RP 3 Webinar Series: Reliability Overview of the RP 3 Reliability Checklist Friday, March 20 th, 2015 1:00pm -2:00pm ET.

RP3 Webinar Series: Reliability

Overview of the RP3 Reliability Checklist

Friday, March 20th, 20151:00pm -2:00pm ET

Presenters for this Webinar• Neil James

Manager Distribution Operations, Santee Cooper

• APPA RP3 StaffAlex Hofmann, Director of Energy and Environmental ServicesMonica Dean, Energy and Environmental Services Assistant

Review Panel• 2 - Large utilities• 2 - Medium utilities• 2 - Small utilities• 1 - JAA/SA• 1 – Reliability Representative• 1 – Safety Representative• 1 – System Improvement Representative• 2 - Human Resources Representatives• 2 - T&D Officers• 2 – Safety Officers• 2 - System Planning Officers

Total = 18 member Review Panel of your peers

Reliability 25%

Safety 25%Work Force

Development 25%

System Im-provement 25%

What is RP3?Reliable Public Power Provider (RP3) program

Peer-evaluation of your utility’s reliability, safety, work force development, and system improvement

Two main goals:1. Help public power perform a utility operational self-

check by benchmarking on a national level2. National recognition of the excellent service you

provide to – customers, your community leaders, state and federal regulatory agencies, and members of Congress

Reliability – 25%Criteria

Area Section Question Subject of Question

Maximum

Point Value

Reliability

25%

A - Reliability Indices Collection A1

Monitoring and Tracking Reliability Data & Reliability Statistic Tracking 6

B - Reliability Indices UseB1 Use of Service Reliability Indices 4

B2 Reliability Survey 2

C - Mutual Aid C1 National Mutual Aid Agreement 3

D - Disaster Plan D1 Disaster Plan 4

E - Physical Infrastructure E1 Physical Infrastructure Security 3

F- Cyber Security

F1 Cyber Security Policy 1

F2 Cyber Security Awareness 1

F3 Periodic Cyber Security Assessments 1

Reliability Checklist Overview

Discipline: Reliability

Subsection: Reliability Indices Collection

Question I.A.1:

Does your utility monitor and track reliability data?

Yes

If yes, what method(s) does your utility use to monitor and track reliability data?

Hand calculations

(Attach Sample)

APPA's eReliability Tracker Program

Alternate software program

(Attach Sample Screenshot)

Other method

If other, describe in detail the process your utility uses and/or attach a screenshot.

If yes, Use check boxes below to indicate each reliability statistic tracked by your utility and provide the most recent

year's calculation (January 1, 2014 - December 31, 2014). Please list the preferred time period of measure for each

index below. If your utility uses a different time period or method of calculating the index, explain in the area below.

Refer to the Institute of Electrical and Electronics Engineers (IEEE) 1366 standard for more information on reliability

statistics. Also indicate your organization’s goals/targets for each tracked index.

Please note that if the data is imported from the tracker, the indices will be calculated by having an end and start date

of the current date (the date in which the indices are imported) and a year prior to that date, respectively.

Index Value of Index Utility Goal/Target SAIDI (Minutes/Year) CAIDI (Minutes/Year) ASAI (% based on year) MAIFI (Interruptions per year) SAIFI (Interruptions per year) Other

Other: If other, please describe the index your utility uses.

Subsection: Reliability Indices Use

Question I.B.1:

Does your utility use service reliability indices to maintain and improve utility operations?

Yes

If yes, how is your utility using service reliability indices to improve the system?

NOTE: Leading Practice is to use at least four of the methods listed below.

Check all that apply:

Worst performing circuit identification

Vegetation management (e.g., tree trimming)

Install covered wire

Distribution circuit inspection program

Convert overhead to underground

Install lightning arresters

Install animal/squirrel guards

Perform thermographic circuit inspections

Perform transformer load management

Economic development

Send indices to Public Utilities Commission/City Council/Governing Board

Produce publicly available report

Underground cable replacements/injections and testing

Other

Please describe or include attachment:

Question I.B.2:

Does your utility participate in a reliability survey or service to benchmark reliability indices?

Yes

If yes, identify the type of reliability survey your utility participates in.

Check all that apply:

Our utility participates in APPA’s biennial Distribution System Reliability & Operations Survey.

