1 RSR 2013 Validations Messages Grantee Report Validations Question # Validation Message Notes Q#1 (Error) a. Street is required. Q#1 (Error) b. City is required. Q#1 (Error) c. State is required. Q#1 (Error) d. Zip Code is required. Q#2 (Error) DUNS Number is required. Q#3 (Error) a. Name is required. Q#3 (Error) c. Phone is required. Q#3 (Error) d. E-mail is required. Q#4 (Error) The quality management program status is required. Q#5 (Error) At least one contract with at least one service must be specified. Q#5 (Error) The Contract Start Date is required. Q#5 (Error) The Contract End Date is required. Q#5 (Error) The Contract Start Date must be BEFORE the Contract End Date. Released by HRSA November 2013 Page 1 of 24
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RSR 2013 Validations Messages - Austin, Texas · RSR 2013 Validations Messages Grantee Report Validations. Question # Validation Message Notes Q#1 (Error) a. Street is required. Q#1
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1
RSR 2013 Validations Messages
Grantee Report Validations
Question #
Validation Message Notes
Q#1 (Error)
a. Street is required.
Q#1
(Error) b. City is required.
Q#1
(Error) c. State is required.
Q#1 (Error)
d. Zip Code is required.
Q#2 (Error)
DUNS Number is required.
Q#3
(Error) a. Name is required.
Q#3
(Error) c. Phone is required.
Q#3 (Error)
d. E-mail is required.
Q#4 (Error)
The quality management program status is required.
Q#5
(Error) At least one contract with at least one service must be specified.
Q#5
(Error) The Contract Start Date is required.
Q#5
(Error) The Contract End Date is required.
Q#5 (Error)
The Contract Start Date must be BEFORE the Contract End Date.
Released by HRSA November 2013 Page 1 of 24
2
Question
#
Validation Message Notes
Q#5
(Error)
The Contract Start Date must be within ten years before the Reporting Period Start
Date.
Q#5 (Error)
The Contract End Date must be within ten years after the Reporting Period End Date.
Q#5 (Error)
The Contract Dates must fall within the current reporting period by at least one day.
Q#5
(Error) Each Contract must specify at least one service.
Q#5
(Error) The Contract Amount is required and must be at least one dollar.
Q#5 (Error)
Part C grants may not report funding Early Intervention Services (Part A and B).
Q#5 (Error)
Part D grants may not report funding Early Intervention Services (Part A and B).
Q#5
(Error)
Part D Adolescent Initiative grants may not report funding Early Intervention
Services (Part A and B).
Q#5
(Error)
Part C grants may not report funding Pediatric development assessment/early
intervention services.
Q#6
(Error)
If you selected Fiscal Intermediary Support as a service, you must specify at least
one subcontract.
Q#6 (Error)
The Subcontract Start Date is required.
Q#6 (Error)
The Subcontract End Date is required.
Q#6
(Error)
The Subcontract Start Date must be BEFORE the Fiscal Intermediary contract End
Date.
Q#6
(Error)
The Subcontract Start Date must be AFTER or the SAME date as the Fiscal
Intermediary contract Start Date.
Q#6 (Error)
The Subcontract End Date must be BEFORE or the SAME date as the Fiscal Intermediary contract End Date.
Released by HRSA November 2013 Page 2 of 24
3
Question
#
Validation Message Notes
Q#6
(Error)
The Subcontract Dates must fall within the current reporting period by at least one
day.
Q#6 (Error)
Each Subcontract must specify at least one service.
Q#6 (Error)
Each Subcontract amount is required and must be at least one dollar.
Q#6
(Error)
The sum of the Subcontract amounts must be less than or equal to the Fiscal
Intermediary contract amount.
Q#6
(Error) Part C grants may not report funding Early Intervention Services (Part A and B).
Q#6 (Error)
Part D grants may not report funding Early Intervention Services (Part A and B).
Q#6 (Error)
Part D Adolescent Initiative grants may not report funding Early Intervention Services (Part A and B).
Q#6
(Error)
Part C grants may not report funding Pediatric development assessment/early
intervention services.
Provider Report Validations - Section 1
Question
#
Validation Message Notes
Q#1
(Error)
Q#1 Provider Address.
