Santa Clara County Office of Education Dr. Rebecca Mendiola.

Santa Clara County Office of Santa Clara County Office of Education Education

Dr. Rebecca MendiolaDr. Rebecca Mendiola

OUR NORMS

Confidentiality * Active participation * Professional use of technology * Assume best intentions

Meeting AgendaWelcome

Ice BreakerGrounding Activity

Internal and External Coaching What are my roles and responsibilities?

Coaching PD Evaluations

PBIS Apps and PBIS Assessments Tiered Fidelity Inventory PBIS Evaluation example

Voices from the Field What has been my experience as a coach? What questions do I have? What type of PBIS coaching support do

I need?

PBIS Coaches TrainingPBIS Coaches Training

Introduction Introduction Pat on the backPat on the back

• On a post it, write a positive event or something you did over the past week, month, or year that you are proud of.

• Place the post it note on your back.

• Find a person you don’t know and introduce yourself to them.

• Read what they wrote on their hand print and say something positive about what they wrote and give them a pat on the back.

• Repeat this with others.

By the end of this meeting, we will have reviewed

the differences between external (district) coaches and internal (school site) coaches.

By the end of this meeting, we will have reviewed the features of pbisapps and pbis assessments.

By the end of this meeting, we will have reviewed how to conduct and score the Tiered Fidelity Inventory.

By the end of the meeting, we will have reviewed how to support school sites with Action Planning after completing the TFI.

By the end of the meeting, we will have designed a District PBIS Evaluation Plan.

Meeting Outcomes

Group Discussion Choose a Facilitator/Recorder Review the External (District) and Internal (School

Site) Coaches Roles and Responsibilities Discuss with your group:

Are you an External or Internal Coach? What are your questions as an external or

internal coach? Share out

Internal and External Coaches

CoachingCoaching

Coaching can & should happen on many levels:• Establishing a relationship with administrator

and team members• Attending meetings on site and providing

coaching/technical assistance/support• Answering questions or requests from

individual teams• Providing support to teams during work times

at trainings• Passing along clear examples and ideas for

teams to aid them in the development of systems at their own schools

Coaching Team SupportCoaching Team Support

Attend & participate in team training Meet with new teams monthly on-site Telephone/email contact as needed• Frequent prompts regarding tasks, trainings,

meetings, etc. “Positive” nag• Meetings/ Trainings• Task completion• Action Planning (TIC, SAS, SET, TFI, etc)• Data-Based Decision Making & On-going evaluation

Communicate progress & needs to District Leadership Team to guide action planning

Keeping Teams on Track Keeping Teams on Track Build in AccountabilityBuild in Accountability

Set due dates for when teams are to have materials completed

Give checklists of items that are due• Example…..month to month activity calendar

Regularly have teams share materials or turn in progress updates of the materials they have developed

Hold regular Team Leader meetings• Model team meeting best practices (TIPs and positive

reinforcements for team leads)

Leading PBIS Lead MeetingLeading PBIS Lead Meeting

First meeting agenda Welcome & Introductions State Purpose of Meeting• Create a regular forum for communication• Provide updates• Opportunity to share examples & concerns• Provide input to guide district planning

Schedule monthly team leader meetings Team Updates from leaders• Sharing examples, successes, challenges & needs

Be humble, listen and learn how to

improve District support Both Student Behavior & Implementing

systems change are challenging• Always be looking and listening for

ways to improve• Over time schools have different needs,

constantly be checking in with them for feedback and recommendations

Listen to your PBIS Team Listen to your PBIS Team LeadersLeaders

Set up a regularly scheduled meeting

Suggest monthly for beginning teams

Include Leadership Meeting schedule on the PBIS Training Calendar PBIS Coach facilitates meetings Have a meeting agenda

PBIS Team Leaders PBIS Team Leaders MeetingMeeting

Important Things to RememberImportant Things to Remember

You are the coach; you are not the Team• As a Coach, your job is to make it as easy as

possible for the teams to be successful in developing & implementing SW PBIS through support and modeling.

Your job is to build capacity and expertise in the school site – essentially to work yourself out of a job• Build Capacity

– I Do – We Do – You Do• Facilitate PBIS Team meetings at the school sites if

you are an internal coach or if you an external coach modeling how to lead an effective meeting

Networking time….

