Salt Lake County Council - Utah.gov: The Official … · Web viewstated the Council has assumed this is in policy based on legislative intent and what it has indicated every year

Salt Lake County Council

Committee of the Whole~Minutes~

Tuesday, June 17, 201411:09:39 AM

Committee Members Present: Randy Horiuchi

Richard SnelgroveJim BradleyArlyn BradshawAimee NewtonSam GranatoSteven DeBryMax BurdickMichael Jensen, Chair

COMMITTEE OF THE WHOLE

Citizen Public Input (11:09:43 AM)

No one appeared for Citizen Public Input.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Real Estate Item and Pending Litigation

Council Member Bradley, seconded by Council Member Bradshaw, moved to close the Committee of the Whole meeting to discuss a real estate matter and a pending litigation issue. The motion passed unanimously. Council Members Horiuchi and DeBry were absent for the vote.

− − − − − − − − − − − − − −

The Council reopened the meeting by motion during the closed session.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

The Committee of the Whole recessed for lunch at 12:11:17 PM and reconvened at 1:22:19 PM.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

MID-YEAR BUDGET DISCUSSION

Tax Rate ( 1:22:39 PM )

Mr. Lance Brown, Director, Planning & Budget Division, Mayor’s Office, delivered a PowerPoint presentation regarding the 2014 County-wide tax rates. (The tax rate for the Tax Administration Fund is a preliminary rate.) He stated the projected revenue for 2014 is $190.6 million. Mayor McAdams is requesting the Planetarium Tax Rate be increased from .0038 percent to .0040 percent. The .0040 percent is the statutory cap for this fund and would be consistent with what the Council has done in the past. This would decrease the General Fund tax rate from .1745 percent to .1743 percent.

Council Member Horiuchi asked how close the Tax Administration Tax Rate was to its ceiling. The Legislature makes Salt Lake County transfer some of its Tax Administration Fund to other counties to help them. He would like to know the amount that is being transferred.

Mr. Brown stated he did not know, but would look into it.

Mr. Wayne Cushing, County Treasurer, stated during the 2014 Legislative Session, a new law was passed that adjusted Salt Lake County’s amount. In the past, the County had a cap of approximately $250,000;, now, the rates have been adjusted and the cap has been eliminated. This could possibly increase the transferred amount.

Council Member Bradshaw, seconded by Council Member Burdick, moved to forward the proposed rates to the June 19, 2014, Budget Hearing to be formally considered. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦General Fund ( 1:35:31 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the projected end-of-year 2014 fund balance for the General Fund was approximately $30.3 million. That projection has been increased by $12.1 million due to new growth, an under expend of $8.3 million, beginning fund balance of $4 million higher than anticipated, and the overhead and indirect charges of $2.1 million. The County did lose approximately $1.3 million in the Countywide sales tax, and it projected $1.75 million more in Recorder fees that it will not get.

− − − − − − − − − − − − − −

Recorder Fees (1:37:24 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, asked if the Council had any desire to increase fees in the Recorder’s Office. If projections hold true, there will be a net shortfall of approximately $1.4 million between fees charged and the Recorder’s operating budget. By increasing the fee charged by one penny, it would net $110,000 for the County. The last time fees were increased was 2010. He did not know what a fee increase would do to the subscribers. Currently, the number of subscribers is holding consistent with the number of dropped subscribers equal to the number of new subscribers.

2

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Council Member Snelgrove stated he would not be in favor of any fee increases until he had more information on what is causing this shortfall. He would like to know if other major counties in Utah were experiencing the same trend.

Mr. Delquadro stated he did not have that information, but is looking into it.

Council Member Burdick stated he did not want to raise the fees just to raise fees. However, there is something to be said about having a policy in place that allows for small increases every year instead of one huge increase every so often. The Council might want to look into this idea.

Mr. Delquadro stated many of the fees within the Recorder’s Office are statutory. The last time these fees were adjusted was prior to 2000.

Council Member Jensen stated he would rather wait to increase these fees until the Council has more information. This is something the Council needs to look into.

Council Member DeBry, seconded by Council Member Newton, moved to wait to consider a fee increase in the Recorder’s Office until November. In the meantime, additional information needs to be gathered from other major counties within Utah.

Council Member Bradshaw stated the Council might want to direct its legislative team to look at proposing an increase in the statutory fees at the next legislative session.

Council Member DeBry stated the Council could look at different scenarios regarding statutory fees and how a change in the fees would affect the County. This could be included as part of the research.

