Campus Renewal Congregational Meeting January 31, 2016 Rock Spring CONGREGATIONAL UNITED CHURCH OF CHRIST
Campus Renewal Congregational Meeting
January 31, 2016
Rock Spring CONGREGATIONAL UNITED CHURCH OF CHRIST
Agenda• Introduction• ContributionfromtheEndowment• Proposedmodificationstoaddressbudgetissues
• CouncilMotion
Rejoice,Renew,Reimagine!CongregationalPriorities
• NeighborhoodHouseRenovation• Organ• Narthex• ChurchOffices• Siteimprovements• MissionFund
BudgetAllocations
• CapitalCampaigngoalwas$2,675,000• Pledgeamounttodateisaround$2,600,000• Costsincurrednotrelatedtoconstruction
– $530,000organcontract/architecturalallowance– $250,000missionfund
• Remainingpledgedfundsavailableforcampusrenovationproject$1,820,000– ($2,600,000minus$530,000and$250,000)
ConstructionEstimates
forCurrentScope
• The rough construction estimates for the entire project as designed came in around $2.3 million
• Including $100,000 for solar power that brings us to $2.4 million
• About $1.3 million more than our pledged funds
EndowmentFacts
• Attheendof2015thevalueofthegeneralandbudgetsupportfundswasapproximately$5.9million
• RockSpringusesincomefromtheendowmenttofundaportionofouroperatingcosts,somostofthefundscannotbeusedbecausetheyareneededtogenerateincome
EndowmentFacts(continued)
• Thecongregationhasalreadyapprovedexpendituresofapproximately$240,000fromtheendowmenttopayforthecostsofthecapitalcampaign,andthecostsofourprojectmanager
• TheTrusteesoftheEndowmentbelievethatitcouldcontributeupto$300,000more
withoutendangeringtheprincipalneededtogenerateincomeforannualbudgetsupport
ContributionfromtheEndowment
• Thenextfewslidesassumeacontributionof$300,000fromtheendowment
• Pledgedfundsavailableforcampusrenovationproject:$1,820,000
• Newfundsavailableforcampusrenovationafterweaddthe$300,000fromtheendowment:$1,820,000+$300,000=$2,120,000
CostEstimates
SoftCosts-$800,000• Softcostsarenon-constructioncosts
– includingasbestosabatement,feestoarchitectsandengineers,projectcontingency,newfurniture,countyfees,storageduringtheconstruction,newaudiovisualandcomputerequipment,interestforconstructionloan
• $2,120,000 - $800,000=$1,320,000availableforconstructioncosts
CRC’sPrinciplesforCostReduction
• Employed “value engineering” to get more of what we want at lower cost
• Reviewed congregational survey results, notes of meetings and focus groups to identify congregational goals
• Determined that what we do, should be done right
• Prioritized project components
NewProposalBasedonCongregational Feedback
• Additionalvalueengineeringchanges• IncludeNeighborhoodHousebathroomswithshowersintheproject
• Defersiteworkandsolarpowersystem
NewProposalNeighborhoodHouse/CarpenterHall
• Generalrenovation• Dedicatedyouthspace• NewlifttomakealllevelsofNHaccessible• Basementshowers• NewentrancethatlinksNHandCH,modifiedfromoriginaldesigntoreducecosts
• Emphasizingfunctionoverestheticstoreducecosts
RoughSketchofNH/CH
NewProposal
Narthex• Widenentrybetweennarthexandsanctuarytomakenarthexmoreaccessibleandopen-feeling;replacecurrentdoorswithglassdoors
• MovewallforwardintoclosetspacetoincreaseNarthexspaceonrightside
• Cosmeticimprovementstonarthexincludingbenchseating,morecoatstorage
• Noexpansionofbalcony• Nolossofrearpews
RoughSketchofNarthex
NewProposalLibrary/Admin/Saegmuller
• Leaveadultlibraryincurrentlocation• Uselibraryalcovesforofficespace• New,morewelcomingentranceandreception• UseportionofcurrentSaegmuller asadministrative/officespace
• BuildatriumasexpansiontoSaegmuller forhospitalityandmeetingspace(netgainsq ft)
• SoundproofaroominHunterBuildingandaddAVforuseasadulteducationspace
RoughSketchof
Library/Admin/Saegmuller
RoughConstructionCostEstimates
Narthex…..............................................$50,000NeighborhoodHouse/CarpenterHall.$620,000Library/Admin/Saegmuller…...............$650,000Total…...............................................$1,320,000
Siteworkandsolarwouldbedeferreduntiladditionalfundsareraised
ItemstoDefer
• Outdoorwalkways• Staffparkingneartheparsonage• Expandedhandicapparking• Newsign• Entrywayawnings• Sitelighting• Solar
TheMath
CostEstimates
• SoftCosts….....................................$800,000• ConstructionCosts…....................$1,320,000
$2,120,000FundsAvailable
• AvailablePledgedFunds…...........$1,820,000• ContributionfromEndowment…...$300,000
$2,120,000Siteworkandsolardeferred
NewTimeline
• Narthex– ApriltoJune2016– tobedoneaheadofotherconstructiontofacilitateinstallationoftheorgan
• Broaderproject– September2016toFebruary2017
AuthorityfortheCRC
• CouncilrecommendsthattheCRCbegivenauthoritytomakedecisionsrelatedtotheprojectwithinthebudgetsetbythecongregation
• CRCwillkeeptheCongregationregularlyinformedofprogressontheproject,includinganymajorchangesinscopeCRCmayberequiredtomaketostaywithinbudget
MotionbyChurchCouncil
1. Thecongregationrequestsanadditionalcontributionofupto$300,000fromtheEndowmenttosupportthecampusrenewalproject.
2. ThecongregationauthorizestheCRCtomakedecisionstoexecutethecampusrenewalprojectwithinthebudgetof$2,120,000 andanyadditionalfundsraisedforthecampusrenewalproject.
MotionbyChurchCouncil
3. ThecongregationauthorizestheChurchCounciltosecureappropriatefinancingforthecampusrenewalproject,asnecessary,forthelengthofthepledgecampaign.