Join a group with coaches from different districts. Choose a Facilitator/Recorder Discuss with your group:

How has your experience been as a PBIS Coach? Positive and Challenges?

Are you thinking about holding a Lead Team Meeting? What will that look like (how often, etc.)?

How often do you have a PBIS Team Lead meeting? Share ideas and suggestions on facilitating PBIS Team Lead meetings.

Share out

Measuring fidelity of implemented school-

wide behavior support systems. Guides Annual Action Planning/Goals for

PBIS Teams PBIS Assessment Overview

https://www.pbisapps.org/Resources/Pages/PBIS-Assessment-Overview.aspx

PBIS Assessment Coordinator Username and Password

PBIS Assessmentswww.pbisapps.org

Schedule of Fidelity Measurement Schedule of Fidelity Measurement within within

SWPBS ImplementationSWPBS Implementation  SAS TIC SET

Participants Entire Staff completes online at PBISApps.org●credentialed●classified ●after school staff, etc.

PBIS Team completes online at PBISApps.org

1. In-person interviews with: ●Principal●Staff (representative)●Students2. Observations of School Campus3. Products (Handbook, etc.)

Approx. Time Needed

30 minutes to complete assessment

15 minutes to complete assessment

1.5-2 hours to complete evaluation

Time Frame March/April- Submit by 5/1 1. September/October (at 2nd meeting)- Submit by 10/312. January/February- Submit by 2/283. April/May- submit by 5/1

October/November- Submit by 11/30 (for first two years)February through April- Submit by 5/1

Frequency 1x/year 3x/year (for the first two years) 1x/year2x/year -first two years of implementation

Data Entry Individual Staff members submit his/her survey online at PBISApps.org

PBIS Team submits one survey online at PBISApps.org

PBIS Coach enters collected data online at PBISApps.org

SW PBIS Tiered Fidelity SW PBIS Tiered Fidelity Inventory (TFI)Inventory (TFI)

PurposeThe purpose of the School-wide PBIS Tiered Fidelity Inventory is to provide an efficient and valid index of the extent to which PBIS core features are in place within a school. •Tier I, Tier II, Tier III Uses of TFI•Formative assessment to help school teams improve •Progress monitoring - self-assess PBIS practices by tier to guide implementation efforts, and assess progress by tier •Build action plan to focus implementation efforts •Conducted annually •State Recognition Determine schools warranting recognition for their fidelity of PBIS implementation.

TFI Walkthrough Video

Work with your district team or table group

Review Tier I What are the similarities of other assessments

you’ve completed? What questions do you have? What are the positives and challenges in

conducting this assessment? Share out

Reviewing the TFIReviewing the TFITier ITier I

Work with your district team or table group

Review Tier II What are the similarities of other assessments

you’ve completed? What questions do you have? What are the positives and challenges in

conducting this assessment? Share out

Reviewing the TFIReviewing the TFITier IITier II

Work with your district team or table group

Review Tier III Using the TFI Tier III Support Plan

Worksheet, assess a Behavior Support Plan.

What questions do you have? What are the positives and challenges in

conducting this assessment? Share out

Reviewing the TFIReviewing the TFITier IIITier III

Work with your district team or table group Review Scoring Results online and Action

Planning Tool How will you support your team to begin

action planning? What questions do you have? Share out

TFI Scoring and TFI Scoring and Action PlanningAction Planning

District Evaluation District Evaluation PlanPlan

Schedule of Fidelity Measurement Schedule of Fidelity Measurement within within

SWPBS ImplementationSWPBS Implementation

Level Measure Pre Year 1 Year 2 Year 3

S F W S S F W S S F W S

Universal SWPBS

Progress Monitoring: TIC

X X X X X X

Annual Self-Assessment: BoQ,

X X X

Research Measure: SET

X X X

Self-Assessment Survey: SAS

X X X X

Secondary/Tertiary

Progress Monitoring: TBA

X X X X X X

Annual Self- Assessment: BAT

X X

Research Measure: I-SSET

X X

Networking time….Networking time….

Work with your district team or table group Review the Schedule of Fidelity Measurement

from the PBIS Evaluation Blue Print Discuss and complete your District Schedule of

Fidelity Measurement Share out with whole group what assessments

your district will be using to measure PBIS fidelity and when your district will be conducting these assessments