Council Member DeBry, seconded by Council Member Newton, moved to wait to consider a fee increase in the Recorder’s Office until November. In the meantime additional information needs to be gathered from other major counties within Utah, and to direct the legislative team to look at different scenarios regarding how an increase in statutory fees would affect the County. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ Full-Time Equivalent (FTE) Requests ( 1:50:47 PM )

Reclassification of FTEs

Mr. David Delquadro, Chief Financial Manager, Council Office, asked when it would be appropriate to bring reclassifications before the Council for review. Once a budget with an allocated number of FTEs has been approved, the elected officials have the ability to get the position reclassified without any input or approval by the Council. Reclassifications can have a long-term effect on the budget as well as the general direction the Council has given through its decisions with other similar positions. There needs to be some sort of policy change

3

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

that would allow the Council to have oversight on the reclassification, and allow for the independent management of an elected official’s budget.

Council Member Jensen stated a reclassification changes what the Council approved, so the Council should have the ability to weigh in.

Mr. Delquadro stated a reclassification does not always result in higher grades; sometimes the grades are lowered. Expenditure of funds for reclassifications are not reviewed and approved by the Council. A reclassification can impact the budget for years.

Council Member DeBry stated it is a balancing act between letting the elected officials do their job without constant oversight by the Council, and the Council needing to weigh in when it affects the budget.

Mr. Sim Gill, District Attorney, stated as an independent elected official, he approaches a reclassification knowing he has a fixed budget and a limited number of FTE allocations that he cannot exceed. Reclassification is an important tool within his office.

Mr. Ralph Chamness, Deputy District Attorney, stated the Personnel Management Act states: “The County Office of Personnel Management shall design and administer the County classification plan and grade allocation system including final decision on position classification and grade allocation.” The statute puts this squarely under personnel management.

Council Member Jensen stated the Council might need to address the statute. This statute removes the ability for the Council to control the budget and that just does not work for him.

Mr. Chamness stated the next section of the Act indicates the Council may approve, amend, or reject the pay plan. That is where the budget controls come into play. The Council could probably adopt a policy, which outlines how the Council can be involved in the reclassification process, along with the Human Resources Division, and still comply with the staturte.

Council Member Snelgrove stated there is no doubt that reclassifications have resulted in budget creep. This is the taxpayer money being spent without being approved by the Council.

Ms. Nichole Dunn, Deputy Mayor, stated reclassifications need to be separated into the actual reclassification as determined by the Human Resources Division dealing with the class match and what the position should be doing. Then consider the budget to determine if there are funds available to do the reclassification. It is not necessary for the Council to approve the reclassification, but it is within its purview to determine if it is budget neutral. In the near future, she will be proposing a new procedure; which will need to go through the Steering Committee indicating a budget impact statement will need to be provided with any reclassification. A reclassification will not be considered budget neutral if it uses any under expended funds. The Mayor’s Office would review each reclassification ensuring that it does not result in a net increase of more than .5 percent of the personnel appropriation unit. If it does increase the budget by more than .5 percent, then it would need to come before the Council for

4

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

approval. This would still allow the elected officials to have some flexibility to determine what staffing they need.

Council Member Jensen asked where the .5 percent came from. Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated some flexibility

is needed because some classifications are just warranted.

Council Member Jensen stated the question in his mind deals with the Sheriff’s budget versus the Surveyor’s budget. The bigger budget has more flexibility than the smaller budget.

Mr. Casper stated the percentage would still have the same impact because it is based on the number of employees. Some management flexibility is needed.

Council Member DeBry stated he would like some oversight if the reclassification has any impact on the budget.

Mr. Casper stated the .5 percent is a fairly low threshold.

Ms. Dunn stated some reclassifications are ordered by the courts and there are other issues that need to be taken care off. That is why some kind of a threshold is needed.

Mr. Delquadro stated he would be concerned with the proposal because there might be a major reclassification that would not take it over the .5 percent; meanwhile, a smaller request would. The Council would only see the smaller request. If there is a change, regardless of the budget constraints, the Council needs to see it.

Ms. Dunn stated the intent would be to bring it all to the Council to explain why.

Council Member Jensen stated he would like to know if there were other reclassifications that forced another reclassification to go over the limit.

Ms. Dunn stated she would like to take this proposal to a couple of Steering Committee meetings to really talk through it before bringing it to the Council.

− − − − − − − − − − − − − −

Time-Limited FTEs

Mr. David Delquadro, Chief Financial Manager, Council Office, stated currently, he is not able to confirm that an FTE slot is eliminated from the budget when a time-limited position goes away. There is no policy in place that says if funding disappears, then the FTE disappears as well.

Council Member Jensen asked what the policy says relating to time-limited employees. The Council has been very clear when it approves time-limited positions to indicate that if the funding goes away, the slot goes away.

5

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Mr. Jason Rose, Legal Counsel, Council Office, stated the statute, not to the allocation and limits it to three years or until the funding expires.

Council Member Newton asked when people are hired to fill the time-limited position, are they informed that it will go away.

Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, stated an employment contract is signed at the time they are hired indicating it is time limited.

Council Member Jensen stated the Council has assumed this is in policy based on legislative intent and what it has indicated every year when it approves these positions during the budget. If it is not in policy, then a policy needs to be drafted to make this clear.

