SAP. Account Payable Dilip Sadh

7/29/2019 SAP. Account Payable Dilip Sadh

1/37

Think Tree Technologies, Inc.

Outgoing Payment Processing is the final step in theProcurement Cycle. The system employs an automatedPayment Program which provides full functionality forprocessing Vendor payments.

Chapter Objectives

Describe the input data needed to configure thePayment Program.

Discuss cash discount strategies. Execute the Payment Program.

Outgoing Payment Processing


2/37


MasterRecord Open Items

Payment Data

Configuration OnlineParameters

Payment Proposal Run

Payment Run

Print Program

Process

ProposalProposal Data

Check PaymentSummary

PaymentAdviceBank Transfer

Payment Media

Payment Program Overview


3/37


MasterRecordMasterRecord Open ItemsOpen ItemsConfiguration

OnlineParameters

Address

Account Control

Bank Details

Account Mgmt.

Paymt. Transaction

Automatic Paymt.

Transactions

Payment Program

Select Open Items

Select Bank(s)

Payment Method

Minimum Amounts

Available Amounts

Block Reason

Cash Discount

fields

Payment Method

Payment Block

Specific Bank

Payment Date

Select Accounts

Select CompanyCodes

Next Payment Date

Payment Program Input Data


4/37


AddressBank Account(s)Alternative Payee

Master Record

Payment TermsPayment Methods

Payment BlockClear with CustomerOur bank

Payment TermPayment BlockPayment Method

Invoice

Master RecordComplete?

Open Itemsto Pay?

+

Payment

Input Data


5/37


Company Codes All Company Codes

Paying Company Codes

Payment Methods CountryCompany Code

BanksRanking Order

AmountsAccounts

Payment Program - Control Levels


6/37


Company Code ParametersAll Company Codes

Cash Discount Strategies


7/37


Cash Discountwill only be taken if theapplicable cash discountexceeds the percentage.

Cash Discount Strategies

Maximum Cash Discountwill always be taken.

Due Dates are notconsidered.


8/37


Company Code ParametersPaying Company Codes


9/37


Payment Method in Country


10/37


Check

Bill of Exchange

Bank of Transfer(domestic + foreign)

Postal Bank Transfer

Check / Bill of Exchange

Group Clearing(between Company Codes)

Bank Collection

Bank Direct Deposit

Request for Bill of Exchange

Bill of Exchange

Refund by Bank Transactions

Refund by Check

Payables

Receivables

Payment Method in Country


11/37


Payment Methods in

Company Code


12/37


Payment Methods in

Company Code -Form Data


13/37


Bank Ranking Order


14/37


Available Amounts


15/37


Company Code Name of Company

1000 Boots - R - Us. .

House Payment Currency Account G/L Clear Charge BusA

Bank Method ID Account Account Type10000 B 10000 G/L Account 000110000 C 10000 G/L Account 0002

. . . .

. . . .

20000 B 20000 G/L Account20000 C 20000 G/L Account20000 D 20001 G/L Account

G/L Account Assignment for

Bank Accounts


16/37


Euro

JPYUSD

PaymentProgram

AUD

ARSSEK

Open items

It is possible to process payments that contain an alternative payment currency(i.e., a currency other than the invoice currency)

Payment Currency


17/37


Payment Blocking Reasons


18/37


Automatic Line ItemExample: Payment Program


19/37


Office Supplies

20001

Fuji Bank

1940 2

Cash Discount Received

60 2

Accounts Payable

2000 2000 12

Automatic Line Item

1. Invoice 2000 (Payment Term: 3% Cash Discount)2. Cash Disc. 603. Payment 1940

Automatic Line ItemExample: Cash Discount Received

2


20/37


Chart of Accounts 1000Process SKEAccount 700210

Rules Posting Keys

Cash Discount Received - SKE

Account Assignment Depends on:

Debit / CreditTax Code

Posting Key

Debit 40Credit 50

Automatic Line ItemsExample: Cash Discount Received


21/37


Payment Run Date 05/27/YY

Identification xyz

Posting Date 05/27/YYDocument Entered Until 05/26/YY

Company Codes Payment Next PostingMethod Date

1000 US 06/14/YY

Vendors (from/to) Customers (from/to)1 9999 1 9999

AdditionalLogTRACE

Maintaining Parameters


22/37


Start date 06/06Start time HH:MM:SSStart immediately

Status

Proposal is releasedProposal is runningPayment Proposal has been created

Payment Run Date 05/27

Identification xyz

Payment Proposal Run


23/37


PaymentProgram

Own Bank

Intermediary

Bank(s)Vendor Bank

Intermediary Banks: Solution

Companies have the option to specify not only the banks at the

start and at the end of the payment cycle (House bank and thebusiness partner bank) but also the banks via which the paymentshould be made in between.

