SALES AND DISTRIBUTION DEPARTMENT Our Ref : Sales/5 :1 21-02-2013 Subject : Scrapping of standards The competent authority has approved the guidelines to scrap the standards. The same is given below : ‘Standards which are to be disposed off can be categoried in the following two groups :- i) Non-selling standards – The standards which were not sold for 1 ½ years as per the data provided by various sales outlets at ROs/BOs. ii) Standards which are not saleable (unpresentable) The list of standards falls under category i) is attached. For category ii), all the sales offices at RO/BO may form a Committee under the Chairmanship of DDGR/H(BO) with Sales incharge/Section Officer as member secretary. The Committee may take other officers including one official looking after the work of Accounts/Administration. The Committee’s main task will be to identiy the standards which are mutilated, not saleable (unpresentable), etc. for the standards stocked in the RO/BO for sale. After identifying the standards to be scrapped, calculate the cost (printed price) of the standards for both the categories as mentioned above. For calculating the book value (cost of paper and printing) of standards for scrapping, the cost of standard calculated as above is multiplied by Rs .04. Total cost of standards (A) x 0.04 = Cost of paper & printing (B) Also count the total copies of standards to be scrapped under both the categories. Take necessary approval of DG under intimation to HQ(Sales Department) All ROs/BOs may give one copy each of such standard for scrapping to the library before scrapping. After the approval for scrapping is received, scrap the standards by tearing from the middle of each standard. Also make necessary adjustment enties in the database. The work may be completed by 20 March 2014. Dy Director (Sales) DS Circulated to all Sales offices of BIS Attachment: As above