Mr. Rose stated he believes the policy reflects what the statute says. He will double check this.

[Later in the meeting.]

Mr. Rose stated the policy does reflect the statute. It is a matter of Council oversight.

Council Member Jensen asked Jason Rose, Legal Counsel, Council Office, David Delquadro, Chief Financial Manager, Council Office, and Ralph Chamness, Deputy District Attorney, to get together and work out how the policy works with the statute.

− − − − − − − − − − − − − −

Additional FTEs (2:21:23 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated there are five new FTE requests and three transfer requests.

Revenue NeutralRegional Development .50 Grant Specialist Grant FundedFleet Management 3.00 Fleet Technicians New ContractYouth Services .50 ASP Coordinator Reduce Temporary Help

New County FundingInformation Services 1.00 CIO New

TransfersMayor Operations 1.00 Education Coordinator from Aging & Adult ServicesRegional Development 1.00 Regional Planning from Planning & Development Township Services 1.00 Economic &

Redevelopment Planner from Regional Development

Mr. Delquadro asked if the Council would like to authorize the money and then ask the Mayor to come back for an appropriation when the details are known about the Chief Information Officer (CIO) position.

6

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Ms. Nichole Dunn, Deputy Mayor, stated that would be fine with the Mayor’s Office.

Mr. Delquadro stated this would allow the Mayor the opportunity to adjust the request if circumstances warranted.

Mr. Brad Kendrick, Assistant Financial Analyst, Council Office, stated Fleet Management is requesting three new FTEs in anticipation of a new contract.

Council Member Jensen asked that legislative intent be added to the Fleet request indicating that the positions should not be filled if the County does not get the contract.

Mr. Delquadro stated that request is being done with three separate budget adjustment requests, one for each FTE. How many people are hired would depend on the contract requirements.

Mr. Kendrick stated the Office of Regional Development has one half-time, time-limited position. They are requesting the position go full time, funded by additional grant money. The Youth Services Division is requesting that a half-time after school coordinator position be turned into a full-time position. Funding will come by reducing temporary staff. The Mayor’s Office is requesting to move one FTE from Aging & Adult Services into Mayor’s Operations to create an education coordinator position.

Council Member Snelgrove asked what the role of the new person would be.

Ms. Lori Bays, Director, Human Services Department, stated this position was a recommendation from internal and external stakeholders regarding the role the County plays in supporting education in Salt Lake County. The County spends $5 million per year supporting random education programs. This position would coordinate those efforts, leverage resources, and make sure the County is getting the best return on its investment. These efforts are not just in preschool, but in all ages from early education through careers.

Mayor Ben McAdams stated this is not linked to last year’s preschool program, which has come to a conclusion.

Council Member Snelgrove stated he was supportive of programs that help children get off on an equal footing, but was concerned the County was venturing into the area of education handled by the State.

Ms. Bays stated no. The State handles internal education. The County efforts are all external school programs.

Council Member Snelgrove asked if the job was getting done without this funding.

Ms. Bays stated no.

7

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Council Member Bradley stated the County has made a commitment by investing in preschool education and opportunities for youth. This position is adding value to an existing plan. It is a good idea to have a coach to bring all the elements together.

Mr. Kendrick stated the Office of Regional Development is also transferring some FTEs.

Council Member Snelgrove asked if the Regional Planner position was currently vacant.

Mr. Kendrick stated yes.

Mr. Carlton Christensen, Director, Office of Regional Development stated the position was left vacant as the County continued to untangle services provided by Municipal Services and those now covered by Regional Development.

Mr. Delquadro stated one of the budget adjustment requests is for an appellate attorney for the Legal Defender’s Association. The Sheriff’s Office asked for a reclassification for a Protective Service Officer (PSO). This request also includes $30,000 for a vehicle. If the Council approves the request, it should be done pending a review and approval by the Fleet Board for the new vehicle.

Mr. Kendrick stated the Center for the Arts has requested an adjustment to make a Capitol Theatre Operations position full-time instead of part-time. It was previously approved to be full-time, but since the position started last July, BRASS continued the position for 2014 as part-time when it was intended to be full-time.

Council Member Horiuchi, seconded by Council Member Bradshaw, moved to approve the FTEs as recommended by the Mayor, with the vehicle purchase contingent upon approval by the Fleet Board.

Council Member Snelgrove asked that the Regional Planner position be bifurcated.

Council Member Horiuchi, seconded by Council Member Bradshaw, moved to approve the FTEs, as recommended by the Mayor with the exception of the Regional Planner, with the vehicle purchase contingent upon approval by the Fleet Board. The motion passed unanimously. Council Member Bradley was absent for the vote.

