2 ROUTINE FACILITY MAINTENANCE SERVICES U.S. Embassy Gaborone Date: October 13, 2017 To: Prospective Offerors Subject: Solicitation number 19BC4018R0003 Enclosed is a Request for Proposals (RFQ) for routine facility maintenance services. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. An organized site visit has been schedule for Wednesday October 25, 2017 at 10:00 AM. All interested participants are requested to submit the names of their representatives limited to two per vendor to [email protected]on or before October 23, 2017 at 4:00 PM and for further clarification vendors are also welcome to contact Tshepiso Malabola at +267-373-2292 Proposals are due on Monday November 6, 2017 at 12:00 Noon local time. Sincerely, Polly A Emerick Contracting Officer Enclosure
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ROUTINE FACILITY MAINTENANCE SERVICES
U.S. Embassy Gaborone
Date: October 13, 2017
To: Prospective Offerors
Subject: Solicitation number 19BC4018R0003
Enclosed is a Request for Proposals (RFQ) for routine facility maintenance services. If
you would like to submit a proposal, follow the instructions in Section L of the
solicitation, complete the required portions of the attached document, and submit it to the
address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting
an acceptable offer at the lowest price. We intend to award a contract based on initial
proposals, without holding discussions, although we may hold discussions with
companies in the competitive range if there is a need to do so.
An organized site visit has been schedule for Wednesday October 25, 2017 at 10:00 AM.
All interested participants are requested to submit the names of their representatives
limited to two per vendor to [email protected] on or before October 23, 2017
at 4:00 PM and for further clarification vendors are also welcome to contact Tshepiso
Malabola at +267-373-2292
Proposals are due on Monday November 6, 2017 at 12:00 Noon local time.
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
1. REQUISITION NUMBER
PR6686302
PAGE 1 OF60
2. CONTRACT NO.
3. AWARD/EFFECTIVE
4. ORDER NUMBER
5. SOLICITATION NUMBER
19BC4018R0003
6. SOLICITATION ISSUE DATE
October 13, 2017
7. FOR SOLICITATION
INFORMATION CALL
a. NAME
Leonard – Contracting Officer
b. TELEPHONE NUMBER(No collect
calls)
+267-373-2356
8. OFFER DUE DATE/ LOCAL TIME
11/06/2017 – 12:00 noon
9. ISSUED BY CODE
10. THIS ACQUISITION IS
American Embassy,
P O Box 90
Gaborone Botswana
X UNRESTRICTED
SET ASIDE: % FOR
SMALL BUSINESS EMERGING SMALL BUSINESS
HUBZONE SMALL BUSINESS SMALL BUSINESS
SERVICE-DISABLED VETERAN OWNED 8(A)
NAICS:
SIZE STD:
11. DELIVERY FOR FOB 12. DISCOUNT
TERMS
13a. THIS CONTRACT IS A RATED ORDER
UNDER DPAS (15 CFR 700) DESTINATION UNLESS BLOCK IS MARKED
X SEE SCHEDULE
13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO: Code 16. Administered by:
GSO - Procurement
American Embassy
Government Enclave Embassy Drive
Gaborone, Botswana
17.a. CONTRACTOR/OFFEROR CODE FACILITY CODE
TELEPHONE NO:
18a. PAYMENT WILL BE MADE BY
17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS
BLOCK BELOW IS CHECKED SEE ADDENDUM
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
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ROUTINE FACILITY MAINTENANCE
SERVICES
(Use Reverse and/or Attach Additional Sheets as Necessary) 25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
X 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
X 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.
29. AWARD OF CONTRACT: RFP. _________________ OFFER
DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)
30c. DATE SIGNED
31b. NAME OF CONTRACTING OFFICER (Type or Print)
31c. DATE SIGNED
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SOLICITATION NUMBER 19BC4018R0003
SECTION B
B.1 SCOPE OF SERVICES
The Contractor shall provide personnel, supplies and equipment, as identified in
this solicitation, for all building maintenance services at Gaborone West Embassy facility
Head Office Plot 14818 Gaborone West Phase 1 as described in the Statement of Work
B.2 TYPE OF CONTRACT
This is a fixed price type contract for scheduled maintenance services as defined
in the Facility Maintenance Plan. The fixed price will include all work, including
furnishing all labor, materials, equipment and services, overhead (including cost of
Workers’ Compensation, which shall not be a direct reimbursement) and profit, unless
otherwise specified. The Government will issue a funded 12 month Task Order with an
option to sign, at the USG discretion, of 12 additional months. The scheduled work orders
shall identify the listed system/equipment or other description, machine number, location,
task description, for the Contractor to perform the maintenance services specified.
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B.3 PRICES/COSTS
B.3.1 Value Added Tax
VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge
on the Invoice and as a separate line item in Section B.
B.3.2 All prices shall be submitted in BWP
B.3.3 BASE PERIOD PRICES
B.3.4 Scheduled Maintenance Services. The fixed-price for the first year
(starting on the date stated in the Notice to Proceed and continuing for a period of 12
months) for maintenance services as defined in this service description is:
Per month _________ x 12 = ______________per year
B.3.5 FIRST OPTION YEAR PRICES
B.3.5.1 Scheduled Maintenance Services. The fixed-price for the second year for
scheduled maintenance services as defined in this service description is:
Per month _________ x 12 = ______________per year
GRAND TOTAL
Base Year Total: _______________
First Option Year Total: _______________
GRAND TOTAL: _______________
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BUILDING MAINTENANCE REPAIR & SERVICES CONTRACT DESCRIPTION OF SERVICES The Contractor will provide all management, supervision, labor, materials, supplies, repairs, maintenance, parts, tools and equipment and will plan, schedule, coordinate and ensure completion of all contract requirements specified herein at the United States Government (USG) Gaborone West facility at the following location: Plot 14818, Lebatlane Road, Gaborone. This office complex consists of three buildings and a security area in an enclosed compound in the Gaborone West section of Gaborone City. Specific facility equipment and building systems included in this contract are listed in “Technical Exhibit, Facility Components and Equipment” provided as Attachment 1. The Contractor will be fully responsible for the operation, repairs, scheduled preventive maintenance and equipment certifications necessary to effectively operate and maintain all building equipment and systems as listed in this contract. The Contractor will be responsible to provide all labor, supplies and materials required to maintain the buildings located on the grounds of the plot aforementioned. The Contractor will be available for emergency repair services as directed by the Contracting Officer Representative (COR) 24 hours a day; 7 days a week for the duration of the contract. The Contractor will possess strong knowledge of how host government utilities operate e.g. Electricity Company, Water Corporation, and other Botswanan utility-related agencies for urgent resolution. The Contractor will be required to operate the facilities covered by this contract during all emergency situations such as fires, spills, accident and rescue operations, strikes, civil disturbances, natural disasters and the like. DEFINITIONS "Appliances" include air conditioning units, microwave ovens, water dispensers and
refrigerators.