Provider Address is required. Please enter a value for all provider address fields (street, city, state, zip code).
Q#2 (Error)
Q#2 Contact Information
Contact Information is required. Please enter a value for all contact information fields (name, title, phone).
Q#2 (Error)
Q#2 Contact Information Contact Email is required.
Released by HRSA November 2013 Page 3 of 24
4
Question
#
Validation Message Notes
Q#3
(Error)
Q#3 Provider Type.
At least one provider type must be selected.
Q#3, Q#3
(Error)
Q#3 Other provider type, Q#3 Specify. If "Other provider type" (Item 3) is selected, then an entry must be supplied for
"Specify".
Q#3,
Q#4 (Error)
Q#3 Provider Type, Q#4 Section 330.
If "Publicly funded community health center" is selected in Q#3, at least one selection is required in Q#4 (Section 330 options).
Q#5a
(Error)
Q#5a Ownership Status.
At least one selection of ownership status options is required.
Q#5a,
Q#5a (Error)
Q#5a Other ownership status, Q#5a Specify.
If "Other" (Item 5a) is selected, then an entry must be supplied for "Specify".
Q#5a,
Q#5b (Error)
Q#5a Ownership Status, Q#5b Faith Based. If "Private, nonprofit" in Q#5a is selected, a response is required in Q#5b.
Q#6 (Error)
Q#6 Minority AIDS Initiative Funds. Answer to whether Minority AIDS Initiative Funds is received is required.
Q#7 (Error)
Q#7 Oral Health Care Expenditures.
The amount for Oral Health Care Expenditures must be greater than or equal to zero.
Q#7 (Warning)
Q#7 Oral Health Care Expenditures. The number for Oral Health Care Expenditures is reported as $1.00.
New for 2012
Q#7,
Q#8
(Error)
Q#7 Oral Health Care Expenditures, Q#8 Oral Health Care Service
Provided. If Oral Health Care Services are selected as delivered in Question 8, then a value
greater than or equal to zero must be entered in Question 7; however, If Oral Health Care Services are not selected as delivered in Question 8 then the value in
Question 7 must be zero.
Released by HRSA November 2013 Page 4 of 24
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Question
#
Validation Message Notes
Q#7,
Q#8 (Error)
Q#7 Oral health care, Q#8 Sum of the contract amount.
The amount expended on oral health care during this reporting period must be less than or equal to the sum of the contract amounts that funded Oral Health
Care in Item 8.
Changed in
2012
Q#8
(Error)
Q#8 Services under ?.
At least one service is required under ?.
Q#8 (Error)
Q#8 ? but not funded.
You specified that ?, but this service is not specified as funded in the Grantee Report.
Q#8 (Warning)
Q#8 Fiscal intermediary support service delivered but not funded. You specified ? as delivered but not funded in the Grantee Report, or funded but
not delivered in the Provider Report.
Q#8 (Warning)
Q#8 ? but not marked as delivered . You specified ?, but that service is not specified as delivered in Q8.
Q#8
(Warning)
Q#8 ? service uploaded but not delivered. ? services are reported as delivered in the client level data file you have uploaded,
but this service is not specified as delivered in Q8. If you delivered ? as indicated
in the uploaded file, please select this service in Q8.
Q#8 (Warning)
Q#8 ? service delivered but not uploaded.
In Question 8 you indicated that you delivered ? services, but EITHER you have NOT uploaded a client level data file, OR the file you have uploaded DOES NOT
include data on this service type. If you have not uploaded your client level data, please click on "Import Clients" to upload. If you have uploaded a file that does
not include data on this service category, please double-check your data. If you did not deliver the service, it should not be selected in Q#8. If you did deliver the
service, data on this service category should be present in your client level data
file.
Q#8
(Warning)
Q#8 client records uploaded.
At least one client record must be uploaded if the provider was funded for core medical or support services.
Q#9 Q#9 Agency Type.
Released by HRSA November 2013 Page 5 of 24
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Question
#
Validation Message Notes
(Error) At least one category must be selected.
Q#9 (Error)
Q#9 Agency Type.
