SAP Documents Management and Distribution

16. Februar 2009

Input Management & Document Output Mangament for my SAP® PLM

SEAL Systems

Company Profile

Document Input Management

Document Output Management

Process Integrated Document Distribution

Add Ons for EASY DMS, cFolders & SAP Spool

Architecture & Backgrounds

Benefits at a Glance

3Document Input Management & Document Output Management

SEAL Systems

• Leading provider for document output management solutions

• Nearly 100 employees (70 in R&D and Project Engineering)

• >800 installations in 30 countries worldwide

• More then 400 projects with SAP integrations

• 4 Product lines: Plot/Print - Convert – mySAP® Integrations – Process

Engine

• Offices in Darmstadt, Dortmund, Hannover, Nürnberg, Australia

(Melbourne), France (Paris) and USA (Maryville/Tn.)

• Represented through partners Belgium, Denmark, Finland,

Switzerland, South Africa and the UK

• ISO/EN 9001 certified

SEAL Systems – A World Class Partner for Digital Paper


The customers

• PLOSSYS® netdome-solutions create benefit for

– Automotive Industry

– Machinery and Process Industry

– Healthcare

– Aerospace and Defense

– Electronic Industry

– Energy and Power Generation

– Transportation

• Some of our Customers:

– ABB, Alstom, Ascom, Atlas Copco, Audi,

BMW, Bombardier, Bosch, Braun, Brose,

Conti, EADS, Hauni, INA, Kärcher, Karmann,

Komatsu, Kuka, Liebherr, Linde, MAN,

Mannesmann Rexroth, Meyerwerft, MTU,

OTIS, Pierburg, Porsche, Rheinbraun, Roche,

Siemens, SMS Demag, ThyssenKrupp,

Volkswagen, Wacker Chemie, ZF, ...


SEAL Systems - References

Aerospace,Defense

AutomotiveConstruction,Engineering

Electronic,High Tech

Machinery Manu-facturing

Healthcare Process, Utility/Energy

Transpor-tation

Other

Irish Rail


Typical document management functions

Input Procedures

OutputProcedures

Mass StorageSystem

Administration

Create, Search, Classify,

Structure,… your

documents

SAP DMS

SAP DMS

From SEAL Systems From SEAL Systems

Company Profile








Input functions for mySAP®

• Data Migration and Document Loading: DMS Loader

– Fast, secure, reliable and transparent mass loading of documents into

SAP DMS

– Extended logging for easy error tracking and job repeating

– Validation function (only testing not really loading)

⇒ Most secure, reliable and transparent mass loading process

for SAP guarantees a fast and protected data migration



FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/03tools/SAP_DMS_Loader_2/SAP_DMS_Loader_2.html



• Application converters with integration into the SAP

conversion server: DPF4Convert

– Automatic creation of digital paper (PDF/A, PDF or TIFF) when a document

status is changed

– Support of all important office formats (WORD, EXCEL, PowerPoint, Visio, MS

Project)

– Support of all important CAD applications (AutoCAD, Inventor, ME-10,

Microstation, Pro/Engineer, Solid Edge, Solid Works, Unigraphics)

⇒ Guaranteed availability of an unchangeable, easy to view, long-term-

enabled archived format


SAP

DMS

Conversion

Transaction

Document state is

changed e.g. to

released

Trigger, to start

DOC, XLS, DWG,

MI, DFT, CDR, …

Long term formats

PDF, TIFF

Originals

Copy Application file

out of the Content Server

using SAP HTTP

Check in the created

PDF or TIFF

RFC Call

Process Description for Conversion Server

SEAL Systems

Conversion Server

RFC ServerApplication

Converter

App.data

TIFFPDF

DOC, XLS, DWG,

MI, DFT, CDR, …

Long term formats

PDF, TIFF

Originals

RFC Call

Metadata

FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/03tools/DVS_Converttransaction/DVS_Converttransaction.htm

Company Profile








Output Functions for SAP®

• Direct printing and distribution of SAP controlled documents: DMS

Repro-Server, DMS R-GUI and PLOSSYS netdome

– Easy output of any DMS controlled document to any printer

– More comfort behind the DMS print button

– Stamping and watermarking of meta data or classification data during

the printing process

– Electronical document distribution (print to fax, mail, CD, web portal)

– Rule controlled document distribution

– Extended print functions for documents (scaling, rotating, queueing,

…)

– Set collation

⇒ Output management for SAP DMS documents

⇒ Document control through stamps and watermarks

⇒ The right document at the right time at the right place!


Output Functions for SAP® - Direct printing of DMS documents

FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/01Print_scen/SAP_DVS_RSingle/SAP_DVS_RSingle.html


Output Functions for SAP® - Stamp before View

• Stamping and Watermarking while viewing: DMS View Server

– Stamping and watermarking of PDF and TIFF documents

– Direct integration into the view/copy/check-out process of SAP DMS

– Server based solution

⇒ Same document control for viewed documents as for printed

documents!