“Supplies” include all materials and goods needed to successfully carry out scope of work. This
would include a wide assortment of products including but not limited to “cleaning supplies”
tissue, hand soap, air freshener) and “maintenance supplies” (hammers, nails, screws, bolts
wrenches, light bulbs, paint, calk, tape, air conditioner gas). Any supply needed to carry out this
scope of work will be provided at no additional charge to the USG by the contractor. All supplies
will need to be of high quality to be determined at the sole discretion of the COR. All chemical
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and germicidal materials must have a Material Data Safety Sheet (MSDS) indicating the makeup
of the cleaning products and the safety procedures for these cleaning products.
"Standard Operating Procedures (SOP)" is submitted by the Contractor and defines the methods
and disciplines used to carry out the maintenance plan.
"General Instructions" mean those instructions, directives and guidelines that apply to all
employee maintenance personnel.
"PM" means Preventive Maintenance.
"Routine Maintenance and Repair" includes the preservation in a sound state of real property
and might include day-to -day maintenance work, and the purchase of maintenance stock.
"Scheduled Maintenance Services" includes all routine maintenance functions per timelines as
agreed upon and documented in the SOP.
"Unscheduled Maintenance and Repair Services" includes minor maintenance and repair
services which are not pre-identified. The contractor will carry adequate inventory of small
supplies, materials, expendables, replacement parts, etc. needed to provide effective facilities
maintenance support services at all times.
BASIC SERVICES The basic services portion of this requirement is intended to encompass performance of all services to:
Operate the facility
Perform all service calls and repairs initiated by the US Government as service calls
Perform Preventive maintenance
FACILITY OPERATIONS
The Contractor will provide all services to operate the facilities as described below. Should a replacement part be needed that is above 1,000 Pula, the USG will supply the equipment and the Contractor will install it as part of the regular/routine work of this contract. USG will replace all faulty Appliances (as defined above), when needed, regardless of cost. BUILDING OPERATIONS PLAN (BOP)
The Contractor will prepare and successfully implement a Building Operating Plan (BOP) based on the building equipment inventory. The BOP will be furnished to the COR no later than 30 days from contract award. The Contractor will review these plans at least annually (within the first 30 days of each option period) or when directed by the COR and will revise the plans as necessary. All revised plans will be submitted to the COR for approval prior to implementing the revised BOP. The COR will provide written acceptance or rejection of the plan within 30 days. STANDARD OPERATING PROCEDURES (SOP)
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The SOP will consist of a checklist of duties to be carried out, scheduled timelines for each task, administration of a safety program and a procedure/template to document Contractor efforts in writing. It will also include names and position titles for the supervisory staff employed by the Contractor qualified to act as Contractor liaison and serve as the Contractor's Project Manager. A copy of the SOP will be provided to the COR. Any changes to the SOP must be agreed upon by the COR and modified in writing. The detailed work requirements and instructions including emergency works will be provided by the COR to the Contractor's Project Manager who will supervise, schedule, and manage the performance of the assignments based on timelines laid out in the SOP. JANITORIAL
The Contractor shall ensure that its staff carry out thorough cleaning of all office spaces, kitchen, dining, corridors/passages, storeroom, conference spaces and toilets. The spaces shall be cleaned along with all interior furnishing, fixtures and finishes mentioned below.
Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.
Standard blinds shall be free of dust and give an overall clean appearance. Chrome surfaces
requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate
chrome polish. Surfaces will present a clean uniform shining appearance free of all soil,
marks, smudges, streaks.
• Damp mopping requires the use of cotton or similar yarn type string mops (i.e. 24 oz.)
that have been mechanically wrung/squeezed to remove excess solution for purposes of
removing light soil, dirt, liquid or other foreign material from a floor that does not require
the complete mopping of the area or when the area is not soiled sufficiently to require wet
mopping. A damp mopped floor shall be free of all dirt, debris soil, liquids or other foreign
material. All splash marks/spots on walls and furniture/fixtures shall be removed before
completion of the damp mopping task. All items moved to accomplish this task shall be
returned to their original positions.
• Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize
99% of the material containing or supporting the growth of bacterial/viral organisms.
Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s
recommendation. Surfaces shall be as free of material containing living bacteria, viruses, or
other contaminations that are capable of causing infections.
• Dispenser cleaning/service requires damp wiping dispensers with a disinfectant,
checking/refilling of all towel, toilet tissue, seat covers, soap, or any other dispensers which
may be identified by the COR. Dispensers will be disinfected, present a clean uniform
shining appearance free of all soil, marks, smudges, streaks and will have an adequate
supply of the applicable dispensed products.
• Dusting. Normal or low dusting includes all levels up to six (6) feet in height. All high
dusting will be above six (6) feet high. Items shall be free of any laden airborne materials,
streaks, smudges, and cobwebs. Laden airborne matter shall be removed by either
mechanical, chemical, or manual means. Devices, which merely displace or re-distribute the
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matter, such as feather dusters, will not be used, unless treated to attract and hold the
matter. All items moved to accomplish this task shall be returned to their original position.
• Entrance Glass. Cleaning of glass is cleaning the inside and outside glass surfaces and
the surrounding boundary of the applicable entrance area and all window panes. Glass shall
be free of streaks, smudges, fingerprints, etc. Surfaces surrounding the entrance shall be
free of dirt, dust, fingerprints, and have a clean appearance.
• Entrance Mats. Carpet mats shall be vacuumed with a commercial vacuum before spot
cleaning. Entrance mats made of rubber or polyester shall be swept, shaken, vacuumed or
washed. Entrance mats shall be lifted, moved to remove soil and moisture underneath, and
replaced. There shall be no dirt left on surfaces.
• Fixtures. Cleaning of restroom & kitchen fixtures and fountains require the removal of
dust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, and
fountains with a germicidal solution. Fixtures will be disinfected and there shall be no dust,
dirt, spots or debris on the fixtures.
• Furniture. Cleaning of furniture and tables requires dusting and/or damp wiping.
Surfaces are to be free of dirt, dust, debris, marks, and film.
• Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and
other foreign material from glass window, doors, partitions, or any other items, which may
consist in whole or part of a glass, or similar material including mirrors. Glass surfaces shall
be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All
excess spray/solution must be removed from any surrounding trim or surfaces and
glass/window surfaces shall have a uniformly bright appearance. Any items moved to
accomplish this task must be returned to their original positions.
• Policing. Policing is picking up paper, trash, empty bottles, containers, and other
discarded materials; spillages, accidents, plumbing failures, and inclement weather. Area(s)
being policed shall be free of debris. Area(s) shall present an overall clean appearance.
• Polishing requires the use of a high-speed floor machine and a clean pad designed for
polishing or buffing. The floor should have a “non-yellowed” high-gloss appearance.