Council Member Horiuchi, seconded by Council Member Bradshaw, moved to approve the Regional Planner FTE transfer as recommended by the Mayor. The motion passed 7 to 1 with Council Member Snelgrove voting in opposition. Council Member Bradley was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Flood Control ( 2:57:30 PM )

8

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following 2014 June budget adjustment requests within the Engineering & Flood Control Division budget as recommended for approval:

Description Mayor Proposed

Heavy Equipment Repair $ 10,0005400 S Storm Drain Project $1,500,000Emigration Project Settlement $ 140,000North Jordan Canal Study $ 40,000

Council Member Snelgrove stated the Emigration Project Settlement of $140,000 will be pulled as requested by the Mayor’s staff.

Council Member Horiuchi, seconded by Council Member Granato, moved to approve the three remaining requests as recommended by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Elected Officials ( 2:58:28 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following 2014 June budget adjustment requests for Elected Officials:

Department Request Mayor’s Proposed

District Attorney PIMS Replacement $690,000Simulator – Final Payment $ 767

County Jail Overtime – ACA Conference $ 20,000

Court Services Additional Revenue from AOC ($194,954)Reclass PSO Officer to Lieutenant $ 53,335

Treasurer Postage Increase $ 12,000

Council Member DeBry, seconded by Council Member Bradshaw moved to approve the Elected Officials June budget adjustments as recommended by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Capital Improvements – Wayfinding/Signage Government Center ( 2:59:18 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, stated included in the Capital Improvement budget adjustments is $187,000 in additional funds for a wayfinding/signage project at the Government Center.

9

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Council Member Horiuchi, seconded by Council Member Bradshaw, moved to approve the budget adjustment for the wayfinding/signage project as recommended by the Mayor.

Council Member Horiuchi stated the County is in the information business so it is especially important for the Government Center to have good signage.

Council Member DeBry stated he agrees there are problems with signage in the Government Center, but he is very concerned about the price tag attached to this proposal. He asked how the County determined what this would cost.

Ms. Megan Hillyard, Associate Director, Administrative Services Department, stated AJC Architecture was hired to design this project. AJC determined the current numbering scheme was inconsistent due to 30+ years of renovations. It was decided to start from scratch rather than trying to fix the current numbering system. AJC helped to solicit bids in order to get some idea of what a project of this magnitude would cost. These bids are what the estimates are based on. The actual RFP could come in much lower or higher.

Council Member DeBry asked what the total amount was for this project.

Ms. Hillyard stated $322,000. There are 1,051 internal signs (suite signs, room signs, and miscellaneous signs) at a cost of approximately $85,000, and 29 directories with maps (seven internal directories, six external directors and 16 floor directories) for a cost of approximately $64,000. The proposal also includes nine monument signs at an estimated cost of $64,000. The money for this project would come from the Government Fund.

Council Member Newton stated she understands why this project is needed, but is concerned about the high price tag. She asked what was currently budgeted for this project.

Ms. Hillyard stated $160,000, of which $32,000 will go to the architect.

Council Member Newton asked if this project could still be done, but at a smaller scale. There does not need to be as many signs to begin with; additional signs could be added at a later date.

Ms. Hillyard stated the County will need to meet the Americas with Disabilities Act (ADA) requirements if it does an entire signage overhaul.

Council Member Bradley stated the numbering system in the building is very confusing. It is very complicated and not convenient to the citizens that come here. The cost for each sign averages out at $80 per sign. This is for signage in two buildings that have more than 500,000 square feet, with four floors and a basement. The price is probably reasonable when you look at the overall project. If the Council decides to do this, it should be done all at once.

Council Member Snelgrove stated the price tag for this project is over the top; it is not necessary. There is an existing numbering system in place that has served the County well; it just needs to be updated. There are occasions when people need additional direction to

10

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

conduct their business so he would propose printing up maps indicating where the various services can be found.

Council Member Horiuchi stated image is not everything, but the County is a professional entity and needs to come across that way. The overall image of any operation is reflected around the kind of visual things done.

Council Member Bradshaw stated the Council recently approved $300,000 for one sign at the South Towne Exposition Center. A lot of work has gone into identifying constituent needs and obtaining a realistic dollar amount for this project. The Council accepted the fact this project needed to be done when it funded it during the November budget workshop sessions. The Government Center Fund exists to make improvements to the Government Center.

Council Member DeBry stated he is not sure that all the rooms need to be relabeled. New signs are not needed in every office. There is a need for better marquees and directional signs.

Council Member DeBry, seconded by Council Member Newton, made a substitute motion to not allocate any additional funds for this project. The Administrative Services Department will need to prioritize what can be done using the $160,000 already allocated.

Ms. Hillyard stated the funds already allocated for this project would be used for interior signs in the south building. The actual cost is unknown until the bid process is completed.

Council Member Burdick stated if the Council is going to do this project, then it needs to be done right by updating all the signs. The question is whether the Council is going to do it at this time or wait for another time. He is not sure that it has to be done at this time.

Ms. Hillyard stated the problem with doing part of the project now and part later is that the signs inter-relate to each other and without the entire project being done it would make it more confusing to the constituents.