The payment program can determine a predefined combination of

intermediary banks for each payment


24/37


Proposal DataProposal DataProcess

Proposal LogDisplayExceptions

DisplayList

Due date check Select Payment Method

Payment Records

List of BlockedAccounts/Items

Payment List

Amounts byBusiness Areas

Amounts by Countries

Amounts by Currencies

Amounts byPayment Methods

Amounts by Banks

Payment Proposal Data


25/37


Status _________________________________Parameters have been entered

Payment proposal has been createdPayment run has been releasedPayment run is in processPayment run has been carried out:1 generated, 1 completedPayments have been posted

Payment Run Date05/27Identification xyz

Status _________________________________Parameters have been entered.Payment proposal has been created.

Start date 06/06Start time HH:MM:SSStart immediately

Schedule Payment

( )

Payment Run


26/37


Report RFFOUS_C

Check PaymentSummary

PaymentAdvice

Bank Transfer

Print Program

Payment Data

Payment Media


27/37


HEADER

ADDRESSPAGEINFOYour account at vendor

MAIN

TextHeadingLine itemsTotal

CARRYFWD Amount to carry forward

CHECK/CHECKADDVoided or Valid

Check Form Structure


28/37


Outgoing Payment Program Chapter

SummaryKey Terms

Outgoing Payment Program

Payment Method Payment Block

Paying Company Code

Sending Company Code

Optimization by Bank Group

Optimization by Postal Code

Variant


29/37


Outgoing Payment Program Chapter

SummaryKey Terms

Payment Currency

Intermediary Bank Bank Chain


30/37


Appendix 1.

Alternate Payment Currencies

The automatic payment program can create payments

for documents in any desired payment currency.

Local Currency

Transaction Currency

Payment Currency

Payment Amount(optional)


31/37


Vendor

1750 BRL(10000

MXN)

TC= BRL, LC= MXN, PC= USD

Vendor line item: EnteringAltern pymt currency: USD

Altern pymt amount : $1000

Warning/ Error:Payment amount differs by 2%

from calculated amount:Currency translation:BRL->MXN: 5.714

+ 1750 * 5.714 * 0.102 = $1,019.49Table of exchange rates:

M: MXN USD = 0.102

Appendix 1.



32/37


Appendix 1.


Vendorinvoice

10 000

Local currency

MXN

Transaction currency

BRL

1 750

Payment currency

USD

1 000

Payment 9 5001 750 1 000

EXCHANGE RATES

BRL:MXN > 0.175:1MXN:USD > 10:1

BRL:MXN > 0.2:1

MXN:USD > 9.5:1

MXN 1 250 exch.rate diff. gain

MXN 500GAIN

MXN 750underpmt loss

MXN 8 750

Value of the open item at the currentexchange rate 1750 / 0.2


33/37


1. DEFINE SCENARIO (general, business partner specific)

2. ACTIVATE SCENARIO

3. DEFINE A BANK CHAIN

A) General bank chain - independently of a business partnersbank details - in IMG

OR

B) Partner Specific - on the application side

House bankBusiness partner (customers and vendors)Cash management carry over

Appendix 2. Intermediary Banks and Bank

Chains - Activities


34/37


Scenario Description Gen. Search Rec. Search

0001

Sender oriented0002

0003

No bank chain determination

Receiver bank oriented

0004 Receiver oriented

General search:

Find bank chain using key fields:

bank countryand

bank key

Account no./ recipientspecific search:

Find bank chain using key fields:

bank country,bank key and

bank account number

Customizing Application


Chains - Scenarios


35/37


Scenario

Ranking Rec. Bank Pmt.Curr.

0002

0

Payment program run

Example:Scenario 0002, Business partner specific search, sender bank is house bank

Sender bank Recip. Bank ctry

0002

1

1st step:

Search with key:

sender bank (bank ctry and

- key)

and payment currency.

(if not successful)

2nd step:

Search with key payment

currency

No. Category

1

Corr. country

1 DE

Corr. Bank key Corr. Bank acct.

40050060 86746352

Currency

Bank ctry. sender

UNI

DE

Bank key sender

UNI 10020030

Bank chain assignment:

Correspondence banks

Output

Pmnt. Currency : UNIHouse Bank ctry : DEHouse Bank key :10020030Vendor : Vendor 1Vend.bank ctry: DEVendor bank:12345678bank acct. no: 87654320


Chains - Scenarios


36/37


HB1

CB 1 CB 2Explanation:

HB = House Bank

CB = Correspondence Bank

BPB = Business Partner Bank

= Payment direction

HB2

CB 3

HB3

BPBs


Chains - Scenario 1


37/37


BPB 1 BPB 2

Explanation:

HB = House Bank

CB = Correspondence Bank

BPB = Business Partner Bank

= Payment direction

HB

BPB 3

CB 1 CB 2 CB 3


Chains - Scenario II

SAP. Account Payable Dilip Sadh

Documents