SAP FICO

Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

Process Name Petty Cash

Operations Function FA/GL

Location Spain

Process Owner Jose Luis

Operations Functional Head

( Senior Process Owner)

[Specify the name of the operations functional head]

Effective Date 16th April, 2010

Expiry Date 15th April, 2010

Created By Nisha Madhyani

Document Store Path [Specify the Soft file location]

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

Reviewed By Approved by Contact Information

Name:

Address of the <WIPRO> LocationWebsite - http://www.Wipro.com

Designation:

Date:

Revision History

NumberVersion

No.Date Details

1

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

Contents

1. Purpose..............................................................................................................4

2. Scope..................................................................................................................4

3. Brief Process Overview......................................................................................4

4. Acronyms and Definitions...................................................................................4

5. Governance Structure.........................................................................................4

6. Process Procedure.............................................................................................5

7. Competencies for the task..................................................................................6

8. Process Exceptions............................................................................................7

9. Escalation Matrix................................................................................................8

10. FMEA..................................................................................................................8

11. Service Level Agreement / Process Performance Standards.............................8

12. Key Process Contacts........................................................................................8

1. Purpose

Petty Cash is a monthly activity. They are payments made on behalf of other company in cash.

Petty Cash payments could be related to for instance; Employee Travel expenses,

Payments to Register of Businesses, etc

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

2. Scope

Location: Financial Services AM Gijon

Products: PC + SAP EFIS , Printer

Activities: --------------------------------

Services: --------------------------------

3. Brief Process Overview

Wipro Poland receives the Cash statements by Post. They scan the same to us. We are in charge of doing Journal entries for the same. Treasury will make the payments.

The SAP code for treasury is FBCJ. We raise a Debit Note for Cliente (Customer within our management but do not have a

treasury department) as we make payments on his behalf. Debit notes are made through a template model. The language used should be Spanish as the recepients are Spanish

For Acreedores (Creditors) it´s just an Invoice and we post it back to person concerned for posting.

We must remember that Spain Holding and Basque Holding are not in our scope. Petty cash operation is performed on 25th of the month.

4. Acronyms and Definitions

[Please expand key acronyms and definitions relevant to the process here]

Term / Acronym Definition

5. Governance Structure

[Please outline the interaction mechanism between the WIPRO / Internal / External Stakeholders and Process owners i.e. frequency of meetings, participation in process meetings / other interested stakeholder meeting etc]

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

6. Process Procedure

[General Guidelines:

Affix level4 Process step6.1. To-Be Process Step1. Click Aceralia Productivo

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

2. In the SAP Screen enter Usuarios i.e. User ID and Clave de acceso i.e. Password

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

3. Click Finanza-Gestion financeria-Libro mayor-contablicacion-FBCJ Contabilicacion Caja

Finanza- Finances

Gestion financeria- Financial Management

Libro mayor- General Ledger

contablicacion- Accounting

FBCJ Contabilicacion Caja- Treasury

4. In FBCJ we view Libro de Caja i.e. Cash Ledger

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

We select the PERIOD:

Hoy- Today

Esta Semana- This Week

Periodo Actual- Actual Period

Cambiar Libro Caja- Other Cash Ledger, this is to select Cash ledger for a particular company

Here, we check postings in acreedores and Cliente and take respective actions. The code for Cliente should end with 09 in order to perform Petty Cash operation. For acreedores, we just send back the invoice for posting.

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

5. Click FBL5N to visualize/modify entries in debtors accounts

We visualize debtor accounts to verify if cash statements have been posted. Incase, they are posted, we proceed to make petty cash operation.

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

6. In Cuenta de deudor we enter debtors account number

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

7. Lista part.indiv.deudores i.e. Entry List for Individual debtors

Here, we will only consider Document Class B6. The one´s in red are items pending cancellation. They are cancelled once the debtor receives Debit note and makes the payment.

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

8. We select FBL1N to visualize Creditors account

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

9. Select Cuenta de acreedor i.e. Creditor account number to verify the amount paid by the Treasury is posted in the account.

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

Here, we see that the payment has been posted and we send the corresponding document (invoive, etc) to the concerned department to post the same.

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

6.1.1.Work Instruction (Key Stroke level)

6.1.2.Work Instruction (Key Stroke level)

The process procedure should be written to cover all key stroke tasks supported by screen shots. In case Epiplex is not working, screenshots can be captured manually. Attached below is the document providing guidelines for working with screenshots.

7. Competencies for the task

Knowledge Skills Contextual KnowledgeList knowledge requirements for this activity: what is required to do the work accurately and completely

List skills needed for this activity: abilities required to produce the required standards of efficiency and effectiveness

List contextual knowledge needed for this activity: knowledge of the input and output processes linked to this activity (if appropriate); relevant business factors, triggers, important dates or conditions, etc. that is needed to produce maximum effectiveness

8. Process Exceptions

No. Exceptions to the SOP Required Action Required CompetenciesList any situations where the standard activity/task flow would not

State the action that is required to handle the exception. Document the

List the knowledge, skills, and contextual knowledge

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

work. These situations may be infrequent occurrences, such as during annual accounting closure or only under specific circumstances.

sequence of steps involved in handling the exception. Also, state the contacts who will provide the necessary inputs.

required to handle the exceptions. Some of these competencies may involve experiential knowledge (i.e., knowledge gained over time.)

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Work Stream NameProcess Name

Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy

9. Escalation Matrix

Escalation Contact Information( AM)

Name DesignationEscalation

LevelEmail id Phone No.

Level 3Level 2Level 1

Escalation Contact Information( Wipro)

Name DesignationEscalation

LevelEmail id Phone No.

Level 3Level 2Level 1

10. FMEA

11.Service Level Agreement / Process Performance Standards

To be appended later

12. Key Process Contacts

Please mention key contacts in Process / IT etc

<WIPRO> Contacts

Function<WIPRO>

Contacts Tel No

Client Contacts

FunctionVendor

Contacts Tel No

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