• Receptacles. Cleaning and disinfecting receptacles is defined as wiping or washing
containers with a germicidal solution and replacing plastic liners. Receptacles shall be
considered properly cleaned when both the inside and outside are clean, free of stains,
dried refuse and odors, and a plastic liner replaced, if necessary.
• Refrigerators require cleaning outside surfaces, especially the handles with a germicidal
detergent solution. Outside surfaces shall present an overall clean appearance.
• Restrooms. Cleaning of restrooms requires the removal of trash, cleaning of floors,
doors with a germicidal solution. All glass, chrome, and stainless steel surfaces shall be
cleaned and buffed to a shine. Restrooms shall be considered properly cleaned when floors
are mopped and fixtures, urinals, toilets, waste receptacles, wash basins, faucets, handles,
dispensers, partition stalls, and doors are cleaned with a germicidal solution. All glass,
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chrome, and stainless steel surfaces shall be cleaned and buffed to a shine, waste
receptacles emptied, and dispensers refilled.
• Scrubbing. Machine scrubbing requires the use of mechanized scrubbing/vacuum
machines to be more aggressive than wet mopping; this may include large areas such as
halls, lobbies, garages, ramps, or similar large areas which would otherwise require
extensive labor to complete in a reasonable time period. Machine scrubbing, to be
conducted twice each year, shall be held to the same quality standard as wet mopping and
shall remove all scuff marks.
• Bath/Shower Stalls. Cleaning of shower stalls is defined as the removal of soap scum,
mold, stains, and odors from surfaces (including grout) and cleaning the entire enclosure
with a germicidal solution or steam cleaning. Walls, ceiling, enclosures, grout, and fixtures
are cleaned with a germicidal solution and chrome is buffed to shine. There shall be no
mold and/or odor remaining.
• Smoking Area. The facilities are designated as smoke-free facilities. Ash butt containers
outside any buildings shall be cleaned by Contractor’s employees once per week as well as
the designated area where smoking is allowed to be free from cigarette butts and debris.
Smoking area is to be policed and free of cigarette butts and debris.
• Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign
materials from carpeted areas which can be accomplished by cleaning only the immediately
affected area where cleaning the whole area would not be necessary. Spot cleaning may be
accomplished by any of the methods contained herein and as dictated by the circumstances
of the soiling. Carpet spots shall be removed immediately with an approved carpet cleaning
solution in such a manner, which will not leave rings or discoloration. Spot cleaning shall
remove completely any evidence of the soiling which necessitated the cleaning, and return
the finish of the area affected to its pre-soiled condition without evidence of occurrence or
cleaning.
• Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other
foreign material through either manual or mechanized methods, as appropriate for the
location and situation. A swept area shall be free of all loose dirt, grit, lint, dust, debris, or
other foreign material with no build up in corners, crevices, under or around furniture parts.
All items moved to remove dirt shall be returned to their original location.
• Trash/waste removal requires the collection of all materials, which have been placed
into appropriate containers, and taken to a specified site for disposal. This exercise shall be
conducted once a day, preferably after lunch. All trash/waste and soiled liners shall be
removed from all trash/waste containers, and a new trash/waste liner shall be fitted into all
such containers.
• Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other
foreign material from carpeted floors and other items (e.g. couches, chairs, walls,
curtains/drapes), which require this method of cleaning. There shall be no evidence of any
dust or dirt or any other loose foreign material. Materials shall be left in a lint free state. All
items moved during this process shall be returned to their original positions.
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• Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign
materials from a floor using clean cotton or similar yarn type string mops (24 oz.) and
mechanically wrung out so as to have sufficient neutral detergent and water solution or
disinfecting detergent and water solution. This shall include rinsing if required or as
recommended by the detergent manufacturer. A wet mopped floor shall be free of all dirt,
debris, soil, liquids, or other foreign material. It will present a uniform appearance free of
streaks, smudges, heel marks, or any other marks, which can be reasonably removed
through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be
removed before completion of the wet mopping task. All items moved to accomplish this
task shall be returned to their original positions.
• Shredding may be required on an as-needed basis but the removal of shredding paper
from the machines and property should be incorporated as a daily/routine activity.
• Recycling will be promoted to the maximum extent possible. All recycled bins should be
emptied routinely and disposed of appropriately.
ELECTRICAL
The Contractor will maintain, repair and install electrical system components to include disconnect devices, cables, wires, raceways, regulators, grounding equipment, wall switches, conduits, receptacles, intrusion alarms, installed lighting fixtures, as well as the parts and accessories necessary to distribute the electricity to the using equipment. Electrical materials and equipment utilized by the Contractor will comply with existing codes. The overall quality of any repair will comply with applicable U.S. or local specifications or industry standards provided by the COR and will be made in such a manner as to assure a safe and reliable electrical system. Contractor's electrical work will include: (1) Install, maintain and repair electrical wiring systems and associated switches,
distribution panels, light sockets and outlet boxes.
(2) Locate, diagnose and repair trouble occurring in power circuits, controls, switches,
rheostats, thermostats, flow meters and stop controls.
(3) Install, maintain and repair a wide variety of electrical fixtures, tools and appliances.
(4) Replace fluorescent, incandescent, and HID light bulbs; replace fluorescent and HID
ballasts; and install light fixtures.
(5) Install, test and repair security lighting and floodlight systems. Replace lamps in security
and floodlight systems.
(6) Inspect, test, clean, repair, and adjust electrical buzzer and bell circuits, light sockets,
light fixtures, fans, switches, office and heating appliances, clock systems, rheostats and
thermostats.
(7) Install, test, maintain and repair electrical motors to include rewinding.
(8) Test circuits and equipment, trace electrical problems to their cause and restore to
normal operation.
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(9) Maintain and repair electrical controls consisting of thermostats, valve operators,
air valves, duct humidistat and pressure switches.
(10) Maintain calibration of test equipment in accordance with manufacturers’ standards.
(11) Troubleshooting electrical problems relating to power surges and circuit breaker
failures, as well as identifying potential electrical and safety hazards. The contractor will
inspect and repair the general distribution panel, when necessary; determine load capacity;
and correctly load circuits and phases. The contractor will also identify and repair electrical
short circuits in the internal power distribution lines or switches and/or power supply.
(12) Replace circuit breakers, MCCB, ELCB, assortment of bulbs, fittings, switches and socket
outlets of various amperage, burnt wires and fuses.
(13) Perform Electrical Preventive Maintenance once a year as described below.
In an emergency, take all possible measures to prevent hazards, ensure safety and maintain
property. Promptly report to the COR.
The contractor will be required to perform an annual electrical preventive maintenance per a separately listed SOW below. The electrical system for our office requires a thorough and informed upgrade be undertaken to rehabilitate the condition of the electrical system. The contractor will begin with the three elements that make up the electrical layout. They are:
• The Service Entry Layout
• The Panel Board
• The Branch Circuits
The Service Entry (PHCN):
The contractor is required to start the rehabilitation at this point.