Ms. Sarah Brenna, Director, Administrative Services Department, stated there is also the economy of scale as well as taking into account the need to change addresses on envelopes, letterheads, and business cards.

Council Member Snelgrove stated that would involve additional expenses as well.

Ms. Hillyard stated department heads and elected officials were notified at the beginning of the year that this change was coming up and were encouraged not to print a huge supply of new envelops or letterhead.

Council Member Snelgrove asked how much ALC Architecture charged for its services.

Ms. Hillyard stated $32,000.

11

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Council Member DeBry stated it sounds like his motion is not doable because it is not all encompassing.

Ms. Nichole Dunn, Deputy Mayor, stated it is doable to go with a phase approach. The renumbering of the interior would have to be done first, then the outside signs and directories could be done.

Council Member DeBry stated he is not suggesting a phase approach because at the end of the day the County would still spend the same amount of money. He is suggesting a total of $160,000.

Ms. Dunn stated they would have to come up with a different plan.

Council Member DeBry, seconded by Council Member Newton, made a substitute motion to not allocate any additional funds for this project. The Administrative Services Department will need to prioritize what can be done using the $160,000 already allocated. Council Member Burdick amended the motion to pull this for two weeks and request that the Administrative Services Department go back and talk with the architect about phasing this project in. Council Member DeBry did not accept the amendment.

Council Member Jensen stated the Council is either going to approve this or not. He is going to vote for approval of these funds for this project because there is a real need for it. He cannot come into this building without someone asking him for directions.

Council Member DeBry stated he agrees it is confusing and needs to be fixed, but he thinks it can be done cheaper, thus saving the taxpayers some money.

Council Member Jensen stated this is what the experts are telling the County it will cost to fix it.

Council Member Burdick stated these numbers are big, but there is over one-half million square feet of space in these two buildings. If this is going to be done, it needs to be done right.

Council Member Newton stated she thinks $160,000 is plenty to at least do something. The Administrative Services Department can decide what can be done with it.

Council Member DeBry, seconded by Council Member Newton, made a substitute motion to not allocate any additional funds for this project. The Administrative Services Department will need to prioritize what can be done using the $160,000 already allocated. The motion failed 7 to 2 with Council Members DeBry and Newton voting in favor of the motion.

Council Member Horiuchi, seconded by Council Member Bradshaw, moved to approve the budget adjustment for the wayfinding/signage project as recommended by the Mayor. The motion passed 6 to 2 to 1, with Council Members Snelgrove and Newton voting in opposition and Council Member DeBry abstaining from the vote.

12

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

− − − − − − − − − − − − − −

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following changes to the Capital Improvement list that was adopted last November:

Project Location Cost

Millcreek Salt Yard Salt Yard Improvements $ 8,584Storm Drain Pipe Inspection Various Unincorporated County $ 22,8698400 W. (U-111) Raised Walkway Walkway Over UDOT Road ($ 500,000)Storm Drain Repairs Various Unincorporated County ($ 278,158)Storm Drain Cyprus Master Phase 1 & 2 $ 352,971Sidewalk Curb & Gutter 1100 East 3000 South to 3900 South $ 93,543Storm Drain Riches Avenue $ 232,995Bicycle Projects Various Unincorporated County $ 53,782Killyons Canyon Widen Road Burrs Lane to End ($ 27,627)Sidewalk Curb & Gutter 3500 South; 8400 West to 8600 West ($ 13,466)Emigration Canyon Guardrail ($ 8,513)Strom Drain Kearns Master Plan ($ 1,567)Lodestone Park Lodestone Detention Basin ($ 12,178)Sidewalk Curb & Gutter 3900 South 3250 East to Wasatch Blvd $ 48,024Sidewalk Curb & Gutter 900 E 3900 S to 4500 S ($ 174,598)Sidewalk Curb & Gutter 3300 S 1100 East to 1200 East ($ 160,852)Sidewalk Curb & Gutter 1850 E 3650 S-3540 S Siggard to Millbrook $ 920Sidewalk Curb & Gutter 3900 South 2850 E to 3100 E ($ 26,401)Sidewalk Curb & Gutter 2700 E 3500 S S-Curve ($ 13,215)Sidewalk Curb & Gutter 300 East; 3900 South to 4500 South $ 239,912Sidewalk Curb & Gutter Orchard St (1470 E); Woodland to 3300 S. ($ 92,209)Emigration Canyon Slope Stabilization ($ 15,007)Sidewalk Curb & Gutter Garnet Sidewalk & Galena Storm Drain $ 29,984Storm Drain Garnet Sidewalk & Galena Storm Drain ($ 35,000)Storm Drain Amaryllis Street $ 201,997Storm Drain Serpentine Way ($ 8,772)Willow Creek Road Road Regrading $ 755Sidewalk Curb & Gutter Mount Jordan Rd; 2600 East to 3100 East ($ 60,000)Traffic Calming Various Unincorporated County $ 51,581 Kearns Multipurpose Field Reconstruction ($ 252)Sidewalk Curb & Gutter Various Unincorporated County ($ 425,000)Brine Tank Brine Tank $ 21,361Salt Storage Salt Storage $ 122,890Sidewalk Curb & Gutter Oakview Drive $ 175,000Sidewalk Curb & Gutter Doreen Drive $ 75,000Sidewalk Curb & Gutter 2700 E (4345 S to 4500 S, East Side) $ 51,905Sidewalk Curb & Gutter 3500 S (8400 W to 8600 W, North Side) $ 175,000Indirect Costs $ 59,399Flood Control 2014 Flood Control Small Projects ($ 5,000)Flood Control 2014 FC Small Project (Canal Study) $ 40,000Flood Control 5400 S SD Improv (Jr – 1300 W) $1,500,000Flood Control Willowcreek Channel Improvement $ 5,000

