Introduction of the Presentation Creation System in “ROSATOM” State Corporation
Introduction of the Presentation Creation System in “ROSATOM” State CorporationIntroduction of the Presentation Creation System in “ROSATOM” State Corporation
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ROSATOM state corporation is a modern
business-oriented enterprise of international level.
Presentation appears to be both an important communicative
tool, that enables to come to vital decisions and an image-
building element of public events.
On a commission from General Director of “ROSATOM”
state corporation Sergei V. Kirienko, the project aimed
at raising the culture of creating presentations on a higher
level was launched.
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Presentations are used for most of strategically vital directionsPresentations are used for most of strategically vital directions
PR events, conferences
and exhibitions
Progress reports
Government reports
Supervisory committees
Internationalnegotiations
Communication with subsidiaries
Board meetings
Staff meetings
Staff trainings and informatives
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Just in headquarters
More than 250 people were involved in elaborating presentations
Annually as many as
500–1 000 presentations are produced
Presentations are used for most of strategically vital directionsPresentations are used for most of strategically vital directions
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Preparation “Unfreezing” Changes “Freezing”
Building upa workgroup and choosinga partner
Seminars for CEOs
Trainings and corporate standard
Changes support
Project stages
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PreparationPreparationBuilding up a workgroup and choosing a partner
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Workgroup members — key persons, responsible for internal and external communicationsWorkgroup members — key persons, responsible for internal and external communications
Marina Liborakina director of the corporate development Center
Pavel Sushkov chief of training division
Ilya Chermensky chief of external links with foreign mass media
Sergei Novikov director of Press-service department
Yuri Shkurko manager of trainingdivision
Irina Popova manager of the corporate development Center
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The development of presentation creating cultureon a company’s scale needs a complex approachThe development of presentation creating cultureon a company’s scale needs a complex approach
All levels staff training Unanimous understanding of what good presentations should be like
Elaborating of a corporate presentation standard High level of design and uniform corporate stylistics
Automation of working out a standard promptness of development and time saving for staff members
Finally, we have come to a decision outsource a specialized consulting company which qualifies in large business projects realization and deals with state organizations. We have chosen a partner — and that is PowerLexis company.
Marina Liborakina
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The minute project planning assumed the studyingof major aspects of using presentationsThe minute project planning assumed the studyingof major aspects of using presentations
key figures interviewing major needs and tasks were defined
corporate identity examiningmain guidelines and restrictions were outlined
currently used presentations analysis
most common errors were detected and possible ways of improvingwere chosen
Just 14 days were needed for the experts
from PowerLexis to closely estimate the situation
and jointly work out the action plan
Pavel Sushkov
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“Unfreezing” “Unfreezing” Seminars for CEOs
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Survey of current approaches to presentationsin state organizations >>
Samples of successful presentationsRevised version of ‘ROSATOM’ state corporation presentation >>
Topical samples of PowerLexis projects >>
Introducing of a corporate standard implementation project
The purpose is to get CEOs involved and to providethe unanimous understanding of required changesThe purpose is to get CEOs involved and to providethe unanimous understanding of required changes
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This was the most crucial stage.
It does not happen often that many top managers
have got together for a training.
The result has actually exceded our expectations,
so we had to go for another seminar.
43 top managers attended to the seminar
31 participants applied for individual consultations or extended training
The decision was made to necessarily hold trainings in all the divisions
Pavel Sushkov
Summing up: the faith in approach and readiness to get changed were established Summing up: the faith in approach and readiness to get changed were established
It took just 2 hours to concisely brief
all the working techniques, which appear
to be important for this audience (Board
members, counsellors, chiefs of department
and subsidiaries)
Marina Liborakina
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Changes Changes Trainings and corporate standard
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Two major guidelines of changesTwo major guidelines of changes
Coaching new approach towards making presentations
Stylistic uniformityand automation of work process
3.1. Trainings 3.2. Corporate standard
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Purpose defining, working out the concept
The analysis of source data and structuring
Text optimization of slides
Graphic optimization of slides, using charts
Design and slides layout in PowerPoint
Training integral approach towards creating presentationsTraining integral approach towards creating presentations
The program sums upthe enormous experienceof creating professionalpresentations
The whole cycle of working out is viewed upon: contents, design and technical aspects
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CEOs
For top management — strategic aspects are emphasized,6 hoursFor top management — strategic aspects are emphasized,6 hours
Purpose defining, working out the concept
The analysis of source data and structuring
Text optimization of slides
Graphic optimizations of slides, using charts
Design and slides layout in PowerPoint
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Top management
Senior management
For senior management — content aspects are emphasized,2 daysFor senior management — content aspects are emphasized,2 days
Purpose defining, working out the concept
The analysis of source data and structuring
Graphic optimizations of slides, using charts
Design and slides layout in PowerPoint
Text optimization of slides
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Top management
Senior management
Technical staff
For technicians — technical implementation is emphasized,3 daysFor technicians — technical implementation is emphasized,3 days
Purpose defining, working out the concept
The analysis of source data and structuring
Graphic optimizations of slides, using charts
Design and slides layout in PowerPoint
Text optimization of slides
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Over 100 people were coached
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Assessment of training results (the Kirkpatrick 4-level model) Assessment of training results (the Kirkpatrick 4-level model)
Emotional commitment of the participantsVery high average grade: 9.1 out of 10
Skills assimilationsIn course of the training participants were actually creating a new presentation
Real work changes All of the company had adopted a new level of requirements to the quality of presentations
Assesses results for the companyBoard members acknowledged that presentations’ quality has been considerably improved
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Coaching new approachtowards making presentations
Stylistic uniformityand automation of work process
3.1. Trainings 3.2. Corporate standard
Two guidelines of changesTwo guidelines of changes
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Reports Speeches
4 variants of design — for any situations4 variants of design — for any situations
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Templates set of 356 slides:uniform stylistics of presentationsTemplates set of 356 slides:uniform stylistics of presentations
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Manual of working with templates:documentation and standardization (50 pages)Manual of working with templates:documentation and standardization (50 pages)
I especially liked the format of delivery!At first blush, the notes mode seemed odd. But as soon as you get to reading, it becomes evident that all has been written in the language clear for users.
Pavel Sushkov
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Control panel: work automation and time savingControl panel: work automation and time saving
As easy as it can be!
Actually helps to reduce the processing by 1,5 – 2 times!
Ilya Chermensky
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‘Freezing’‘Freezing’Changes support
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Standard updating
Templates, designs, functional
Coaching
For top managers and project teams
Trainings: 2 level
For committed users
Internet seminars
For all staff members
Skills developing and revising, operative maintenanceSkills developing and revising, operative maintenance
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Active project period — 4 months
Over 100 staff members acquired skills of making presentations(including Board members and directors of subsidiaries)
4 presentation styles with 100 templates in each were elaborated
The unique soft for work automation and time saving was introduced
In ROSATOM state corporation a new level of requirements to the quality of Presentations has been adopted.
ConclusionConclusion
As a follow up of the project the system of presentation creating is now being spread over subsidiaries.
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Pavel Sushkov
Chief of education divisionOf the Personnel Management Department
+7 (499) [email protected]
www.rosatom.ru
www.powerlexis.ru
Anton Semionov
Executive Director
+7 (812) [email protected]