Our utility participates in a survey other than APPA’s and we have included our survey form as an

attachment.

Our utility uses APPA’s eReliability tracking software benchmarking service.

No

No, our utility limits participation to our state/joint action agency/regional mutual aid program and has provided a

copy of our agreement.

Check all that apply:

State

Regional

Other

No

Discipline: Reliability

Subsection: Mutual Aid

Question I.C.1:

Does your utility participate in a national mutual aid agreement?

Yes, our utility has a signed APPA national mutual aid agreement on file with APPA OR we have attached a

signed APPA national mutual aid agreement in this application.

If yes, does your utility also have a state/join action agency/regional mutual aid agreement?

Yes

Check all that apply:

State

Regional

Other

No

Discipline: Reliability

Subsection: Disaster Plan

Question I.D.1:

Does your utility have a disaster plan, or does your city have a disaster plan which includes an electric utility specific

section?

Notes: Leading practices is for disaster plans to include detailed information on how utility personnel should proceed

in a disaster.

Yes

If yes, attach an executive summary, table of contents, or the completed version of your utility’s disaster

plan including the revision date.

If yes, please indicate below when your utility’s disaster plan was last revised or reviewed. A utility should

review or revise their disaster plan on an annual basis.

0-1 years ago

1-3 years ago

Over 3 years ago

No, We are in the process of developing a plan.

If in development, attach an executive summary, table of contents, or the completed portions of the draft

from your utility’s disaster plan including a draft date.

No

Subsection: Physical Infrastructure

Question I.E.1:

Has your city/utility addressed its physical infrastructure security needs?

Yes

If yes, check the boxes below to indicate what protective measures have been taken in the area of physical

infrastructure security.

Check all that apply:

Fences/gates

Surveillance

Locks

Patrols

Controlled/monitored access to substations or other secure areas (data cards, RFID system, ID cards,

etc.)

Background checks

Security awareness training for employees

Continually evaluating and Identifying assets requiring enhanced security

Other

If other, describe the measures your utility uses:

No

Subsection: Cyber Security

Question I.F.1:

Has your utility developed a formal cyber security policy for the organization?

Yes

If yes, please check the boxes below to indicate the areas the policy addresses.

Check all that apply:

Use of passwords and changing default passwords

System monitoring and access control

Encryption

Restricting foreign devise use (e.g., non-company owned USB)

Secure communications paths

Firewalls

Other

If other, describe the policy areas developed by your utility:

No

Question I.F.2:

Does your utility require cyber security awareness training for employees?

Yes

No

Question I.F.3:

Does your utility conduct periodic cyber security assessments of its system?

NOTE: This assessment would involve looking at all cyber security aspects including security gaps in network-

connected devices.

Yes

If yes, what is the schedule for assessments of your system?

NOTE: The Leading practice is for a utility to conduct these assessments annually and when new systems

are implemented.

Check all that apply:

Every year (annually)

Every 1-3 years

When new systems are implemented

Other

Please Explain:

No

Review & Application ProcessApplications due: September 30, 2015

• Preliminary check by APPA Staff: October 2015• Review Panel Taskforce: mid October 2015• Requests for clarification/information is sent to applicants: November 2015• Final Review: December 2015• Applicants receive notification of their application’s outcome: January/February 2016• Official award/announcement: APPA’s Engineering and Operations Conference in Minneapolis,

MN Apr. 3-6, 2016

Where to Start1. Download the Application Packet (Available April 1st) and register for the online Application

SystemVisit PublicPower.org/RP3 and click on Application

2. Read the RP3 Application GuideAll forms, checklists, and RP3 questions are explained

3. Assign one point person that will compile the final submission

4. Complete checklists- Small utility may ask for help on specific sections from state association or joint action agency- Large utility may divide the sections among different departments

5. Review final checklists and all forms and Submit

RP3 References• Visit PublicPower.org/RP3

• Call/email other RP3 designated utilitiesPreview their application or just ask general questions (full list of designees is on the website)

• Email your questions to [email protected]

• Call us: 202-467-2900, Engineering Services– Webinars are recorded and can be accessed online

Next RP3 Webinar

Safety Checklist

Friday, March 27th1-2 p.m. EST