If you selected "Other type of agency or facility", then no other option may be selected in Item 9.
Q#10 (Error)
Q#10 Number of paid staff. Number of paid staff must be greater than or equal to zero.
Q#10 (Warning)
Q#10 Number of paid staff.
You reported a number of paid staff (FTEs) greater than 1,000. Please check your data to ensure that this is correct.
Q#11 (Error)
Q#11 Quality management status. At least one quality management status must be selected.
Provider Report Validations - Section 2
Check
#
Question
#
Validation Message Notes
1
Q#12, Q#8
(Error)
Q#12, Number of clients tested for HIV, Q#8, Counseling and Testing Service Provided.
If any of the contracts (in Item 8) specified that "Counseling and Testing" services were provided, then a number greater than zero must be entered
in Item 12. If you did not indicate (in Item 8) that "Counseling and Testing" services were provided, then data should not be reported in
Section 2.
2
Q#13, Q#12
(Error)
Q#13 Number of clients tested HIV Negative, Q#12 Number of clients tested HIV.
If any of the contracts (in Item 8) specified that "Counseling and Testing" services were provided, then the value entered in Item 13 must be
greater than or equal to zero AND must be less than or equal to the value entered in Item 12.
Released by HRSA November 2013 Page 6 of 24
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Check
#
Question
#
Validation Message Notes
3
Q#13, Q#12
(Error)
Q#13, Q#15 Number of clients tested HIV Negative and Positive,
Q#12 Number of clients tested HIV. The sum of the values entered in Item 15 (Positive Tests) and Item 13
(Negative Tests) must be less than or equal to the value entered in Item
12 (Total Tests).
4
Q#14, Q#13
(Error)
Q#14 Number of clients tested HIV Negative and received Posttest
Counseling, Q#13 Number of clients tested HIV Negative. If any of the contracts (in Item 8) specified that "Counseling and Testing"
services were provided, then a number greater than or equal to zero, and less than or equal to the value entered in Item 13 (Negative Tests) must
be entered in Item 14.
5 Q#14,
Q#12 (Error)
Q#14 , Q#16 Number of clients received Posttest Counseling, Q#12 Number of clients tested HIV.
The sum of the values entered in Item 14 (Negative Tests & Posttest Counseling) and Item 16 (Positive Test & Posttest Counseling) must be
less than or equal to the value entered in Item 12 (Total Tests).
6
Q#15, Q#12
(Error)
Q#15 Number of clients tested HIV Positive, Q#12 Number of
clients tested HIV. If any of the contracts (in Item 8) specified that "Counseling and Testing"
services were provided, then a number greater than or equal to zero, and
less than or equal to the value entered in Item 12 must be entered in Item 15.
7
Q#16,
Q#15 (Error)
Q#16 Number of clients tested HIV Positive and received Posttest Counseling, Q#15 Number of clients tested HIV Positive.
If any of the contracts (in Item 8) specified that "Counseling and Testing" services were provided, then a number greater than or equal to zero, and
less than or equal to the value entered in Item 15 must be entered in Item 16.
Released by HRSA November 2013 Page 7 of 24
8
Check
#
Question
#
Validation Message Notes
8
Q#17, Q#15
(Error)
Q#17 Number of clients tested HIV Positive and referred to HIV
medical care, Q#15 Number of clients tested HIV Positive. If any of the contracts (in Item 8) specified that "Counseling and Testing"
services were provided, then a number greater than or equal to zero, and
is less than or equal to the value entered in Item 15 must be entered in Item 17.
Client Report Validations
Question
#
Validation Message Notes
Demographics
CLD
Upload (Alert)
CLD Upload: Clients missing First Service Date.
You uploaded one or more clients missing first service date.
CLD Upload
(Error)
CLD Upload: Clients with First Service Date after Reporting Period. You uploaded one or more clients with first service date after the reporting period.
CLD Upload
(Warning)
CLD Upload: Clients with First Service Date after Death Date.
You uploaded one or more clients with first service date after death date.
CLD
Upload (Warning)
CLD Upload: Clients with First Service Date before Birth Year.
You uploaded one or more clients with first service date before birth year.
