S OCIETY OF S OUTHWEST A RCHIVISTS U NIVERSITY OF T EXAS S CHOOL OF I NFORMATION S TUDENT F ORUM D R. L UKENBILL D IGITAL A RCHIVE A PRIL 30, 2010 Kathryn.

SOCIETY OF SOUTHWEST ARCHIVISTS

UNIVERSITY OF TEXAS SCHOOL OF INFORMATION

STUDENT FORUM

DR. LUKENBILL DIGITAL ARCHIVE APRIL 30, 2010

Kathryn Brooks

OUTLINE OF PRESENTATION

1. Overview of Project2. Process3. Results4. Project Future

MISSION

Create digital archive for Dr. W. Bernard Lukenbill in iSchool DSpace

Reflect his career and work Team members:

Kathryn Brooks Alexandra Myers Jessica Wood

Team knowledge and skills: Archives Linux Digital libraries

ABOUT DR. LUKENBILL

Education: A.A., 1959 History and Education, Tyler Junior

College B.S., Education and History, University of North

Texas State M.L.S., 1964 Library Science, Oklahoma

University Ph.D. , 1973 Library Science, Instructional

Systems Technology, Indiana University

ABOUT DR. LUKENBILL

CareerHigh school librarianReference librarianProfessor

Louisiana Tech UniversityUniversity of Maryland College ParkUniversity of Texas at Austin

RESEARCH INTERESTS

Children and Adolescent Literature and Media Communication theory Sociology of information School media center administration and

management Health resource services (AIDS programs) Censorship in libraries

COURSES TAUGHT Introduction to Information Resources and

Services (INF 382D) Information Resources and Services (INF

382L) Introduction to Research in Information

Studies (INF 397C) Materials for Young Adults (INF 382F) Planning and Management of Programs for

Children and Young Adults (INF 388D)

PUBLISHED MATERIALS

Some items were published as journal articles Louisiana Library Association Bulletin Reference Quarterly Information and Referral Journal Drexel Library Quarterly Journal of Education for Librarianship

Published materials pose copyright issues that must be addressed before ingest into DSpace

Checked SHERPA RoMEO Attempted to contact editors

TYPES OF MATERIAL

Formats and media USB flash drive: already migrated from floppy

disks and organized by creator ZIP disk Papers VHS tapes

Contents and purpose Teaching materials Committee work Research and writings Professional presentations

ZIP DISK

USB DRIVE

HARDWARE USED FOR RETRIEVAL

Used the “Frankenstein Machine” to create image using Linux in the Digital Archaeology Lab

On loan from Goodwill Computer Museum

SAFE ACCESS, IMAGING Retrieve files from physical media

USB, ZIP disk Linux: clean environment

Ability to use dd command Refrains from changing original metadata

Make clone for working copies Automatic metadata harvesting

Did not provide appropriate info

ARCHIVAL PROCESSING AND ARRANGEMENT

ARCHIVAL PROCESSING AND ARRANGEMENT

Order as received not appropriate for DSpace

Differences from paper archives Original number of files: ~5,700 After culling: ~700 Large amount of duplicates

FILE FORMATS

Microsoft Word, PowerPoint, WordPad, RTF, JPG, GIF

WordPerfect Reliable converters are hard to find Opens in Word, OpenOffice Ingest files as received Did not make access copies in other formats

(RTF)

SIP AGREEMENT

Submission Information Package (SIP): the item being ingested into DSpace

SIP Agreement required for each collection/item ingested

SIP Agreement: contains information on items in the subcommunity, metadata format, levels of service, rights of creator

DSPACE ARRANGEMENT CONVENTIONS

Files arranged according to the DSpace data model

Community Subcommunity

Collection Item

Bundle• Bitstream

Image courtesy http://dspace-dev.dsi.uminho.pt:8080/common/dspace-docs-1.1.1-1/functional.html

DSPACE ARRANGEMENT

DSpace structures – integrate with existing Model after other iSchool faculty archives

(previous slide) By function

THE ISCHOOL IN DSPACE

ARRANGEMENT 0. Documentation

    0a) Archival Processing Documentation     0b) Media Resource Images    0c) Order as Received Documentation     1. Committees    1a) Recruitment Committee

2. Courses    2a) Information Resources and Services (INF 382L)     2b) Introduction to Information Resources and Services (INF 382D)    2c) Introduction to Research in Information Studies (INF 397C)    2d) Materials for Young Adults (INF 382F)    2e) Planning and Management of Programs for Children and Young Adults (INF 388D)

3. Presentations    3a) School Library Center Community Information Program                  3b) Texas Library Association (TLA)    3c) International Federation of Library Associations    3d) Local Community Folklore and Culture    3e) Marketing Argentina    3f) Romanian Research Presentation    3g) General Presentation Items        4. Research and Writing    4a) Book proposals    4b) Research    4c) Writings

ACCESS TO DSPACE

Restricted to “e-people” Different levels of permissions Lukenbill subcommunity will be open

Ability to restrict collections and files Privacy concerns (grades, recruitment, tenure) Copyright (published materials)

INGEST

Manual vs. batch ingest Manual: our project documentation Batch: collections/series

Too many files to ingest manually Multiple files grouped in one item Similar metadata

METADATA ELEMENTS

Qualified Dublin Core Subset of elements used (details)

Title Contributor:author Contributor:other Date created Identifier: other (original file name) Description Subject(s)

DSpace adds others, changes element names

Titles edited to accurately convey contents

DOCUMENTATION

Disk image files Photodocumentation and screenshots File metadata (Linux generated) Decision log Final report All available in DSpace

FUTURE WORK

Digitization: paper, VHS tapes Expand digital archaeology lab capabilities

Better documentation of processing steps Solicit additional accretions from creator Create access copies in open formats