13

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Flood Control Settlement Emigration Project $ 140,000Indirect Costs ($ 247,058)Class B Roads 2000 E. Culvert at Millcreek $ 75,000Class B Roads 8400 W. (3650 – 3800 S.) Sidewalk $ 70,000Class B Roads 4700 S. Environmental & Road Impro ($ 145,000) Class B Roads 3300 South Sidewalk $ 66,986Indirect Costs ($ 4,639)Old Mill Golf Course Driving Range Netting $ 25,000District Attorney Downtown District Attorney Building ($ 104,737)Fleet Shops Heavy Duty Shop ($5,110,490)Midvale Senior Center Midvale Senior Center $ 89,717Excise Tax Road 8400 West Pedestrian Overpass $3,000,000Excise Tax Road Magna Livable Streets $1,020,000Excise Tax Road 900 East Shoulder Improvements @ 3930 S $ 25,000Excise Tax Road 900 East Safety Impr 3300 S to 3900 S $2,311,400Excise Tax Road Kearns Township – Road Bike Impr. $ 400,000Excise Tax Road Emigration Canyon Transportation Study $ 250,000Excise Tax Road Copperton Roadway & Should Maint $ 300,000Excise Tax Road Apex & Hillcrest Roadway Safety Improv $ 100,000Excise Tax Road General Excise Tax Road Projects $ 593,600Excise Tax Road White City Roadway Maint $ 500,000State Transportation 2300 East Design $ 272,236Trans Preservation Trans Preservation ($ 455,124)Solid Waste South Scale Replacement $ 100,000Salt Palace Escalators for Rooms- 155, 255, 355 ($2,302,289)Salt Palace Rigging Points ($ 2,553)Salt Palace Existing Escalator Repair $ 40,000Indirect Costs $ 17,278Salt Palace Asbestos Abatement–Transformer Rm Vault($ 138,136)Multiple Rec Centers Division Time Clock System Replacement $ 40,000Indirect Costs $ 3,304Southtowne Marquee $ 240,961Indirect Costs $ 17,279Abravanel Hall Auditorium Lighting Conversion ($ 41,592)Abravanel Hall Plaza Concrete Replacement/Master Plan $ 48,463Abravanel Hall Fire Protection System (Phase 2) ($ 57,644)Equestrian Park Horse Stall Panels $ 100,000Library Services Technology ($ 211,790)Indirect Costs Various Locations ($ 13,400)Taylorsville Library Relocation of ADA Parking ($ 62,000)Facilities Woodworking Shop Roof Replacement ($ 42,000)Kearns Library Circulation Desk Renovation ($ 6,089)Riverton Library Reference Desk and Workroom Remodel $ 9,667Sandy Library Roof Shingles Replacement ($ 28,500)Whitmore Library Technical Services Dock Remodel $ 14,000Criminal Justice Advisory Council Integrated Justice Info System ($ 250,578)Property Tax System Software $ 248,475Capital Theatre Project Capital Theater Project ($6,003,508)Government Center Medical Clinic Remodel $ 125,000Financial System Project Update ($ 447,865)

14

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

IT Projects Technology $ 17,357Parleys Creek Trail Trail from BST to Hidden Hollow Park $ 150,707Jordan River Trail Trail Development & Land Acquisition ($ 508,033)Park & Facilities Maint/Jordan Trail Trail Development ($ 50,349)Lodestone Regional Park Park Development (Phase 2) ($ 95,992)Magna Area Regional Park Land Acquisition ($ 83,291)Parleys Trail Trail Development ($ 37,485)Southwest Regional Park Park Development (Phase 1) ($ 57,741)Wheadon Farm Park Park Development (Phase 1) ($1,848,001)

Council Member Bradshaw, seconded by Council Member Horiuchi, moved to approve the amended Capital Project list as recommended by the Mayor.

Council Member Snelgrove requested this motion be bifurcated in order to vote on the South Towne Exposition Center marquee separately.