CLD Upload
(Warning)
CLD Upload: Clients with First Service Date after Core Medical or Support
Services. You uploaded one or more clients with first service date after core medical or
support services.
Released by HRSA November 2013 Page 8 of 24
9
Question
#
Validation Message Notes
CLD
Upload (Warning)
CLD Upload: Clients with First Service Date after First HIV Outpatient
Ambulatory Care Visit Date. You uploaded one or more clients with first service date after first HIV outpatient
ambulatory care visit date.
CLD
Upload
(Warning)
CLD Upload: Clients with First Service Date after Ambulatory Service Dates.
You uploaded one or more clients with first service date after any ambulatory service dates.
CLD
Upload (Alert)
CLD Upload: Clients missing Enrollment Status.
You uploaded one or more clients missing enrollment status.
CLD Upload
(Warning)
CLD Upload: Clients with an Enrollment Status of Deceased missing a Death Date.
You uploaded one or more clients with an enrollment status of deceased missing death date.
CLD
Upload (Error)
CLD Upload: Clients with Death Date after Reporting Period. You uploaded one or more clients with death date after the reporting period.
CLD Upload
(Alert)
CLD Upload: Clients with Death Date before First HIV Outpatient Ambulatory Care Visit Date.
You uploaded one or more clients with a death date before the first HIV outpatient ambulatory care date.
CLD
Upload (Alert)
CLD Upload: Clients with Death Date before Ambulatory Service Dates.
You uploaded one or more clients with a death date before the ambulatory service dates.
CLD Upload
(Alert)
CLD Upload: Clients with Death Date before CD4 Test Dates. You uploaded one or more clients with a death date before CD4 test dates.
CLD Upload
(Alert)
CLD Upload: Clients with Death Date before Viral Load Test Dates. You uploaded one or more clients with a death date before viral load test dates.
Released by HRSA November 2013 Page 9 of 24
10
Question
#
Validation Message Notes
CLD
Upload (Alert)
CLD Upload: Clients age 80 to 89.
You uploaded one or more clients whose age is 80 to 89 years old.
CLD
Upload (Warning)
CLD Upload: Clients age 90 or older.
You uploaded one or more clients whose age is 90 years old or older.
CLD Upload
(Error)
CLD Upload: Clients with Birth Year after Reporting Period Year. You uploaded one or more clients with birth year after the reporting period year.
CLD Upload
(Error)
CLD Upload: Clients with Birth Year after Death Date Year.
You uploaded one or more clients with birth year after the death date year.
CLD
Upload
(Error)
CLD Upload: Clients with Birth Year after AIDS Diagnosis Year.
You uploaded one or more clients with birth year after the AIDS diagnosis year.
CLD
Upload (Error)
CLD Upload: Clients with Birth Year after First HIV Outpatient Ambulatory
Care Visit Date Year. You uploaded one or more clients with birth year after the first HIV outpatient
ambulatory care visit date year.
CLD Upload
(Alert)
CLD Upload: Clients with Birth Year after Ambulatory Service Dates. You uploaded one or more clients with a birth year after ambulatory service dates.
CLD
Upload (Alert)
CLD Upload: Clients with Birth Year after CD4 Test Dates.
You uploaded one or more clients with a birth year after CD4 test dates.
CLD
Upload (Alert)
CLD Upload: Clients with Birth Year after Viral Load Test Dates.
You uploaded one or more clients with a birth year after viral load test dates.
Released by HRSA November 2013 Page 10 of 24
11
Question
#
Validation Message Notes
CLD
Upload (Warning)
CLD Upload: Clients with Male or Unknown Gender with a Cervical Pap
Smear. You uploaded one or more clients with Male or Unknown gender with cervical Pap
smear reported.
CLD Upload
(Warning)
CLD Upload: Clients with Male or Unknown Gender with Pregnancy Status. You uploaded one or more clients with Male or Unknown gender with pregnancy
status reported.
CLD
Upload
(Warning)
CLD Upload: Clients with Male or Unknown Gender with Prenatal Care.
You uploaded one or more clients with Male or Unknown gender with received
prenatal care reported.