Confirm that the cables are of adequate current carrying capacity and that the conductors are
properly secured to the wall with insulated anchors. The contractor would also ensure that the
point of entry is free from the accumulation of moisture and that the terminals are terminated
with approved procedure without abrasion. Any spliced connector at the service entry should
be well wrapped and any bare wire is forbidden. All electrical work must pass city code.
The service entry conductor should be checked for the following: burns, splices, abrasion and
for insulation that is completely intact. The acceptable service entry conductor is armored
entries of about 25 - 50 mm.
The main panel board:
The contractor shall proceed to evaluate and if necessary, replace the existing panel board with
a higher capacity panel to accommodate any new and/or expanded installations.
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The amperage rating for the panel should be determined by the number and type of branch
circuits connected to it.
Over current protect:
The contractor would then determine the amperage for the fuses or circuit breaker and should
not exceed the current carrying capacity for the copper wire. The contractor shall bear in mind
that the following would also be present in the facility:
• Lighting Points.
• 13 amps outlets.
• 15 amp outlets.
• Water heaters.
• Air conditioning units.
• Refrigerators.
• Office equipment - Scanners, Copiers, Printers
The contractor would, based on the load demand of these various elements determine the
appropriate size for fuse rating for each of these: 5amps, 10amps, 15amps, 60amps etc. as the
case may be.
The contractor shall also remember that for devices carrying a motor there is expected to be
75% percent amperage allowance for starting current. The contractor shall also ensure that no
circuit has a fuse or circuit breaker with a high ampere rating than its wiring is designed to carry.
The contractor shall be careful to ensure that the breakers are turned on and off repeatedly to
ensure, that in the event of an overload that the circuit shall indeed break.
It is recommended that the air-conditioning circuit be isolated from the other electrical circuit.
Branch Circuit:
The contractor shall do the following with the branched circuits:
The contractor shall replace all burned and charred cables. The contractor shall use between
4mm and 6mm cables for the air conditioning units and run lighting points and outlets using
2.5mm cables. The cables may be run on trays.
The contractor shall mark the function of each branch circuit and it should be clearly and legibly
marked at the panel board(s).
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The contractor shall also ensure that each circuit is grounded at the circuit breaker/panel
boards.
AIR CONDITIONING
(1) Perform air conditioning preventive maintenance. This will occur a minimum of twice a
year.
(2) Install/replace air conditioning units, furnish gas, as needed;
(4) Inspect pumps for abnormal temperature, vibration, noise, and other trouble
symptoms, and adjusting as necessary.
(5) Inspect valves for restriction, leaks and other trouble symptoms, and adjusting as
necessary.
(6) Perform periodic cleaning, washing and/or replacing of all air filters for cooling units, air
handling and fan coil units at all properties based on timelines recommended by the
COR. This will occur a minimum of once every (3) months. The terms "cleaning" means
"dusting" where un-washable filters are used, "washing", where washable filters are
used and "replacing" where un-washable/throwaway filters are used.
(7) Inspect pipes and armaflex covering, ducts, valves, dampers, fittings, waste water and
sewer lines, traps, catch basins, down-spouts, and gutters for clogging and loose joints,
restrictions, leaks, and other faulty conditions; provide routine servicing such as
retightening, caulking, lubricating, and performing first echelon maintenance.
The contractor is required to perform AC preventive maintenance twice a year per a separately listed SOW below. The contractor will perform the following:
The contractor will clean all evaporator and condenser coils on all the air-conditioning
units.
The contractor will check refrigerant level for all air conditioners and adjust if necessary;
the accepted pressure level for refrigerant is 60 PSI.
The contractor will clean and adjust blower components using a high pressure blower or
an appropriate tool to assure that the blower is free from any form of sludge.
The contractor will inspect, clean or replace air filters as may be needed.
The contractor will ensure that all water condensation lines are not clogged with dirt.
The contractor will force high pressure air down through the waste pipe or using an
appropriate means will ensure that the waste pipe is free from all forms of blockage. The
contractor will upon reconnection of the waste pipe test to assure that the reconnection
was done in a sufficiently acceptable manner to prevent the waste water for leaking into
the office.
The contractor will ensure that each air conditioning unit has a functional breaker and
that the termination is intact, and free from charring and when such is discovered the
contractor will proceed to make it good using any of the approved industry methods.
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The contractor will clean the entire indoor air handling unit.
The contractor will steam wash all the exterior outdoor unit to assure that all the
components including the fans, the condenser and the condensers are free of dirt, debris or
any such material that may hamper the free and efficient operation of the unit.
The contractor will ensure that the units are all operational prior to handing over the
entire units to the COR as an accomplished task.
CARPENTRY
The Contractor will provide all carpentry work to maintain all buildings, structures or facilities. Contractor's work will be planned and accomplished to offer maximum resistance to harmful effects caused by the environment. All carpentry work performed will be consistent with the construction and appearance of the existing facility or structure. Carpentry work will include all work required to maintain facilities or structural wood, maintaining and repairing/replacing doors, door frames, sills, trim and casing, locksets, hardware, fillings and similar items, replacement of knobs, hinges, and locks. The Contractor's tasks will include: (1) Fabricate, install, replace, and repair kitchen cabinets, counter units, bookshelves,
furniture, window frames, bins and other wooden items, including drawers and doors.
(2) Make and install an assortment of safety signs.
(3) Install and repair window and door screens, and weather stripping around windows and
doors. Cut and install glass panes and reflective Mylar film.
(4) Hang miscellaneous items, to include picture frames, bulletin boards, mirrors, medicine
cabinets, name plates etc.
(5) Install vents for driers; Cut apertures for wiring or piping associated with other
appliances.
(6) Repair and replace floors, partition walls, ceilings, windows and other structural
elements, caulk window frames and other miscellaneous repairs. Will make all wooden
tables and desk sturdy.
MASONRY
The Contractor will provide all masonry work to maintain all facilities or structures. All work will be consistent with the construction and appearance of existing facilities or structures. Masonry work on facilities or structure will include, but is not limited to walls, floor slabs, diversion of water from exterior walls, deteriorated brick, installation and maintenance of retaining walls, and replacement of blocks, tiles, granite, marble; repairs of walls, due to normal wear and tear. The Contractor will repair walls to include patching/plastering. PAINTING
The Contractor will be responsible to carry out painting or paint removal tasks, interior and exterior painting of walls and other surfaces; varnishing and finishing of wooden floors and cabinets. It is anticipated that most painting will be spot painting and will be touch-up and finishing in nature, but in some cases entire walls may require painting. The Contractor will paint a variety of surfaces including interior and exteriors of buildings, and stationary and mobile equipment where appearance as well as surface protection is important.
