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Instructions This questionnaire is a tool you can use to collect information about your business that will be useful tailoring the R/3 System to your business needs. You will need Microsoft Word for Windows to work with this document. Enter your answers in the fields after the questions, using the TAB key to move from field to field.
You may save and later change your answers in this questionnaire just as you would with any other Word document.
1 Organization Structure
1.1 Company Codes
A company code is an independent accounting unit for which a balanced set of books is produced. It is a legal entity. Balance sheets and Profit and Loss statements are required at the company code level.
What are the legal entities that constitute your business?
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Do you produce a Profit and Loss Statement and a complete Balance Sheet with retained
earnings for each legal entity? (If a complete balance sheet including equity section is not produced, then it is not a company.)
Yes Not
Does each legal entity have a separate Federal tax ID Number?
Yes Not
Which of these entities are true operating companies that transact business at arm’s length with vendors and customers?
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Which of these entities are holding companies?
è
What is your percentage of ownership for each legal entity?
è
Does one entity supply customers with products valued as inventory under another entity so revenue is reported in the selling entity though the cost (inventory) resides in elsewhere?
è
In which currency does each legal entity operate?
è
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When does andbut legal entity’s fiscal year begin?
è
For each legal entity, list the number of periods (both accounting and special periods)
used. Include the beginning and ending dates for each period.
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1.2 Business Areas
A business area is a special economic unit within a company code for which internal balance sheet and profit and loss statements can be created.
Are you subject to segment reporting in accordance with FAS14? è
If your answer is yes, identify your industry segments.
è
If not, of you generate a Profit and Loss Statement including Earnings before Taxes, and a complete balance sheet (exclusive of
Retained Earnings) for any component of your company (for example, division)?.
è
1.3 Chart of Accounts
Does each company code have its own operating chart of accounts with a unique numbering convention, or of all companies use a common chart of accounts with a
consistent numbering scheme?
è
If each company has its own operating chart of accounts, are you interested in standardizing the charts into a common numbering scheme?
è
If each company has its own operating chart of accounts, are they mapped to a
consolidation/corporate chart of accounts for reporting?
è
Are any of the companies required to report in a statutory chart of accounts? (For example, France, Germany, etc.)
è
Do these companies use the statutory chart of accounts as their primary operating chart of
accounts as their primary operating chart of accounts (i.e., all posting and account
Finance/Controlling Questionnaire
analysis is made using the statutory account code), or of they use the statutory chart for reporting only?
Identify the different levels of Consolidation (e.g., by Country, by Region, etc.):
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Please list the external financial views of your organization by which you would expect to produce complete Profit and Loss Statements and Balance Sheets. (Legal entity, country, regions, continents, etc.)
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How many general ledger accounts of you currently have?
è
Describe your current general ledger account number (for example, division, cost center, natural account, expense code).
è
In R/3, the FI general ledger account number consists only of the natural account. Other information resides in different modules. For example, cost centers are defined in CO and are not part of the FI account number.
For each company, how detailed is its
operating chart of accounts? Is it optimized so that detail data (for example, sub-ledger reconciliation account data) is captured via control accounts?
è
If not, please explain why detail information is being captured with the chart of accounts instead of the operational sub modules.
(Assumption is that there may be no integration between modules.)
è
1.4 Consolidation
Identify the current system used to generate consolidated financial statements (e.g., Excel, Hyperion).
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If you plan to replace the current system with SAP, please complete questions below.
Do you wish to retain line item detail (open item managed) for every general ledger account? If not, what are the exceptions?
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Please examine the attached Frame Chart of Accounts. Can this frame be used as a starting point to build your chart of accounts? (The advantage in using the Frame Chart of Accounts is that you will need to make only minor changes to the Automatic Account Determination.)
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Finance/Controlling Questionnaire
2.2 General Ledger Transaction Processing
What types of general ledger transactions do you process?
General Journals
Recurring Journals
Accruals/Deferrals Inter-company
transactions
Incoming payments
Outgoing payments
Down Payments Bills of exchange
Others:
è
What is the current structure of your general
ledger transaction number?
è
How is the number assigned by your current system?
Internally Externally
Are your transaction numbers specific to fiscal year, or do they flow from year to year?
è
Of you have a need for repetitive or model
journal entries?
è
What types of reversing journal entries of you have?
è
Of you calculate interest on any general ledger accounts?
è
Of journal entries require any type of approval before they are posted to the general ledger?