CLD
Upload (Warning)
CLD Upload: Clients with Male or Unknown Gender Prescribed ARVs to
prevent Mother-to-Child transmission of HIV. You uploaded one or more clients with Male or Unknown gender with prescribed
ARVs to prevent Mother-to-Child transmission of HIV reported.
CLD
Upload (Error)
CLD Upload: Clients with Transgender Gender missing Transgender Status.
You uploaded one or more clients with transgender gender missing transgender status.
CLD Upload
(Error)
CLD Upload: Clients with Transgender Status missing Transgender Gender You uploaded one or more clients with transgender status missing transgender
gender.
CLD Upload
(Warning)
CLD Upload: Clients missing Poverty Level. You uploaded one or more clients missing poverty level.
Changed for 2013
CLD
Upload (Warning)
CLD Upload: Clients with unknown Poverty Level
You uploaded one or more clients with unknown poverty level.
Changed for
2013
CLD
Upload (Warning)
CLD Upload: Clients missing Housing Status.
You uploaded one or more clients missing housing status.
Changed for
2013
Released by HRSA November 2013 Page 11 of 24
12
Question
#
Validation Message Notes
CLD
Upload (Warning)
CLD Upload: Clients with unknown Housing Status.
You uploaded one or more clients with unknown housing status.
Changed for
2013
CLD
Upload (Alert)
CLD Upload: Clients missing Geographic Unit Code.
You uploaded one or more clients missing geographic unit code.
CLD Upload
(Alert)
CLD Upload: Clients missing HIV/AIDS Status. You uploaded one or more clients missing HIV/AIDS status.
CLD Upload
(Alert)
CLD Upload: Clients with HIV/AIDS Status of Indeterminate Over Age 2 You uploaded one or more clients with an HIV/AIDS status of indeterminate
reported as being older than age 2.
CLD
Upload (Warning)
CLD Upload: Clients with HIV/AIDS Status of Indeterminate missing Risk
Factor of Mother with/at risk for HIV infection.
You uploaded one or more clients with an HIV/AIDS status of indeterminate missing risk of Mother with/at risk for HIV infection.
CLD Upload
(Alert)
CLD Upload: Clients with HIV/AIDS Status of CDC-defined AIDS missing AIDS Diagnosis Year.
You uploaded one or more clients with an HIV/AIDS status of CDC-defined AIDS missing an AIDS diagnosis year.
CLD
Upload (Alert)
CLD Upload: Clients with AIDS Diagnosis Year missing HIV/AIDS status of
CDC-defined AIDS. You uploaded one or more clients with an AIDS diagnosis year without an
HIV/AIDS status of CDC-defined AIDS.
CLD
Upload (Error)
CLD Upload: Clients with AIDS Diagnosis Year after Reporting Period.
You uploaded one or more clients with AIDS diagnosis year after the reporting period.
CLD
Upload (Alert)
CLD Upload: Clients missing HIV Risk Factors.
You uploaded one or more clients missing HIV risk factor(s).
Released by HRSA November 2013 Page 12 of 24
13
Question
#
Validation Message Notes
CLD
Upload (Warning)
CLD Upload: Clients missing Medical Insurance.
You uploaded one or more clients missing medical insurance.
Changed for
2013
CLD
Upload (Warning)
CLD Upload: Clients with unknown Medical Insurance
You uploaded one or more clients with unknown medical insurance.
Changed for
2013
Services
CLD Upload
(Warning)
CLD Upload: Clients missing Core Medical or Support Services.
You uploaded one or more clients missing any core medical or support services.
CLD
Upload (Alert)
CLD Upload: ? Service Delivered missing Contract Coverage.
You uploaded one or more clients with ? services during ?. You do not have a contract funding that service during that quarter.
CLD
Upload (Alert)
CLD Upload: ? Service Visits Exceed Quarterly Limit.
You uploaded one or more clients where the number of ? service visits exceed the number of days in the quarter.
CLD Upload
(Warning)
CLD Upload: Clients with RWHAP-funded Outpatient Ambulatory Medical Care Service Visits greater than the number of Ambulatory Service Visit
Dates.
You uploaded one or more clients who have more RWHAP-funded outpatient ambulatory care service visits than HIV outpatient ambulatory care service visit