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The color of paint for walls, rooms, exteriors of buildings, etc. will be specified by or selected by the COR. The Contractor will prepare surfaces, mix paints, and apply primer coat, initial finish coat and additional finish coats as required. Painting tasks will include: (1) Work on a variety of surfaces such as metals, wood, and masonry.
(2) Repaint and touch up signs in places on buildings, structures, and appurtenances.
(3) Paint interior and exterior walls, window casings and door units and kitchen cabinets.
(4) Paint repaired surfaces. Paint used to touch up repairs will blend with the color and
texture of surrounding areas.
(5) Tape, spackle and repair wall and ceiling surfaces.
(6) Strip, sand, refinish and seal wood floors of various types.
(7) Move, reset, cover, and otherwise protect furniture and equipment and protect all U. S.
Government and privately owned property during the work performance. All furniture,
vehicles, building surfaces, etc. will be protected from paint, chemicals, dust, dirt, and all
other form of damage during all work.
(8) Strip, sand and refinish to preserve aesthetics of items that cannot be replaced by items
of equal quality.
Interior paint will be applied in dust free conditions in accordance with the manufacturer's recommendations. Exterior paint will not be applied on rainy or windy days. Each coat of paint will be of sufficient thickness to completely cover the previous coat or surface. The finish will be free of runs, sags, or other surface preparation defects. Paint surfaces adjoining other materials or colors will be sharp and clean without overlapping. Windows stuck from being painted will be freed up within 3 days after completion of work to assure ease of operation. Special Consideration: Contractor will comply with the following special instructions regarding painting. (1) Damaged surfaces will be repaired. Surfaces which chalk severely will be prepared with
a conditioner. Window putty will be repaired, replaced, and painted as required. Exterior
wall surfaces will be power washed and scraped prior to repainting.
(2) Woodwork, including cabinets and doors, will be repaired. Surfaces painted with a gloss
or semi-gloss paint will be dulled with a surface conditioner.
(3) All ferrous metal surfaces will be spot primed. These surfaces will be scraped, wire
brushed and washed clean before painting.
(4) Masonry and concrete surfaces will be roughened where necessary to provide
adhesion. Previously painted areas will be dulled with a surface conditioner. Surfaces
which experience water leakage will be coated with epoxy paint. Surface defects will be
filled and sanded smooth prior to repainting.
(5) Electrical outlet covers switch covers and fixtures will be masked or removed before
painting and uncovered or reinstalled prior to work completion.
(6) All existing and new paint splashes and drips and brush and roller marks will be
removed from finished woodwork, tile, cabinets, countertops, windows, etc. when
adjoining surfaces are repainted. Those surfaces must be touched up or totally refinished
as necessary.
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PLUMBING
The Contractor's plumbing work will include the preventive maintenance of systems and repairs or replacement of their associated components. The Contractor will maintain plumbing and water systems and their associated components in accordance with U. S. codes or industry standards and specifications provided by the COR. Whenever possible the Contractor personnel will go to work sites in an expectation of completing the assigned task. Any task that is unable to be completed in one working session will be completed at the earliest possible time, thereafter. Such plumbing work will include: (1) Install or repair of all plumbing work including pipes, ducts, valves, dampers, fittings,
waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and loose
joints, restrictions, leaks, and other faulty conditions; provide routine servicing such as
retightening, caulking, and lubricating.
(2) Service water dispensers.
(3) Unstop drain lines when blocked.
(4) Adjust or repair leaky joints, faucets and other outlets.
(5) Install and repair hot water heaters and plumbing fixtures to include urinals, kitchen
and utility sinks.
(6) Place and connect and water fixtures and facilities such as water lines and mains, water
closets, lavatories, and sink
(7) Cut or drill holes and openings in walls and floors, chases, or slots and set sleeves, insert
to provide passage and support for pipe and fittings to pass through.
(8) Measure, cut and thread pipe, assemble pipe sections and hang or lay assemblies in
position.
(9) Lay and join PVC, iron and other types of pipe.
(10) Maintain and repair interior plumbing waste lines, mixing, ball check, waste, and
overflow valves, water coolers and flow masters.
(11) Replace bolts, pipe hangers, strainers and drain covers that are damaged or missing.
(12) Inspect and provide preventive maintenance for sluggish drainage in sinks, wash basins,
tubs and showers, floor drains, urinals, commodes and other drains.
(13) Tighten mounted bolts on urinal flush valves. Replace seats as necessary.
(14) Repair piping, fittings and fixtures having defective parts and connections and test for
leaks.
(15) Perform major repairs and overhaul work on pumps (i.e. dis-assemble pumps, replace
worn impellers, shafts, bearings, gland seals etc. as necessary), connect all inter connecting
piping from pumping systems to service lines, replace check valves and pressure gauges.
(16) Perform repair and overhaul work on components in water circulating pumps.
(17) Install, remove, repair and maintain piping and equipment insulation.
(18) Maintain continuous records of water consumption for inspection by the COR at any
time; such records to remain the property of the US Government were applicable.
OTHER MECHNICAL
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Inspect/replace/recharge all fire extinguishers once every six months for proper operation and reporting the results to the COR. The date of each inspection will be stamped on the tag attached to each piece of equipment. Clean and sanitize water dispensers a minimum of once every (3) months with Milton, Water Guard or other branded sanitizer as approved by the COR. CLEANING AND REPAIR OF ROOF GUTTERS
The Contractor shall be responsible for cleaning the gutters to the roof of the following buildings. These buildings are as follows: Block A, B, C, the CAC and the building for the Generator. Apart from cleaning the gutters of the aforementioned buildings to ensure they are free from debris, the contractor also has to ensure that all the gutters are in good order, any cracks and disconnection must be properly made good. The contractor shall repair all leaks in the roof be it concrete or made from corrugated sheets. All water proofing materials to concrete roofs must be inspected annually and replaced if needed. Visibly/esthetic damage to concrete and wall strictures must be maintained. SERVICE CALLS
The Contractor will receive, respond to, complete all service calls required by the US Government as specified herein. a) General Service Call Requirements
The US Government may transmit Service call to the Contractor for Service Calls orally, by email, by creation of a work order by a US Government employee or representative. All US Government issued service calls will be received by the contractor, issued to contractor technicians to accomplish the requested services and closed in a timely manner once all service call requirements have been completed. Service calls are defined as unscheduled building related problems. Examples include, but are not limited to taking measures to respond to and correct building related deficiencies such as malfunctioning AC systems resulting in hot/cold complaints, miscellaneous electrical, plumbing, architectural, carpentry and structural system repairs, repair of burnt printed circuit boards, painting etc. The Contractor will respond to and correct these problems as specified herein, including any needed repairs. Service calls may also include technical assistance and other miscellaneous work requirements as required by the COR. Service Calls are brief in scope and do not usually require detailed job planning. b) Service Call Reception
(1) Service Call Reception During Regular Working Hours
The US Government may transmit Service Call work orders to the Contractor orally or by email, The Contractor will perform Service Call reception Monday through Thursday during the hours of 7:30 am 5:00 pm and Friday 7:30 am through 1:30pm. The contractor will classify each call in accordance with the definitions provided below. If the call is classified as Emergency, or Urgent, the US Government will immediately notify the Contractor by phone that an emergency situation exists.