Council Member Bradshaw, seconded by Council Member Horiuchi, moved to approve the amended Capital Project list as recommended by the Mayor with the exception of the South Towne Exposition Center marquee. The motion passed unanimously.

Council Member Bradshaw, seconded by Council Member Horiuchi, moved to approve the $240,961 for the South Towne Exposition Center marquee. The motion passed 8 to 1 with Council Member Snelgrove voting in opposition.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Fund Balance Transfers ( 3:45:38 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following fund balance transfers:

From To Amount

General Fund PeopleSoft Project 460 Capital Projects Revolving Fund $ 31,721 General Fund PeopleSoft Project 447 PeopleSoft Implementation Fund ($ 35,752)Grant Programs Fund 120 Grant Programs Fund $ 247,000Skate Park 450 Capital Improvements Fund $ 365,000VE Equestrian Arena 460 Capital Projects Revolving Fund $ 175,133VE General Fund Parks & Rec 110 General Fund $ 162,500Fine Arts Fund PeopleSoft 460 Capital Projects Revolving Fund $ 16,408Fine Arts Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 16,249)8400 West Pedestrian Overpass 426 Excise Tax Road Rev Bond Proj $ 500,000Muni Service Fund PeopleSoft 460 Capital Projects Revolving Fund $ 30,282Muni Service Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 29,989)Flood Control Fund PeopleSoft 460 Capital Projects Revolving Fund $ 11,763Flood Control Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 11,649)RDA Revenue – Regional Devel 110 General Fund $ 116,751

15

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Open Space Fund PeopleSoft 460 Capital Projects Revolving Fund $ 426Open Space Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 422)ZAP Admin Fund PeopleSoft 460 Capital Projects Revolving Fund $ 853ZAP Admin Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 844)/Y Tax Admin Fund PeopleSoft 460 Capital Projects Revolving Fund $ 76,756/Y Tax Admin Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 76,012)Library Fund PeopleSoft Project 460 Capital Projects Revolving Fund $ 102,961Library Fund PeopleSoft Project 447 PeopleSoft Implementation Fund ($ 101,964)Health Fund PeopleSoft Project 460 Capital Projects Revolving Fund $ 148,567Health Fund PeopleSoft Project 447 PeopleSoft Implementation Fund ($ 147,128)RDA Revenue – Regional Devel 110 General Fund $ 370,001Planetarium Fund PeopleSoft 460 Capital Projects Revolving Fund $ 11,933Planetarium Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 11,818)Equestrian Park Storm Drain 460 Capital Projects Revolving Fund $ 437,419Replace Time Clock System 181 TRCC: Tourism, Rec, Cultrl, Conven $ 40,000Un Close Cap Revolv Fund Balance 110 General Fund ($ 158,447)UN Close Cap Revolv Fund Balance 360 Library Fund $ 548,728UN Close Cap Revolv Fund Balance 230 Municipal Service Fund $ 8,839UN Close Cap Revolv Fund Balance 482 Capital Theatre Fund ($5,021,327)

UN Close Cap Revolv Fund Balance 180 Rampton Salt Palace ($1,386.008)UN Close Cap Revolv Fund Balance 340 State Tax Administration Levy $ 33,378CTS Close Bond Projects to Debt 412 Bond Debt SVC-Munic Bldg Auth $ 130,613Close Bond Project to Debt 412 Bond Debt SVC-Munic Bldg Auth $ 574,113RC Close Bond Project to Debt 412 Bond Debt SVC-Munic Bldg Auth $ 3,816Government CTR Wayfinding 450 Capital Improvements Fund $ 187,000Golf Course Fund PeopleSoft 460 Capital Projects Revolving Fund $ 16,195Golf Course Fund PeopleSoft 447 PeopleSoft Implementation Fund ($ 16,038)

Council Member Bradshaw, seconded by Council Member Horiuchi, moved to approve the fund balance transfers as recommended by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

ESR and Techncial Changes ( 3:45:54 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following ESR and Technical Changes:

Organization Name Adjusted

County Council $ 34,188Mayor Administration $ 41,928Mayor Operations $ 69,636Mayor’s Financial Admin $ 80,460Regional Development $ 103,380Clerk $ 35,268Election Clerk $ 101,160

