R.O.P.E. Recruiting and Onboarding Professionals for Excellence Susan Arrants, Kevin Farmer, Greg Hammer, Chris Hartley, Jennifer Heglund, Darlene Smith Presented by Human Resources Strategy and Accountability Action Learning Team
R.O.P.E.
Recruiting
and Onboarding Professionals
for Excellence
Susan Arrants, Kevin Farmer, Greg Hammer, Chris Hartley, Jennifer Heglund, Darlene Smith
Presented by Human Resources Strategy and Accountability Action
Learning Team
Forming the Lasso
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
“Develop effective strategies to recruit and retain a highly skilled and diverse workforce to meet customer needs and to transform the Agency into the Employer of Choice.”
Goal 2 - NRCS Human Capital Strategic Plan
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
“In my first months as Secretary, I communicated my priorities for the Department… One of those priorities is to build a modern workplace with a modern workforce....USDA will design a streamlined onboarding program that will make new employees feel welcome…
Agriculture Secretary Tom VilsackFebruary 23, 2010
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Has NRCS gained a competitive edge in recruitment?
Is NRCS onboarding adequate?
Is NRCS the Employer of Choice??
Forming the Lasso
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
An assessment revealed that:
The current recruitment strategy does not reflect an “Employer of Choice”
62% of employees were dissatisfied with their onboarding experience
There are no standard systems in place
Forming the Lasso
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Recruitment
Onboarding
Employer of Choice
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Casting a Wider Lasso
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Closing the Loop
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
DARLENE’S FIRST DAY
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
ONBOARDING
Supervisor
Employee
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
ONBOARDING
Supervisor
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Supervisor’s Guide toWelcome YourNew Employee
Why is it important?
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
SUPERVISOR’S CHECKLIST
Welcome to My Checklist Builder.
Step 1 - Checklist Type
- Checklist for Employee- Checklist for Supervisor
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Supervisors ChecklistWelcome to My Checklist Builder
Step 2 - Enter Employees Name
First Name: Last Name:
Step 3 - Select your Location
District OfficeState Office
Center
Area OfficeNational Headquarters
Create My Supervisor Checklist
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
My Supervisor Checklist
First Day: New Hire is welcomedIntroduced to co-workers & workspace
New Hire Accepts position
Hiring Manager completesDocumentation and Forwards designated HR Recruiter
Pre-Arrival: Hiring Managerorganizes Workspace, creates an agenda,Schedule and assigns a buddy
1st Week: Discussion on organization, Government policies, responsibilitiesof the job, and key contacts
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
My Supervisor Checklist (cont’d)
1st Month: New Hire goalsare established, training discussedand timelines agreed and 1st feedbacksession
2nd Month: Continue to meetwith staff and key contacts, attendtraining and 2nd feedback meetingIs conducted
3rd Month: Attends meetings,Provide information about additionalLearning opportunities, check-in meetingsWith new employee
6th Month – 1st Year: Performanceevaluations, coaching, training plan review and progress on IDP and feedback.
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
ON BOARDING
Employee
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
On Boarding Begins…
Your Temporary Login ID and Password have been sent to you separately.
Log on to http://www.nrcs.usda.gov/. Click on the “Welcome New Employee” link. Use your Temporary Login ID and Password to access the New Employee site and follow the instructions.
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Employment Opportunities
A lot of people talk about protecting our
Nation’s natural resources. But talk
doesn’t get the job done.
We at the U.S. Department of Agriculture’s Natural
Resources Conservation Service (NRCS) need
people who are committed to action. People who
want to apply their education and experience to
make sure that all of us enjoy the benefits of
productive soil, clean water, clean air, and abundant
wildlife that come from A healthy environment. You
can be one of us! Read more...
NRCS employs: Financial Professionals, Agricultural Economists, Aquatic Biologists, Biologists
Civil Engineers, Communications Professionals, Contract Specialists, Foresters
Engineering Technicians, Geologists, Hydrologists, Human Resource
Professionals, Information Technology Specialists, Landscape Architects, Plant
Specialists, Rangeland Management Specialists, Sociologists, Soil
Conservationists, Soil Scientists, Watershed Management Specialists, Wetland
Scientists, and Wildlife Biologists.
Accountability
Civil Rights
Employment
History
Leadership
Legislative Summaries &
Reports
Strategic Plan
Strategic Planning and
Accountability
Organization
Telephone Directory
Search
Enter Keywords GO
WELCOME NEW EMPLOYEE!
CLICK HERE
National NRCS
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Welcome New Employee !!
Click Here
ICON
NEW EMPLOYEE SIGN IN
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Temporary Log-On ID
Temporary Password
NEW EMPLOYEE SIGN IN
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Temporary Log-On ID
Temporary Password
Darlene F Smith
HPHTL$6727
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Welcome to My Checklist Builder.
Welcome Darlene F. Smith to the NRCS’s Employee Checklist
Generator. The personalized checklist will guide you through
your NRCS on-boarding process. Contained in this checklist
are all the action items the you will need to complete to
process your appointment, for you to receive your first
paycheck and for you to finalize legal documents for Federal
employment with NRCS.