(2) Service Call Reception After Normal US Government Working Hours
At the start of contract, the Contractor will provide the COR with the current number of the contractor liaison person who would be responsible for receiving all service call and also to schedule and direct the contractor work force to accomplish a given service request. The details
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of an alternate will also be provided should the primary contact be unavailable due to personal circumstances. c) Service Call Classification, Response and Completion
Service call response times and completion times are shown below and summarized in the associated Table. The US Government reserves the right to make the final determination on all service call classifications.
(1) Emergency Service Calls
Emergency Service Calls consist of correcting failures on equipment or structures which would immediately threaten personnel, property and may result in a work stoppage until the support service or repair work is successfully completed. Examples include, broken water pipes, electrical outages, AC outages on critical equipment, clogged drains where sewage backup/overflow exists, inoperable pumps, electrical hazards which may cause fire or shock, repairs to critical mechanical systems, roof leaks which creates an unsafe condition. The Contractor must provide an Emergency number that will be monitored 24/7 and someone will respond immediately and be on the job site and working within 30 minutes during working hours and 2 hours during weekend after receipt of an Emergency Service Call. The Contractor will work continuously without interruption and will correct or secure the emergency condition before departing the job site. All work on the service call will be completed in two calendar days or less.
(2) Urgent Service Calls
Urgent Service Calls correct failures which do not immediately threaten personnel, property or missions, but which could soon inconvenience and/or affect the health of personnel, lead to property damage, increase the risk of equipment failure or lead to disruptions in operations. The Contractor will respond and be on the job site and working within 2 working hours during working hours and 4 hours during weekends after receipt of an Urgent Service Call, when the call is received during regular working hours. Once begun, the work will be performed to completion and must be completed within 3 calendar days.
(3) Routine Service Calls
Service Calls will be classified as Routine when the work does not qualify as an Emergency or Urgent call as directed by the COR. Examples of Routine Service Calls include: loose baseboard trim, dripping faucets, broken floor and ceiling tiles, damaged dry wall, etc. Calls will be completed within 5 calendar days of receipt of the routine service call.
Service Call Response/Completion Requirements
Service Call Classification
Response/Completion
Emergency Respond within 30 minutes of notification and work to complete or contain the emergency (complete work within 2 calendar days)
Urgent Respond within 2 hours of notification during normal work hours (complete work within 3 work days)
Routine Respond to customer within one work day of notification received (complete work within 5 work days)
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TYPE OF CONTRACT
This will be a firm fixed price contract. MONTHLY REPORT
By the 10th day of every month, the Contractor will submit to COR a monthly building maintenance report documenting accomplished or ongoing tasks, difficulties or irregularities encountered, measures taken, improved conditions, repairs or services needed (including those beyond the Contractor 's responsibilities), recommendations and other matters related to operation and maintenance of the buildings and facilities covered by this contract. The Contractor is expected to purchase and utilize a Work Order System software which tracks all (current and pending) work orders. This software will remain the property of the Contractor, however the contents will remain the property of the US Government. The monthly report should include any pertinent information and/or trends retrieved from the Work Order system. The Contractor is expected to keep records on utility consumption and operation/ maintenance/ repair of major equipment, on a daily basis, in a continuous calendar-day series: these records will remain the property of the US Government and be available for inspection by the COR at any time. INSPECTION BY US GOVERNMENT (USG)
Any goods provided and services performed under the scope of this contract may be inspected at any time by the Contracting Officer, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and meet US Government (USG) standards. The determination of acceptable quality and standards is the sole discretion of COR The Contractor will be responsible for any corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of USG inspection. The US Government will not tolerate fraud or deliberate misrepresentation of goods and services. The discovery of any fraudulent documentation or use of substandard supplies will be reported promptly to the Contracting Officer for follow-up. Vl.1. SURVEILLANCE: The COR will receive and document all complaints from US Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action. Vl.2. STANDARD: The Contractor will submit all reports on time. The Contractor will carry out and complete aII tasks on time. Any task or service that the Contractor cannot complete on time must be explained to and approved by the COR. The COR should receive no more than one (1) customer complaint per month and no more than (4) customer complaints per year. The COR will notify the Contracting Officer of any complaints so that the Contracting Officer may take appropriate action. RESPONSIBILITY OF CONTRACTOR
A. Damage to Persons or Property
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The Contractor will be responsible for all damages to USG or Contractor property that occurs as a result of the Contractor or subcontractor carrying out this scope of work. Any injury to any Contractor employee or subcontractor will be the responsibility of the Contractor. Under no circumstances will the US Government be liable for any claim of injury by Contractor or subcontractor occurring on or off of US Government property. The Contractor will take proper safety and health precautions to protect the work, the workers, the public, and the property of others.
B. Responsibility for Work Performed
The Contractor will be responsible for all materials delivered and work performed.
C. Safety
The Contractor will provide and maintain work environments and procedures which will (1) safeguard the public and USG personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) avoid interruptions of US Government operations and delays in project completion dates; and (3) control costs in the performance of this contract. For these purposes, the Contractor will: (a) Comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and occupational health, to the extent that such compliance is not inconsistent with the requirements of this contract. (b) Comply with safety measures the Contracting Officer determines to be necessary for the health and welfare of USG or Contractor staff and the general public.
D. Personnel
Removal of Personnel: The Contractor will maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the US Government's interests.
E. Maintenance Personnel Security Screening
Within 14 days of being awarded the contract, the Contractor will submit to the COR a list of workers and supervisors assigned to this project. All persons on this list will be screened by the USG Regional Security Office (RSO). Successful security screening is a prerequisite for anyone working for the USG. It is anticipated that security checks will take 90 days to perform. For each individual the list will include: Full Name Place and Date of Birth Current Address Identification number Any new Contractor employees or subcontractors must obtain RSO screening and approval before working on USG property. Failure to comply with USG security screening procedures may
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be considered grounds for contract termination. Once the US Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time at the discretion of the USG. STANDARDS OF CONDUCT
(a) General. The Contractor will maintain satisfactory standards of employee
competency conduct cleanliness, appearance and integrity and will be
responsible for taking such disciplinary action with respect to employees as may
be necessary. Each Contractor employee is expected to adhere to standards of
conduct that reflect credit on themselves, their employer, and the United States
Government. The US Government, at its discretion, reserves the right to direct
the Contractor to remove an employee from the worksite. The Contractor will
replace such an employee to maintain continuity of services at no additional
cost to the US Government.
