company Code 1111
Activate Dunning by dunning area Separate notice for Dunning level
Activate Save Again select dunning text Give company code 1111 Now
go for New session Use Transaction Code FBMP (Same Screen will
come) Double Click on 0001 Select Dunning Text Give Company Code
0001 Select Customer Continue Select the fields and copy in our
original Screen. (F_150_dunn_01 etc..) Again go back copy legal and
paste in our screen. Go back and save. ASSIGNING DUNNING PROCEDURE
TO CUSTOMER MASTER Go to XD02 Give Company Code Give Customer No
Select Correspondence Give Dunning Procedure GIDN Save
For more notes contact: [email protected]
For more notes contact: [email protected] ON SALES &
PURCHASES Define Procedure Assign Tax Procedure to India Define Tax
Codes for Sales / Purchases Creation of GL Accounts Assignment of
Tax Accounts Assign Tax Codes to Customer Master TRANSACTION CODES
SL TC CODE PARTICULARS 1 OBQ3 Define Procedure 2 Assign Tax
Procedure to India 3 FTXP Define Tax Codes for Sales / Purchases 4
OB40 Assignment of Tax Accounts 5 XD02 Assign Tax Codes to Customer
Master
DEFINE PROCEDURE Transaction Code is OBQ3 Path: SPRO> IMG>
Financial Accounting> Financial Accounting Global Settings>
Tax on Sales / Purchases> Basic Settings> Check Calculation
Procedure Select Define Procedures Go to New Entries Procedure
TAXINJ Description Sales Tax India . Save Select TAXINJ Double
Click on control Data Go to New Entries 1) Step 100 (any number we
can give) Ctype (Condition Type) BASB (Base amount) Description
Base amount 2) Step 200 MWVS Input Tax (Generally on Purchases)
From 100 to 100 (as it is on the base amount) Give a/c key VST (for
Input Tax) 3) Step 300 MWAS Output Tax 100 to 100 a/c key MWS Save
ASSIGN TAX PROCEDURE TO INDIA Path: SPRO> IMG> Financial
Accounting> Financial Accounting Global Settings> Tax on
Sales / Purchases> Basic Settings> Assign Country to
Calculation Procedure Go to position Give IN Country Give TAXINJ
Save
For more notes contact: [email protected]
For more notes contact: [email protected] TAX CODES FOR
SALES / PURCHASES Path: SPRO> IMG> Financial Accounting>
Financial Accounting Global Settings> Tax on Sales /
Purchases> calculation> Define Tax Codes for Sales /
Purchases Transaction code FTXP Give Country IN Tax Code G1 (we can
give any thing) Description Input Tax System defined variant is V
for Input Tax. So Tax Type give V Continue Give percentage 10
Select Output Tax Select Deactivate Line Save G2 Output Tax Tax
type is A (System defined). Continue 12 Output Tax (dont give %
beside 10 and 12) Select Input Tax Select deactivate line Save
CREATION OF GL ACCOUNTS Sales Tax Payable (Current Liability Range
100300 - 100399) Give 100385 Create Currency Liability B/S Short
Text ST Payable Select Control Data INR Local Currency Open Item
Line Item Sort Key 031 Select Create Bank Interest G001 Field
Status Group Save ASSIGNMENT OF TAX ACCOUNTS Transaction Code OB40
Path: SPRO> IMG> Financial Accounting> Financial
Accounting Global Settings> Tax on Sales/Purchases>
Postings> Define Tax accounts. (This CIN, we should create that
many GL accounts as required) Select VST Double Click on VST (Input
Tax) Give Chart of Accounts 1111
For more notes contact: [email protected]
For more notes contact: [email protected] Select Tax Code
Save G1 Give Account Inventory a/c Save Go back Double Click MWS
(Output Tax) Select Tax Code Save G2 Give Account Sales Tax Payable
a/c Save ASSIGN TAX CODES TO CUSTOMER MASTER Transaction Code XD02
Give Company Code Give Customer No Select General Data Tab Select
Control Data Tab Give Tax No.1: G2 Select Sales/Purchases Tax Save
Go to FS00 change Sales a/c Give Company Code Sales Account No.
Select Change button Select Control Data Tax Category Give * Select
Posting without Tax allowed Save System gives a message Sales Tax
Code has been changed. Please check. Say Continue Go to F-22 Sales
Invoice Posting In Posting Select Calculate Tax Select Tax Code G2
(after amount *) Simulate Save
For more notes contact: [email protected]
For more notes contact: [email protected] PAYMENT
Setup Company Codes for Payment Transactions Setup Paying Company
Codes for Payment Transactions Setup Payment Methods per Country
for Payment Transactions. Setup Payment Methods per Company Code
for Payment Transactions Setup Bank Determinations for Payment
Transactions. Payment with Print Transaction Code F-58 We get
Cheque printed with posting. Path: SPRO> IMG> Financial
Accounting> Accounts Receivable & Accounts Payable>
Business Transactions> Outgoing Payments> Automatic Outgoing
Payments> Payment Method / Bank Selection for Payment Programme
Steps: 1) Set up all Company Code for Payment transactions. 2) Set
up Paying Company Codes for Payment Transactions 3) Set up Payment
Methods per Country for Payment Transactions. 4) Set up Payment
methods per company code for payment transactions 5) Set up Bank
determinations for payment transactions. SET UP COMPANY CODES FOR
PAYMENT TRANSACTIONS Path: SPRO> IMG> Financial
Accounting> Accounts Receivable & Accounts Payable>
Business Transactions> Outgoing Payments> Automatic Outgoing
Payments> Payment Method / Bank Selection for Payment
Programme> Set up all Company Code for Payment transactions. Go
to New Entries, Give Company Code, Sending Company Code is our
Company Code. Paying Company Code Our Branch Company Code or same
as our Company Code. Outgoing discount with Cash Discount from 5
Vendors Special GL a/c to be paid FIP Customers Special GL
Transaction to be paid FJV Save Go back twice SET UP PAYING COMPANY
CODES FOR PAYMENT TRANSACTIONS Path: SPRO> IMG> Financial
Accounting> Accounts Receivable & Accounts Payable>
Business Transactions> Outgoing Payments> Automatic Outgoing
Payments> Payment Method / Bank Selection for Payment
Programme> Set up Paying Company Codes for Payment Transactions
Go to New Entries Paying Company Code 1111 M