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
MY CHECKLIST
Welcome to My Checklist Builder. Once you answer a few simple questions, this tool will construct for you a personalized, employee orientation checklist based upon your NRCS location and your employment type.
You will then use your customized checklist as a guide for insuring completion of your orientation to NRCS
Step 1 - Checklist Type
- Checklist for Employee- Checklist for Supervisor
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Step 2 - Enter your Name
First Name: Last Name:
MY CHECKLISTWelcome to My Checklist Builder.
Step 4 - Select your Employee Type
New Employee - Permanent
New Employee - Term
Senior Executive Service
Transferred Employee
Step 3 - Select your Location
District OfficeState Office
Center
Area OfficeNational Headquarters
Create My Employee Orientation Checklist
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
Natural Resources Conservation Service
Onboarding Checklist
We are delighted you are joining our team here at the Natural Resources Conservation Service and want to make your transition as smooth as possible. This checklist explains your in-processing requirements and indicates the required forms you must complete on or before your first day of employment.
Below you will find the forms and information you will need, as well as links to information about your job and the agency. Please complete all required forms and submit to your Human Resource Management Office representative referenced in your offer package
Link – Employment forms and Information (see page 3)
Link – Benefits and TSP forms (see page 4)
Link – Required Reading Material (see page 3)
R.O.P.E. Recruitment and Onboarding Professionals for Excellence
New Employee Checklist (cont’d)
Standards of Conduct
Computer Security Training
Employment forms and information
Please check all that apply
Completed Not Applicable Questions Supervisor initialed
SF 61, Appointment Affidavit
SF 144, Statement of Prior Federal Service
EXAMPLES
Benefits and TSP forms
SF-2808, Designation of Beneficiary
SF2809, FEH-Health Benefit Election Form
Required Reading
Branding
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Purpose: Get em’ in and Get em’ going
Background: (Forming the lasso)
Recruitment : (Casting a wider Lasso)
Onboarding: (Closing the Loop)
Implementation: (Branding)
Close out: (Final Round-up)
IMPLEMENTATIONSummary
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Recruiting Webpage
Onboarding System
THE TWO FINAL PRODUCTS
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
THE TWO FINAL PRODUCTS Recruitment Webpage Benefits
More competitive
Clear & consistent national message
Better accessibility
Effectively advertise
Promote the diversity
Improved recruitment success
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
THE TWO FINAL PRODUCTS Onboarding System Benefits
Streamlined, structured,
and consistent
Welcome and valued
Clear vision of the agency’s
mission and goals
Culture of performance,
continued development,
and valued diversity
Productive and well
acclimated transferring
employees
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
ADOPTION
ADMINISTRATORS
ACCESSABILITY
POLICY
IMPLEMENTATION(Branding)
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
NLDP Round-Up
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
28 participants
16 months
7+ years collateral duties & detail
assignments
20 + 2states,
the District of Columbia & Puerto Rico
5 team projects
more than 450 pounds of reading material
• Residential Sessions
• Individual Learning Plans
• Detail Assignments
• Team Projects
Action Learning
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
PREPARE – ACT – REFLECT
• Human Capital
• Reading Materials
• Personal Assessments and 360o Review
• Journaling
• Individual Presentations
• Action Learning Activities
Tools We Used
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
What did we learn?
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
Information
• NRCS Leadership and Structure
• Agency Vision
• Government
• Leadership Theory
• Emotional Intelligence
Developmental Skills
• Team work
• Commitment
• Responsibility
• Trust
• Respect
• Flexibility
What did we really learn?
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
• Team Selection
– Partnering
– Political Savvy
• Project Focus
– External Awareness
– Strategic Thinking
– Vision
Action Learning Team Projects
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
• Product Development
– Interpersonal Skills
– Communication
– Leveraging Diversity
• Reflection
– Continual Learning
– External Awareness
– Strategic Thinking
– Vision
– Leveraging Diversity
– Developing Others
– Partnering
– Political Savvy
Action Learning Team Projects
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
– Interpersonal Skills
– Oral Communication
– Written Communication
– Integrity
– Honesty
– Continual Learning
– Public Service Motivation
Executive Core Qualifications & Foundational Competencies
• Don Haake and Jacqueline Horne
• NRCS Leadership
• Mentors and Coaches
• Trainers and Presenters
• Facilitators
• Families
• NLDP participants
Thank You
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
• 28 highly motivated employees
– Leading Change
– Leading People
– Building Coalitions
– Developing the Foundational Competencies needed to move the Agency forward.
• 28 current and future leaders committed to working together for the good of the Agency
Benefit to the Agency
R.O.P.E. Recruiting and Onboarding Professionals for Excellence
• Use what we have learned
• Continue to develop ourselves and others
• Be the leaders we have been waiting for
NLDP Graduates seek new challenges and rewarding opportunities with NRCS. All suggestions considered. We will contact you.
What Next?
R.O.P.E. Recruiting and Onboarding Professionals for Excellence