Dress Code and Personal Equipment. The Contractor's employees will wear clean,
neat and complete attire when on duty. All contractor employees and
subcontractors will wear clearly visible name badges at all times. The Contractor
will provide for each employee and subcontractor personal protective supplies as
needed to include but not be limited to gloves, protective eyewear and
overcoats/coveralls.
Neglect of duties will not be condoned. This includes sleeping while on duty,
unreasonable delays without explanation, failures to carry out assigned tasks,
conducting personal affairs during duty hours and refusing to render assistance or
cooperate in upholding the integrity of the worksite security.
Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by
words, actions, or fighting will not be condoned. Also included is participation in
disruptive activities which interfere with normal and efficient US Government
operations.
Intoxicants and Narcotics. The Contractor will not allow its employees while on duty
to possess, sell, consume, or be under the influence of intoxicants, drugs or
substances which produce similar effects.
Criminal Actions. Contractor employees may be subject to criminal actions as
allowed by law in certain circumstances. These include but are not limited to the
following actions: falsification or unlawful concealment, removal, mutilation, or
destruction of any official documents or records or concealment of material facts by
willful omission from official documents or records; unauthorized use of US
Government property, theft, vandalism, or immoral conduct; unethical or improper
use of official authority or credentials; security violations; organizing or
participating in gambling in any form; and use of weapons.
Liability
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The Contractor assumes sole and absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered in the performance of the services required under this contract. Under no circumstances will the US Government be liable for any claim of injury by Contractor or subcontractor occurring on or off of US Government property. The Contractor must show proof of insurance. CONTRACTING OFFICER REPRESENTATIVE (COR)
The Contracting Officer may designate in writing one or more USG employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee will be identified as a COR. Such designation(s) will specify the scope and limitations of the authority so delegated; provided, that the designee will not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation. The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, guidance, inspections, invoice approval, and other purposes as deemed necessary by the Contracting Officer. NOTICES Any notice or request relating to this contract given by either party to the other will be in writing. Said notice or request will be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the contracting officer. PERSONNEL REQUIREMENTS
The Contractor will provide adequate numbers of qualified personnel to assure satisfactory performance of the services required by this contract. Costs associated with any subcontractors utilized by contractor will be borne by contractor. The Contractor will be responsible for providing qualified technicians (with at least one of each trade at the journey-man level or equivalent) with relevant, documented experience of more than 3 years to meet the minimum requirements established below to perform maintenance services. Helper positions do not need to meet this 3 year minimum requirement. The minimum acceptable personnel qualifications for the positions are shown below:
(1) Project Manager
The Contractor will provide an English speaking project manager who will supervise the Contractor's workforce and be the Contractor's liaison with CDC. The Project Manager will be available on-site from 7:30 am to 5:00 pm Monday-Thursday, and 7:30am to 1:30pm Friday and at any other times required to effectively manage all contract work. During normal US Government working hours, the Project Manager will respond to questions from the COR within 30 minutes of the request.
Electrician
Must understand the theory and the practical aspects of application, operation and maintenance of electrical systems and equipment. Must be knowledgeable of general maintenance and troubleshooting processes and the basic tools required. Capable of reading
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and interpreting motor control drawings, drawing a block diagram of feedback circuits and labeling the components, and calculating the requirements of conductors and devices used in motor circuits. Knowledgeable of switchgear operation, power circuit breakers, methods used to accurately protect relays of various types. Must be capable of accomplishing work in accordance with accepted methods and techniques of the trade. Must be able to diagnosis problems quickly and accurately, and recommend and effect required solutions. Must hold a professional license in the trade; experience may be substituted. Minimum of three years practical experience in the installation, rehabilitation, maintenance and repair of electrical and power distribution systems.
Air Conditioning Technician
Must be capable of reading and following shop drawings, laying out and assembling major components of refrigeration and air conditioning equipment, including cold storage and food storage facilities. Knowledgeable of basic ventilation requirements and air distribution and cleaning techniques. Skilled in use of hand tools of the trade. Knowledgeable of fire and safety regulations for safeguarding personnel, material and equipment. Must hold a professional license in the trade; experience may be substituted. Minimum of three years practical experience in the installation, rehabilitation, maintenance and repairing of heating, ventilation and air conditioning systems.
General Technician
Must be familiar with appliances such as microwave oven, water dispensers, freezers, refrigerators, fans, etc. Must be thoroughly familiar with standard appliance codes and practices, capable of accomplishing work in accordance with accepted methods and techniques of the plumbing trade. Must be able to diagnoses problems quickly and accurately and recommend and effect required solutions. Must be knowledgeable in the use of special tools and equipment. Must be capable of reading and following manuals of the various appliances. Skilled in use of hand tools of the trade. Must be experienced and competent in the performance of such services and will possess the appropriate license. A minimum of three years practical experience in the installation, maintenance and repair of appliances. Must be able to speak English at least a level 2 (limited working proficiency). Must be familiar with the metropolitan Gaborone area so as to know alternate routes should primary routes be impassable or otherwise not the best alternative at any given time.
Plumber
Must be familiar with systems distribution and flow capacities in both potable and sanitary applications. Must be knowledgeable of PVC, copper, galvanized, black pipe and cast iron installations. Must be thoroughly familiar with standard plumbing codes and practices, capable of accomplishing work in accordance with accepted methods and techniques of the plumbing trade. Must be able to diagnoses problems quickly and accurately and recommend and effect required solutions. Must be knowledgeable in the use of special tools and equipment, such as gas leak and safety equipment, water main tapping equipment, etc.
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Must hold a professional license in the trade; experience may be substituted. A minimum of three years practical experience in the installation, rehabilitation, maintenance and repair of plumbing systems.
Carpenter
Ability to read drawings and apply basic concepts used in construction and maintenance. Must be familiar with the concepts involved in the construction and repair of wooden structures, roof building and stair building, and interior woodwork and trim. Must be knowledgeable of methods for performing framing tasks and other rough carpentry jobs. Must be knowledgeable of the concepts contained in the major building codes used in the industry. Must possess an understanding of various types of woods and wood substitute materials and their properties and characteristics. Must be knowledgeable of the preparatory steps for general maintenance and troubleshooting, and the tools required. Must be a graduate of an approved/accredited apprentice program that provided formal instruction in the carpentry trade or have a minimum of three years’ experience as an apprentice carpenter or have a journeyman carpentry license.
Mason
Ability to read drawings and apply basic concepts used in construction and maintenance. Ability to identify and select proper hand or power tools for a particular task. Must be familiar with the concepts involved in the construction and repair of masonry structures and finishes. Must be knowledgeable of methods for performing formwork tasks and other rough carpentry jobs. Must be knowledgeable of the concepts contained in the major building codes in the industry. Must possess an understanding of various types of masonry units, concrete types and substitute materials, and their properties and characteristics. Must be knowledgeable of the preparatory steps for general maintenance and troubleshooting, and the tools required. Must be a graduate of an approved/ accredited apprentice program that provided formal instructions in the masonry trade or have a minimum of three years’ experience as an apprentice mason.