Output Functions for SAP® - Stamp before View

FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/03tools/SAP_DVS_RStamp/SAP_DVS_RStamp.html

Company Profile









• Business Process Controlled document output: DMS PM, DMS

PO, DMS PUR

– Redirect the SAP spool output of the production order / purchase

order / maintenance order into the SEAL Systems documentlist, by

modifying the print programs

– Collect all documents/PRT‘s linked to the production order / purchase

order / maintenance order and add them to the list

– Transfer this documentlist to a SEAL DMS Repro server

– DMS Repro Server collects all needed files and data and generates a

standard output job for the document output management engine

– PLOSSYS netdome generates and spools outputcode for all standard

devices throughout the network, including stamps and watermarks

⇒ Create your shop floor papers in one step, including

watermark controlled information

⇒ Faster, cheaper and more secure then the mainly manual

processes of today


Select the maintenance order

Process Integrated Document Distribution - Shop floor printing for Maintenance Orders

Select the print function

Select the shop papers

Have a look to the SEAL Systems document list

Shop floor papers

PRT documents of the operationsDocuments of EquipmentsDocuments of functional locataions

Define the output parameter and print

Company Profile








• Document distribution, stamping, watermarking and

conversion processes not only for SAP DMS

– EASY DMS

– cFolders

– Records Management

• External output management solution for the SAP spool

system (BC-XOM integration)

Additional SAP integrations from SEAL Systems

Company Profile








Digital output processes, e.g. CD-Archive, Mail, WebPortal ...

DPF4BC-XDCDPF4BC-XDC

mySAP

s

SEALSYSTEMS

DVS ReproDVS Repro

DVSDVS

DMS-BOMDMS-BOM DMS-SDDDMS-SDD DMS-PRODMS-PRO

PM

DMS-PURDMS-PUR

...

DMS-PMDMS-PM

EASY DMSEASY DMS

cFolder

cProject

cFolder

cProject

CAD

Desktop

CAD

DesktopCADCAD

DMS LoaderDMS Loader

DMS ViewDMS View

DMS-CRFCDMS-CRFC

DMS-Repro GUIDMS-Repro GUI

DPF4ConvertDPF4Convert

Windows

Files

Windows

Files

SAP SpoolSAP Spool

MM ERPPPSD

RM-LoaderRM-Loader......

CADCAD

CADCAD

BC-XOMBC-XOM

Records

Management

Records

Management

BC-XDCBC-XDC

RM-PrintRM-PrintRM-ViewRM-View

DPF4cFoldersDPF4cFolders

cFolders

Export/Print

cFolders

Export/Print

PLOSSYS

netdome

– Setprinting

– Watermarking

– Scaling

– Graphics format conversions

– printing/device control

– Operating/Spooling ...

Traditional output processes, e.g. plotting, printing ...




• Complete integration of reproservices in SAP R/3 through

– Own business objects

• Output order, documentlist and list of recipients

– own BAPI function libraries

• Usage of the SAP security mechanism

• All functions from Release 3.1 to 4.7 (BAPI and CPIC interface)

• Full KPRO and conversion server support

SEAL Systems integrations into mySAP: Standardized and ComplementarySEAL Systems integrations into mySAP: Standardized and Complementary



• Original SAP GUI for users and customizing

• All GUIs, business objects and extensions are implemented

through transports

• All services are as BAPI functions available - for the fast

integration in customer specific processes and workflows

• Special interface to archive systems (COI, Easy, IXOS etc.)

SEAL Systems integrations into mySAP: Standardized and ComplementarySEAL Systems integrations into mySAP: Standardized and Complementary

Company Profile









• Save paper and time through digital distribution, direct connection

through view applications and direct output to local printers

• Save money and time through direct printing instead of repro

services

• Optimize your organisation: Use the whole mySAP PLM

functionality as an integrated process

• Fast and visible project results for the whole enterprise through

standardized software

Integrate your technical documents into your business processes

using SEAL Systems integrations for mySAP PLM


“If you have an existing R/3 infra structure, the costs for

a digital drawing archive are very small -

our exceptional high cost saving targets

have been by far exceeded”

E. Klöhn, Projektmanager RWE Rheinbraun.

• Fast and secure data migration from existing archives

• Automatic creation of digital paper through state change basedconversion processes

• Digital Paper for the secure storage of application and scandata

• Full integration into the business processes:

– Automatic creation of technical documentations

– Integrated output of complete paper sets (Production order, Purchase order, Maintenance order, ...)




+ Extent you SAP system to a powerful DMS solution for the

management and archiving of documents

+ Save the costs for an additional document management or PLM

solution

+ Integrate your documents into your business processes

+ Going live in a few weeks shows the effectivity of your SAP PLM

project to your users and your management

+ Create visibility for your PLM project

+ Extended user acceptance

+ Fast return of investment

=> Successful projects create successful people


SEAL Systems – The difference

• Most customers and references

• Complete product range

• Early adapter

• Most powerful team

• 25 years experience

• Best connections to SAP

SEAL Systems – No. 1 for document and information distributionfor SAP DMS

SEAL Systems – No. 1 for document and information distributionfor SAP DMS


www.sealsystems.comwww.sealsystems.com

[email protected]@sealsystems.fr

[email protected]@sealsystems.fr

SAP Documents Management and Distribution

Technology

document loading

document status

dms controlled document

collationoutput management

output functions

watermarksthe right

input functions

easy dms