Rotary D7040 Youth Exchange LeadershipTraining For Club Committee, Counselors and Host Families
Rotary D7040
Youth Exchange LeadershipTraining
For
Club Committee, Counselors and Host Families
Founding Principles of YE
To build world peace, one person at a time and to increase international understanding through the promotion of cultural and educational opportunities for students around the world.
Objectives of YE Program To further international goodwill and understanding by enabling youth to study
firsthand some of the accomplishments and differences of people in other lands
To enable youth to advance their education by studying for a year in an entirely different environment and take courses and subjects not normally available to them in their own country.
To broaden their outlook by learning to live with and meet people of different cultures and by coping with day-to-day living.
To provide an opportunity for youth to act as ambassadors for their own country and Rotary, by addressing Rotary clubs, schools, community organisations and youth groups in their host country and by imparting as much knowledge as they can of their own country and its culture to the people they meet during their time abroad.
To study and observe life and culture in their host country so that they can pass on the understanding and knowledge they have gained, to Rotary clubs and the wider community in their home country, upon their return.
Types of Exchange Programs
Long Term Exchange Program (LTEP)
Short Term Exchange Program (STEP)
New Generations Exchange Program (NGE)
Eligibility Age 15-18 for the long-term exchange program, depending on the laws
of the countries involved. Within this age range, exchange candidates’ ages must be agreed upon by both sending and hosting districts before finalizing the exchange and in accordance with the laws and regulations of both countries.
Above-average academic performance Ability to express oneself clearly and effectively Demonstrated community leadership skills Residency (within the sending district) Adaptability (outgoing, confident, and willing to adjust to changing
surroundings) Potential for being an excellent Rotary ambassador Complete and unqualified support of parents Proficiency in or capacity to learn the language of the host country
District YE Committee
District Governor Chair Vice-Chair Program Coordinators (LTEP & STEP) Correspondents Insurance Coordinator Event Coordinators/Chaperones Treasurer Youth Protection Officer Training Coordinator Legal Counsel SEVIS Coordinator for US
District Event Calendar
Inbound Orientation Rotex Activities Outbound Orientations Leadership Training Conferences
Responsible Entities
Rotary International District 7040 Youth Exchange Committee Clubs – Sending and Hosting
Club YE Committee
Counselors
Host Families Parents/Legal Guardians Students
Rotary International
President Youth Exchange Committee
– Certify and revoke certification of districts
– Establish guidelines– Provide support and guidance– Facilitate communications
between Youth Exchange Chairs around the world
YOUTH EXCHANGE IS A RI PROGRAM
District YE Committee
Train club YE Committees Coordinate youth protection efforts Manage Inbound Activities Manage Outbound Activities Plan and coordinate risk and crisis management
activities Promote the program Maintain effective lines of communication
between all program participants Report to RI on appropriate topics
Clubs President
– Appoints YE Chair– Oversees the selection of the club committee– Supports the club’s YE Activities
Club YE Chair– Plans, implements and supports all activities involving
sending and hosting long term and short term exchange students
Club YE Committee– Provides support as directed by the Chair– Positions may include Host Family Coordinator,
Inbound and Outbound Coordinator
Club – Chair & Committee
Meet & maintain certification requirements– Required to participate– A signed compliance statement with annual
update of signature page. Ensure students attend mandatory
functions Notify District Chair of any student issues
or concerns
Club Chair & Committee
Outbound Students– Promote program – Interview and select candidates– Provide student with a YE blazer– Fund orientation for students and parents– Correspond with student during the exchange– Help students and their families adjust to life
after the exchange
Club – Chair & Committee
Inbound Students– Establish and maintain contact with student – Meet student at airport and host them for a brief
period prior to delivering them to their first host family
– Assign a Rotarian Counselor ( not part of committee or host family)
– Serve as Liaison between the Rotary club and school
Signed guarantee form Letter for embassy
Club – Chair & Committee
Inbound Students Continued– Solicit, screen and select host families– Orientate and maintain contact with host
families– Provide transportation and funding for District
YE activities– Provide copies of student’s passports and return
tickets to District YE Chair– Provide Local orientation to all inbounds
Club Counselor
Establish & maintain contact Explain expectations of Club and District Counsel student – friends, school, community life Coordinate monthly allowance Assist student with set up of bank accounts –
personal & emergency Create a supportive atmosphere Maintain important documentation for student Advocate for student
Host Families
Host Family Responsibility– Parental responsibility & supervision– Room & Board– Aid in adjustment and learning new language– Notify Rotarian Counselor of any issues– Insurance (copy and become familiar)
Host Families Continued
Student Responsibility– Adapt!– Abide by all program and event rules– Accept supervision of host district, host club
and host families– Act as an Ambassador (Club/Community)– Attend school– Integrate with host families, club and
community
Parents/Legal Guardians
Agree in writing to all rules of program Transportation to and from host community Clothing Spending money and an emergency fund for
student Health, travel and accident insurance acceptable to
host club and district Travel documents such as passport and visas and
proof of required immunizations for student
Student
Comply with the rules- program & event Accept supervision of host district, host club and
host families Ambassadorial responsibilities
– District / Club / Community Events
Correspond with sending club and district during exchange
Attend school Maximize Cultural Experience
– Limit computer / email / parental contact
Governing Documents
RI YE Materials– Youth Exchange Handbook – (on web)
USA Department of State – NYS Clubs
– 22 CFR Part 62.25 Secondary School Students – (handout for US Clubs)
D7040 YE Materials– Club Certification Document – (handout)
– YE Guidelines – (handout)
Club YE Materials – if approved in certification
Club certification
Required to participate Annual attendance at District training Provide following to District YE Chair
– Copies of all locally developed materials (brochures / promotions / applications / policies / web site links, etc. Annual update.
– List of services in local area (rape, suicide crisis hotlines, alcohol and drug awareness, law enforcement agencies, community services, private services. Annual update.
Club certification – cont’d
District’s abuse and harassment protocol– In the D7040 YE Guidelines– Train host families / parents / counselors that do
not attend a District Training Session A signed compliance statement
– Updated annually or with any change in club president or youth exchange chair
Statement of Conduct for Working with Youth
Rotary International is committed to creating and maintaining the safest possible environment for all participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard to the best of their ability the welfare of and to prevent the physical, sexual, or emotional abuse of children and young people with whom they come into contact.
Slide 1
Crisis Management
District will convene crisis management team
Gather all the facts Clubs/Rotarians refer all inquiries to the
District spokesperson No cover up – nothing but the truth Prepares press statement for Rotary’s
position
Recurring Problems
Travel– District YE Event– Travel pass – all District events– Outside district – Cross boarder / Independent– Extra parties
Drinking– No drinking in public or at Rotary events– Permitted at family meal if practice of host family
Dating– Many friends, both sexes– Monopolizing time
Q&A - Thank you
Committee is available to assist you Can visit your club to review your program, or to
present a program to the membership or club directors.
Telephone or e-mail:
Sharon MillerD7040 Youth Exchange [email protected]