Students’ Union UCL Running Activities Safely Katie Sykes Sports Development Manager Stephen Tidmarsh UCL Safety Services Students’ Union UCL Students’ Union UCL is committed to ensuring safety in our student activities and through our individual Clubs & Societies. We will ALL endeavour to identify hazards and establish measures to control and reduce risk to an acceptable level.
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Running Activities Safely Final...Students’ Union UCL Initiation Ceremonies Any kind of Club or Society Initiation Ceremony is strictly prohibited. • Initiation Ceremonies are
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Students’ Union UCL
RunningActivities Safely
Katie SykesSports Development
Manager
Stephen TidmarshUCL Safety Services
Students’ Union UCL
Students’ Union UCL is committedto ensuring safety in our student
activities and through ourindividual Clubs & Societies.
We will ALL endeavour to identifyhazards and establish measures to
control and reduce risk to anacceptable level.
Students’ Union UCL
In this session we will cover:
• Your Role and Responsibilities
• Union Requirements
• Bars, Alcohol
• Initiation Ceremonies
• Safeguarding members
• Travel
• Insurance
• First Aid
• Campus Events Safety
• Using proper kit andequipment
• Risk Assessments
Students’ Union UCLStudents’ Union UCL
Submit yourquestions about this
session to:
www.slido.com
Password: #2562
Students’ Union UCL
President/Activity Leaders Role
Co-ordinates activities and delegates responsibilities
Ensures all individuals involved in the activity know:• What they will be doing, where & when they are going• What equipment they will need• What is expected of them.
Participants should pass on information to each other when taking part in anactivity.
Team work.
Students’ Union UCL
Health & Safety
We require you to:
• Complete Risk Assessment Forms fully.
• Read Health & Safety Pack & appendices.
• Observe transport requirements.
• Use proper kit and equipment.
• Follow additional instructions.
• Only engage approved instructors & coaches.
• Personal Injury Cover and Public Liability.
Students’ Union UCL
Bars & Alcohol
• General Meetings (AGM & EGM) must be held in alocation which is fully accessible (i.e. has disabledaccess and does not serve alcohol).
• Conduct in Union Bars and off campus venues canresult in disciplinary action against the Club orSociety, individual, or both and can be referred toUCL.
• Events on campus must adhere to rules on servingalcohol. Please refer to the online How to Guides:
• Failure to adhere to these rules could be classed asa criminal offence.
Students’ Union UCL
Initiation Ceremonies
Any kind of Club or Society Initiation Ceremony is strictlyprohibited.
• Initiation Ceremonies are events in which members, (often, though notexclusively, new members), of a club or society are expected to performa task as means of gaining acceptance, status or credibility within theClub or Society.
• Under no circumstances must any individual or group of individuals beforced or pressured against their will into taking part in Club or Societyactivities or events.
Any club/society found to have held initiations will be referred tothe Activity Executive for disaffiliation.
Students’ Union UCL
Safeguarding your Members
Be aware of your membership:
• Do you have any Under 18’s?
• Do you have an vulnerable adults?
• How would you know?
• What to do if you do, and have concerns?
Students’ Union UCL
Basic Guidelines for Under 18’s
• Permissions
• Disclosure
• Confidentiality
• Protecting yourself whilst maintaining your duty of care
When you run events on campus you may need to contact UCL Staff forauthorization or advice:
Students’ Union UCL
Campus Events Safety – WHY?
Students’ Union UCL
Safety is about preventing harm!
Lots of resources available to help you do this….
1. Annual Risk Assessment Form
2. Health and Safety Pack and Appendices
3. Additional Activity Form for:• LARGE SCALE EVENTS
• ONE OFF ACTIVITIES
• NEW EVENTS AND ACTIVITES
4. Event Safety Checklist
5. Report Accidents (and near misses!)
Students’ Union UCL
Sport – WHAT ARE THE HAZARDS?
Students’ Union UCLStudents’ Union UCL
Submit yourquestions about this
session to:
www.slido.com
Password: #2562
Students’ Union UCL
Risk Assessing your Activity:
Why? Legal RequirementControl risks and meet our insurance criteriaReact to changing demands and circumstancesSustain and positive health and safety culture
What? A Risk Assessment is a way of….Identifying hazards (what can go wrong)Identifying who may be harmedIdentifying controls (actions) required to prevent harmAllowing consultation that encourages ownership to you.Allowing risks to be communicated to your members.
Students’ Union UCL
The Elements of Risk
1. Consider your activities e.g. painting up aladder
2. Identify Hazards e.g. working at height,dropping the paint tin
3. Identify consequences e.g. falling off theladder and breaking bones
4. Identify control measures e.g. laddershould be in good working order, held byanother person at the base for stability.
5. Give a risk rating (high, medium, low)
6. Include what to do in an emergency e.g.first aid, fire evacuation.
Students’ Union UCL
When is Risk Assessment Required?
Either Annually– which will cover core activities
OR
For additional activities (incorporating a new risk assessment eachtime)
For one-off activities not covered by your annual risk assessment (i.e.non core activity) or those that require further detail (e.g. tours,shows, overnight stays etc)