SAP Business One for Equipment Rental Business

November 16, 2011

Blue Ocean Systems “SAP Business One for Equipment Rental Business”

Your Business. Amplified.

SAP Business One with Equipment Rental App Amplify the performance of your equipment rental business.

Equipment Rental Solution

© 2011 Blue Ocean Systems Pte Ltd. All rights reserved. 11/16/2011 3

Industry Focus for Equipment Rental

• For enterprises that rent all types of items (non-serialized) and equipments (serialized)

– Trucks – transportation, forklifts

– Industrial Equipment/Material Handling

– Construction Equipment

– Electronic Equipment

– Audio, Video, Lighting

– Oil & Gas Equipment

– Medical

– Telephones & Mobile Phones


Seamless Integration

Rental Menu Identical look and feel and user navigation


Complete Rental Management Solution

Rental Quotations/Reservations

Rental Inventory Availability

Services & Labor Scheduling

Rental Returns & Inspections

M1 Maintenance Integration

Rental Order Entry

Customer Terms & Discounts

Labor & Expenses

Repair Work Orders

Flexible Billing

Services

Executive

Operations

Sales

Finance E-commerce

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Equipment Rental


Rental Quotations

• Online entry of quotations/reservations for rental items/equipment and services.

• Access customer terms and discounts

• Update quotations and revision number

• Convert all or part of quotation/reservation into rental order

• Add notes and comments


Rental Reservations

• Online entry of rental reservation order

• Access customer terms and discounts

• Enter items, quantities and rental period

• Allocate of items/equipment to reservation order

• Enter services requirements

• Graphical display of inventory availability with drill downs to rental reservations/orders

• Add notes and comments


Rental Orders

• Convert reservations/quotations into rental orders

• Enter rental orders directly online

• Enter items, quantities and rental duration

• Generate rental pick list for delivery

• Enter details of services required (delivery, installation, technical, operators, etc)

• Print rental order contract


Customer Terms & Discounts

• User defined billing periods (days, weeks, months)

• Flexible rental pricing for each equipment category

• Capture meter readings for usage billing

• Rental pricing and volume discounts by customer or customer group

• Select billing cycle (daily, weekly, monthly)

• Select billing methods (advance or post)

• Partial rental periods (pro-rated or non pro-rated)


Services Work Order

• Generate services work order for (technical) services to be performed with rental order

• Retain history of services work orders for each rental order

• Capture all costs including overhead for a rental order or job (e.g. the hours worked by each person for services performed)


Labor Scheduling

• Assign correct and available person to perform the services required for the rental order

• Drill down to see availability of labor resource pool by employee, day, week

• View total demand of services for rental orders with unassigned orders highlighted

• Dispatch employees


Labor & Expenses

• Enter all labor hours by skills type for the services order

• Enter all expenses (mileage, subsistence allowance, travel, etc) to complete the services order

• Enter 3rd party sub-rentals or sub-contract services

• Review and approval for billing

• Generate report of completed services order


Rental Invoicing

• Integrated with SAP Business One Invoicing

• Capture all rental, services, expenses and repairs charges

• Preview draft invoices, edit, print and then generate final invoices

• Generate invoices in advance or after the selected billing period for the rental order

• Automate (weekly, monthly) or manual invoice generation

• Calculate equipment usage billable charges


Returns & Inspection

• Enter returns of rentals into inventory

• Inspection of returned items

• Generate repair work order, if required

• Generate scrap or loss charge

• Option to bill customer or charge to an internal account for repairs


Inventory Availability & Tracking

• User defined item numbers, groups and categories

• User defined equipment/component configurations

• Visibility of all inventory at all items (SAP Business One Inventory)

• Inter-warehouse transfers

• Inventory status (available, reserved, rented)

• Rental history of each equipment

• Track lifecycle of each equipment


Equipment Usage & Life Tracking

• Meter (life) reading entry

– Elapsed Time: days

– Operating Hours, Km, Miles, Cycles

• User defined usage/meter units

• Enter single or multiple meter readings for equipment usage

Tel: +65 63977258 Email: [email protected]

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Disclaimers Safe Harbour Statement This document may contain forward-looking statements that involve risks, uncertainties, and assumptions. If any such uncertainties materialize or if any of the assumptions prove incorrect, the performance of Blue Ocean Systems Pte Ltd could differ materially from the results expressed or implied by the forward-looking statements we make. All statements other than statements of historical fact could be deemed forward-looking statements, including: any projections of earnings, revenues, or other financial items; any statements regarding strategies or plans of management for future operations; any statements concerning new, planned, or upgraded services or developments; statements about current or future economic conditions; and any statements of belief. The risks and uncertainties referred to above include - but are not limited to - risks associated with our business model; our partnerships and alliance agreements with hardware and/or software and/or service partners; our ability to expand, retain, and motivate our employees and manage our growth; risks associated with new releases of hardware or software components; and risks associated with selling to enterprises not ready for the changes to come. Blue Ocean Systems Pte Ltd assumes no obligation and does not intend to update these forward-looking statements. Any unreleased services or features referenced in this or other press releases or public statements are not currently available and may not be delivered on time or at all. Customers who purchase our services should make the purchase decisions based upon features that are currently available. Copyright & Trademark Statement All rights reserved. No material may be reproduced in any manner whatsoever without written permission from Blue Ocean Systems Pte Ltd (hereafter referred to as BOS). BOS has made every effort to insure the accuracy of its information. The information provided is "as is" with all faults and without warranty of any kind, expressed or implied. In no event shall BOS be liable for any incidental or consequential damages, lost profits, or any indirect damages even if BOS has been informed of the possibility thereof. Blue Ocean Systems, BOS and all associated marks and logos are trademarks, registered trademarks and service marks of Blue Ocean Systems. All other trademarks are the property of their respective owners.

SAP Business One for Equipment Rental Business

Technology

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rental reservationsorders

rental duration

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rental order contract

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