Painter
Knowledge of surface peculiarities and types of paint required for different applications; must have completed a formal apprenticeship program or minimum of 3 years of experience. XI. Contractor Furnished Property The Contractor will provide all equipment, materials, supplies, and clothing required to perform the basic and additional services as specified in this contract. The Contractor will maintain sufficient parts and equipment for all Contractor furnished materials to ensure uninterrupted provision of services as required by the contract. Performance of this contract requires the Contractor to provide all equipment to include but not limited to table saw, jointer , planer, cutting torches, welding machine, refrigerant gas recovery equipment, refrigerant system evacuation vacuum pump, and refrigerant mechanics
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gauge set. All Contractor tools and equipment located onsite remain the responsibility of the Contractor and the US Government holds no liability for loss or damage All required transportation to and from the various sites for the performance of this contract is the responsibility of the Contractor. The Contractor will provide all transportation required to obtain Contractor furnished expendable supplies.
Attachment 1 Technical Exhibit, Facility Components and Equipment
NOTE: Equipment inventory is not all inclusive. Minor components and devices incorporated into the “system” are not necessarily itemized. This addendum contains an inventory of equipment and appliances that should be listed in the statement of works. INVENTORY OF AIR-CONDITIONERS IN BLOCK A
Room number AC size to be installed Make
Reception 12 BTU LG
RM 1 12 BTU LG
RM 2 12 BTU LG
RM 3 12 BTU LG
RM 4 12 BTU LG
RM 5 12 BTU LG
RM 6 24 BTU LG
RM 7 12 BTU LG
RM 7A 18 BTU LG
RM 7B 12 BTU LG
RM 8 12 BTU Gree
RM 9 18 BTU LG
RM 10 12 BTU LG
RM 11 12BTU LG
24 BTU Samsung
RM 12 6no. 24BTU 1no.Carrier air curtin
Carrier
RM 18 12 BTU LG
RM 19 12 BTU LG
RM 20 24 BTU LG
RM 21 12 BTU LG
RM 22 12 BTU LG
RM 23 12 BTU LG
RM 24 12 BTU LG
Rm 24 12 BTU LG
RM 24A 12 BTU LG
RM 24B 12 BTU LG
RM 25 18 BTU LG
RM 25A 12 BTU LG
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RM 25B 12 BTU Samsung
RM 26 18 BTU LG
18 BTU LG
RM 26A 12 BTU LG
RM 26B 12 BTU LG
RM 27 12 BTU LG
18 BTU LG
RM 28 18 BTU LG
RM 28A 12 BTU LG
RM. 17 12BTU Panasonic
17B 12BTU Samsung
17B 12BTU Samsung
17C 12BTU Panasonic
14 9BTU LG
INVENTORY OF AIR-CONDITIONERS BLOCK B This includes both ground and first floor. Ground floor rooms are numbered from RM. 101 to Rm. 119.
Room Number AC size to be installed Make
Rm. 107a 12 BTU LG
Rm. 108 12 BTU LG
Rm. 109 12 BTU LG
Rm 110 12 BTU LG
Rm. 111 12 BTU LG
Rm. 112 12 BTU LG
Rm. 113 12 BTU LG
Rm. 114 9 BTU LG
Rm. 115 12 BTU LG
Rm. 116 12 BTU LG
Rm. 117 12 BTU LG
Rm 118 12 BTU LG
Rm. 119 12 BTU LG
Rm. 201 12 BTU LG
Rm 202 12 BTU LG
Rm. 203 12 BTU LG
Rm. 204 12 BTU LG
Rm. 205 12 BTU LG
Rm. 206 12 BTU LG
Rm 207 12 BTU LG
Rm. 208 12 BTU LG
Rm 209 12 BTU LG
Rm. 210 12 BTU LG
Rm. 211 12 BTU LG
Rm. 212 12 BTU LG
Rm. 213 12 BTU LG
Rm. 214 12 BTU LG
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Rm. 215 12 BTU LG
Rm. 216 12 BTU LG
Rm. 217 12 BTU LG
Rm. 218 12 BTU LG
Rm. 219 12 BTU LG
Please note there is additional 6nos of 12 BTU LG split units in five vacant offices and
one store room.
BLOCK C
Room AC size to be installed Make
Main Storage 18 BTU LG
Storage # 2 2 x nos. 18 BTU LG
Storage # 3 2 x nos. 24 BTU LG
IT Storage 18 BTU LG
INVENTORY FOR SMALL MECHANICAL ITEMS
4nos refrigerators
3nos. Microwave oven
4nos. drinking water fountain
Ice maker
Electric stove and oven
INVENTORY FOR PLUMBLING AND BUILDERS’S WORK We have a total of 48 toilets out of these 40 toilets are for individual offices in Block B and each toilet contains a 1 bathtub, 1 water closet and 1 wash hand basin. Block C houses two toilets and each consist of a urinal, 1 water closet and a wash hand basin. The other six toilets are communal and they consist of three female and three male toilets. Each of the female toilets consist of two water closets, two wash hand basin SHE bean and extractor fan. The male toilets consist of two urinals, one water closet, two wash hand basin and one extractor fan. Please note that items under builders work include but not limited to routine replacement of water proofing materials in both Block A and B and repairs to leaking roofs. Housekeeping includes regular cleaning of gutters to Block A, B and C. INVENTORY OF ITEMS CURRENTLY UNDER WARRANTY AND NOT INCLUDED IN THE SCOPE OD WORK
ELECTRIC GENERATOR
The Generator is under warranty up until January 22, 2018. Although generator maintenance is not being included in the original scope of work, it will be necessary for contractor to familiarize
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itself on safe operation and shut down to ensure electrical maintenance and continuity can take place.
FIRE ALARM / MASS NOTIFICATION SYSTEM
The fire alarm and mass notification system is still under warranty for the next two years. The warranty elapses in June of 2019.
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SECTION I
CONTRACT CLAUSES
I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates the following clauses by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make
their full text available. Also, the full text of a clause may be accessed electronically at
this address: http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm
These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is
not available at the locations indicated above, use the Department of State Acquisition
website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use
an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest
location of the most current FAR.
FEDERAL ACQUISITION REGULATION (48 CFR CH. 1):
CLAUSE TITLE AND DATE
52.202-1 DEFINITIONS (NOV 2013)
52.203-3 GRATUITIES (APR 1984)
52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)
52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE
GOVERNMENT (SEPT 2006)
52.203-7 ANTI-KICKBACK PROCEDURES (MAY 2014)
52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR
ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)
52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER
ACTIVITY (MAY 2014)
52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE
CERTAIN FEDERAL TRANSACTIONS (OCT 2010)
52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND