ROSS REGATTA 2019 Sunday August 25, 2019 – Monday August 26, 2019 SAFETY AND EMERGENCY RESPONSE PLAN Welcome to Ross Regatta 2019. We hope everyone will do their best to ensure the safety of all involved. INTRODUCTION The Regatta will be held on the River Wye from approximately 900m upstream to 100m downstream of the Rowing Club’s Steps. The racing will be over 750m on Sunday and 550m on Monday. There will be approximately 50 events on Sunday August 25 and similarly approximately 50 events on Monday August 26 for adult and junior rowers. All events will be spread over two divisions on both days. All crews are required to be able to steer a course. Racing will be in fine boats, head to head racing in two lanes i under British Rowing Rules . Ross Rowing Club works to provide a safe environment in accordance with British Rowing’s “Row Safe”. Competitors, coaches and clubs are reminded that: • Every adult attending the event, including those competing, or officiating, is personally responsible for their own safety • Competitors, together with their coaches, shall decide whether or not they are competent to compete in the weather and river conditions as they find them on the day • A ‘responsible adult’ shall accompany juniors competing in the event to assist them ‘in loco parentis’ and assumes responsibility for their safety and welfare.
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ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
SAFETY AND EMERGENCY RESPONSE PLAN
Welcome to Ross Regatta 2019. We hope everyone will do their best to ensure the safety of all involved.
INTRODUCTION
The Regatta will be held on the River Wye from approximately 900m upstream to 100m downstream of the Rowing Club’s Steps. The racing will be over 750m on Sunday and 550m on Monday. There will be approximately 50 events on Sunday August 25 and similarly approximately 50 events on Monday August 26 for adult and junior rowers. All events will be spread over two divisions on both days.
All crews are required to be able to steer a course.
Racing will be in fine boats, head to head racing in two lanes i under British Rowing Rules . Ross Rowing Club works to provide a safe environment in accordance with British Rowing’s “Row Safe”. Competitors, coaches and clubs are reminded that:
• Every adult attending the event, including those competing, or officiating, is personally responsible for their own safety
• Competitors, together with their coaches, shall decide whether or not they are competent to compete in the weather and river conditions as they find them on the day
• A ‘responsible adult’ shall accompany juniors competing in the event to assist them ‘in loco parentis’ and assumes responsibility for their safety and welfare.
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
EVENT ORGANISATION
Organised by: Ross Rowing Club Organising Committee Name Contact No Email Chairman Tim Davies
Event Water Safety Adviser (EWSA) David Sykes 07771 805354 [email protected] Event Welfare Officer: Wendy Burden 07783 004507 [email protected] Commercial Director Oliver Sturgess 07951 154844 [email protected] Men’s Captain Tim Ball 07837 586526 [email protected] Ladies Captain Annie Williams [email protected] Facilities Director Torsten Pope 07967 657625 [email protected] Junior Captain Erica Hermon 07739 734578 [email protected]
Race Committee Chairman Bryn Hughes 01989 565824
Coordinating Umpire Mike Jones 07981 240897 [email protected] Umpire Neil Lucas 01989 565081 [email protected] Regatta Secretary Oliver Sturgess 07951 154844 [email protected]
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
COMMUNICATION
Navigation Authority/ Local Land Owners
Environmental Agency informed of event no further permission or conditions required. lynn.bulbeck@environment-agency.gov.uk & paul.senior@environment-agency.gov.uk Letters to land owners, Mr. Scudamore & Mrs. Brewer, sent as required.
Emergency Services Herefordshire Emergency Services, notified using ‘Herefordshire Public Event Safety Advisory Group Form’ (covers Hereford & Worcester Fire & Rescue, West Mercia Police, West Midlands Ambulance Service and Herefordshire Council]
Highways, Community and Other River Users
Advertised in local paper a few weeks before event, published on RRC website plus local county and own social media sites.
First Aid Provided by St Johns Ambulance - 2 people, located along river bank between Club House and Control Commission. Defibrillator, oxygen T. Thhhhhhhh. TThe advance first aid skills from 8.30is until 5.30pm.
Third Party Services Register of retail contacts and Facilities Supplies maintained by RRC Officials
Participants Documents published on RRC Website include:
Regatta Poster
Competitor Instructions
Course Map & Circulation Pattern
Welfare Plan & Statement plus Welfare contact form for visiting Clubs
Safety Plan
Risk Assessment
Emergency Access Location
Emergency Response Plan
Cancellation or curtailment of the event
The Race Committee will monitor river and weather conditions prior to the event and should conditions have the potential to significantly increase the risk associated with participating in the the Regatta the Race Committee Chairman will take the decision to abandon the Regatta. This will be communicated to participants and all relevant parties by means of a formal PA announcement, a notice on the RRC website, social media and emails to all key club contacts.
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
START OF THE EVENT
Organisers, umpires, marshals, monitors/safety people, third party services
Notification of planned safety briefings, to be held on the Boat House ramp before racing commences by a RRC Official
Participants Competitor instructions and safety documentation available to download from RRC website
Notification of the Abandonment Plan, will be issues by the Regatta Race Committee Chairman
Boats on/off Protocol A RRC Official at boat check, and helpers on beach will endeavour to ensure:
All crews are aware of the circulation pattern and be advised of river hazards.
All crews must pass through Boat Check to ensure boat integrity to BR guidelines.
Coxes to wear the appropriate buoyancy aid.
Boating area clearly marked.
Care to be exercised when crossing the public footpath.
Boats on & boats off areas to be checked for potential sharp hazards (broken glass etc) and prepared for
ease of descent; crews reminded to wear footwear when handling boats on and off the water.
Blades location
Marshals on duty to monitor flow of boats, crews and public.
EWSA Monitor conditions Advise on the starting, suspension, alteration or abandonment of the event.
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
DURING THE EVENT Organisers Radio communications protocol will be explained at the pre-race briefing with specified channels for
Emergency, Umpires and General use. Key contact mobile telephone numbers are included in the Regatta documentation and will be held at start, finish, with umpire packs, Race Control and Registration in addition to First Aid and Notice Board.
EWSA Monitor conditions and incidents or occurrences during the event. Advise on the starting, suspension, alteration or abandonment of the event. Any incidents shall be reported to the Regatta Race Chairman to action as required.
POST EVENT
Participants and Officials
Any feedback or comments on the competition / event safety cover after the event should be sent to : Regatta Secretary email; Post Event a Debrief meeting will be held for Regatta Organising Committee within 1 month to feedback
any key issues.
Participants Describe any plans for debrief after the event to review safety for the event.
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
DOCUMENTATION
- Safety Plan (This document)
- Risk Assessment
- Emergency Access Points
- Emergency Response Plan
- Competitor Instructions
- Course Map & Circulation Pattern
- Welfare Plan & Statement
- Marshalling Instructions
- Radio Protocol
- Safety Launch Equipment
SAFETY MONITOR
Dave Sykes (Ross Rowing Club Safety Officer) will be in attendance throughout the regatta and will be available by radio to help the coordinating umpire with safety issues. Other positions of cover by RRC Officials:
- Car Park and Trailer Park
- Access Road
- Bankside Path
- Boats On and Boats Off
- Control Commission
- Race Registration
- Start, Finish and by the Club HousePlease help us to keep the regatta field clean by putting all rubbish in the bins/bags provided
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
SAFETY BOATS
Provider of safety boats – RRC
Number of safety boats – 3
All drivers are trained to nationally recognised standards of RYA level 2 powerboat or equivalent.
Location of safety boats – Bridge, Steps, Ferry
RRC has three coaching launches, tin fish types, which also carry safety equipment and would perform rescue functions should the need arise. The coaching launches are capable of alerting the recovery services, helping to recover boats and crews to the bank and also to evacuate one or a maximum of two people at a time who are injured or regarded as at high risk. Neither the nature of the river nor the risk analysis indicates the need for a large launch capable of rescuing a whole crew from a large boat.
List of equipment carried on board is included in the documentation.
Safety Boat Protocol:
Drivers and passengers sit down Drivers and passengers wear Life Jackets Normally manned by driver plus one passenger/assistant, Driver to have engine kill cord attached. Safety kit on board: blue barrel, throw lines, paddle, grab lines on gunnels, deployable boarding ladder.
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
ACCIDENT & EMERGENCY RESPONSE
On water and off water – in case of an accident or emergency the first duty is to the safety of the competitor or any person in
difficulty.
Water-based Incidents:
o Nearest umpire radios to all points or safety boat. In the case of a capsize the competitor/s will disembark at the Club House. o A marshall will be situated at the START, 250m and 500m along the course and on the FINISH.
o A safety boat will be situated one at the Bridge and one at the Club House.
Land-based Incidents. - Controlled initially by those in immediate attendance until the Safety Officer and/or the First Aid takes over responsibility.
First Aid Cover
Provider St John Ambulance
Qualifications Registered First Aiders
Location On River bank between Club House and Control Commission
Number of people Two Qualified First Aiders
Equipment Defibrillator, oxygen advance first aid skills from 8.30am until 5.30pm.
ROSS REGATTA 2019
Sunday August 25, 2019 – Monday August 26, 2019
Emergency Services
Nearest Hospital with Accident & Emergency Hereford
Travel Times Approx. 30 minutes, HR1 2ER
Ambulance response time Subject to West Midlands Ambulance Service Response
Emergency Access points Club House HR9 7BU
Homs Road Car Park HR9 7DE
Who will meet and guide Emergency Services:
An Official of RRC
Reference Documents
• HSG195 – The Event Safety Guide
• British Rowing’s Rules of Racing
• RowSafe, RowSafe +, RowSafe Further Guidance
• British Rowing Welfare Guidance – WG 3.4
• http://www.movable-‐type.co.uk/scripts/latlong-‐gridref.html
• http://www.britishrowing.org/news/2012/december/12/safety-‐basics-‐interactive-‐risk-‐assessment-‐‐module
Ross Rowing Club wish you an enjoyable and successful weekends racing.
Regatta Organising Committee
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