16

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Auditor $ 86,328Recorder $ 73,812District Attorney $ 639,948Surveyor $ 58,344County Jail $ 1,878,804Sheriff Court Services & Security $ 429,144Sheriff CW Invest / Support $ 331,164Extension Services $ 10,428Criminal Justice Services $ 250,044Information Services $ 204,528Contracts & Procurement $ 46,176Human Resources $ 75,000Facilities Management $ 6,576Records Mgmt & Archives $ 4,440Parks $ 657,504Recreation $ 434,892Addressing $ 7,908Youth Services $ 290,328Behavioral Health Services $ 50,964Aging Services $ 644,520Office of Township Services $ 7,836Justice Courts $ 79,572Animal Services $ 134,280Planning & Development $ 161,952Public Works Operations $ 852,432Public Works Engineering $ 79,824Flood Control - Engineering $ 76,092Open Space $ 1,944ZAP Fund Administration $ 2,220Council - Tax Admin $ 9,576Auditor - Tax Admin $ 53,616Recorder - Tax Admin $ 105,816District Attorney – Tax Admin $ 17,052Treasurer – Tax Admin $ 92,532Assessor $ 384,420Surveyor – Tax Admin $ 12,852Redevelopment Agency $ 3,480Library $ 981,084Health $ 798,468Golf Courses $ 77,580Solid Waste Mgmt Facility $ 284,436Center for the Arts $ 97,788Clark Planetarium $ 60,444Fleet Management $ 161,208Printing $ 13,776Facilities Services $ 241,248Government Center Operations $ 11,112Telecommunications $ 39,480

17

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

Council Member Bradshaw, seconded by Council Member Horiuchi, moved to approve the ESR and technical changes as recommended by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Budget Adjustments (3:46:05 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated there are three budget adjustments, of which two relate to the Jordan River. The third adjustment is to allow for other cities to contribute towards purchasing livestock at the Utah State Fair in the amount of $23,000. These will be recognized in subsequent Council meetings.

Council Member Newton, seconded by Council Member Horiuchi, moved to approve the additional budget adjustments as recommended by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Contributions ( 3:46:45 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following adjustments to the 2014 Contributions:

Contribution Amount

Salt Lake Film Society $125,000Sugar Space $ 37,500Webster Foundation $ 15,000Junior Livestock Council $ 3,000

Council Member Bradshaw, seconded by Council Member Horiuchi, moved to approve the additional contributions as recommended by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

COMMITTEE OF THE WHOLE

Review Of Proposed Hires ( 3:44:02 PM )

Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, reviewed the following requests for hires:

Recorder’s Office

Requests to fill a Land Records Specialist 17 position.

18

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

− − − − − − − − − − − − − −

Sheriff’s Office

Requests to fill a Control Room Operator 18 position and a Laundry Services Supervisor 19 position.

− − − − − − − − − − − − − −

Salt Lake County Health Department

Requests to fill a Public Health Nutritionist 23/25 position and a Lead Office Specialist 16 position.

− − − − − − − − − − − − − −

Aging and Adult Services Division

Requests to fill a Center Program Assistant 19 position.

− − − − − − − − − − − − − −

Library Services Division

Requests to fill a Marketing/Communications Specialist 20 position.

− − − − − − − − − − − − − −

Animal Services Division

Requests to fill a Customer Care Associate 18 position.

Council Member Burdick, seconded by Council Member Newton, moved to approve the requests. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

CONSENT AGENDA: (3:47:19 PM)

Constable

The Council reviewed the appointment of Jeremiah Winn as a deputy constable under Constable Larry Bringhurst.

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to approve the appointment and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

19

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Uncollectible Returned Checks

Mr. K. Wayne Cushing, County Treasurer, submitted a letter requesting approval that 30 uncollectible returned checks totaling $1,482.55, and uncollectible returned check fees and charges totaling $1,200.00 be purged from the records, and the items and related files transmitted to archives for destruction.

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to approve the request and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Mayor’s Community Contribution

The Council reviewed the recommendation of the Contribution Review Committee for the following community contributions to be appropriated from the Mayor’s 2014 budget:

Big Brothers/Big Sisters 2 ($100) golf cards2 ($50) Clark Planetarium cards

Girl Scouts of Utah $1,000

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to approve the recommendations, forward them to the 4:00 p.m. Council meeting for formal consideration, and found the County received fair and adequate consideration for the contributions. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Resolution and Interlocal Agreements

The Council reviewed the following resolutions and agreements. The resolutions authorizing execution of the agreements have been placed on the Council agenda for final approval and execution:

1) Murray City regarding Jordan River waterway improvements (phase 1).

2) Murray City and the State of Utah, Division of Forestry, Fire and State Lands regarding mitigation of a hazard on the Jordan River located near the Winchester Street Bridge.

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to approve the resolutions and agreements and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

20

Committee of the WholeMid-Year Budget DiscussionJune 17, 2014

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Other Business ( 3:47:19 PM )

Cancellation of Meetings

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to cancel the Committee of the Whole meetings scheduled for Tuesday, July 1, 2014, July 8, 2014, and July 29, 2014 and to cancel Council meetings scheduled for Tuesday, July 8, 2014, and July 29, 2014. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Approval of Minutes

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to approve the Tuesday, June 3, 2014, and Tuesday, June 10, 2014, Committee of the Whole minutes. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

The meeting was adjourned at 3:48:06 PM.

___________________________________Chair, Committee of the Whole

___________________________________Deputy Clerk

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

21